Professional property valuation services for office accommodation in pietermaritzburg

The tender requires the appointment of a professional valuer or estate agent to valuate properties around Pietermaritzburg. The purpose is to support the Provincial Treasury’s hire of office accommodation for the Southern Region, Department of Public Works, located at 10 Prince Alfred Street Extension, Pietermaritzburg.

• Briefing session: 17 June 2026.
• Closing date and time: 24 June 2026 at 11:00.

A mandatory briefing session is scheduled for 17 June 2026. Attendance is recommended for clarity on the bid requirements.

• Bidding procedure enquiries: Janet Ngidi. Email: [email protected]. Phone: 072 514 5484. Fax: 033 897 1434.
• Technical enquiries: Mr S Dlamini. Email: [email protected]. Phone: 066 587 4782.
• Submission address: Department of Public Works, 10 Prince Alfred Street, Pietermaritzburg, 3201 (Tender Box at helpdesk).
• Bid documents available from: Department of Public Works, Southern Regional Office, 10 Prince Alfred Street Extension, Pietermaritzburg, or downloadable via E-Portal.

Submit your bid as follows:

• Use only the official bid forms provided (SBD 1, SBD 3.1, SBD 4, SBD 6.1, SBD 7). Do not retype or redraft. Photocopies are allowed but must bear an original signature.
• Place all documents in a sealed envelope marked with the bid number (ZNQSRO12/2026/2027) and closing date (24 June 2026).
• Deliver to the Tender Box at Department of Public Works, 10 Prince Alfred Street, Pietermaritzburg, 3201 by 11:00 on 24 June 2026.
• Late, faxed, or emailed bids will not be accepted.
• Ensure every page of the bid document is initialed. Do not use correcting fluid.
• Failure to comply with these rules may render your bid invalid.

• Bid documents are available from the Department of Public Works, Southern Regional Office, 10 Prince Alfred Street Extension, Pietermaritzburg, or can be downloaded via the E-Portal.
• Submit completed bids to the Tender Box at the Department of Public Works, 10 Prince Alfred Street, Pietermaritzburg, by 11:00 on 24 June 2026.

Evaluation consists of two phases:

Phase 1: Administrative Compliance (Mandatory)

• Correctness of bid documents.
• Compliance with bid regulations: Registration on Central Suppliers Database (CSD) and membership with the South African Council for the Property Valuers Profession (SACPVP).
• Failure to meet these criteria leads to immediate disqualification.

Phase 2: Scoring (80/20 Preference Point System)

• Price: 80 points (awarded using the formula Ps = 80(1 - (Pt - Pmin)/Pmin), where Pt is your price and Pmin is the lowest acceptable price).
• Specific Goals: 20 points. Exempted Micro-Enterprises (EMEs) can claim all 20 points by submitting a sworn affidavit signed and dated by a Commissioner of Oaths.
• B-BBEE status may influence preference points. Submit a B-BBEE Status Level Verification Certificate or sworn affidavit (for EMEs/QSEs) to claim points.

Disqualification Risks:

• Non-compliance with tax obligations (TCS PIN or CSD number required).
• Submission of incorrect or outdated CSD information.
• Conflict of interest (e.g., state employees or their controlled entities).
• Fraudulent claims or collusion.

• Scope: Appointment of a professional valuer or estate agent to valuate properties around Pietermaritzburg.
• Purpose: Valuation for Provincial Treasury’s hire of office accommodation for the Southern Region, Department of Public Works.
• Location: 10 Prince Alfred Street Extension, Pietermaritzburg.
• Deliverables: Property valuations as specified in the Terms of Reference (Section L of bid documents).
• Methodology: Bidders must detail phases of work, man-days per phase, and associated costs in the Pricing Schedule (SBD 3.3).

• Use the Pricing Schedule for Professional Services (SBD 3.3).
• Submit a total bid price in ZAR, including VAT and all applicable taxes.
• Provide a detailed breakdown:
• Persons involved: Hourly and daily rates.
• Project phases: Cost and man-days per phase.
• Travel expenses: Actual costs only (e.g., rate/km, airfare class). Proof required with invoices.
• Specify if rates are firm for the full contract period. If not, provide the adjustment basis (e.g., CPI).
• Offer validity: 60 days from the closing date (24 June 2026).

• Pricing Schedule: Use SBD 3.3 (Professional Services).
• Bid Price: Submit a total price in ZAR, including VAT and all applicable taxes (VAT, PAYE, income tax, UIF, skills development levies).
• Validity: Offer must remain valid for 60 days from the closing date (24 June 2026).
• Breakdown: Provide a ceiling price for the entire project, including all expenses. Detail:
• Persons involved: Hourly and daily rates.
• Project phases: Cost and man-days per phase.
• Travel expenses: Actual costs only (e.g., rate/km, airfare class). Proof of expenses must accompany certified invoices.
• Rate Firmness: Indicate if rates are firm for the full contract period. If not, specify the adjustment basis (e.g., Consumer Price Index).

• CSD Registration: Mandatory. Must be registered on the Central Supplier Database (www.csd.gov.za) at bid closing or risk disqualification. Provide your CSD number.
• SACPVP Membership: Must be a member of the South African Council for the Property Valuers Profession.
• Tax Compliance: Submit a SARS Tax Compliance Status (TCS) PIN or printed TCS certificate. For consortia/joint ventures, each party must submit separate TCS/CSD proof.
• B-BBEE: Submit a B-BBEE Status Level Verification Certificate or sworn affidavit (for EMEs/QSEs) to claim preference points.
• Foreign Suppliers: Complete the foreign supplier questionnaire. If all answers are 'NO', a SARS PIN is not required.
• Conflict of Interest: Bids from state employees or entities controlled by state employees are disqualified.
• Contract Form: Successful bidders must complete and sign SBD 7 (Contract Form).
• General Conditions: Bid is subject to the General Conditions of Contract (GCC) and any Special Conditions of Contract.

• Successful bidders must complete and sign the Contract Form (SBD 7).
• The bid is subject to the General Conditions of Contract (GCC) and any Special Conditions of Contract (Section J).
• Fraudulent claims or misrepresentation may result in:
• Disqualification from the tender process.
• Recovery of costs or damages by the organ of state.
• Contract cancellation and damages for less favorable arrangements.
• Restriction from conducting business with the public sector for up to 10 years.
• Criminal prosecution.
• All prices must include VAT, PAYE, income tax, UIF, and skills development levies.

Phase 1 (Administrative Compliance) requirements:

• Bid documents must be correct and complete.
• Compliance with bid regulations, including:
• Registration on the Central Supplier Database (CSD).
• Membership with the South African Council for the Property Valuers Profession (SACPVP).
• Failure to meet these requirements leads to immediate disqualification.

Specific goals for preference points:

• Exempted Micro-Enterprises (EMEs) can claim 20 points.
• Proof required: A sworn affidavit signed and dated by a Commissioner of Oaths.