RFQ: accredited 4x4 off-road driver training provider for saws gauteng employees

No briefing session is scheduled. Date, time, venue, and compulsory status are marked as N/A.

For enquiries, contact the SCM: Acquisition Department at the South African Weather Service via email: [email protected]. Submission email: [email protected].

Submit bids electronically to [email protected] by the closing date and time. Bids must be submitted on the official forms provided (not re-typed) and must include all required annexures: Pricing Schedule (Annexure G), Bidder’s Disclosure (Annexure C, SBD 4), Preference Points Claim Form (Annexure F, SBD 6.1), Specifications/Terms of Reference (Annexure H), and POPIA Supplier Notice and Consent Form (Annexure I). Bidders must initial all pages of their bid. Late bids will not be accepted. The successful bidder will be required to sign a written contract form (SBD7). For joint ventures, consortia, trusts, or partnerships, a signed teaming agreement must be submitted. Subcontracting arrangements must include proof of agreement between the main tenderer and subcontractor.

Required returnable documents include: Pricing Schedule (Annexure G), General Conditions of Contract (Annexure B), Bidder’s Disclosure (Annexure C, SBD 4), Preference Points Claim Form (Annexure F, SBD 6.1), Specifications/Terms of Reference (Annexure H), and POPIA Supplier Notice and Consent Form (Annexure I). Bids must be submitted on official forms and initialed on all pages. For joint ventures or consortia, a signed teaming agreement is required. Subcontracting arrangements must include proof of agreement.

The 80/20 preference point system applies: 80 points for price, 20 points for B-BBEE status. Bidders must not be listed in the Register for Tender Defaulters or List of Restricted Suppliers. Bidders must not have directors/employees in the service of the state (unless exempt). No proven corrupt or fraudulent acts in competing for contracts. Must be a legally registered entity (South African or foreign with completed Annexure A questionnaire). B-BBEE status certification or sworn affidavit (for EMEs/QSEs) is required to claim preference points. Shortlisted service providers may be required to present their service offering, including how their product/service ensures quality, value-add, and alignment with SAWS’s business objectives. A scorecard on performance measurement may be required. SAWS reserves the right to request audited financial statements to assess financial stability.

The service provider must conduct 4x4 off-road driver training for SAWS Gauteng employees as per Annexure H requirements. The provider must have duly approved operational premises with the necessary infrastructure and relevant accreditation by the relevant body. A due diligence site visit will be conducted at the provider’s premises before awarding the tender. The successful bidder will be required to conclude a Service Level Agreement (SLA) with SAWS to measure, monitor, and assess performance, ensuring effective delivery of service, quality, and value-add.

Pricing must be in South African Rand and inclusive of VAT. Bidders must provide: (1) a ceiling price for the total estimated time and all expenses, (2) a cost breakdown of the ceiling price, (3) confirmation of whether rates are firm for the project duration, and (4) details of any adjustments (e.g., CPI-based) if rates are not firm.

All prices must be in South African Rand and inclusive of VAT. Bidders must indicate a ceiling price based on the total estimated time for completion of all phases, including all expenses. A cost breakdown of the ceiling price must be provided. Bidders must specify if rates are firm for the full project period or if adjustments (e.g., CPI-based) will apply. Payments will be settled within 30 days from receipt of an invoice, unless otherwise agreed. SAWS reserves the right to request the latest audited financial statements to assess financial stability.

Bidders must comply with tax obligations and submit a Tax Compliance Status (TCS) PIN or CSD number. A printed TCS certificate may also be submitted. Foreign suppliers with no South African tax obligations must complete the questionnaire in Annexure A. Bidders must submit a B-BBEE Status Level Verification Certificate or sworn affidavit (for EMEs and QSEs) to qualify for preference points. No bids will be considered from persons in the service of the state or entities with directors/members in the service of the state. Bidders listed in the Register for Tender Defaulters or List of Restricted Suppliers will be disqualified. POPIA compliance is required; bidders must consent to the processing of personal information as per SAWS’s POPIA policy. The bid is subject to the Preferential Procurement Policy Framework Act, 2000, and the Preferential Procurement Regulations, 2022, as well as the General Conditions of Contract (GCC) revised in July 2010. Special Conditions of Contract (SCC) may apply.

B-BBEE preference points are awarded based on the bidder’s B-BBEE status level (Level 1: 20 points, Level 2: 18 points, Level 3: 14 points, Level 4: 12 points, Level 5: 8 points, Level 6: 6 points, Level 7: 4 points, Level 8: 2 points, Non-compliant: 0 points). Bidders must submit a B-BBEE Status Level Verification Certificate or sworn affidavit (for EMEs and QSEs) to qualify for points. Failure to submit proof will result in no points being awarded for B-BBEE.

The bid is subject to the Preferential Procurement Policy Framework Act, 2000, and the Preferential Procurement Regulations, 2022, as well as the General Conditions of Contract (GCC) revised in July 2010. Special Conditions of Contract (SCC) may apply. The GCC is available at: http://ocpo.treasury.gov.za/Resource_Centre/Legislation/General%20Conditions%20of%20Contract-%20Inclusion%20of%20par%2034%20CIBD.pdf. Payments will be settled within 30 days of invoice receipt unless otherwise agreed. POPIA compliance is mandatory; bidders must consent to the processing of personal information as per SAWS’s policy (available at www.weathersa.co.za).

Bidders must ensure tax compliance and submit a TCS PIN or CSD number. Foreign suppliers must complete the questionnaire in Annexure A if they have no South African tax obligations. Bidders must not be listed in the Register for Tender Defaulters or List of Restricted Suppliers. No bids will be accepted from state employees or entities with state-employed directors/members. Subcontracting proof and teaming agreements (for joint ventures/consortia) are mandatory.

The evaluation committee will assess bids using the 80/20 preference point system. Shortlisted service providers may be required to present their service offering, including how their product/service ensures quality, value-add, and alignment with SAWS’s business objectives. A scorecard on performance measurement may be required.