Annual fire extinguisher servicing for ssa limpopo provincial office

Bidding procedure enquiries: Tebogo Morewane. Telephone: 015 296 8056 or 083 327 9165. Email: [email protected]. Submission address: SSA Limpopo Provincial Office, Tsikoni Building, 19 Pierre Street, Bendor, Polokwane.

Submit bids by 12 June 2026 at 11:00 to the bid box at SSA Limpopo Provincial Office, Tsikoni Building, 19 Pierre Street, Bendor, Polokwane. Use official forms provided (do not re-type). Late bids will not be accepted. Bids must include: SBD 4 (Bidder Disclosure), official quotation on company letterhead (stamped, with physical address, telephone numbers, Company Registration Number, VAT number if applicable, date, and signature), valid Tax Clearance Certificate (for goods/services ≥ R30,000), CSD registration number, B-BBEE Status Level Verification Certificate or sworn affidavit (for EMEs/QSEs), Workmans Compensation Fund certificate of good standing (where applicable), and Health and Safety file (where applicable). Quoting on fewer items/quantities than requested will invalidate the bid. Email submissions are also accepted.

Disqualification risks: Bidders or their directors/members cannot be state employees. Bidders listed in the Register for Tender Defaulters or List of Restricted Suppliers will be disqualified. Failure to submit mandatory documents (e.g., SBD 4, Tax Clearance Certificate, CSD number) invalidates the bid. Evaluation: 80/20 preference point system applies. 80 points for price (lowest acceptable bid scores highest). 20 points for B-BBEE Status Level of Contributor (higher B-BBEE levels score more). B-BBEE Status Level Certificate or sworn affidavit (for EMEs/QSEs) must be submitted to qualify for preference points. Foreign suppliers must disclose RSA residency, branch presence, permanent establishment, income source, or tax liability. TCS PIN not required if no RSA operations or tax liability.

Scope: Annual servicing of fire extinguishers at the Limpopo Provincial Office of the State Security Agency (SSA). Deliverables: Servicing of 4.5 kg fire extinguishers, 9 kg fire extinguishers, CO2 fire extinguishers, and horse reels. Quotation must specify delivery period and confirm compliance with specifications. Offer must be strictly to specification (Yes/No).

Quotation must be on company letterhead, stamped, and include physical address, telephone numbers, Company Registration Number, VAT registration number (if VAT is claimed), date, and signature. Quotation must be valid for 30 days. Total bid price must be inclusive of VAT. Pricing must cover all requested items/quantities; partial quotes will be disqualified. Payment will be made within 30 days of receipt of original invoice and statement.

Mandatory: Tax Compliance Status (TCS) PIN from SARS or CSD registration number. Valid Tax Clearance Certificate required for bids ≥ R30,000. CSD registration number must be provided. B-BBEE Status Level Verification Certificate or sworn affidavit (for EMEs/QSEs) required to qualify for preference points. Workmans Compensation Fund certificate of good standing (where applicable). Health and Safety file (where applicable). No bids accepted from persons in the service of the state or entities with directors/members in state service. SBD 4 (Bidder Disclosure) form must accompany all bids. Foreign suppliers must complete additional questionnaire if applicable. Proof of authority to sign (e.g., company resolution) must be submitted.