Request for proposals (RFP) for the provision of occupational health, primary healthcare services and operational management of the medical centre at the csir scientia campus, for a period of three (3) years

{"name":"MS Teams","email":"[email protected]","phone":null,"department":"of Trade and Industry,","address":"2.4 Proposals submitted must be signed by a person or persons duly authorised."}

The CSIR reserves the right to:

14.1 Extend the closing date of this RFP;

14.2 Correct any mistakes before closing date and time of the tender that may have been in the

Bid documents or occurred at any stage of the tender process;

14.3 Verify any information contained in the bidder’s submission;

14.4 Request documentary proof regarding the bidder’s submission;

14.5 Carry out site inspections, product evaluations or explanatory meetings in order to verify

the nature and quality of the product/service offered by the bidder(s) or verify any

information whether before or after the adjudication of this RFP;

14.6 Award this tender to a bidder that did not score the highest total number of points, only in

accordance with Section 2(1)(f) of the PPPFA (Act );

14.7 Request audited financial statements or other documents for the purpose of a due diligence

exercise to determine if the bidder will be able to execute the contract;

14.8 Award this RFP as a whole or in part;

14.9 Award this RFP to multiple bidders;

14.10 Cancel and/or terminate the tender process at any stage, including after the Closing Date

and/or after presentations have been made, and/or after tenders have been evaluated

and/or after the preferred bidder(s) have been notified of their status as such;

14.11 Post tender negotiate on any elements on the bid, including but not limited to technical,

transformation, price, and contractual terms and conditions;

14.12 Not to award a contract to a bidder who is associated with a security breach that materially

adversely affects other entities or if any directors or officers of a bidder are formally charged

of fraudulent or illegal conduct which, would harm the CSIR’s reputation by its continued

association with the bidder.

15 conflict of interest, corruption and fraud

15.1 The CSIR reserves its right to disqualify any bidder who either itself or any of whose

members (save for such members who hold a minority interest in the bidder through shares

listed on any recognised stock exchange), indirect members (being any person or entity

who indirectly holds at least a 15% interest in the bidder other than in the context of shares

listed on a recognised stock exchange), directors or members of senior management,

SS-F-SPU-026 Rev 02 Request for Proposal

CSIR RFP No. 3701.1/26/06/2026 of 55

CSIR Tender Documentation

whether in respect of CSIR or any other government organ or entity and whether from the

Republic of South Africa or otherwise ("Government Entity")

a. engages in any collusive tendering, anti-competitive conduct, or any other similar

conduct, including but not limited to any collusion with any other bidder in respect of the

subject matter of this bid;

b. seeks any assistance, other than assistance officially provided by a Government Entity,

from any employee, advisor or other representative of a Government Entity in order to

obtain any unlawful advantage in relation to procurement or services provided or to be

provided to a Government Entity;

c. makes or offers any gift, gratuity, anything of any value or other inducement, to any

Government Entity's officers, directors, employees, advisors or other representatives in

order to obtain any unlawful advantage in relation to procurement or services provided

or to be provided to a Government Entity;

d. accepts anything of value or an inducement that would or may provide financial gain,

advantage or benefit in relation to procurement or services provided or to be provided

to a Government Entity;

e. pays or agrees to pay to any person any fee, commission, percentage, brokerage fee,

gift or any other consideration, that is contingent upon or results from, the award of any

tender, contract, right or entitlement which is in any way related to procurement or the

rendering of any services to a Government Entity;

f. has in the past engaged in any matter referred to above; or

g. has been found guilty in a court of law on charges of fraud and/or forgery, regardless of

whether or not a prison term was imposed and despite such bidder, member or

director’s name not specifically appearing on the List of Tender Defaulters kept at

National Treasury.

16 misrepresentation during the lifecycle of the contract

16.1 The bidder should note that the terms of its Tender will be incorporated in the proposed

contract by reference and that the CSIR relies upon the bidder’s Tender as a material

representation in making an award to a successful bidder and in concluding an agreement

with the bidder.

SS-F-SPU-026 Rev 02 Request for Proposal

CSIR RFP No. 3701.1/26/06/2026 of 55

CSIR Tender Documentation

16.2 It follows therefore that misrepresentations in a Tender may give rise to service termination

and a claim by the CSIR against the bidder notwithstanding the conclusion of the Service

Level Agreement between the CSIR and the bidder for the provision of the Service in

question. In the event of a conflict between the bidder’s proposal and the Service Level

Agreement concluded between the parties, the Service Level Agreement will prevail.

17 preparation costs and limitation of liability

The Bidder will bear all its costs in preparing, submitting and presenting any response or

Tender to this bid and all other costs incurred by it throughout the bid process. Furthermore,

no statement in this bid will be construed as placing the CSIR, its employees or agents

under any obligation whatsoever, including in respect of costs, expenses or losses incurred

by the bidder(s) in the preparation of their response to this bid.

A bidder participates in this bid process entirely at its own risk and cost. The CSIR shall not

be liable to compensate a bidder on any grounds whatsoever for any costs incurred or any

damages suffered as a result of the Bidder’s participation in this Bid process.

The Council for Scientific and Industrial Research (CSIR) is one of the leading scientific

research and technology development organisations in Africa. In partnership with national

and international research and technology institutions, the CSIR undertakes directed and

multidisciplinary research and technology innovation that contributes to the improvement of

the quality of life of South Africans. The CSIR’s main site is in Pretoria while it is represented

in other provinces of South Africa through regional offices.

2 submission of proposals

2.1 All proposals are to be submitted electronically to [email protected]. No late proposals

will be accepted.

2.2 All proposals will only be considered if received by the CSIR before the closing date and

time (as indicated on the cover page). The CSIR business hours are between 08h00 and

16h30.

2.3 All proposal submissions are to be clearly subject referenced with the RFP number and

RFP Description. Proposals must consist of two parts, each of which must be sent in two

separate emails with the following subject:

PART 1: Technical Proposal (Please indicate the RFP Number on each File/folder)

PART 2: Pricing Proposal, Specific Goals claim documentation: RFP No.: (Please

indicate the RFP Number on each File/folder)

2.4 Proposals submitted must be signed by a person or persons duly authorised.

2.5 Proposals submitted at incorrect location and/or address, will not be accepted for

considerations and where practicable, will be returned unopened to the Bidder(s).

2.6 Proposals received after the closing date and time, at the address indicated in the bid

documents, will not be accepted for consideration and where practicable, will be returned

unopened to the Bidder(s).

2.7 All dates and times in this bid are South African standard time.

2.8 Any time or date in this bid is subject to change at the CSIR’s discretion. The establishment

of a time or date in this bid does not create an obligation on the part of the CSIR to take any

SS-F-SPU-026 Rev 02 Request for Proposal

CSIR RFP No. 3701.1/26/06/2026 of 55

CSIR Tender Documentation

action or create any right in any way for any bidder to demand that any action be taken on

the date established. The bidder accepts that, if the CSIR extends the deadline for bid

submission (the Closing Date) for any reason, the requirements of this bid otherwise apply

equally to the extended deadline.

2.9 Documents submitted via cloud solutions such as: WeTransfer, Google Drive, Dropbox, etc.

will not be considered.

2.10 The naming / labelling syntax of files or documents must be short and simple.

2.11 The CSIR will award the contract to qualified bidder(s)’ whose proposal is determined to be

the most advantageous to the CSIR, taking into consideration the technical (functional)

solution, price, specific goals and objective criteria.

3 counter conditions

Bidders’ attention is drawn to the fact that amendments to any of the RFP Conditions or

setting of counter conditions by Bidders or qualifying any RFP Conditions will result in the

invalidation of such bids.

4 fronting

4.1 Government supports the spirit of broad based black economic empowerment and

recognizes that real empowerment can only be achieved through individuals and

businesses conducting themselves in accordance with the Constitution and in an honest,

fair, equitable, transparent and legally compliant manner. Against this background the

Government condemn any form of fronting.

4.2 The Government, in ensuring that Bidders conduct themselves in an honest manner will, as

part of the RFP evaluation processes, conduct or initiate the necessary

enquiries/investigations to determine the accuracy of the representation made in bid

documents. Should any of the fronting indicators as contained in the Guidelines on Complex

Structures and Transactions and Fronting, issued by the Department of Trade and Industry,

be established during such enquiry / investigation, the onus will be on the Bidder / contractor

to prove that fronting does not exist. Failure to do so within a period of 14 days from date

of notification may invalidate the bid / contract and may also result in the restriction of the

Bidder /contractor to conduct business with the public sector for a period not exceeding ten

years, in addition to any other remedies the CSIR may have against the Bidder / contractor

concerned.

SS-F-SPU-026 Rev 02 Request for Proposal

CSIR RFP No. 3701.1/26/06/2026 of 55

CSIR Tender Documentation

5 pricing proposal

5.1 Pricing must be provided in South African Rand (including all applicable taxes less all

unconditional discounts).

5.2 Prices that are subject to escalation and exchange rate fluctuations are to be clearly

indicated, with the currency and ROE used in the quotation must be clearly indicated.

5.3 Price should include additional cost elements such as travel cost, freight, insurance until

acceptance, duty where applicable, etc.

5.4 Payment will be according to the CSIR Payment Terms and Conditions.

5.5 Please provide a detail pricing using a Pricing Schedule outlined under Annexure D.

Pricing must strictly be in accordance with the Pricing Schedule.

6 appointment of service provider

6.1 The contract will be awarded to the bidder who scores the highest total number of points

during the evaluation process, except where the law permits otherwise.

6.2 Appointment as a successful service provider shall be subject to the parties agreeing to

mutually acceptable contractual terms and conditions. In the event of the parties failing to

reach such agreement, CSIR reserves the right to appoint an alternative supplier.

6.3 Awarding of contracts will be published on the same platform where the bid was published,

and no regret letters will be sent to unsuccessful bidders.

7 service level agreement

7.1 Upon award the CSIR and the successful bidder will conclude an agreement in line with

applicable form of contract ( i.e. Service Level Agreement) regulating the specific terms

and conditions applicable to the services being procured by the CSIR, more or less in the

format of the draft Service Level Indicators (Annexure J) included in this tender pack.

7.2 Bidder(s) are requested to:

7.2.1. Comment on draft Service Level Indicators and where necessary, make proposals to

the indicators;

7.2.2. Explain each comment and/or amendment; and

7.2.3. Use an easily identifiable colour font or “track changes” for all changes and/or

amendments to the Service Level Indicators for ease of reference.

SS-F-SPU-026 Rev 02 Request for Proposal

CSIR RFP No. 3701.1/26/06/2026 of 55

CSIR Tender Documentation

7.3 The CSIR reserves the right to accept or reject any or all amendments or additions proposed

by a bidder if such amendments or additions are unacceptable to the CSIR or pose a risk

to the organisation.

8 enquiries and contact with the csir

Any enquiry regarding this RFP shall be submitted in writing to CSIR to the email and format

outlined in the table on cover page of this RFP document.

Any other contact with CSIR personnel involved in this tender is not permitted during the

RFP process other than as required through existing service arrangements or as requested

by the CSIR as part of the RFP process.

9 medium of communication

All documentation submitted in response to this RFP must be in English.

10 correctness of responses

10.1 The bidder must confirm satisfaction regarding the correctness and validity of their proposal

and that all prices and rates quoted cover all the work/items specified in the RFP. The prices

and rates quoted must cover all obligations under any resulting contract.

10.2 The bidder accepts that any mistakes regarding prices and calculations will be at their own

risk.

11 verification of documents

11.1 Bidders should check the numbers of the pages to satisfy themselves that none is missing

or duplicated. No liability will be accepted by the CSIR in regard to anything arising from the

fact that pages are missing or duplicated.

11.2 Pricing schedule and specific goals credentials should be submitted with the proposal, but

as a separate document and no such information should be available in the technical

proposal.

SS-F-SPU-026 Rev 02 Request for Proposal

CSIR RFP No. 3701.1/26/06/2026 of 55

CSIR Tender Documentation

12 responsibility for sub-contractors and bidder’s personnel

A bidder is responsible for ensuring that its personnel (including agents, officers, directors,

employees, advisors and other representatives), its sub-contractors (if any) and personnel

of its sub-contractors comply with all terms and conditions of this bid. In the event that the

CSIR allows a bidder to make use of sub-contractors, such sub-contractors will at all times

remain the responsibility of the bidder and the CSIR will not under any circumstances be

liable for any losses or damages incurred by or caused by such sub-contractors.

13 additional terms and conditions

13.1 A bidder shall not assume that information and/or documents supplied to CSIR, at any time

prior to this request, are still available to CSIR, and shall consequently not make any

reference to such information document in its response to this request.

13.2 Copies of any affiliations, memberships and/or accreditations that support your submission

must be included in the tender.

13.3 In case of proposal/s from a joint venture, the following must be submitted together with the

proposal/s:

• A joint venture agreement signed by both parties clearly indication the lead partner,

including split of work;

• Copy of a valid certificate or consolidated B-BBEE score card;
• The Tax Compliance Status (TCS) or CSD Report of each joint venture partner;
• Proof of ownership/shareholder certificates/copies; and
• Company registration certificate/s.

13.4 An omission to disclose material information, a factual inaccuracy, and/or a

misrepresentation of fact may result in the disqualification of a tender, or cancellation of any

subsequent contract.

13.5 No goods and/or services should be delivered to the CSIR without an official CSIR Purchase

order or signed supplier agreement. The CSIR purchase order number must be quoted on

the invoice. Invoices without CSIR purchase order numbers will be returned to supplier.

13.6 Failure to comply with any of the terms and conditions as set out in this document will

invalidate the Proposal.

SS-F-SPU-026 Rev 02 Request for Proposal

CSIR RFP No. 3701.1/26/06/2026 of 55

CSIR Tender Documentation

This RFP is for the provision of occupational health, primary healthcare services and

operational management of the medical centre at the CSIR Scientia campus, for a period

of three (3) years. The service offering must include all requirements as set out in

Annexure B.

Scientia campus, for a period of three (3) years.

Bid response documents may be emailed to [email protected]

The CSIR requires that all tender submissions be submitted electronically to [email protected].

Should tender file size exceed 25MB, bidders submit tender in multiple emails.

Use the tender number and description of the tender as the subject on your email.

Bidding procedure enquiries may be directed technical enquiries may be directed to:

To

CONTACT PERSON Supply Chain Management CONTACT PERSON Supply Chain Management

Telephone

Number 012 841-2911 telephone number 012 841-2911

• -

Facsimile number facsimile number

E-MAIL ADDRESS [email protected] E-MAIL ADDRESS [email protected]

Supplier information

Name of bidder

Postal address

Street address

Telephone

Number code number

Cellphone

Number

Facsimile

Number code number

E-mail address

VAT registration

Number

Supplier tax central

Compliance compliance supplier

Or

Status system pin: database

No: MAAA

1 are you

2 are you a

THE ACCREDITED Yes No

Foreign based

Representative

Supplier for the

IN SOUTH AFRICA Yes No [IF YES, ANSWER THE

Goods /services

For the goods questionnaire

/Works offered?

/Services /works [if yes enclose proof] below]

Offered?

Questionnaire to bidding foreign suppliers

Is the entity a resident of the republic of south africa (RSA)? yes NO

SS-F-SPU-026 Rev 02 Request for Proposal

CSIR RFP No. 3701.1/26/06/2026 of 55

CSIR Tender Documentation

Does the entity have a branch in the RSA? yes NO

Does the entity have a permanent establishment in the RSA? yes NO

Does the entity have any source of income in the RSA? yes NO

Is the entity liable in the RSA for any form of taxation? Yes NO

If the answer is “NO” to all of the above, then IT is not a requirement to register for a tax

Compliance status system pin code from the south african revenue service (SARS) and if

Not register as per 2.3 Below.

Part b: terms and conditions for bidding

1. Bid submission:

1.1. Bids must be delivered by the stipulated time to the correct address. Late bids will not

Be accepted for consideration.

1.2. All bids must be submitted on the official forms provided– (not to be re-typed) or in the

Manner prescribed in the bid document.

1.3. This bid is subject to the preferential procurement policy framework act, 2000 and the

Preferential procurement regulations, 2022, the general conditions of contract (gcc)

And, if applicable, any other special conditions of contract.

1.4. The successful bidder will be required to fill in and sign a written contract form

(Sbd7).

2. Tax compliance requirements

2.1 Bidders must ensure compliance with their tax obligations.

2.2 Bidders are required to submit their unique personal identification number (pin) issued by SARS to

Enable the organ of state to verify the taxpayer’s profile and tax status.

2.3 Application for tax compliance status (tcs) pin may be made via e-filing through the SARS website

Www.SARS.GOV.ZA.

2.4 Bidders may also submit a printed tcs certificate together with the bid.

2.5 In bids where consortia / joint ventures / sub-contractors are involved, each party must submit a

Separate tcs certificate / pin / csd number.

2.6 Where NO tcs pin is available but the bidder is registered on the central supplier database (csd), a

Csd number must be provided.

2.7 NO bids will be considered from persons in the service of the state, companies with directors who

Are persons in the service of the state, or close corporations with members persons in the

Service of the state.”

Nb: failure to provide / or comply with any of the above particulars may render the

Bid invalid.

Signature of bidder: ...................................................

Capacity under which this bid is signed: ...................................................

(Proof of authority must be submitted e.g. company resolution)

Date: ...................................................

SS-F-SPU-026 Rev 02 Request for Proposal

CSIR RFP No. 3701.1/26/06/2026 of 55

CSIR Tender Documentation

Annexure B

Technical Specification/Scope of Services

For the provision of occupational health, primary healthcare services and

operational management of the medical centre at the CSIR Scientia campus, for

a period of three (3) years

RFP No. 3701.1/26/06/2026

1. Invitation for proposal

Proposals are hereby invited for the provision of occupational health, primary healthcare

services and operational management of the medical centre at the CSIR Scientia campus,

for a period of three (3) years.

The purpose of the Request for Proposal (RFP) is to obtain capability, pricing and general

information on the business of potential service providers for the CSIR to determine the

service provider most capable of providing the services.

This RFP document details and incorporates, as far as possible, the tasks and

responsibilities of the potential bidder required by the CSIR.

This RFP does not constitute an offer to do business with the CSIR but merely serves as

an invitation to bidder(s) to facilitate a requirements-based decision process.

Responses to this Request for Proposal (RFP) (hereinafter referred to as a Bid or a

Proposal) are requested from suitably qualified entities (hereinafter referred to as a

Respondent or Bidder) for the provision of occupational health, primary healthcare services

and operational management of the medical centre at the CSIR Scientia campus, for a

period of three (3) years.

2. Proposal requirements

All proposals are to be submitted in a format specified in this RFP however, bidders are

welcome to submit additional / alternative proposals over and above the originally specified

format.

SS-F-SPU-026 Rev 02 Request for Proposal

CSIR RFP No. 3701.1/26/06/2026 of 55

CSIR Tender Documentation

2.1. Technical Proposal

The following must be submitted as part of the technical proposal:

i. Company profile

ii. A detailed Operational plan

iii. A detailed CV of the Occupational Medical Practitioner

iv. A detailed CV of the Occupational Health Nursing Practitioner

v. Contactable reference letters

2.2. Financial Proposal

The following must be submitted as part of the financial proposal:

i. Cover Letter

ii. Completed Pricing Schedule (Annexure D) on official company letterhead.

iii. CSD registration report (RSA suppliers only).

3. Proposal specification

3.1. Scope of Work

The CSIR Medical Centre provides occupational health and limited primary healthcare

services to employee, tenants, contractors and visitors to the CSIR Pretoria/Scientia

campus, ensuring compliance with South African labour legislation and promoting a

safe and healthy work environment. The service provider will be responsible for staffing,

managing, and operating the clinic/medical centre, which will operate from 08:00 to

16:30, Monday to Friday.

3.2. Services Required

The service provider will be required to deliver the following services:

i. Medical Surveillance/testing and Health Assessments

a. Conduct pre-employment/initial, periodic, and exit medical examinations.

b. Make medical surveillance/testing arrangements for all CSIR sites including, but not

limited to: Pretoria, Johannesburg, Kloppersbos, Paardefontein, Rosebank (Cape

Town), Stellenbosch and Durban.

SS-F-SPU-026 Rev 02 Request for Proposal

CSIR RFP No. 3701.1/26/06/2026 of 55

CSIR Tender Documentation

c. Develop medical surveillance/testing protocols based on workplace

hazards/exposures and/or job fitness requirements.

d. Monitor and manage chronic medical conditions affecting employees’ fitness to work

where applicable.

ii. Injury and Illness Management

a. Provide first aid and emergency medical care for workplace injuries and illnesses.

This may include driving to various buildings on the Pretoria site to provide medical

emergency support on site.

b. Manage and document work-related injuries and illnesses in compliance with

the Compensation for Occupational Injuries and Diseases Act (COIDA).

c. Facilitate referrals to specialists or hospitals when necessary.

iii. Conduct fitness-to-work reviews on staff affected by injury or ill-health and issue a

formal report to guide management on any applicable fitness to work limitations.

iv. Health promotion/education and Wellness Programmes

a. Provide support and input into workplace wellness awareness campaigns on various

health subjects and themes, including HIV/AIDS management, mental health, stress

management, infectious disease prevention, Musculo-skeletal disorder and lifestyle

disease prevention.

v. Reporting and Administrative Functions

a. Submit daily, monthly, and annual reports to the CSIR Health Office on clinic/medical

centre activities, including injury information, medical surveillance outcomes, and

wellness interventions participations.

b. Schedule consultations with OMP at the Medical Centre in Pretoria and when

required.

c. Sourcing and liaising with external service providers required to fulfil operational

functions of the Medical Centre.

d. Monitor stock of all consumables and replenish as and when required to ensure

continued availability avoid service interruption.

e. Advising on form and templates required for operational functions of the Medical

Centre.

f. Loading of Medical Centre information as and when necessary, on digital platforms

used in the CSIR.

g. Ensure compliance with all applicable legal, standard and regulatory requirements.

SS-F-SPU-026 Rev 02 Request for Proposal

CSIR RFP No. 3701.1/26/06/2026 of 55

CSIR Tender Documentation

vi. Compliance and Risk Management

a. Align the medical assessment procedures/protocols with the workplace risk

assessments and recommend control measures to mitigate risk to health.

b. Ensure compliance with the Occupational Health and Safety Act (OHSA), its

regulations and other applicable legislation and standards.

c. Assist in the development and implementation of health and safety procedures and

guidelines where required.

vii. Vaccinations and Immunisations

a. Administer vaccinations as required as per workplace risks (e.g., hepatitis B,

tetanus, etc.).

b. Provide support and guidance on immunisation for employees traveling to high-risk

areas nationally.

viii. Medical Waste Management

a. Ensure proper disposal of medical and all other waste generated in the clinic/medical

centre in compliance with the National Environmental Management: Waste Act

and applicable by-laws.

b. Administer training of any support staff in the Medical Centre based on their risk e.g.

cleaners, administrator, etc.

ix. Employee Support and Education

a. Refer employees to external CSIR EAP services where necessary.

b. Advise on health trends affecting staff and implement measures to address where

necessary.

3.3. Staffing Requirements

The service provider must provide the following staff to operate the clinic/medical

centre:

i. One (1) Occupational Medical Practitioner: Responsible for medical examinations,

health assessments, sign-off on employee fitness to work, and clinical decision-making.

ii. One (1) Occupational Health Nursing Practitioner: Responsible for day-to-day clinical

operations, first aid, medical emergency support and health promotion activities.

SS-F-SPU-026 Rev 02 Request for Proposal

CSIR RFP No. 3701.1/26/06/2026 of 55

CSIR Tender Documentation

3.4. Legal Requirements for clinic/medical centre

The service provider must ensure compliance with the following South African legislation

and regulations:

i. Occupational Health and Safety Act (OHSA), 1993 (Act No. )

a. Ensure risk-based medical surveillance/testing.

b. Ensure follow-ups where necessary to refer, investigate or recommend additional

workplace controls.

ii. Compensation for Occupational Injuries and Diseases Act (COIDA), 1993 (Act No. )

a. Manage and report work-related injuries and diseases.

b. Submit all necessary documentation to the Compensation Commissioner.

iii. Health Professions Act, 1974 (Act No. )

a. Ensure all medical staff are registered with the Health Professions Council of South

Africa (HPCSA) or the South African Nursing Council (SANC) in the correct

categories. Ongoing and continuing professional development (CPD) compliance.

iv. National Environmental Management: Waste Act, 2008 (Act No. )

a. Ensure proper disposal of medical waste generated in the clinic/medical centre in

compliance with regulations.

v. Medical Schemes Act, 1998 (Act No. )

a. Ensure compliance with regulations related to client health benefits.

vi. Medicines and Related Substances Act, 1965 (Act No. )

a. Proper storage, prescription and dispensing of medicines.

b. Compliance with South African Pharmacy Council requirements and

guidelines.

vii. Protection of Personal Information Act (POPIA), 2013 (Act No. )

a. Maintain confidentiality and security of employee health records.

viii. Basic Conditions of Employment Act (BCEA), 1997 (Act No. )

a. Ensure compliance with employee rights related to health and safety.

SS-F-SPU-026 Rev 02 Request for Proposal

CSIR RFP No. 3701.1/26/06/2026 of 55

CSIR Tender Documentation

3.5. The appointment of the successful bidder will ensure that the following services

are provided to the CSIR:

a) Provision of services of a registered Occupational Medical Practitioner based at the

Pretoria/Scientia Campus – 6 hours per week (split 3 hours over Tues. and Thurs.).

b) Provision of the services of a registered Occupational Health Nursing Practitioner (OHNP)

based at the Pretoria/Scientia Campus – 8 hours per day (Mon. – Fri.) from 08:00 to 16:30.

c) Provision of all relevant legal registrations required for the clinic/medical centre services to

operate legally.

d) Implement medical surveillance programme as per protocols.

e) Establishment, review and sign off Medical Surveillance protocols.

f) Sign off fitness to work certificates.

g) Review and update procedures and guidelines relating to medical surveillance and other

services provided by the clinic/medical centre.

h) Consult patients on a need basis i.e. scheduled, walk-ins and medical emergencies.

i) Review and have input into clinic/medical centre administrative protocols where needed.

j) Sign off on medication control.

k) Review and provide inputs and reports on medical incapacity cases, injury on duty referrals,

special medical conditions advice, vaccination roll-out campaigns, etc

l) Implementation of medical surveillance as directed by Occupational Medical Practitioner.

m) Day-to-day clinical administrative function in line with the services offered by the

clinic/medical centre.

n) Dispensing of medicines and maintenance of the medicines register.

o) Provide a replacement of OHNP as and when necessary, in line with operational needs and

to avoid service interruption.

p) Participation in health promotion campaigns in line with clinic/medical centre services and

organisational health needs.

q) Provision of Primary health care services and first aid services on a daily basis.

r) Provide input into monthly reporting, statistical analysis and identification of trends.

s) Conduct presentations/webinars on relevant health topics for staff as needed for health

promotion (e.g., during SHEQ Weeks or other campaigns).

t) Resident Occupational Health Nursing Practitioner to provide medical emergency support to

the CSIR Pretoria site in emergency situations.

SS-F-SPU-026 Rev 02 Request for Proposal

CSIR RFP No. 3701.1/26/06/2026 of 55

CSIR Tender Documentation

u) Advise the CSIR Health team on implementation of programmes/services that could be of

value to staff in line with best practice.

v) Attend meetings with CSIR Health team as scheduled based on need.

w) Attending to incoming calls and e-mails from clients as and when necessary.

x) Attend meetings with CSIR SHEQ team as scheduled based on need.

y) Attend meetings with any stakeholders of the Medical Centre, based on need.

z) Provide administrative support for sourcing of axillary services and service providers aligned

to the functions of the Medical Centre and in support of the CSIR as a business.

SS-F-SPU-026 Rev 02 Request for Proposal

CSIR RFP No. 3701.1/26/06/2026 of 55

CSIR Tender Documentation

Annexure C

Technical Evaluation Matrix/Rubrics

For the provision of occupational health services and management of the medical centre at the CSIR Scientia

campus, for a period of three (3) years

RFP No. 3701.1/26/06/2026

Scoring sheet to be used to evaluate functionality

Criteria Proof required Points allocation Weight

1. Operational The bidder must submit an Operational Plan indicating how they will manage 30 0

plan the medical centre and indicating their available resources. The bidder scored less than 35 points point

The bidder scored between 35 and 45 7

Item The bidder must submit portfolio of evidence points

points points

Number of The bidder listed less than 7 consultations per day 0 10 The bidder scored more than 45 points

consultations (OH and PHC) points

The bidder listed 7 consultations per day (OH and 5

Phc)

The bidder listed more than 7 consultations per 10

day (OH and PHC)

List of PHC The bidder submitted a list of less than 20 PHC 0

services on offer services on offer.

The bidder submitted a list of between 20 and 28 5

PHC services on offer

The bidder submitted a list of more than 28 PHC 10

services on offer

Turnaround time The bidder indicated a turnaround time for 0

for completion of completion of medicals on 6 or more working days

occupational The bidder indicated turnaround time for 5

health medicals completion of medicals for 5 working days

The bidder indicated turnaround time for 10

completion of medicals in less than 5 working

days

SS-F-SPU-026 Rev 02 Request for Proposal

CSIR RFP No. 3701.1/26/06/2026 of 55

CSIR Tender Documentation

Turnaround time The bidder indicated a turnaround time for OMP 0

for OMP formal formal fitness-to-work review report of 6 or more

fitness to work working days

review report The bidder indicated a turnaround time for OMP 5

formal fitness-to-work review report of 4 to 5

working days

The bidder indicated a turnaround time for OMP 10

formal fitness-to-work review report of less than 4

working days

Number of The bidder listed less than 3 health awareness 0

health campaigns per year.

awareness The bidder listed 5 health awareness campaigns 5

campaigns per year

The bidder listed more than 5 health awareness 10

per year

2. CV of The bidder must submit a CV of the Occupational Medical Practitioner with a 30

Occupational minimum of 5 years work experience.

Medical The Occupational Medical Practitioner must have a certificate of training in No submission of CV or CV submitted 0

Practitioner Occupational Health and a valid certificate of registration with the Health with less 5 years’ experience point

Professions Council of South Africa (HPCSA) 5 – 7 years’ experience 5

points

7 – 10 years’ experience 7

points

> 10 years’ experience 10

points

3. CV of The bidder must submit a CV of the Occupational Health Nursing Practitioner 30

Occupational with a minimum of 5 years work experience, with a valid certificate of

Health registration with the South African Nursing Council. No submission of CV or CV submitted 0

Nursing The Occupational Health Nursing Practitioner (OHNP must have trainings in with less 5 years’ experience point

Practitioner the following areas: 5 – 7 years’ experience 5

• Audiometry points
• Spirometry 7 – 10 years’ experience 7
• Dispensing of medicines points
• Basic life support and intermediate trauma life support > 10 years’ experience 10

points

SS-F-SPU-026 Rev 02 Request for Proposal

CSIR RFP No. 3701.1/26/06/2026 of 55

CSIR Tender Documentation

4. Reference The bidder must submit a minimum of three contactable reference letters for 10

The bidder has failed to submit the

letters the Company or Occupational Medical Practitioner, where they have rendered

reference letters in accordance with

similar medical services, between 2015 to 2026. 0

the requirements, or the bidder has

The reference letters submitted must be accessible for vetting. point

submitted less than 3 relevant

reference letters.

(Purchase orders, appointment letters and contracts will not be considered as

The bidder has submitted 3 to 4

reference letters). 5

reference letters in accordance with

points

the requirements.

The bidder has submitted 5 to 6

reference letters in accordance with

points

the requirements.

the bidder has submitted 7 or more

reference letters in accordance with

points

the requirements.

Total 100%

SS-F-SPU-026 Rev 02 Request for Proposal

CSIR RFP No. 3701.1/26/06/2026 of 55

Section a: general RFP terms and conditions

Section b: evaluation methodology / process

4. Reference The bidder must submit a minimum of three contactable reference letters for 10 letters the Company or Occupational Medical Practitioner, where they have rendered reference letters in accordance with similar medical services, between 2015 to 2026. 0 the requirements, or the bidder has submitted less than 3 relevant reference letters. (Purchase orders, appointment letters and contracts will not be considered as The bidder has submitted 3 to 4 reference letters). 5 reference letters in accordance with points the requirements. The bidder has submitted 5 to 6 reference letters in accordance with points the requirements. the bidder has submitted 7 or more reference letters in accordance with points the requirements.

contractors, sub-contractors and mandataries shall comply with the provisions of this clause

25 (Personal Information). The CSIR shall be entitled on reasonable notice to conduct an

inspection or audit bidders’ compliance with the requisite POPI Act safeguards.

i. Medical Surveillance/testing and Health Assessments

a. Conduct pre-employment/initial, periodic, and exit medical examinations.

b. Make medical surveillance/testing arrangements for all CSIR sites including, but not

limited to: Pretoria, Johannesburg, Kloppersbos, Paardefontein, Rosebank (Cape

Town), Stellenbosch and Durban.

SS-F-SPU-026 Rev 02 Request for Proposal

CSIR RFP No. 3701.1/26/06/2026 of 55

Tax compliance 12

Tax Compliance Status (TCS) or CSD Report of each joint venture partner

Tax compliance

Tax compliance status system pin code from the south african revenue service (SARS) and if

Tax compliance requirements

Tax compliance status (tcs) pin may be made via e-filing through the SARS website

Tcs pin is available but the bidder is registered on the central supplier database (csd), a

Csd registration 18

CSD Report of each joint venture partner

CSD registration number

Csd number

Csd number must be provided

CSD registration report (RSA suppliers only)

Central Supplier Database (CSD)

Central supplier database (csd) registration

Central Supplier Database (CSD) which has been established to centrally administer supplier information

Central supplier database (csd), a

joint venture agreement signed by both parties clearly indication the lead partner,

appointment letters and contracts will not be

appointment letters and contracts will not be considered as

Proof of ownership/shareholder certificates/copies

• Annexure D – Pricing Schedule

11.2 Pricing schedule and specific goals credentials should be submitted with the proposal, but

2. Tax compliance requirements

2.3 Application for tax compliance status (tcs) pin may be made via e-filing through the SARS website

Separate tcs certificate / pin / csd number.

2.6 Where NO tcs pin is available but the bidder is registered on the central supplier database (csd), a

Csd number must be provided.

• A joint venture agreement signed by both parties clearly indication the lead partner,
• The Tax Compliance Status (TCS) or CSD Report of each joint venture partner;

Points Allocation: 00 points

B-BBEE Details: lied to CSIR, at any time

prior to this request, are still available to CSIR, and shall consequently not make any

reference to such information document in its response to this request.

13.2 Copies of any affiliations, memberships and/or accreditations that support your submission

must be included in the tender.

13.3 In case of proposal/s from a joint venture, the following must be submitted together with the

proposal/s:

• A joint venture agreement signed by both parties clearly indication the lead partner,

including split of work;

• Copy of a valid certificate or consolidated B-BBEE score card;
• The Tax Compliance Status (TCS) or CSD Report of each joint venture partner;
• Proof of ownership/shareholder certificates/copies; and
• Company registration certificate/s.

13.4 An omission to disclose material information, a factual inaccuracy, and/or a

misrepresentation of fact may result in the disqualification of a tender, or cancellation of any

subsequent contract.

13.5 No goods and/or services should be delivered to the CSIR without an official CSIR Purchase

order or signed supplier agreement. The CSIR purchase order number must be quoted on

the invoice. Invoices without CSIR purchase order numbers will be returned to supplier.

13.6 Failure to comply with any of the terms and conditions as set out in this document will

invalidate the Proposal.

SS-F-SPU-026 Rev 02 Request for Proposal

CSIR RFP No. 3701.1/26/06/2026 of 55

CSIR Tender Documentation

14 special conditions

The CSIR reserves the right to:

14.1 Extend the closing date of this RFP;

14.2 Correct any mistakes before closing date and time of the tender that may have been in the

Bid documents or occurred at any stage of the tender process;

14.3 Verify any information co

action or create any right in any way for any bidder to demand that any action be taken on

the date established. The bidder accepts that, if the CSIR extends the deadline for bid

submission (the Closing Date) for any reason, the requirements of this bid otherwise apply

equally to the extended deadline.

2.9 Documents submitted via cloud solutions such as: WeTransfer, Google Drive, Dropbox, etc.

will not be considered.

2.10 The naming / labelling syntax of files or documents must be short and simple.

2.11 The CSIR will award the contract to qualified bidder(s)’ whose proposal is determined to be

the most advantageous to the CSIR, taking into consideration the technical (functional)

solution, price, specific goals and objective criteria.

be established during such enquiry / investigation, the onus will be on the Bidder / contractor

to prove that fronting does not exist. Failure to do so within a period of 14 days from date

of notification may invalidate the bid / contract and may also result in the restriction of the

6.1 The contract will be awarded to the bidder who scores the highest total number of points

during the evaluation process, except where the law permits otherwise.

6.2 Appointment as a successful service provider shall be subject to the parties agreeing to

mutually acceptable contractual terms and conditions. In the event of the parties failing to

reach such agreement, CSIR reserves the right to appoint an alternative supplier.

6.3 Awarding of contracts will be published on the same platform where the bid was published,

and no regret letters will be sent to unsuccessful bidders.

order to obtain any unlawful advantage in relation to procurement or services provided

or to be provided to a Government Entity;

d. accepts anything of value or an inducement that would or may provide financial gain,

advantage or benefit in relation to procurement or services provided or to be provided

to a Government Entity;

e. pays or agrees to pay to any person any fee, commission, percentage, brokerage fee,

gift or any other consideration, that is contingent upon or results from, the award of any

tender, contract, right or entitlement which is in any way related to procurement or the

rendering of any services to a Government Entity;

f. has in the past engaged in any matter referred to above; or

g. has been found guilty in a court of law on charges of fraud and/or forgery, regardless of

whether or not a prison term was imposed and despite such bidder, member or

director’s name not specifically appearing on the List of Tender Defaulters kept at

with a successful bidder in the event that it is established that such bidder was in fact not

tax compliant at the time of the award or has submitted a fraudulent Tax Clearance

Certificate to the CSIR, or whose verification against the Central Supplier Database (CSD)

proves non-compliant. The CSIR further reserves the right to cancel a contract with a

successful bidder in the event that such bidder does not remain tax compliant for the full

term of the contract.

No tender shall be awarded to a bidder whose name (or any of its members, directors,

partners or trustees) appear on the Register of Tender Defaulters kept by National Treasury,

or who have been placed on National Treasury’s List of Restricted Suppliers. The CSIR

reserves the right to withdraw an award, or cancel a contract concluded with a Bidder should

it be established, at any time, that a bidder has been blacklisted with National Treasury by

another government institution.

• Number of consultations per day (Occupational Health and

Primary Health Care)

• List of Primary Health Care services on offer
• Turnaround time for completion of each medical (e.g. from

assessment to sign-off on Certificate of Fitness)

• Turnaround time for Occupational Medical Practitioner formal

fitness-to-work review report (at most a week)

• Number of health awareness campaigns per year (provide

themes of campaigns)

2 The bidder must submit a detailed CV of the Occupational Medical 30

Practitioner(s) with a minimum of 5 years work experience, as at the

closing date of the tender.

3 The bidder must submit a detailed CV of the Occupational Health 30

Nursing Practitioner (OHNP) with a minimum of 5 years work

experience, as at the closing date of this tender, with a valid

certificate of registration with the South African Nursing Council.

The Occupational Health Nursing Practitioner (OHNP) must have

completed trainings in the following areas:

• Audiometry
• Spirometry
• Dispensing of medicines
• Basic life support and intermediate trauma life support

4 The bidder must submit a minimum of three contactable reference 10

letters for the Company or Occupational Medical Practitioner, where

they have rendered similar medical services, between January 2015

to 2026 as at the closing date of this tender.

total number of points in accordance with Section (2) (1) (f) of the PPPFA (Act )”,

under the following conditions:

• The directors, shareholders or officers of the bidder must not be formally charged

of fraudulent or illegal conduct which could harm the CSIR’s reputation by

associating with the bidder.

30 national treasury central supplier database (csd) registration

Respondents are required to self-register on National Treasury’s Central Supplier

Database (CSD) which has been established to centrally administer supplier information

for all organs of state and facilitate the verification of certain key supplier information.

an invitation to bidder(s) to facilitate a requirements-based decision process.

Responses to this Request for Proposal (RFP) (hereinafter referred to as a Bid or a

Proposal) are requested from suitably qualified entities (hereinafter referred to as a

Respondent or Bidder) for the provision of occupational health, primary healthcare services

and operational management of the medical centre at the CSIR Scientia campus, for a

period of three (3) years.

i. Company profile

ii. A detailed Operational plan

iii. A detailed CV of the Occupational Medical Practitioner

iv. A detailed CV of the Occupational Health Nursing Practitioner

v. Contactable reference letters

2.2. Financial Proposal

c. Develop medical surveillance/testing protocols based on workplace

hazards/exposures and/or job fitness requirements.

d. Monitor and manage chronic medical conditions affecting employees’ fitness to work

where applicable.

ii. Injury and Illness Management

a. Provide first aid and emergency medical care for workplace injuries and illnesses.

emergency support on site.

b. Manage and document work-related injuries and illnesses in compliance with

the Compensation for Occupational Injuries and Diseases Act (COIDA).

c. Facilitate referrals to specialists or hospitals when necessary.

iii. Conduct fitness-to-work reviews on staff affected by injury or ill-health and issue a

formal report to guide management on any applicable fitness to work limitations.

iv. Health promotion/education and Wellness Programmes

a. Provide support and input into workplace wellness awareness campaigns on various

health subjects and themes, including HIV/AIDS management, mental health, stress

management, infectious disease prevention, Musculo-skeletal disorder and lifestyle

disease prevention.

v. Reporting and Administrative Functions

a. Submit daily, monthly, and annual reports to the CSIR Health Office on clinic/medical

centre activities, including injury information, medical surveillance outcomes, and

wellness interventions participations.

b. Schedule consultations with OMP at the Medical Centre in Pretoria and when

required.

c. Sourcing and liaising with external service providers required to fulfil operational

functions of the Medical Centre.

d. Monitor stock of all consumables and replenish as and when required to ensure

continued availability avoid service interruption.

e. Advising on form and templates required for operational functions of the Medical

centre:

i. One (1) Occupational Medical Practitioner: Responsible for medical examinations,

health assessments, sign-off on employee fitness to work, and clinical decision-making.

ii. One (1) Occupational Health Nursing Practitioner: Responsible for day-to-day clinical

operations, first aid, medical emergency support and health promotion activities.

SS-F-SPU-026 Rev 02 Request for Proposal

CSIR RFP No. 3701.1/26/06/2026 of 55

3.5. The appointment of the successful bidder will ensure that the following services

are provided to the CSIR:

a) Provision of services of a registered Occupational Medical Practitioner based at the

Pretoria/Scientia Campus – 6 hours per week (split 3 hours over Tues. and Thurs.).

b) Provision of the services of a registered Occupational Health Nursing Practitioner (OHNP)

based at the Pretoria/Scientia Campus – 8 hours per day (Mon. – Fri.) from 08:00 to 16:30.

c) Provision of all relevant legal registrations required for the clinic/medical centre services to

operate legally.

d) Implement medical surveillance programme as per protocols.

e) Establishment, review and sign off Medical Surveillance protocols.

f) Sign off fitness to work certificates.

g) Review and update procedures and guidelines relating to medical surveillance and other

services provided by the clinic/medical centre.

h) Consult patients on a need basis i.e. scheduled, walk-ins and medical emergencies.

i) Review and have input into clinic/medical centre administrative protocols where needed.

j) Sign off on medication control.

k) Review and provide inputs and reports on medical incapacity cases, injury on duty referrals,

special medical conditions advice, vaccination roll-out campaigns, etc

l) Implementation of medical surveillance as directed by Occupational Medical Practitioner.

m) Day-to-day clinical administrative function in line with the services offered by the

clinic/medical centre.

n) Dispensing of medicines and maintenance of the medicines register.

o) Provide a replacement of OHNP as and when necessary, in line with operational needs and

to avoid service interruption.

p) Participation in health promotion campaigns in line with clinic/medical centre services and

organisational health needs.

q) Provision of Primary health care services and first aid services on a daily basis.

r) Provide input into monthly reporting, statistical analysis and identification of trends.

s) Conduct presentations/webinars on relevant health topics for staff as needed for health

promotion (e.g., during SHEQ Weeks or other campaigns).

t) Resident Occupational Health Nursing Practitioner to provide medical emergency support to

the CSIR Pretoria site in emergency situations.

SS-F-SPU-026 Rev 02 Request for Proposal

CSIR RFP No. 3701.1/26/06/2026 of 55

u) Advise the CSIR Health team on implementation of programmes/services that could be of

value to staff in line with best practice.

v) Attend meetings with CSIR Health team as scheduled based on need.

w) Attending to incoming calls and e-mails from clients as and when necessary.

x) Attend meetings with CSIR SHEQ team as scheduled based on need.

y) Attend meetings with any stakeholders of the Medical Centre, based on need.

z) Provide administrative support for sourcing of axillary services and service providers aligned

to the functions of the Medical Centre and in support of the CSIR as a business.

SS-F-SPU-026 Rev 02 Request for Proposal

CSIR RFP No. 3701.1/26/06/2026 of 55

Turnaround time The bidder indicated a turnaround time for OMP 0

for OMP formal formal fitness-to-work review report of 6 or more

fitness to work working days

review report The bidder indicated a turnaround time for OMP 5

formal fitness-to-work review report of 4 to 5

working days

The bidder indicated a turnaround time for OMP 10

formal fitness-to-work review report of less than 4

working days

Number of The bidder listed less than 3 health awareness 0

health campaigns per year.

awareness The bidder listed 5 health awareness campaigns 5

campaigns per year

The bidder listed more than 5 health awareness 10

per year

2. CV of The bidder must submit a CV of the Occupational Medical Practitioner with a 30

Occupational minimum of 5 years work experience.

Medical The Occupational Medical Practitioner must have a certificate of training in No submission of CV or CV submitted 0

Practitioner Occupational Health and a valid certificate of registration with the Health with less 5 years’ experience point

Professions Council of South Africa (HPCSA) 5 – 7 years’ experience 5

points

7 – 10 years’ experience 7

points

> 10 years’ experience 10

points

3. CV of The bidder must submit a CV of the Occupational Health Nursing Practitioner 30

Occupational with a minimum of 5 years work experience, with a valid certificate of

Health registration with the South African Nursing Council. No submission of CV or CV submitted 0

Nursing The Occupational Health Nursing Practitioner (OHNP must have trainings in with less 5 years’ experience point

Practitioner the following areas: 5 – 7 years’ experience 5

• Audiometry points
• Spirometry 7 – 10 years’ experience 7
• Dispensing of medicines points
• Basic life support and intermediate trauma life support > 10 years’ experience 10

points

SS-F-SPU-026 Rev 02 Request for Proposal

CSIR RFP No. 3701.1/26/06/2026 of 55

If a bidder breaches the conditions of this bid and, as a result of that breach, the CSIR incurs

costs or damages (including, without limitation, the cost of any investigations, procedural

impairment, repetition of all or part of the bid process and/or enforcement of intellectual

property rights or confidentiality obligations), then the bidder indemnifies and holds the

CSIR harmless from any and all such costs which the CSIR may incur and for any damages

or losses the CSIR may suffer.

19 precedence

This document will prevail over any information provided during any briefing session

whether oral or written, unless such written information provided, expressly amends this

document by reference.

SS-F-SPU-026 Rev 02 Request for Proposal

CSIR RFP No. 3701.1/26/06/2026 of 55

CSIR Tender Documentation

20 tax compliance

No tender shall be awarded to a bidder who is not tax compliant. If a recommended bidder

is not tax complaint, the bidder will be notified in writing of their non- compliant status and

the bidder will be requested to submit written proof from SARS of their tax compliant status

or proof that they have made an arrangement to meet their outstanding tax obligations

within seven (7) working days. Should they fail to do so CSIR will reject their bid.

The CSIR reserves the right to withdraw an award made, or cancel a contract concluded

with a successful bidder in the event that it is established that such bidder was in fact not

tax compliant at the time of the award or has submitted a fraudulent Tax Clearance

Certificate to the CSIR, or whose verification against the Central Supplier Database (CSD)

proves non-compliant. The CSIR further reserves the right to cancel a contract with a

successful bidder in the event that such bidder does not remain tax compliant for the full

term of the contract.

21 tender defaulters and restricted suppliers

No tender shall be awarded to a bidder whose name (or any of its members, directors,

partners or trustees) appear on the Register of Tender Defaulters kept by National Treasury,

or who have been placed on National Treasury’s List of Restricted Suppliers. The CSIR

reserves the right to withdraw an award, or cancel a contract concluded with a Bidder should

it be established, at any time, that a bidder has been blacklisted with National Treasury by

another government institution.

22 governing law

South African law governs this bid and the bid response process. The bidder agrees to

submit to the exclusive jurisdiction of the South African courts in any dispute of any kind

that may arise out of or in connection with the subject matter of this bid, the bid itself and all

processes associated with the bid.

SS-F-SPU-026 Rev 02 Request for Proposal

CSIR RFP No. 3701.1/26/06/2026 of 55

CSIR Tender Documentation

23 confidentiality

Except as may be required by operation of law, by a court or by a regulatory authority having

appropriate jurisdiction, no information contained in or relating to this bid or a bidder’s

tender(s) will be disclosed by any bidder or other person not officially involved with the

CSIR’s examination and evaluation of a Tender.

No part of the bid may be distributed, reproduced, stored or transmitted, in any form or by

any means, electronic, photocopying, recording or otherwise, in whole or in part except for

the purpose of preparing a Tender. This bid and any other documents supplied by the CSIR

remain proprietary to the CSIR and must be promptly returned to the CSIR upon request

together with all copies, electronic versions, excerpts or summaries thereof or work derived

there from.

Throughout this bid process and thereafter, bidder(s) must secure the CSIR’s written

approval prior to the release of any information that pertains to (i) the potential work or

activities to which this bid relates; or (ii) the process which follows this bid. Failure to adhere

to this requirement may result in disqualification from the bid process and civil action.

24 availability of funds

Should funds no longer be available to pay for the execution of the responsibilities of this

bid, the CSIR may terminate the Agreement at its own discretion or temporarily suspend all

or part of the services by notice to the successful bidder who shall immediately make

arrangements to stop the performance of the services and minimize further expenditure:

Provided that the successful bidder shall thereupon be entitled to payment in full for the

services delivered, up to the date of cancellation or suspension.

25 personal information

25.1 Each Party consents to the other Party holding and processing “personal information” (as

defined in the POPI Act) relating to it for legal, personnel, administrative and management

purposes (including, if applicable, any “special personal information” relating to him/her, as

defined in the POPI Act). Notwithstanding the generality of the aforesaid, each Party hereby

undertakes to comply with all relevant provisions of the POPI Act and any other applicable

SS-F-SPU-026 Rev 02 Request for Proposal

CSIR RFP No. 3701.1/26/06/2026 of 55

CSIR Tender Documentation

data protection laws. The bidder further agrees to comply with all CSIR’s reasonable internal

governance requirements pertaining to data protection.

25.2 Each Party consents to the other Party making such information available to those who

provide products or services to such parties (such as advisers, regulatory authorities,

governmental or quasi-governmental organisations and potential purchasers of such Party

or any part of their business).

25.3 While performing any activity where a Party is handling personal information as a

“responsible party” (as defined in the POPI Act), each Party undertakes that it will process

the personal information strictly in accordance with the terms of the POPI Act, this Contract,

and the other Party’s instructions from time to time, and take appropriate operational

measures to safeguard the data against any unauthorised access.

25.4 Each Party acknowledges that in the course of conducting business with each other, each

Party intends to maintain and process personal information about the other Party in an

internal database. By signing this Contract, each Party consents to the maintenance and

processing of such personal information.

Where relevant, the bidder shall procure that all its personnel, agents, representatives,

contractors, sub-contractors and mandataries shall comply with the provisions of this clause

25 (Personal Information). The CSIR shall be entitled on reasonable notice to conduct an

inspection or audit bidders’ compliance with the requisite POPI Act safeguards.

26 disclaimer

This RFP is a request for proposals only and not an offer document. Answers to this RFP

must not be construed as acceptance of an offer or imply the existence of a contract

between the parties. By submission of its proposal, bidders shall be deemed to have

satisfied themselves with and to have accepted all Terms & Conditions of this RFP. The

CSIR makes no representation, warranty, assurance, guarantee or endorsements to bidder

concerning the RFP, whether with regard to its accuracy, completeness or otherwise and

the CSIR shall have no liability towards the bidder or any other party in connection therewith.

SS-F-SPU-026 Rev 02 Request for Proposal

CSIR RFP No. 3701.1/26/06/2026 of 55

CSIR Tender Documentation

Section b

Evaluation methodology

Section a 4

General RFP terms and conditions 4

1 introduction 4

2 submission of proposals 4

3 counter conditions 5

4 fronting 5

5 pricing proposal 6

6 appointment of service provider 6

7 service level agreement 6

8 enquiries and contact with the csir 7

9 medium of communication 7

10 correctness of responses 7

11 verification of documents 7

12 responsibility for sub-contractors and bidder’s personnel 8

13 additional terms and conditions 8

14 special conditions 9

15 conflict of interest, corruption and fraud 9

16 misrepresentation during the lifecycle of the contract 10

17 preparation costs and limitation of liability 11

18 indemnity 11

19 precedence 11

20 tax compliance 12

21 tender defaulters and restricted suppliers 12

22 governing law 12

23 confidentiality 13

24 availability of funds 13

25 personal information 13

26 disclaimer 14

Section b 15

Evaluation methodology 15

27 terms of reference 15

28 evaluation criteria 15

29 objective criteria 18

SS-F-SPU-026 Rev 02 Request for Proposal

CSIR RFP No. 3701.1/26/06/2026 of 55

• Annexure A – Standard Bidding Document (SBD) 1 Form
• Annexure B – Technical Specification/ Scope of Services
• Annexure C – Technical Evaluation Matrix/Rubrics
• Annexure D – Pricing Schedule
• Annexure E – Proposal Form and List of Returnable Documents
• Annexure F – Certificate of Acquaintance with RFP
• Annexure G – Preference Point Award Form
• Annexure H – Standard Bidding Document (SBD) 4 Form
• Annexure I – RFP Declaration and Breach of Law Form
• Annexure J – Draft Service Level Agreement

SS-F-SPU-026 Rev 02 Request for Proposal

CSIR RFP No. 3701.1/26/06/2026 of 55

5.1 Pricing must be provided in South African Rand (including all applicable taxes less all

unconditional discounts).

5.2 Prices that are subject to escalation and exchange rate fluctuations are to be clearly

indicated, with the currency and ROE used in the quotation must be clearly indicated.

5.3 Price should include additional cost elements such as travel cost, freight, insurance until

acceptance, duty where applicable, etc.

5.4 Payment will be according to the CSIR Payment Terms and Conditions.

5.5 Please provide a detail pricing using a Pricing Schedule outlined under Annexure D.

11.1 Bidders should check the numbers of the pages to satisfy themselves that none is missing

or duplicated. No liability will be accepted by the CSIR in regard to anything arising from the

fact that pages are missing or duplicated.

11.2 Pricing schedule and specific goals credentials should be submitted with the proposal, but

as a separate document and no such information should be available in the technical

proposal.

SS-F-SPU-026 Rev 02 Request for Proposal

CSIR RFP No. 3701.1/26/06/2026 of 55

14.1 Extend the closing date of this RFP;

14.2 Correct any mistakes before closing date and time of the tender that may have been in the

Bid documents or occurred at any stage of the tender process;

14.3 Verify any information contained in the bidder’s submission;

14.4 Request documentary proof regarding the bidder’s submission;

14.5 Carry out site inspections, product evaluations or explanatory meetings in order to verify

the nature and quality of the product/service offered by the bidder(s) or verify any

information whether before or after the adjudication of this RFP;

14.6 Award this tender to a bidder that did not score the highest total number of points, only in

accordance with Section 2(1)(f) of the PPPFA (Act );

14.7 Request audited financial statements or other documents for the purpose of a due diligence

exercise to determine if the bidder will be able to execute the contract;

14.8 Award this RFP as a whole or in part;

14.9 Award this RFP to multiple bidders;

14.10 Cancel and/or terminate the tender process at any stage, including after the Closing Date

and/or after presentations have been made, and/or after tenders have been evaluated

and/or after the preferred bidder(s) have been notified of their status as such;

14.11 Post tender negotiate on any elements on the bid, including but not limited to technical,

transformation, price, and contractual terms and conditions;

14.12 Not to award a contract to a bidder who is associated with a security breach that materially

adversely affects other entities or if any directors or officers of a bidder are formally charged

of fraudulent or illegal conduct which, would harm the CSIR’s reputation by its continued

association with the bidder.

16.2 It follows therefore that misrepresentations in a Tender may give rise to service termination

and a claim by the CSIR against the bidder notwithstanding the conclusion of the Service

costs or damages (including, without limitation, the cost of any investigations, procedural

impairment, repetition of all or part of the bid process and/or enforcement of intellectual

property rights or confidentiality obligations), then the bidder indemnifies and holds the

submit to the exclusive jurisdiction of the South African courts in any dispute of any kind

that may arise out of or in connection with the subject matter of this bid, the bid itself and all

processes associated with the bid.

SS-F-SPU-026 Rev 02 Request for Proposal

CSIR RFP No. 3701.1/26/06/2026 of 55

concerning the RFP, whether with regard to its accuracy, completeness or otherwise and

the CSIR shall have no liability towards the bidder or any other party in connection therewith.

SS-F-SPU-026 Rev 02 Request for Proposal

CSIR RFP No. 3701.1/26/06/2026 of 55

14 special conditions

30 national treasury csd registration 18

The CSIR has set minimum standards that a bidder needs to meet in order to be evaluated

and selected as a successful bidder. The minimum standards consist of the following:

Elimination Criteria Technical Evaluation Criteria Price and Preference Objective Criteria

(Phase 1) (Phase 2) Points Evaluation

(Phase 3)

Only bidders that comply Bidder(s) are required to Bidder(s) will be The CSIR reserves

with ALL the criteria set on achieve a predetermined evaluated out of 100 the right to award

paragraph 28.1 on Phase 1 minimum threshold on each of points i.e. 80 points this tender to a

below will proceed to the individual criteria, and a for Price and 20 for bidder that did not

Technical/Functional predetermined minimum Preference Points. score the highest

Evaluation (Phase 2). threshold on 100 points overall. total number of

Only bidder (s) who met and/or points in accordance

exceeded the minimum with Section (2) (1)

threshold points on Phase 2 (f) of the PPPFA (Act

below will proceed to Price and ).

Preference Points Evaluation.

(Phase 3)

28.1 Elimination Criteria (Phase 1)

Proposals will be eliminated under the following conditions:

28.1.1 Bidder that submitted late bids will not be considered

28.1.2 Bidder that submitted to the incorrect location or email address will not be considered

(Only electronic submission to [email protected] would be considered).

28.1.3 Bidder that is listed on the NT database of restricted suppliers will not be considered.

28.1.4 Bidder that is registered on the NT Register of Tender Defaulters will not be considered.

SS-F-SPU-026 Rev 02 Request for Proposal

CSIR RFP No. 3701.1/26/06/2026 of 55

CSIR Tender Documentation

28.1.5 Bidder that fails to attend the compulsory online briefing session will not be considered.

28.1.6 Bidder that did not submit mandatory returnable documents as listed on Annexure E:

Proposal Form and List of Returnable Documents (Mandatory Returnable

Documents Table).

28.2 Technical Evaluation Criteria (Phase 2)

The evaluation of the functional / technical detail of the proposal will be based on the

following criteria:

No ELEMENT WEIGHT

1 The bidder must submit an Operational Plan indicating how they will 30

manage the medical centre and indicating their available resources.

The operational plan should address the below disciplines.

• Number of consultations per day (Occupational Health and

Primary Health Care)

• List of Primary Health Care services on offer
• Turnaround time for completion of each medical (e.g. from

assessment to sign-off on Certificate of Fitness)

• Turnaround time for Occupational Medical Practitioner formal

fitness-to-work review report (at most a week)

• Number of health awareness campaigns per year (provide

themes of campaigns)

2 The bidder must submit a detailed CV of the Occupational Medical 30

Practitioner(s) with a minimum of 5 years work experience, as at the

closing date of the tender.

They must have a certificate of training in Occupational Health from

South African Qualifications Authority accredited institution and a

valid certificate of registration with the Health Professions Council of

South Africa (HPCSA).

SS-F-SPU-026 Rev 02 Request for Proposal

CSIR RFP No. 3701.1/26/06/2026 of 55

CSIR Tender Documentation

3 The bidder must submit a detailed CV of the Occupational Health 30

Nursing Practitioner (OHNP) with a minimum of 5 years work

experience, as at the closing date of this tender, with a valid

certificate of registration with the South African Nursing Council.

The Occupational Health Nursing Practitioner (OHNP) must have

completed trainings in the following areas:

• Audiometry
• Spirometry
• Dispensing of medicines
• Basic life support and intermediate trauma life support

4 The bidder must submit a minimum of three contactable reference 10

letters for the Company or Occupational Medical Practitioner, where

they have rendered similar medical services, between January 2015

to 2026 as at the closing date of this tender.

The reference letters submitted must be accessible for vetting.

(Purchase orders, appointment letters and contracts will not be

considered as reference letters).

Total (%) 100

Proposals with functionality / technical points of less than the pre-determined minimum

overall percentage of 70% and less than 50% on each of the individual criteria will be

eliminated from further evaluation on Price and Preference Points Evaluation.

Refer to Annexure C (Technical Evaluation Matrix/Rubrics) for the scoring

ranges/rubrics that will be used to evaluate functionality.

28.3 Price and Preference Points Evaluation (Phase 3)

Only Bidders that have met meet minimum thresholds on Technical/functional Evaluation

will be evaluated for price and preference points. Price and Preference Points will be

evaluated as per Annexure G: Preference Points Award Form.

SS-F-SPU-026 Rev 02 Request for Proposal

CSIR RFP No. 3701.1/26/06/2026 of 55

CSIR Tender Documentation

29 objective criteria

The CSIR reserves the right to award this tender to a bidder that did not score the highest

total number of points in accordance with Section (2) (1) (f) of the PPPFA (Act )”,

under the following conditions:

• The directors, shareholders or officers of the bidder must not be formally charged

of fraudulent or illegal conduct which could harm the CSIR’s reputation by

associating with the bidder.

30 national treasury central supplier database (csd) registration

Respondents are required to self-register on National Treasury’s Central Supplier

Database (CSD) which has been established to centrally administer supplier information

for all organs of state and facilitate the verification of certain key supplier information.

Business may not be awarded to a Respondent who has failed to register on the CSD.

Only foreign suppliers with no local registered entity need not register on the CSD. In order

to enable the CSIR to verify information on the CSD, Respondents are required to provide

the unique registration reference number.

Before any negotiations will start with the winning bidder it will be required from the winning

bidder to:

• be registered on National Treasury’s Central Supplier Database (CSD).

Registrations can be completed online at: www.csd.gov.za;

• provide the CSIR of their CSD registration number.

SS-F-SPU-026 Rev 02 Request for Proposal

CSIR RFP No. 3701.1/26/06/2026 of 55

CSIR Tender Documentation

Annexure A

Standard Bidding Document (SBD) 1

Part a: invitation to bid

You are hereby invited to bid for requirements of the csir