Supply and delivery of branded promotional items for PRASA eastern cape (36-Month contract)

Closing date: 15 June 2026. Closing time: 12:00 PM. Validity period: 60 working days from closing date, extendable if requested by PRASA.

Bid enquiries: Simnikiwe Nqulo. Telephone: 043 700 2331. Email: [email protected]. Complaints: Email [email protected] (include bid description, reference number, closing date, supplier name, contact details, and complaint details). Submission address: Bid Box, No. 8 Station Street, Station Building, East London, 5200.

Submit bids by the closing date and time (15 June 2026, 12:00 PM) to the bid box at: No. 8 Station Street, Station Building, East London, 5200. Bids must be sealed and submitted on the official forms provided—do not re-type. Late bids or submissions to the incorrect address will be rejected. Bidders must sign the Submission Register at the SCM Offices upon submission. Quotations must not reference other proposals. Any attempt to canvass SCM Officers or PRASA employees between closing and award may disqualify the bid. PRASA reserves the right to reject non-compliant bids, modify requirements, or cancel the RFQ. Bids must include all mandatory returnable documents; failure to do so results in disqualification. Validity period: 60 working days from closing date, extendable if requested.

Mandatory returnable documents must be submitted by the closing date/time; failure results in disqualification. These include: Completed Price Schedule and Pricing/Delivery Form (Section 4), signed Submission Register at SCM Offices, and all RFQ/SBD documents. Non-mandatory scoring documents: Audited Annual Financial/B-BBEE Certificate/Affidavit and CIPC/B-BBEE Certificate/Affidavit. Omission of non-mandatory documents results in zero points for the relevant criterion.

Supply and deliver promotional items for PRASA in the Eastern Cape on an as-and-when-required basis over 36 months. Items include: Branded lanyards (500 units), Branded ceramic mugs (500 units, 340ml, black with PRASA logo), Herbal tea sachets (300 boxes, individually wrapped in orange/ginger/lime/lemon/green tea flavors), Lip balm (500 units, standard moisturizing with lid, mixed flavors), Energy bars (500 boxes, 40g each), Petroleum jelly (500 units, 50ml, 100% pure), Branded skipping ropes (15 units, adjustable cotton), Branded information leaflets (200 units, color-printed with educational content e.g., cancer awareness, TB, flu prevention), Reflective wristbands (900 units), Branded wellness contact cards (20 units), Disinfectant pocket wipes (500 units), Alcohol surface disinfectant spray (100 units, 500ml), Branded yoga mats (30 units, non-slip 10mm thick), Branded workout resistance bands (30 units), Stress reliever balls (500 units, foam), Keyholders (300 units, 5.7cm x 2.3cm x 0.7cm), Compartment pill organizers (50 units), Stainless steel double flask mugs (100 units), Drawstring bags (400 units), Branded bandanas (300 units), Diffusers (3 units, 300ml essential oil diffuser with 2 vapor settings).

Complete the attached Pricing Schedule (Section 8) and Pricing/Delivery Form (Section 4) in full. Prices must be in ZAR, inclusive of VAT, and submitted strictly in the provided format—deviations may disqualify the bid. Include: Firm price offer, cost breakdown, and price escalation basis/formula. Discounts are considered only in the final evaluation stage on an unconditional basis. Specify delivery period in working days from date of order.

Prices must be quoted in South African Rand (ZAR), inclusive of all applicable taxes (VAT). Submit pricing strictly using the provided Price Schedule (Section 8) and Pricing/Delivery Form (Section 4)—deviation results in non-responsive bid. Include: Firm price offer with clear basis, completed Bill of Quantities (if applicable), cost breakdown, and price escalation basis/formula. Discounts are considered only in the final evaluation stage on an unconditional basis. PRASA may negotiate market-related prices with top-scoring bidders if the highest bid is not market-related. Payment terms: Within 30 days of receipt of a correct tax invoice. Delivery period: Specify earliest possible delivery in working days from date of order.

Mandatory compliance: Register on National Treasury’s Central Supplier Database (CSD) at https://secure.csd.gov.za/ (foreign suppliers with no local entity exempt). Submit valid Tax Clearance Certificate (must be valid on closing date) and SARS-issued PIN. If no TCS PIN, provide CSD number. For consortia/JVs/sub-contractors, each party must submit separate TCS Certificate/PIN/CSD number. No bids accepted from persons in the service of the state or entities with directors/members in state service. Submit: Company Registration documents, Directors’ ID copies, Proof of Bank Account (cancelled cheque or bank letter), and completed RFQ/SBD documents. Non-mandatory for scoring: Audited Annual Financial/B-BBEE Certificate/Affidavit and CIPC/B-BBEE Certificate/Affidavit. Bidders must declare any state employment, relationships with PRASA employees, or interests in related enterprises. Failure to comply with any mandatory requirement may render the bid invalid or lead to disqualification.

Contract governed by South African law. Supplier warrants items meet PRASA’s requirements and are fit for purpose, remaining defect-free for 1 year post-acceptance (unless otherwise stated). Supplier indemnifies PRASA against claims arising from negligence, intellectual/legal rights infringement, or defective design/materials/workmanship. Subcontracting requires PRASA’s prior written approval; the primary contractor remains liable for performance. PRASA may reject non-compliant items, return them at the supplier’s expense, and claim costs for replacements or third-party procurement. Supplier must correct non-conformances as directed by PRASA. Payment is due within 30 days of receipt of a correct tax invoice. Late deliveries may incur penalties. Title and risk transfer to PRASA upon acceptance.

Bids must be submitted on official forms, sealed, and delivered to the correct address by the closing date/time. Late or incorrectly submitted bids will be rejected. PRASA reserves the right to modify requirements, reject non-compliant bids, or cancel the RFQ. Bids must not reference other proposals. Canvassing SCM Officers or PRASA employees between closing and award may disqualify the bid. PRASA may negotiate market-related prices with top-scoring bidders if the highest bid is not market-related. Validity period: 60 working days from closing date, extendable if requested. Award details will be published on the National Treasury e-Tender Portal (www.etenders.gov.za).