Samtrac training service provider for PRASA KZN: safety, health, and environment management system development

PRASA KZN seeks to appoint a service provider to facilitate SAMTRAC training. The training must cover the development, implementation, and maintenance of a Safety, Health, and Environment (SHE) Management System, the application of risk management principles, and addressing SHE requirements and hazards in a technical context.

Closing date: 23 June 2026. Closing time: 12:00. Validity period: 60 working days from closing date. Bidders may be requested to extend validity if PRASA’s internal processes are not finalized within this period.

Bidding procedure enquiries: Rani Thevar. Telephone: 031 8130138. Email: [email protected]. Submission address: Tender Box No. 07, PRASA Offices KZN, 65 Masabalala Yengwa Avenue, Greyville, Durban Station, 4001. Complaints: [email protected] (include bid description, reference number, closing date, supplier name, contact details, and detailed complaint).

Submit bids by the closing date and time (23 June 2026 at 12:00) to Tender Box No. 07 at PRASA Offices KZN, 65 Masabalala Yengwa Avenue, Greyville, Durban Station, 4001. Late bids will not be accepted. Bids must be submitted on official forms provided and not re-typed. Incomplete bids or failure to submit mandatory returnable documents may result in disqualification. Bidding procedure enquiries may be directed to Rani Thevar at 031 8130138 or [email protected]. Do not canvass SCM officers or PRASA employees during the bid process. Bids must be enclosed in a sealed envelope and addressed to PRASA.

Service required: Facilitate SAMTRAC training to develop, implement, and maintain a Safety, Health, and Environment (SHE) Management System, apply risk management principles, and address SHE requirements and hazards in a technical context. Course content must cover: Occupational safety (housekeeping, stacking/storage, colour coding, safety signs, tools, lifting equipment, ladders, scaffolds, pressure vessels, PPE, confined spaces, hot work, permits, lockout systems, conveyors, disaster management). Occupational health (hygiene stressors, occupational health services, legislative requirements, clinic management, fitness-to-work, health monitoring, AIDS, absenteeism, drug screening, counselling, health promotion, risk assessment, primary health care). Environment (legislation, air/water/soil/noise pollution, energy optimisation, waste management, emergency preparedness, environmental impact assessments, social responsibility). Safety theories, risk management principles, and SHEQ Management Systems (elements, requirements, planning, implementation, maintenance). Training must include assessment. Assessor must be registered with the relevant ETQA or an ETQA with a Memorandum of Understanding. Service provider must disclose the training presenter’s name and provide proof of their certification as a facilitator and assessor. Assumed prior learning: Communication skills at NQF Level 4, experience in a trade/technical occupation, mathematical literacy. Accreditation: Proof of accreditation with the relevant SETA is required. Duration: 2 weeks. Venue: PRASA premises. Certificates must be provided upon successful completion.

Bidders must demonstrate: Communication skills at NQF Level 4. Experience in a trade or technical occupation. Mathematical literacy. Prior completion of Introduction to SAMTRAC is required. Assumed learning: If prior learning is not in place, training duration may increase. Facilitators must be certified and provide proof of certification as facilitators and assessors. Assessors must be registered with the relevant ETQA or an ETQA with a Memorandum of Understanding.

Assessor must be registered with the relevant ETQA or an ETQA with a Memorandum of Understanding. Training must include assessment to ensure quality. Service provider must provide proof of accreditation with the relevant SETA.

Bidders must complete the attached Pricing Schedule and Bill of Quantities strictly in the provided format. Prices must be quoted in ZAR, inclusive of VAT (15%). Cost breakdown must be provided. Price escalation basis and formula must be indicated. Deviation from the pricing schedule may result in the bid being declared non-responsive. Discounted prices will only be considered in the final evaluation stage on an unconditional basis. Delivery period: Bidders must specify their earliest possible delivery period in working days from the date of order.

Prices must be quoted in South African Rand (ZAR), inclusive of all applicable taxes (VAT at 15%). Pricing must be firm and clearly indicate the basis. Complete the attached Pricing Schedule and Bill of Quantities strictly in the provided format; deviation may result in non-responsiveness. Provide a cost breakdown and indicate the price escalation basis and formula. Discounted prices will only be considered in the final evaluation stage on an unconditional basis. Payment terms: PRASA pays within 30 days of receipt of a correct tax invoice. If the highest-scoring bidder’s price is not market-related, PRASA may negotiate with the top three bidders in order of ranking. If no agreement is reached, the RFQ may be cancelled. Contract value: The contract will be for 12 months or until the contract value is reached, whichever comes first.

Tax Compliance: Submit a valid Tax Clearance Certificate (as of closing date) or SARS PIN. CSD Registration: Bidders must be registered on the National Treasury’s Central Supplier Database (CSD). Foreign suppliers with no local entity are exempt. Consortia/Joint Ventures/Sub-Contractors: Each party must submit a separate TCS Certificate/PIN/CSD number. B-BBEE: Minimum Level 2 B-BBEE compliance (10 points) or EME/QSE 51% Black Owned (6 points) or 51% Black Owned (4 points). Submit B-BBEE Certificate, Affidavit, Audited Annual Financials, or CIPC Documents as proof. Bidder Disclosure: Complete SBD4 form to declare any conflicts of interest or relationships with state employees. Failure to comply with tax, CSD, or B-BBEE requirements may result in disqualification. Subcontracting requires PRASA’s prior approval; the primary contractor remains liable for performance. Legal Compliance: Successful bidder must comply with all applicable national and local laws. Contract is subject to PRASA’s General Conditions of Purchase and any special conditions. Funding Contingency: Award is subject to PRASA securing funding; PRASA reserves the right to cancel the RFQ if funding is not secured.

Training must cover fundamental occupational safety, health, and environment (SHE) topics, including: Housekeeping, stacking/storage, colour coding, symbolic safety signs, hand/portable power tools, lifting equipment, ladders, scaffolds, pressure vessels, PPE, confined spaces, hot work, permits, lockout systems, conveyors, and disaster management. Occupational health topics: Anticipation, identification, evaluation, and control of hygiene stressors; occupational health services; legislative requirements; clinic management; fitness-to-work; health monitoring; AIDS; absenteeism; hazards evaluation; drug screening; counselling; health promotion; risk assessment; primary health care. Environmental topics: Applicable legislation; air/water/soil/noise pollution; energy optimisation; waste management; emergency preparedness; environmental impact assessments; social responsibility. SHEQ Management Systems: Elements, requirements, planning, implementation, and maintenance must be explained and demonstrated.

Contract Duration: 12 months or until the contract value is reached, whichever comes first. PRASA KZN reserves the right to cancel the agreement at any time if the contractor fails to perform. Warranty: Supplier warrants that services are fit for purpose and free from defects for one year from acceptance. Indemnity: Supplier indemnifies PRASA against claims arising from negligence, breach of statutory duty, or defective workmanship. Subcontracting: Requires PRASA’s prior written approval; the primary contractor remains liable for performance. Governing Law: Contract is governed by South African law, with non-exclusive jurisdiction of South African courts. Funding Contingency: Award is subject to PRASA securing funding. PRASA may cancel the RFQ if funding is not secured and will not be liable for any claims, losses, or damages arising from funding failure. Bidders waive the right to institute proceedings against PRASA in such cases. Special Conditions: Contract is subject to PRASA’s General Conditions of Purchase and any additional special conditions prescribed in writing.