Supply and delivery of professional train and bus driver uniforms for PRASA (24-Month contract)

Bidders must select and complete the region tick sheet as part of the non-mandatory compliance documents for Stage 1B (g) of the evaluation. The completed tick sheet must be included in the RFP submission. Regions to select from: Gauteng, KwaZulu-Natal (KZN), Western Cape, Eastern Cape, MLPS (Shosholoza Meyl), LDPT (City-to-City).

Bidders must select and complete the region tick sheet. The tick sheet must be included in the RFP submission. Regions: Gauteng, KwaZulu-Natal (KZN), Western Cape, Eastern Cape, MLPS (Shosholoza Meyl), LDPT (City-to-City).

Bidders must complete the non-mandatory compliance document (region tick sheet) as part of Stage 1B (g) of the evaluation. The tick sheet must be submitted with the RFP document.

Stage 1B (g) - Non-Mandatory Compliance Document Requirements: Bidders must complete the region tick sheet as part of the evaluation. The tick sheet is a non-mandatory requirement and must be submitted with the RFP document.

Supply and delivery of professional train and bus driver uniforms for PRASA over 24 months on an 'as and when required' basis. Uniforms must meet strict technical specifications (e.g., durability, comfort, fabric composition, PRASA branding).

Sample viewing and site inspection will occur after the technical/functionality evaluation for bidders who score 70% or higher. No specific dates for briefings or clarifications are provided in the document.

Sample viewing and site inspection will be conducted at the bidder’s premises for those who pass the 70% technical/functionality threshold. No separate briefing session details are provided.

Submit the completed RFP compliance tick sheet as part of your bid. Sample viewing and site inspection (Stage 2 B/C) will be conducted at the bidder’s premises if you pass the technical/functionality threshold of 70%. Ensure all information in the compliance sheet is true and accurate, as it will be verified during the site visit.

The completed RFP compliance tick sheet must be submitted as part of the bid. This document will be verified during the site inspection stage.

Uniforms must meet the following criteria (tick sheet verification required):

• Durability
• Comfort technology
• Colourfastness, pill resistance, shrinkage resistance, and low maintenance
• Range of sizes and designs
• Compliance with safety and quality standards
• Environmental and climate adaptability
• Non-slippery or grip features
• Water resistance (including PVC coating where applicable)
• Fabric weight specifications
• PRASA brand and colour compliance
• Moisture-wicking and breathable material
• Steel/silver name tags
• Wrinkle-resistant material
• Fabric composition: 60% polyester, 33% viscose, 4% lycra/scuba

Required certifications:

• ISO 9001 (Quality Assurance Accreditation)
• SABS Standard (Quality Assurance)

All quality claims in the compliance sheet must be verifiable during site inspection.

Bidders must comply with:

• Occupational Health and Safety Act (OHASA) standards
• Quality assurance certifications: ISO 9001 and SABS
• Completion of the RFP compliance tick sheet, verified during site inspection

Compliance with the Occupational Health and Safety Act (OHASA) is mandatory. Safety standards must be adhered to for all uniforms supplied.

Uniforms must meet all 15 technical specifications listed in the compliance tick sheet, including:

• Durability, comfort, and fabric performance (e.g., colourfastness, shrinkage resistance)
• Safety and quality standards
• Environmental adaptability
• PRASA branding and colour compliance
• Fabric composition: 60% polyester, 33% viscose, 4% lycra/scuba
• Additional features: moisture-wicking, breathable, wrinkle-resistant, non-slippery, water-resistant (with/without PVC)

Technical/functionality threshold: 70%. Bidders passing this proceed to Stage 2 B/C (sample viewing and site inspection). Compliance sheet and quality certifications (ISO 9001, SABS) are verified during this stage. Safety and quality standard compliance is mandatory.

Supply and deliver professional train and bus driver uniforms for PRASA over a 24-month period on an 'as and when required' basis. Bid Number: PRASA/RAIL/DRI/UNI/001/06/2026.

Submit the following returnable documents: Workmen’s Compensation, Securities, and Insurance proof within 30 working days of contract award notification. Sign the formal contract within 7 working days of PRASA’s notification that documents are ready. Non-compliance with material terms may result in cancellation of the tender. Ensure all priced bills of quantities are arithmetically correct; unit rates will be decisive for non-architectural work, while total amounts will be decisive for architectural work.

Required returnable documents: completed Tender Form (Form C) with bidder’s full name, address, business style, and authorised representative details. Include a certified copy of the Board Resolution or Certificate of Partners/Members authorising the bid. List authorised negotiators for post-tender negotiations. Provide priced bills of quantities or lump-sum offer, including total amount in words and figures (all taxes included). Declare tender validity for a minimum of 180 days from closing date. Confirm acceptance of PRASA’s terms, including contract signing and insurance requirements.

Supply and deliver professional train and bus driver uniforms for PRASA over a 24-month period on an 'as and when required' basis. Items include: long/short sleeve shirts, formal jackets, puffer jackets, ties, scarves, trousers, skirts, jerseys, winter coats, hats, socks, stockings, T-shirts, shoes, belts, leather bags, bowler bags, hi-visibility fleece jackets, epaulettes, steel stars, badges, and chinos. Sizes range from S-L, XL-5XL, 32-54, or one-size-fits-all, as specified in the Bill of Quantities.

Bill of Quantities required for all items, including: long/short sleeve shirts, formal jackets, puffer jackets, ties, scarves, trousers, skirts, jerseys, winter coats, hats, socks, stockings, T-shirts, shoes, belts, leather bags, bowler bags, hi-visibility fleece jackets, epaulettes, steel stars, badges, and chinos. Sizes and quantities are specified (e.g., S-L, XL-5XL, 32-54, or one-size-fits-all). Pricing must include unit price, unit price inclusive of 15% VAT, and total amount. Discrepancies: amount in words prevails over figures. For non-architectural work, unit rates are decisive; for architectural work, total amounts are decisive, and individual items will be adjusted to match the total.

Pricing must be provided in the Bill of Quantities format, including unit price, unit price inclusive of 15% VAT, and total amount for each item. In case of discrepancies: the amount in words takes precedence over figures. For non-architectural work, the unit rate is decisive if arithmetic errors occur. For architectural work, the total amount is decisive, and individual item amounts will be adjusted to match the total. All applicable taxes must be included in the quoted prices.

Provide documentary proof of Workmen’s Compensation, Securities, and Insurance coverage within 30 working days of contract award notification. Sign the formal contract within 7 working days of PRASA’s notification. Tender must remain valid for a minimum of 180 days from the closing date. Failure to enter into a contract or provide security may result in PRASA recovering expenses from the bidder. Non-compliance with material terms constitutes a breach and may lead to cancellation.

Contract duration: 24 months on an 'as and when required' basis. Bidder must: provide Workmen’s Compensation, Securities, and Insurance proof within 30 working days of award notification; sign the formal contract within 7 working days of PRASA’s notification. Completion of works must adhere to the project specification, including staged completion if required. Extensions may be granted. Failure to complete on time incurs penalties under the Conventional Penalties Act. Relief from penalties may be considered if the bidder proves the penalty is disproportionate to PRASA’s prejudice. Tender validity period: minimum 180 days from closing date. Non-compliance with material terms may result in contract cancellation. In case of document conflicts, the project specification prevails over other tender documents, and accompanying letters/correspondence prevail over all documents.

Submit the following returnable documents: Workmen’s Compensation, Securities, and Insurance documentary proof within 30 working days of contract award notification. Sign the formal contract within 7 working days of PRASA notifying you that the contract documents are ready. Non-compliance with material terms may result in contract cancellation.

Required returnable documents: Completed Tender Form (Form C) with entity name, address, authorized representatives, and signatures. Certified copy of Board Resolution or Certificate of Partners/Members authorizing the bid. List of authorized negotiators for post-tender negotiations. Schedule of prices and bills of quantities. Annexe (if applicable) for companies, partnerships, close corporations, or joint ventures.

Supply and deliver professional train and bus driver uniforms for PRASA on an 'as and when required' basis over 24 months. Items include: long/short sleeve shirts, formal jackets, puffer jackets, ties, scarves, trousers, skirts, jerseys, winter coats, hats, socks, stockings, T-shirts, shoes, belts, leather train driver bags, bowler bags, hi-visibility fleece jackets, epaulettes, steel stars, badges, dust coats, and chinos. Sizes range from S-L, XL-5XL, 32-54, or one-size-fits-all as specified in the Bill of Quantities.

Bill of Quantities required for all items. Include: Description, Sizes, Quantity, Unit Price, Unit Price (incl. 15% VAT), and Total Amount. Items include uniforms (shirts, jackets, trousers, skirts, jerseys, coats, hats, ties, scarves), accessories (socks, stockings, belts, bags, epaulettes, stars, badges), and footwear (shoes). Note: For arithmetic discrepancies, unit rate is decisive for non-architectural work; total amount is decisive for architectural work.

Provide acceptable documentary proof of Workmen’s Compensation, Securities, and Insurance coverage within 30 working days of contract award notification. Tender must remain valid for a minimum of 180 days from the closing date. Failure to enter into a formal contract or provide satisfactory security may result in PRASA recovering expenses from the bidder. Non-compliance with material RFP terms constitutes a material breach and may lead to cancellation.

Contract terms: Sign a formal contract within 7 working days of PRASA notification. Complete the works within the stipulated period (subject to extensions) or face penalties under the Conventional Penalties Act. Provide Workmen’s Compensation, Securities, and Insurance proof within 30 working days of award. Tender validity period: minimum 180 days from closing date. Non-compliance with material terms may result in cancellation. PRASA may recover expenses if bidder fails to sign the contract or provide security. Project specification prevails in case of conflicts with other documents.

Supply and deliver professional train and bus driver uniforms for PRASA over a 24-month period on an 'as and when required' basis. Bid reference: PRASA/RAIL/DRI/UNI/001/06/2026.

Submit the following returnable documents: Workmen’s Compensation, Securities, and Insurance proof within 30 working days of contract award notification. Sign the formal contract within 7 working days of PRASA notifying you that documents are ready. Non-compliance with material terms may result in contract cancellation. Ensure all priced bills of quantities are arithmetically correct; unit rates are decisive for non-architectural work, while total amounts are decisive for architectural work.

Submit Form C (Tender Form) with: bidder's full name, address, business style/title, authorized representative details, and certified Board Resolution or Partnership Certificate. Include a list of authorized negotiators (names, capacities, signatures). Provide priced bills of quantities or lump-sum offer, with total amount in words and figures. Amount in words takes precedence in case of discrepancy. For non-architectural work, unit rates are decisive; for architectural work, the total amount is decisive.

Supply and deliver professional train and bus driver uniforms for PRASA over 24 months on an 'as and when required' basis. Items include: shirts (long/short sleeve), jackets (formal, puffer, winter, dust coat), trousers, skirts, ties, scarves, jerseys, hats, socks, stockings, T-shirts, shoes, belts, bags (leather train driver, bowler), hi-visibility fleece jackets, epaulettes, steel stars, steel gold badges, and chinos. Sizes range from S-L, XL-5XL, 32-54 (waist), 3-12 (shoe sizes), and one-size-fits-all where applicable. Quantities are specified per item in the Bill of Quantities.

Bill of Quantities required. Items include: Long/short sleeve shirts, formal jackets, puffer jackets, ties, scarves, trousers, skirts, V-neck jerseys, winter coats, fascinator hats, socks, stockings, golf T-shirts, Parabellum shoes, belts, leather train driver bags, bowler bags, hi-visibility fleece jackets, epaulettes, steel stars, steel badges, dust coats, and chinos. Sizes: S-L, XL-5XL, 32-54 (waist), 3-12 (shoe sizes), one-size-fits-all. Quantities and unit prices must be specified. VAT (15%) must be included in unit prices and totals. Grand total must be provided in Rand (R).

Pricing must be provided in the Bill of Quantities format. Include unit price, unit price inclusive of 15% VAT, and total amount for each item. For non-architectural work, unit rates are decisive in case of arithmetic errors. For architectural work, the total amount is decisive, and individual item amounts will be adjusted to match the total. All applicable taxes must be included. The grand total must be clearly stated in Rand (R).

Provide documentary proof of Workmen’s Compensation, Securities, and Insurance coverage within 30 working days of contract award notification. Tender validity period must be a minimum of 180 days from the closing date. Non-compliance with material RFP terms (e.g., failure to sign the contract or provide security) may result in penalties, including recovery of expenses for re-tendering or accepting a less favorable bid. Contracts are subject to the Conventional Penalties Act for delays or non-completion.

Contract duration: 24 months from acceptance notification, with possible staged completion as per project specification. Extensions may be granted at PRASA's discretion. Penalties apply for non-completion under the Conventional Penalties Act. Relief from penalties may be considered if the bidder proves the penalty is disproportionate to PRASA's prejudice. Tender validity: minimum 180 days from closing date. Formal contract must be signed within 7 working days of notification. Workmen’s Compensation, Securities, and Insurance proof must be submitted within 30 working days of award. Non-compliance with material terms may lead to contract cancellation. In case of conflicts, the project specification prevails over other documents, and accompanying letters/correspondence prevail over all documents.

Submit the following returnable documents: Form C (Tender Form) with full entity details, authorised signatories, and witnesses. Include a certified copy of the Board Resolution or Certificate of Partners/Members. Provide a schedule of prices for all items in the Bill of Quantities. Ensure the tender amount in words and figures matches, with the amount in words taking precedence in case of discrepancy. For non-architectural work, the unit rate is decisive if arithmetic errors exist. For architectural work, the total amount is decisive, and individual items will be adjusted to match the total if needed. Authorise negotiators for post-tender negotiations if shortlisted. The tender must remain valid for a minimum of 180 days from the closing date.

Submit Form C (Tender Form) with: full name of tendering entity, full address, business style/title, authorised representative details, and capacity. Include a certified copy of the Board Resolution or Certificate of Partners/Members. Provide a list of authorised negotiators for post-tender negotiations, including their full names, capacities, and signatures. Offer to supply services at prices quoted in the schedule of prices, in accordance with RFP document terms. Note: In case of discrepancies, the amount in words prevails over figures. For non-architectural work, unit rates are decisive; for architectural work, the total amount is decisive.

Supply and deliver professional train and bus driver uniforms for PRASA over a 24-month period on an 'as and when required' basis. Items include: long/short sleeve shirts, formal jackets, puffer jackets, ties, scarves, trousers, skirts, V-neck jerseys, winter coats, fascinator hats, hats, socks, stockings, golf T-shirts, Parabellum shoes, belts, leather train driver bags, bowler bags, hi-visibility fleece jackets, epaulettes, steel stars, steel gold badges, dust coats, and chinos. Sizes range from S-L, XL-9XL, 32-60 (waist), 3-12 (shoe sizes), and one-size-fits-all where applicable. Quantities are specified per item in the Bill of Quantities.

Pricing must be provided for each item in the Bill of Quantities, including unit price, unit price inclusive of 15% VAT, and total amount. The Bill of Quantities includes: long sleeve shirts (S-L: 260, XL-9XL: 210), short sleeve shirts (S-L: 260, XL-9XL: 21), formal jackets (S-L: 170, XL-9XL: 270), puffer jackets (S-L: 32, XL-9XL: 56), ties (33), scarves (11), trousers (32-40: 92, 42-60: 84), skirts (32-40: 20, 42-54: 20), V-neck jerseys (S-L: 112, XL-9XL: 64), winter coats (S-L: 32, XL-9XL: 56), fascinator hats (11), hats (33), socks (3-7: 200, 8-12: 240), stockings (S-L/XL-XXXL: 110), golf T-shirts (S-L: 112, XL-9XL: 64), Parabellum shoes (3-7: 40, 8-12: 48), belts (32-40: 120, 42-54: 12), leather train driver bags (44), bowler bags (44), hi-visibility fleece jackets (S-L: 32, XL-9XL: 56), epaulettes (88), steel stars (176), steel gold badges (44), dust coats (S-L: 32, XL-9XL: 56), and chinos (32-40: 160, 42-54: 216). All applicable taxes must be included in the pricing. The grand total must be provided in Rand (R).

Provide acceptable documentary proof of Workmen’s Compensation, Securities, and Insurance coverage within 30 working days of contract award notification. Sign a formal contract within 7 working days of PRASA notifying that contract documents are ready. Non-compliance with material terms of the RFP constitutes a material breach and may result in contract cancellation. If awarded, failure to enter into a formal contract or provide satisfactory security may result in PRASA recovering expenses incurred in re-tendering or accepting a less favourable tender. The project specification prevails in case of conflict with other documents, except where the accompanying letter or correspondence overrides all documents.

Contract terms include: acceptance of tender is subject to a written contract between PRASA and the bidder. Provide Workmen’s Compensation, Securities, and Insurance proof within 30 working days of award notification. Sign the formal contract within 7 working days of PRASA’s notification. Complete the works within the stipulated period (as per project specification), with possible extensions. Penalties apply for late completion under the Conventional Penalties Act, unless relief is granted if the penalty is disproportionate to PRASA’s prejudice. Tender validity period: minimum 180 days from closing date. Failure to sign the contract or provide security may result in PRASA recovering re-tendering costs. Non-compliance with material terms may lead to contract cancellation. In case of document conflicts, the project specification prevails unless overridden by the accompanying letter or correspondence.

Tender documents available from: 09 June 2026. Compulsory tender briefing session: 17 June 2026 at 10:00 am. Closing date and time: 09 July 2026 at 12:00 pm.

A compulsory tender briefing session will be held on 17 June 2026 at 10:00 am at Umjantshi House (opp. Gautrain Park Station), 30 Wolmarans Street, Auditorium, Braamfontein. Bidders failing to attend will be disqualified. Arrangements can be made to access bids before the closing date, provided the bidder has attended the briefing.

Submit bids by the closing date and time to the correct address. Late bids will not be accepted. All bids must be submitted on the official forms provided (do not re-type) or online. Bidders must attend the compulsory tender briefing session on 17 June 2026 at 10:00 am at Umjantshi House, 30 Wolmarans Street, Auditorium, Braamfontein. Failure to attend will result in disqualification. Bids may be deposited in the bid box at: Passenger Rail Agency of South Africa (PRASA), Ground Floor, Tender Room 4, Umjantshi House (opp. Gautrain Park Station), 30 Wolmarans Street, Braamfontein.

Required returnable forms: Form A (Invitation to Bid), Form B (Terms and Conditions), Form D (Site Inspection/Pre-Tender Briefing Session - Compulsory), Form E (Statement of Works Successfully Carried Out by Bidder), Form F (Security Screening Form), Form G (Acknowledgment), SBD 4 (Declaration of Interest), SBD 6.1 (Preference Points Claim Form). Bidders must certify that all information provided is true and correct. False information may result in blacklisting and public disclosure of the contravention.

Supply and delivery of professional train and bus driver uniforms for PRASA on an 'as and when required' basis for a period of 24 months. The successful bidder must sign a written contract form (SBD7).

Bidders must provide a statement of works successfully carried out, including: client name, contract number, project period, nature of works, and value of works for which the bidder was directly responsible.

Bidders must register on the Central Supplier Database (CSD) to upload mandatory information: business registration, directorship/membership/identity numbers, tax compliance status, and banking details for verification. If not registered on CSD, mandatory information cannot be submitted with the bid. Bidders must ensure tax compliance and submit their unique Personal Identification Number (PIN) issued by SARS. Tax Compliance Status (TCS) or PIN can be obtained via e-filing (register at www.sars.gov.za). A printed TCS may also be submitted with the bid. For consortia/joint ventures/sub-contractors, each party must submit separate proof of TCS/PIN/CSD number. If no TCS is available but the bidder is registered on CSD, a CSD number must be provided. Foreign suppliers not resident in RSA with no branch, permanent establishment, or income source in RSA are exempt from TCS/PIN requirements. Bidders must complete the SBD 4 Declaration of Interest and SBD 6.1 Preference Points Claim Form. Bidders listed in the Register for Tender Defaulters or List of Restricted Suppliers will be disqualified.

Preference points are awarded under the 90/10 system for this tender. 90 points for price, 10 points for specific goals. Specific goals: 5 points for Black Women Owned (evidence: certified copy of ID documents of owners), 5 points for 51% Black Owned (evidence: CIPC documents or B-BBEE certificate/affidavit). Failure to submit required proof will result in no points for specific goals.

This bid is subject to the Preferential Procurement Policy Framework Act 2000, the Preferential Procurement Regulations 2022, the General Conditions of Contract (GCC), and any other applicable legislation or special conditions of contract. The successful bidder must sign a written contract form (SBD7).

Bids must be delivered by the stipulated time to the correct address. Late bids will not be accepted. All bids must be submitted on the official forms provided (do not re-type) or online.

Bidders must register on the Central Supplier Database (CSD) to upload mandatory information: business registration, directorship/membership/identity numbers, tax compliance status, and banking details. If not registered on CSD, mandatory information cannot be submitted with the bid. Bidders must ensure tax compliance and submit their unique Personal Identification Number (PIN) issued by SARS. For consortia/joint ventures/sub-contractors, each party must submit separate proof of TCS/PIN/CSD number. Foreign suppliers not resident in RSA with no branch, permanent establishment, or income source in RSA are exempt from TCS/PIN requirements.

Evaluation uses the 90/10 Preference Point System. Price accounts for 90 points, calculated as: Ps = 90(1 - (Pt - Pmin)/Pmin), where Ps = points for price, Pt = bidder's price, Pmin = lowest acceptable price. Specific Goals account for 10 points, allocated as follows: 5 points for Black Women Owned (evidence: certified copy of ID documents of owners), 5 points for 51% Black Owned (evidence: CIPC documents or B-BBEE certificate/affidavit). Failure to submit required proof for specific goals will result in no points being awarded for those goals.

Submit a completed Tender Form (Form C) with the following returnable documents: Workmen’s Compensation, Securities, and Insurance certificates. These must be provided within 30 working days of contract award notification. Authorised negotiators must be listed with full names, capacities, and signatures. Non-compliance with material terms may result in disqualification or contract cancellation.

Required returnable documents: Completed Tender Form (Form C) with bidder’s full name, address, business style, and authorised representative details. Certified copy of Board Resolution or Partnership Certificate. List of authorised negotiators with full names, capacities, and signatures. Schedule of prices and bills of quantities. Annexe certifying company/partnership/close corporation/joint venture details.

Supply and deliver professional train and bus driver uniforms for PRASA over 24 months on an 'as and when required' basis. Items include: long/short sleeve shirts, formal jackets, puffer jackets, ties, scarves, trousers, skirts, jerseys, winter coats, hats, socks, stockings, T-shirts, shoes, belts, leather bags, bowler bags, hi-visibility fleece jackets, epaulettes, steel stars, badges, dust coats, and chinos. Sizes range from S-L, XL-5XL, 32-54, or one-size-fits-all, as specified in the Bill of Quantities.

Bill of Quantities requires pricing for all listed uniform items, including unit price, unit price inclusive of 15% VAT, and total amount. Items include: long/short sleeve shirts, jackets, trousers, skirts, jerseys, coats, hats, socks, shoes, belts, bags, epaulettes, stars, badges, and dust coats. Sizes vary (S-L, XL-5XL, 32-54, or one-size). Discrepancies: amount in words prevails over figures. For non-architectural work, unit rates are decisive. For architectural work, total amounts are decisive, and individual items may be adjusted to match the total.

Bidders must provide documentary proof of Workmen’s Compensation, Securities, and Insurance coverage within 30 working days of contract award notification. A formal contract must be signed within 7 working days of PRASA’s notification that documents are ready. Tender validity period must be at least 180 days from the closing date. Failure to meet these requirements may result in penalties or contract cancellation under the Conventional Penalties Act.

Contract terms include: signing a formal contract within 7 working days of notification. Workmen’s Compensation, Securities, and Insurance proof must be submitted within 30 working days of award. Completion of works must adhere to the project specification timeline, with penalties applicable under the Conventional Penalties Act for delays. Tender validity must be at least 180 days from closing date. Non-compliance with material terms may lead to contract cancellation. In case of conflicts, the project specification prevails over other documents, and accompanying letters/correspondence prevail over all documents.

Supply and deliver professional train and bus driver uniforms for PRASA over a 24-month period on an 'as and when required' basis. The scope includes a full range of uniform items as detailed in the Bill of Quantities.

Submit the following returnable documents: Workmen’s Compensation, Securities, and Insurance certificates within 30 working days of contract award notification. Sign the formal contract within 7 working days of PRASA’s notification that documents are ready. Ensure all tender documents (including priced bills of quantities) are completed and submitted as per the RFP schedule. Non-compliance with material terms may result in disqualification or contract cancellation.

Required returnable documents: Completed tender form (Form C) with entity name, address, authorized representatives, and signatures. Certified copy of Board Resolution or Certificate of Partners/Members authorizing the bid. List of authorized negotiators for post-tender negotiations (names, capacities, signatures). Priced Bill of Quantities or schedule of prices. Documentary proof of Workmen’s Compensation, Securities, and Insurance (within 30 working days of award). Annexe certifying company/partnership/close corporation/joint venture details.

Supply and deliver professional train and bus driver uniforms for PRASA over 24 months on an 'as and when required' basis. Items include: shirts (long/short sleeve), formal jackets (men/women), puffer jackets, ties, scarves, trousers, skirts, jerseys, winter coats, hats, socks, stockings, T-shirts, shoes, belts, leather bags, bowler bags, hi-visibility fleece jackets, epaulettes, steel stars, badges, dust coats, and chinos. Sizes range from S-L, XL-5XL, 32-54 (waist), 3-12 (shoe sizes), or one-size-fits-all where applicable. Quantities are specified per item in the Bill of Quantities.

Pricing must be submitted via the Bill of Quantities, detailing: description, sizes, quantities, unit price, unit price (incl. 15% VAT), and total amount for each item. Items include: shirts (long/short sleeve), jackets (formal, puffer, winter, dust), ties, scarves, trousers, skirts, jerseys, coats, hats, socks, stockings, T-shirts, shoes, belts, leather/bowler bags, hi-visibility fleece jackets, epaulettes, steel stars, badges, and chinos. Sizes range from S-L, XL-5XL, 32-54 (waist), 3-12 (shoe sizes), or one-size-fits-all. Note: For non-architectural work, unit rates are decisive in case of arithmetic errors. For architectural work, the total amount is decisive, and individual items will be adjusted to match.

Provide documentary proof of Workmen’s Compensation, Securities, and Insurance coverage within 30 working days of contract award. Sign the formal contract within 7 working days of PRASA’s notification. Non-compliance with material RFP terms (including failure to submit required documents or sign the contract) constitutes a material breach and may lead to cancellation. PRASA may recover expenses if the bidder fails to enter into a contract or provide security after acceptance.

Contract terms include: signing a formal contract within 7 working days of PRASA’s notification. Completion of works must align with the project specification, including staged delivery if required. Extensions may be granted at PRASA’s discretion. Penalties apply for late or non-delivery under the Conventional Penalties Act. Relief from penalties may be considered if the bidder proves the penalty is disproportionate to PRASA’s prejudice. Tender validity period must be at least 180 days from the closing date. Failure to enter into a contract or provide security after acceptance may result in PRASA recovering expenses for re-tendering or accepting a less favorable bid. Non-compliance with material terms may lead to contract cancellation. In case of conflicts between documents, the project specification prevails over other tender documents, and accompanying letters/correspondence prevail over all documents.

Supply and delivery of professional train and bus driver uniforms for PRASA on an 'as and when required' basis over 24 months. Contractor must execute works in accordance with Good Industry Practice and detailed Scope of Works (Annexure B).

PRASA Umjantshi House, 30 Wolmarans Street, Braamfontein, 2017. Postal address: Private Bag X101, Braamfontein, 2017. Legal: Facsimile +27 11 013 1600, Telephone +27 11 774 6001. Project Manager contact details to be provided upon appointment.

Supply and delivery of professional train and bus driver uniforms for PRASA on an 'as and when required' basis for 24 months. Contractor must: provide all labour, materials, transport, and services; ensure uniforms meet PRASA specifications; remedy defects during the Defects Liability Period (12 months post-completion). Scope of work detailed in Annexure B.

Contractor must demonstrate necessary skill, expertise, and capacity to deliver Works. Subcontractors require Employer written consent; Contractor must provide subcontractor details (experience, financial standing, BBBEE credentials). Contractor remains liable for subcontractor actions. Supervision: Contractor must exercise oversight or appoint a competent, experienced agent to act on their behalf.

Project Manager retains custody of drawings; Contractor receives 3 free copies (additional copies at Contractor's cost). Contractor must: keep one copy on-site for inspection; submit triplicate paper prints of designs/plans for Project Manager approval before commencement; maintain a chronological register of all drawings/revisions; examine drawings for errors and notify Project Manager immediately. Employer owns intellectual rights to designs paid for by Employer. Contractor grants Employer a non-exclusive licence to use, copy, and distribute Contractor-created documents.

Pricing based on Bill of Quantities submitted as part of Contractor’s Bid. Payment via Project Manager-issued certificates. Contractor must pay subcontractors within 7 days of receiving payment. No Performance Bond or Mobilisation Fee applicable. Contract Sum and payment terms detailed in Clause 24.

Payment via Project Manager-issued payment certificates. Contractor must pay subcontractors within 7 days of receiving payment. No Performance Bond or Mobilisation Fee applicable. Contractor responsible for all costs related to execution, completion, and defect correction. Pricing based on Bill of Quantities submitted as part of the bid.

Compliance with Applicable Laws (South African statutes, regulations, sector codes, and industry charters). Contractor must: not be a Restricted Enterprise; maintain valid BBBEE status; provide proof of tax, levy, and duty compliance; obtain all necessary consents/permits; comply with Occupational Health and Safety Act and Construction Regulations. Changes in control or BBBEE status require Employer approval. No Performance Bond required.

Compliance with Occupational Health and Safety Act and Construction Regulations required. Annexures F-K outline specific OHS requirements, including General Administrative Regulations, General Safety Regulations, and site safety clauses. Contractor must ensure safety of all operations and report accidents per Clause 33. Insurance requirements detailed in Clause 34. Contractor indemnifies Employer against liability from damage, loss, injury, or death arising from Works.

Contract duration: 24 months from Signature Date, with possible extension by Employer on 3-month notice. Contract may be terminated on 30 days' notice during extension. Contractor warranties include legal capacity, financial standing, no litigation, and compliance with Applicable Laws. Employer warranties include legal authority to contract. Indemnities: Contractor liable for damage/loss to Employer property or injury/death arising from Works. Contractor not liable for Employer-caused issues or unavoidable interference. Subcontracting requires Employer written consent; Contractor remains liable for subcontractor actions. Joint ventures must notify Employer of their leader. Contract governed by South African law; English is the official language. Contractor retains copyright but grants Employer a non-exclusive licence for documents. Changes in Contractor ownership/control/BBBEE status require Employer approval; breach may result in termination. Dispute resolution and termination clauses included.

The project aims to enhance professionalism, safety, and brand image for PRASA’s train and bus operations through standardized uniforms. Objectives: Foster professional appearance and authority for first-line personnel, align staff behavior with PRASA’s vision, and improve customer service. Benefits: Establish trust/authority, promote team cohesion, reinforce brand image, and enhance passenger safety/security. Current issues: Identical uniforms across staff make personnel indistinguishable; insufficient supply leads to private clothing use, compromising professionalism.

Compulsory Briefing Session: 17 June 2026 at 10:00, Umjantshi House Auditorium, 30 Wolmarans Street, Braamfontein. Closing Date for Questions: 01 July 2026. Closing Date for PRASA Responses: 06 July 2026. Final Bid Submission Deadline: 09 July 2026 at 12:00. Bid Validity Period: 180 business days from closing date.

Contact Person: Joey van Eden. Tel: (011) 085-7242. Email: [email protected]. Submission Address: The Secretariat / Tender Office (Tender Room 4), Ground Floor, Umjantshi House (opp. Gautrain Park Station), 30 Wolmarans Street, Braamfontein. Complaints Email: [email protected].

Submit bids in two sealed envelopes/boxes: Volume 1 (Technical and Compliance Response) and Volume 2 (Financial Proposal and Specific Goals). Deliver to: The Secretariat / Tender Office (Tender Room 4), Ground Floor, Umjantshi House (opp. Gautrain Park Station), 30 Wolmarans Street, Braamfontein. Bids must be deposited in the PRASA tender box at the main entrance. Late or incorrectly addressed bids will not be accepted. Submit 1 original and optional copies/electronic version (memory card/external hard drive). All pages must be numbered consecutively, bound neatly, and signed in black ink. Mandatory returnable documents include: Tender Form (Pricing Schedule) Form C, SBD 4 Bidder’s Disclosure, SBD 6.1 Preference Points Claim Form. Non-attendance of the compulsory briefing session (17 June 2026, 10:00) will result in disqualification. Bidders may be requested to extend bid validity (180 business days from closing date).

Scope: Supply and delivery of professional train and bus driver uniforms for PRASA on an 'as and when required' basis for 24 months. Key Components: High-visibility jackets/workwear (durable, water-resistant, PVC-coated, reflective strips), shirts/T-shirts (moisture-wicking, breathable), footwear (Parabellum genuine leather, slip-resistant, sturdy), accessories (company-branded headwear, ties). Fabric: 63% polyester, 33% viscose, 4% elastane/Lycra for durability, comfort, and wrinkle resistance. Uniforms must include reinforced seams, functional pockets, and epaulettes. Measurement guidelines provided for neck, chest, waist, sleeve, inseam, bust, and hip. Items per person (annual): 39 (e.g., 5 long/short-sleeved shirts, 2 formal jackets, 1 puffer jacket, 2 ties, 4 long trousers, 2 Parabellum shoes, etc.). Quality Assurance: ISO 9001 and SABS Standard Certificates required. Target Areas: All PRASA Rail subdivisions (Gauteng South/North, KZN, Eastern Cape, Western Cape, MLPS, City-to-City).

Bidders must submit a clear, concise methodology in their response, including an Executive Summary. Responses should follow the RFP structure, use numbered headings/bullet points, and address each requirement succinctly. Pages must be consecutively numbered. Original and copies (if submitted) must be identical. Amendments to the Draft Contract must use track changes and be submitted in editable Word format (unpassworded).

Required Certifications: ISO 9001 Accreditation and SABS Standard Certificate for Quality Systems and Processes. Third-party independent certificates must be provided as proof of compliance. Quality standards apply to all manufactured uniforms.

Pricing must be submitted in Volume 2 (separate sealed envelope) using Tender Form (Pricing Schedule) Form C. Pricing is region-specific (selected via tick sheet in Stage 1) and based on the Bill of Quantities. PRASA will not accept post-closing date price changes unless the contract allows it. Payment terms: 30 days from receipt of correct invoice and statement. Financial stability may be assessed via annual financial statements.

Pricing must be submitted in Volume 2 (separate sealed envelope) using Tender Form (Pricing Schedule) Form C. Pricing is based on the Bill of Quantities for the preferred region (selected via tick sheet in Stage 1). Payment terms: 30 days from receipt of correct invoice and statement. PRASA reserves the right to validate financial information, request annual financial statements (signed by a professional accountant), and reject post-closing date price changes. Contract is 'as and when required'—purchase orders will be issued against the contract. Bidders must submit 1 original financial proposal; electronic copies are optional.

Mandatory Compliance: Register on National Treasury’s Central Supplier Database (CSD) (https://secure.csd.gov.za) and provide Supplier Number and Unique Registration Reference. Tax Compliance: Valid Tax Clearance Certificate (or SARS TCS PIN) required; applicable to all bidders, including foreign entities. B-BBEE: Original or certified B-BBEE certificate from a SANAS-accredited supplier (or affidavit for exempt entities). Additional Documents: Letter of Good Standing (COID), Consumer Protection Act compliance (6–12-month warranties on all items), OHASA compliance, certified copies of Directors’ ID documents (not older than 3 months), signed JV/Consortium agreements (if applicable). All documents must be valid as of the closing date.

Compliance with Occupational Health and Safety Act (OHASA) is mandatory. Uniforms must meet safety standards, including high-visibility elements (reflective strips, durable materials) for rail track safety. Footwear must be slip-resistant and sturdy (e.g., Parabellum genuine leather shoes). Consumer Protection Act requires 6–12-month warranties on all items for defect recalls.

PRASA reserves the right to: Modify/withdraw the RFP, reject non-compliant proposals, disqualify late submissions, request additional documents, or make no award. Contract duration: 24 months on an 'as and when required' basis. Validity period: 180 business days from closing date (extendable). Confidentiality: All RFP information and bid submissions must be kept confidential; unauthorized disclosure or use is prohibited. Bidders must sign confidentiality undertakings if required. Costs: All bid preparation costs are borne by bidders; no reimbursement from PRASA.

Evaluation includes technical compliance (ISO 9001, SABS certificates, mandatory documents), quality of samples (Stage 2B), and financial proposals (Bill of Quantities). Preference points awarded per PPPFA 2022. PRASA may negotiate BAFO if no clear winner emerges. Disqualification risks: Non-compliance with specifications, missing documents, or late submissions.