Appointment of a service provider for the provision of 10x server hardware replacement and maintenance and support for 5 years

Returnable Documents: 1.1 SARS “Pin” to validate supplier’s tax matters 1.2 Original or Certified copy of Valid BBBEE Certificate (from SANAS accredited Verification Agency) 1.3 All EME’s and 51% black Owned QSE’s are only required to obtain a sworn affidavit on an annual basis, confirming the following. 3.3.1. Annual Total Revenue of R10 Million or less (EME) or Revenue between R10 Million and R50 Million for QSE 3.3.2. Level of Black Ownership Note 1: Verification Agencies and Auditors who are accredited by the IRBA (Independent Regulatory Board for Auditors) are no longer the ‘approved regulatory bodies’ for B-BBEE verification and therefore IRBA auditors are not allowed to issue B-BBEE certificates after 30 September 2016. Note 2: Any misrepresentation in terms of the above constitutes a criminal offence as set out in the B- BBEE act as amended and SABC shall reject the tender. 1.4 Proof of Valid TV License Statement (Company’s, Shareholders and all Directors’), or affidavit proving that company and/or officials are not in possession of TV license. Verification will also be done by the SABC internally. 1.5 Certified copy of Company Registration Document that reflects Company Name, Registration number, date of registration and active Directors or Members. 1.6 Certified copy of Shareholders’ certificates. 1.7 Certified copy of ID documents of the Directors or Members. 1.8 Last three years audited/reviewed financial statements OR the Companies Management Accounts. 1.9 The bidder to submit Proof of registration on the Central Supplier Database (CSD) NB: NO CONTRACT WILL BE AWARDED TO ANY BIDDERS WHOSE TAX AND TV LICENCE MATTERS ARE NOT IN ORDER. THE WINNING BIDDER IS REQUIRED TO MAINTAIN OR IMPROVE THE BEE LEVEL AT WHICH THE TENDER WAS AWARDED. C O N T E N T S Confidential and Proprietary Information of 43 RFP NUMBER: RFP/IT/2026/10250713/7 RFP TITLE: APPOINTMENT OF A SERVICE PROVIDER FOR THE PROVISION OF 10X SERVER HARDWARE REPLACEMENT AND MAINTENANCE AND SUPPORT FOR 5 YEARS DOCUMENT A: CONDITIONS TO BE OBSERVED WHEN BIDDING DOCUMENT B: GENERAL CONDITIONS OF THE BID/PROPOSAL DOCUMENT C : QUESTIONNAIRE DOCUMENT D : DECLARATION OF INTEREST DOCUMENT E: FUNCTIONALITY REQUIREMENTS DOCUMENT F: CONFIDENTIALITY DOCUMENT G: PREFERENCE POINTS CLAIM FORM IN TERMS OF THE PREFERENTIAL PROCUREMENT REGULATIONS 2017- SBD 6.1 DOCUMENT H: DECLARATION OF BIDDER’S PAST SUPPLY CHAIN MANAGEMENT PRACTICES - SBD 8 DOCUMENT I: CERTIFICATE OF INDEPENDENT BID DETERMINATION SBD 9 DOCUMENT J: ACCEPTANCE OF CONDITIONS OF BID DOCUMENT K: VENDOR FORM (SABC SUPPLIER/VENDOR REGISTRATION FORM) - (ATTACHED SEPARATELY) / PLEASE ALSO REGISTER ON CENTRALISED DATA BASE - https://secure.csd.gov.za Confidential and Proprietary Information of 43 RFP NUMBER: RFP/IT/2026/10250713/7 RFP TITLE: APPOINTMENT OF A SERVICE PROVIDER FOR THE PROVISION OF 10X SERVER HARDWARE REPLACEMENT AND MAINTENANCE AND SUPPORT FOR 5 YEARS DOCUMENT A CONDITIONS TO BE OBSERVED WHEN BIDDING 1.0 LODGING OF PROPOSALS 1.1 Bidders are required to complete and sign the RFP Document and initial all pages (including proposal and brochures). 1.2 Electronic submission: Bids submitted electronically must adhere to the following, The single point of entry is [email protected]., Electronic submissions must be submitted in a PDF format that is protected from any modifications, deletions or additions., All electronic submissions must be prominently marked with the full details of the tender in the email subject line namely Bidder’s Name, Tender No and Tender Title., Bidders are advised to email electronic submissions at least 60 minutes before the bid closing time to cater for any possible delay in transmission or receipt of the bid. The onus is on bidder to ensure that the bid is submitted on time via email, Tender submission emails received after submission date and time will be declared late bid submissions and will not be accepted for consideration by SABC. 1.4 The SABC will not be responsible for any failure or delay in the email transmission or receipt of the email including but not limited to: ➢ Receipt of incomplete bid ➢ File size ➢ Delay in transmission or late receipt of the bid ➢ Failure of the Bidder to properly identify the bid ➢ Illegibility of the bid; or ➢ Security of the bid data. 1.5 Bidders must ensure that bids are delivered timeously to the correct address. Bids not received in a specified manner, and by the specified time and date as set out in this RFP document will be rejected. The bid box is generally open 24 hours a day, 7 days a week. 2.0 COMPLIANCE WITH CONDITIONS OF PROPOSAL 2.1 No alteration, amendment or variation of the submitted proposal post the closing date of this bid shall be permitted nor accepted. Confidential and Proprietary Information of 43 RFP NUMBER: RFP/IT/2026/10250713/7 RFP TITLE: APPOINTMENT OF A SERVICE PROVIDER FOR THE PROVISION OF 10X SERVER HARDWARE REPLACEMENT AND MAINTENANCE AND SUPPORT FOR 5 YEARS 3.0 COMPLIANCE WITH TECHNICAL SPECIFICATIONS 3.1 All bidders are required to submit bids in accordance with stipulated technical specification as indicated on this bid document. Failure to comply with the required technical specification will result in disqualification of the bid. 4.0 SCHEDULE OF QUANTITIES 4.1 Bidders are required to submit a detailed Schedule of Quantities indicating how the bid amount is composed. This schedule shall contain itemised descriptions, quantities, and unit prices. 5.0 BID PRICES 5.1 No change in the submitted bid prices shall be accepted and/or approved by the SABC after receipt and before award of this bid. 5.2 All prices are to be quoted in the Republic of South African Rand with VAT as a separate item. 5.3 All local suppliers quoting in foreign currency must convert the currency to Rands and indicate the exchange rate applicable. 5.4 The prices quoted should be inclusive of all costs needed to perform the specified services, not limited to, all kinds of local guarantee bonds, taxes and duties, customs, customs clearance, inland transportation, storage, unpacking, positioning, installation, integration and testing. The prices quoted should be inclusive of all costs for the duration of the project. 5.5 This bid document is not an offer to purchase, order or contract. 5.6 Prices must be fixed for the first year and shall, where applicable, be subject to an increase of not more than the applicable CPI. 5.7 Bid prices for supplies in respect of which installation/erection/assembly is a requirement, shall include ALL costs on a basis of delivery on site as specified. 5.8 Any response submitted by a Bidder is subject to negotiation and review by the SABC. 6.0 SOURCE OF SERVICE AND MATERIAL 6.1 In the case of equipment/goods, which are partially or completely designed and/or manufactured in the Republic of South Africa, Bidders shall state the local content percentage. 6.2 Documentation certifying the local content percentage shall be submitted. 7.0 ACCEPTANCE OF PROPOSALS Confidential and Proprietary Information of 43 RFP NUMBER: RFP/IT/2026/10250713/7 RFP TITLE: APPOINTMENT OF A SERVICE PROVIDER FOR THE PROVISION OF 10X SERVER HARDWARE REPLACEMENT AND MAINTENANCE AND SUPPORT FOR 5 YEARS 7.1 The SABC does not bind itself to accept the lowest or any bid/proposal, nor shall it be responsible for or pay any expenses or losses which may be incurred by the Bidders in the preparation and delivery of its/his/her bid/proposal. The SABC reserves the right to accept a separate bid/proposal or separate bids/proposals for any one or more of the sections of a specification. The SABC also reserves the right to withdraw the bid at any stage. 7.2 No bid shall be deemed to have been accepted unless and until a formal contract/ letter of award is prepared and signed by SABC and the winning bidder. 7.3 The SABC reserves the right, should it deem it necessary, to monitor every stage of the contract to ensure, that the directors who were awarded the bid are in control of the company and/or that changes in directors does not affect delivery of the goods/services/work adversely., that, if there are changes in the control of the company, these should be brought to the attention of the SABC., that in the event that the bid or any part thereof is to be subcontracted to another company or organisation after the bid was awarded, the Bidder/s must immediately advise the SABC and the SABC shall approve same as it deems fit;, successful delivery of the goods/services/works in terms of the contract, or timeous termination of the contract should such action be in the best interest of the SABC., audit the successful Bidder’s contract from time to time. 7.4 This bid will remain valid 180 (one hundred and eighty) days from the date of bid closing. 8.0 DEFAULT BY BIDDERS 8.1 If Bidders purport to withdraw their bid(s)/proposals within the period for which they have agreed that their bid/proposal shall remain open for acceptance, or fails to enter into a written contract when called upon to do so, or fails to accept an order in terms of the bid, the SABC may, without prejudice to any other legal remedy which it may have, accept their bid(s)notwithstanding the purported withdrawal, or proceed to accept any other less favourable bid or call for bids afresh and may recover from the defaulting Bidders any additional expense it has incurred for the calling for new bids or the acceptance of any less favourable bid. 9.0 AMPLIFICATION OF PROPOSALS 9.1 The SABC may, after the opening of bids, call on the Bidder to amplify in writing any matter which is not clear in the Bidder's submission and such amplification shall form part of the original bid. 9.2 In the event of the Bidders failing to supply such information within the specified timeframe, the bid will be liable to rejection. Confidential and Proprietary Information of 43 RFP NUMBER: RFP/IT/2026/10250713/7 RFP TITLE: APPOINTMENT OF A SERVICE PROVIDER FOR THE PROVISION OF 10X SERVER HARDWARE REPLACEMENT AND MAINTENANCE AND SUPPORT FOR 5 YEARS 9.3 The SABC reserves the right to, contact any Bidder during the evaluation process, to clarify any information, without informing any other Bidders. During the evaluation process, no change in the content of the bid shall be sought, offered or permitted., cancel this bid at any time on the following conditions, Change in business requirements of the Corporation. ii) Budget unavailability iii) Identified tender irregularity. iv) Non- responsive bids Should Bidder(s) be selected for further negotiations, they will be chosen on the basis of the greatest benefit to the SABC and not necessarily on the basis of the lowest costs. 10.0 IMPORT/EXPORT PERMITS 10.1 Bidders are required to include complete information on equipment and/or components requiring export/import permits. 11.0 COST OF BIDDING 11.1 The Bidder shall bear all costs and expenses associated with preparation and submission of its bid/proposal, and the SABC shall under no circumstances be responsible or liable for any such costs, regardless of, without limitation, the conduct or outcome of the bidding, evaluation, and selection process. 12.0 COMMUNICATION 12.1 The SABC has provided a single point of entry for any questions or queries that the Bidder may have. All queries must be submitted in writing and directed to authorised contact person. Unauthorised communication with any other personnel or member of staff of the SABC, with regard to this bid is strongly discouraged and will result in disqualification of the respective Bidder’s bid/proposal submission. 12.2 Should there be a difference of interpretation between the Bidder and SABC; SABC reserves the right to make a final ruling on such interpretation. 12.3 The closing time for clarification of queries is 3 (three) days before the deadline for bid/proposal submission. The Bidders should take note that questions together with responses will be sent to all Bidders who attended compulsory Briefing Session. Confidential and Proprietary Information of 43 RFP NUMBER: RFP/IT/2026/10250713/7 RFP TITLE: APPOINTMENT OF A SERVICE PROVIDER FOR THE PROVISION OF 10X SERVER HARDWARE REPLACEMENT AND MAINTENANCE AND SUPPORT FOR 5 YEARS 13.0 AUTHORISED CONTACT PERSONS 13.1 All enquiries in respect of this bid must be addressed to: Tender Office SCM Division Radio Park Office Block Henley Road Auckland Park Johannesburg South Africa E-mail : [email protected] 14.0 BROAD-BASED ECONOMIC EMPOWERMENT 14.1 According to the 2013 B-BBEE Revised Coded of Good Practice the Exempted Micro Enterprise (EME) is only required to produce a sworn affidavit signed by the Commissioner of Oaths as per the requirement in the Justice of Peace and Commissioners of Oaths Act,1963(Act No.) or the Companies and Intellectual Property Commission(“CIPC”) certificate on an annual basis. 14.2 Bidders other than EMEs must submit their original and valid B-BBEE status level verification certificate or a certified copy thereof, substantiating their B-BBEE rating issued by a Verification Agency accredited by SANAS. 14.3 Only South African Accreditation Systems (SANAS) is the authorised body to issue B-BBEE

Due to increasing demand for server capacity as a service, additional workloads identified by consolidating

islands of IT in the SABC and because the current servers are outdated and reaching the end of their service

life, new server hardware must be procured to replace these devices.

7 servers will be located at the SABC Head Office and 3 will be located at Parklands datacentre.

2. Scope of work/services

2.1. 10 x Servers as required as per section 3.

2.2. Hardware maintenance and support for 5 years as per section 3.

2.3. The successful bidder (local or international) shall be responsible for and bear all costs associated with

the shipping of equipment and material to the SABC Radio Park K1 computer room in Auckland Park.

3. Detailed technical requirements or specification

7 Servers:

ITEM DESCRIPTION Reference

# page for

completed provisioning of Server Hardware projects from

previous clients. Valid Reference must be on a client letterhead

and duly signed with contact details (telephone numbers/email

Portfolio of address).

experience A minimum of 3 valid reference letters with similar services 5 10

and references (Hardware server) must be provided for projects delivered within

the past five years.

• More than 3 valid reference letters = 10 points
• 3 valid reference letters = 5 points
• Less than 3 references = 0 points

4.1. Pricing Breakdown Model

4.1.1. Bidders must provide a detailed cost breakdown by pricing all items for the delivery of a total

solution as per the specification. All deviations should be stipulated as options with the indicative

unit prices.

4.1.2. Supplier must provide the product specifications of the product or service of the items priced.

4.1.3. Bidders must submit unit and total pricing in SA Rands (Excluding VAT), and where applicable, use

the foreign currency rate below to calculate the Rand value. Use Annexure A to indicate the total

amount subject to exchange rate variation.

5. Evaluation criteria

Payment Terms: payment terms are 60 days from date of Invoice.

9.0 Assignment of contract

9.1 The Bidder shall not have the right to cede any right or delegate any obligation in terms of this

contract to any third party unless with the prior written approval of the SABC.

10.0 Proposals are considered to be binding on the bidders

10.1 Representations made in the bid/pro

may be provided on a separate sheet of paper with a suitable reference to the questionnaire number concerned.

1. Company’s Treasury CSD unique registration

reference number.

4.0 Declaration

I, the undersigned (name)

............................................................................................................

CERTIFY THAT THE INFORMATION FURNISHED IN PARAGRAPHS 2 and 3 ABOVE IS CORRECT. I

Confidential and Proprietary Information of 43

RFP number: RFP/IT/2026/10250713/7

RFP title: appointment of a service provider for the provision of 10x server hardware

Replacement and maintenance and support for 5 years

Document a: conditions to be observed when bidding

Document b: general conditions of the bid/proposal

Document c : questionnaire

Document d : declaration of interest

Document e: functionality requirements

Document f: confidentiality

Document g: preference points claim form in terms of the preferential procurement

Regulations 2017- sbd 6.1

Document h: declaration of bidder’s past supply chain management practices - sbd 8

Document i: certificate of independent bid determination sbd 9

Document j: acceptance of conditions of bid

Document k: vendor form (SABC supplier/vendor registration form) - (attached

Separately) / please also register on centralised data base -

https://secure.csd.gov.za

Confidential and Proprietary Information of 43

RFP number: RFP/IT/2026/10250713/7

RFP title: appointment of a service provider for the provision of 10x server hardware

Replacement and maintenance and support for 5 years

• The single point of entry is [email protected].

• Electronic submissions must be submitted in a PDF format that is protected from any

modifications, deletions or additions.

• All electronic submissions must be prominently marked with the full details of the tender in the

email subject line namely Bidder’s Name, Tender No and Tender Title.

• Bidders are advised to email electronic submissions at least 60 minutes before the bid closing

time to cater for any possible delay in transmission or receipt of the bid. The onus is on bidder to

ensure that the bid is submitted on time via email

• Tender submission emails received after submission date and time will be declared late bid

submissions and will not be accepted for consideration by SABC.

1.4 The SABC will not be responsible for any failure or delay in the email transmission or receipt of the email

including but not limited to:

➢ Receipt of incomplete bid

➢ File size

➢ Delay in transmission or late receipt of the bid

➢ Failure of the Bidder to properly identify the bid

➢ Illegibility of the bid; or

➢ Security of the bid data.

1.5 Bidders must ensure that bids are delivered timeously to the correct address. Bids not received in a

specified manner, and by the specified time and date as set out in this RFP document will be rejected.

The bid box is generally open 24 hours a day, 7 days a week.

2.0 Compliance with conditions of proposal

2.1 No alteration, amendment or variation of the submitted proposal post the closing date of this bid

shall be permitted nor accepted.

Confidential and Proprietary Information of 43

RFP number: RFP/IT/2026/10250713/7

RFP title: appointment of a service provider for the provision of 10x server hardware

Replacement and maintenance and support for 5 years

3.0 Compliance with technical specifications

3.1 All bidders are required to submit bids in accordance with stipulated technical specification as indicated

on this bid document. Failure to comply with the required technical specification will result in

disqualification of the bid.

4.0 Schedule of quantities

4.1 Bidders are required to submit a detailed Schedule of Quantities indicating how the bid amount is

composed. This schedule shall contain itemised descriptions, quantities, and unit prices.

5.0 Bid prices

5.1 No change in the submitted bid prices shall be accepted and/or approved by the SABC after receipt

and before award of this bid.

5.2 All prices are to be quoted in the Republic of South African Rand with VAT as a separate item.

5.3 All local suppliers quoting in foreign currency must convert the currency to Rands and indicate the

exchange rate applicable.

5.4 The prices quoted should be inclusive of all costs needed to perform the specified services, not limited

to, all kinds of local guarantee bonds, taxes and duties, customs, customs clearance, inland

transportation, storage, unpacking, positioning, installation, integration and testing. The prices quoted

should be inclusive of all costs for the duration of the project.

5.5 This bid document is not an offer to purchase, order or contract.

5.6 Prices must be fixed for the first year and shall, where applicable, be subject to an increase of not more

than the applicable CPI.

5.7 Bid prices for supplies in respect of which installation/erection/assembly is a requirement, shall include

6.2 Documentation certifying the local content percentage shall be submitted.

7.0 Acceptance of proposals

Confidential and Proprietary Information of 43

RFP number: RFP/IT/2026/10250713/7

RFP title: appointment of a service provider for the provision of 10x server hardware

Replacement and maintenance and support for 5 years

7.1 The SABC does not bind itself to accept the lowest or any bid/proposal, nor shall it be responsible for

or pay any expenses or losses which may be incurred by the Bidders in the preparation and delivery of

its/his/her bid/proposal. The SABC reserves the right to accept a separate bid/proposal or separate

bids/proposals for any one or more of the sections of a specification. The SABC also reserves the right

to withdraw the bid at any stage.

7.2 No bid shall be deemed to have been accepted unless and until a formal contract/ letter of award is

prepared and signed by SABC and the winning bidder.

7.3 The SABC reserves the right, should it deem it necessary, to monitor every stage of the contract to

ensure:

• that the directors who were awarded the bid are in control of the company and/or that changes

in directors does not affect delivery of the goods/services/work adversely.

• that, if there are changes in the control of the company, these should be brought to the attention

of the SABC.

• that in the event that the bid or any part thereof is to be subcontracted to another company or

organisation after the bid was awarded, the Bidder/s must immediately advise the SABC and

the SABC shall approve same as it deems fit;

• successful delivery of the goods/services/works in terms of the contract, or timeous termination

of the contract should such action be in the best interest of the SABC.

• audit the successful Bidder’s contract from time to time.

7.4 This bid will remain valid 180 (one hundred and eighty) days from the date of bid closing.

8.0 Default by bidders

8.1 If Bidders purport to withdraw their bid(s)/proposals within the period for which they have agreed that

their bid/proposal shall remain open for acceptance, or fails to enter into a written contract when called

upon to do so, or fails to accept an order in terms of the bid, the SABC may, without prejudice to any

other legal remedy which it may have, accept their bid(s)notwithstanding the purported withdrawal, or

proceed to accept any other less favourable bid or call for bids afresh and may recover from the

defaulting Bidders any additional expense it has incurred for the calling for new bids or the acceptance

of any less favourable bid.

9.0 Amplification of proposals

9.1 The SABC may, after the opening of bids, call on the Bidder to amplify in writing any matter which is

not clear in the Bidder's submission and such amplification shall form part of the original bid.

9.2 In the event of the Bidders failing to supply such information within the specified timeframe, the bid will

be liable to rejection.

Confidential and Proprietary Information of 43

RFP number: RFP/IT/2026/10250713/7

RFP title: appointment of a service provider for the provision of 10x server hardware

Replacement and maintenance and support for 5 years

9.3 The SABC reserves the right to:

• contact any Bidder during the evaluation process, to clarify any information, without informing

any other Bidders. During the evaluation process, no change in the content of the bid shall be

sought, offered or permitted.

• cancel this bid at any time on the following conditions:

i) Change in business requirements of the Corporation.

ii) Budget unavailability

iii) Identified tender irregularity.

iv) Non- responsive bids

Should Bidder(s) be selected for further negotiations, they will be chosen on the basis of the greatest benefit

to the SABC and not necessarily on the basis of the lowest costs.

10.0 Import/export permits

10.1 Bidders are required to include complete information on equipment and/or components requiring

export/import permits.

11.0 Cost of bidding

11.1 The Bidder shall bear all costs and expenses associated with preparation and submission of its

bid/proposal, and the SABC shall under no circumstances be responsible or liable for any such costs,

regardless of, without limitation, the conduct or outcome of the bidding, evaluation, and selection

process.

12.0 Communication

12.1 The SABC has provided a single point of entry for any questions or queries that the Bidder may have.

E-mail : [email protected]

14.0 Broad-based economic empowerment

14.1 According to the 2013 B-BBEE Revised Coded of Good Practice the Exempted Micro Enterprise

(EME) is only required to produce a sworn affidavit signed by the Commissioner of Oaths as per the

requirement in the Justice of Peace and Commissioners of Oaths Act,1963(Act No.) or the

Companies and Intellectual Property Commission(“CIPC”) certificate on an annual basis.

14.2 Bidders other than EMEs must submit their original and valid B-BBEE status level verification

certificate or a certified copy thereof, substantiating their B-BBEE rating issued by a Verification

1.0 Compliance with completion of proposal

1.1 The bid forms should not be retyped or redrafted, but photocopies may be prepared and used.

1.2 Bid forms must be signed in the original form; in ink and forms with photocopied signatures or other

such reproduction of signature will be rejected.

1.3 Should bid forms not be filled in by means of mechanical devices, for example typewriters, ink,

preferably black, must be used to fill in bid.

1.4 Bidders shall check the numbers of the pages and satisfy themselves that none are missing or

duplicated. No liability shall be accepted in regard to claims arising from the fact that pages are

missing or duplicated. Incomplete bids will result in disqualification.

2.0 Compliance with technical specifications

2.1 Unless a departure is clearly stated by the Bidder at the time of bidding, the works shall be taken

as complying in detail with the Technical Specifications, and the Bidder shall be held liable on all

the terms and conditions of the contract as if this bid contained no departures. Technical

specifications contained in any brochures, or any other descriptions submitted shall apply for

acceptance test purposes.

3.0 Warranty

3.1 If there are any defects arising from failure of goods to meet the specifications within the period

specified in the contract, the Bidder shall replace the defective items at his expense or shall refund

the SABC such costs as the SABC may incur in replacing such defective item. The Bidder shall

also bear the cost of transporting replaced/repaired items to the place of destination.

4.0 Inspection

4.1 The Bidder shall permit and assist the SABC's representatives in carrying out any inspections that

are called for in the proposal or specifications.

5.0 Packaging

5.1 Goods purchased on this bid must be adequately protected and securely packaged during

shipment and until delivery at the destination.

Confidential and Proprietary Information of 43

RFP number: RFP/IT/2026/10250713/7

RFP title: appointment of a service provider for the provision of 10x server hardware

Replacement and maintenance and support for 5 years

5.2 Goods must be clearly marked with the Bidder’s name, description of contents and the SABC's

order number and delivery address.

6.0 Risk

6.1 The Bidder will be responsible for losses that SABC incurred due to Bidder’s negligence or

intention and Bidder must provide Liability Insurance. This will be a condition of contract.

7.0 Delivery

7.1 Delivery will be to the Stores of the SABC Auckland Park, Johannesburg, Republic of South Africa.

financial statements using financial ratios, where applicable.

5.6 Objective Criteria

5.6.1 The SABC reserve the right not to consider proposals from bidders who are currently in litigation with

the SABC.

5.6.2 The SABC further reserve the right not to award this tender to any bidder based on the proven poor

record of accomplishment of the bidder in previous projects within the SABC.

5.6.3 Bidders who are blacklisted or have committed other acts of fraud and misrepresentation of facts e.g.

tax compliance, BBBEE, company financials, etc. will be eliminated from the bid process.

5.6.4 The SABC reserve the right not to award this tender to any bidder who fails the financial stability

assessment.

5.6.5 No SABC former employees shall be awarded contracts with the SABC within 24 months after

termination of employment with the SABC.

5.6.6 Should employees resign or retire from the employment of the SABC and become directors of other

businesses tendering with the SABC, such tender shall not be considered until the cooling off period of

24 (twenty-four) months has expired.

5.6.7 Should the employee be dismissed from the SABC employment, such employee shall be prohibited

from conducting business with SABC for a period of 5 (five) years from the date of dismissal.

5.6.8 Should the employee be found guilty in a court of law due to criminal conduct/act, such employee will

not be considered to do/conduct business with SABC, until the criminal record has been legally

expunged.

5.6.9 The SABC shall not procure any goods, services, works or Content from any Board member or Board

member owned business, to ensure that suppliers competing for the SABC’s business have confidence

in the integrity of SABC’s selection process.

5.6.10 Should the SABC’s Board members no longer serve on the SABC Board but become directors of other

companies, the SABC shall not conduct business with those companies until the cooling off period of 24

(twenty-four) months has expired.

5.6.11 Should the Board member be found guilty in a court of law due to criminal conduct/act, such Board

member will not be considered to do/conduct business with SABC, until the criminal record has been

legally expunged.

Confidential and Proprietary Information of 43 Bid Document

RFP number: RFP/IT/2026/10250713/7

RFP title: appointment of a service provider for the provision of 10x server hardware

Replacement and maintenance and support for 5 years

5.6.12 The SABC shall not procure any goods, services, works or Content from any independent contractor or

independent contractor owned business, to ensure that suppliers competing for the SABC’s business

have confidence in the integrity of SABC’s selection process.

5.6.13 Should the Independent Contractor no longer be contracted to the SABC but become directors of other

companies, the SABC shall not conduct business with those companies until the cooling off period of 24

(twenty-four) months has expired.

5.6.14 Should the Independent Contract be found guilty in a court of law due to criminal conduct/act, such

employee will not be considered to do/conduct business with SABC, until the criminal record has been

legally expunged.

1.3.1.1 Price 80

1.3.1.2 Specific Goals 20

Total points for Price and Specific goals must not exceed 100

2.0 Definitions

2.1 “All applicable taxes” includes value-added tax, pay as you earn, income tax, unemployment insurance

fund contributions and skills development levies;

2.2 “B-BBEE” means broad-based black economic empowerment as defined in section 1 of the Broad -

2.4 “Bid” means a written offer in a prescribed or stipulated form in response to an invitation by an organ of

state for the provision of services, works or goods, through price quotations, advertised competitive

bidding processes or proposals.

2.5 “Broad-Based Black Economic Empowerment Act” means the Broad-Based Black Economic

Empowerment Act, 2003 (Act No. ).

2.6 “Comparative price” means the price after the factors of a non-firm price and all unconditional discounts

that can be utilized have been taken into consideration.

2.7 “Consortium or joint venture” means an association of persons for the purpose of combining their

expertise, property, capital, efforts, skill and knowledge in an activity for the execution of a contract.

2.8 “Contract” means the agreement that results from the acceptance of a bid by an organ of state.

2.9 “EME” means any enterprise with an annual total revenue of R10 million or less as per the Amended

Codes of Good Practice (COGP).

2.10 “Firm price” means the price that is only subject to adjustments in accordance with the actual increase

or decrease resulting from the change, imposition, or abolition of customs or excise duty and any other

duty, levy, or tax, which, in terms of the law or regulation, is binding on the contractor and demonstrably

has an influence on the price of any supplies, or the rendering costs of any service, for the execution of

the contract;

2.11 “Functionality” means the measurement according to predetermined norms, as set out in the bid

documents, of a service or commodity that is designed to be practical and useful, working or operating,

taking into account, among other factors, the quality, reliability, viability and durability of a service and

the technical capacity and ability of a bidder.

2.12 “Non-firm prices” means all prices other than “firm” prices.

2.13 “Person” includes a juristic person.

2.14 “Rand value” means the total estimated value of a contract in South African currency, calculated at the

time of bid invitations, and includes all applicable taxes and excise duties.

2.15 “Total revenue” bears the same meaning assigned to this expression in the Codes of Good Practice on

Black Economic Empowerment, issued in terms of section 9(1) of the Broad-Based Black Economic

3. DETAILED TECHNICAL REQUIREMENTS OR SPECIFICATION 7 Servers: ITEM DESCRIPTION Reference # page for compliance 1. 7 x Rack mount HPE Gen 12 or latest servers on the VMware vSphere 8 Hardware compatibility list with the following specifications below: a. One Intel Xeon 6530P CPU with 32 cores per CPU in a 2-socket capable server. b. 1 TB DDR5 RAM or latest DDR type RAM. c. 2 X Dual port 10GBE Network Interface cards with RJ45 connectors (Total: 4 X 10GBE NIC Ports). d. 4 X 1GBE Network PORTS with RJ45 connectors. e. 2 X 32 Gbps DUAL PORT Emulex (Not QLOGIC) Fibre Channel PCIe cards (downward compatible to 16Gbps and 8 Gbps). f. Redundant Power supplies per server g. 5-year 24/7 6-hour CTR hardware support h. Latest ILO Advanced Licence i. Hardware Installation for the servers up to power up and latest firmware upgrades to be installed as per HPE standards and best practices. (no software installation required) j. 2 X 128GB (or bigger) NVMe SSD M2 form factor in a RAID 1 setup with RAID controller.

5.2 PHASE 1 – TECHNICAL EVALUATION The response to technical requirements must state “Comply” or “Non-Comply.” The evaluation criteria below is set out to test competence and compliance to the specification. The bidder must specify how the system, service or product differs, for each aspect as stated below, including references or supporting information to clarify the response. A “Partially Comply” statement or non-response or response without detail will be seen as “Non-Compliant”. Share proof of compliance i.e. page number on technical brochure or document number of proposals.