Design, layout, and production of corporate publications for sasseta

• This document outlines the General Conditions of Contract (GCC) for government procurement, applicable to bids, contracts, and orders including professional services.
• The GCC cannot be amended; specific Special Conditions of Contract (SCC) will supplement it and prevail in case of conflict.

• The General Conditions of Contract (GCC) form part of all bid documents and may not be amended.
• Special Conditions of Contract (SCC) relevant to this bid must be compiled separately and will supplement the GCC. In case of conflict, the SCC provisions prevail.
• Collusive bidding (bid rigging) is prohibited under the Competition Act. If a bidder is found engaging in such restrictive practices, the purchaser may refer the matter to the Competition Commission for investigation and penalties.
• Bidders must ensure all required returnable documents are submitted as specified in the SCC.

• The goods or services supplied must conform to the standards mentioned in the bidding documents and specifications.
• The supplier must not disclose any contract documents, specifications, plans, drawings, patterns, samples, or information furnished by the purchaser without prior written consent, except to employees for contract performance under confidentiality.
• All documents provided by the purchaser remain its property and must be returned upon completion if required.
• The purchaser may inspect the supplier’s records and have them audited.
• The supplier indemnifies the purchaser against third-party claims of patent, trademark, or industrial design infringement arising from use of the goods.

• The supplier must not disclose or misuse contract documents and information without the purchaser’s prior written consent.
• The purchaser may inspect the supplier’s records and conduct audits to ensure performance compliance.

• No contract will be concluded with any bidder whose tax matters are not in order. A valid original tax clearance certificate from SARS must be submitted prior to award.
• The National Industrial Participation Programme (NIPP) applies to all contracts subject to the NIP obligation.
• Collusive bidding or restrictive practices are prohibited. Violations may lead to bid invalidation, contract termination, restriction from public sector business for up to 10 years, and claims for damages.
• Suppliers must comply with all applicable laws and the General Conditions of Contract.

• Payment terms, prices, contract amendments, assignment, subcontracting, delays, penalties, termination, force majeure, dispute settlement, liability, governing language, applicable law, notices, taxes, and restrictive practices are governed by the GCC and SCC.
• Key definitions include 'Closing time' (bid submission deadline), 'Contract', 'Corrupt practice', 'Fraudulent practice', 'Performance security', and 'Local content'.
• The purchaser is not liable for bid preparation costs. Bid invitations are published in the Government Tender Bulletin.
• Performance security must be provided within 30 days of award, in the form of a bank guarantee, irrevocable letter of credit, or certified cheque.
• Inspections, tests, and analyses may be conducted; costs are borne by the purchaser if compliant, by the supplier if non-compliant.
• Delivery, packing, insurance, transportation, incidental services, spare parts, and warranty obligations are specified in the SCC.
• Prices cannot vary from the bid except as authorized. Contract variations require written amendments.
• Delays may incur penalties calculated on the prime interest rate. Termination can occur for default, corrupt practices, or insolvency.
• Force majeure events relieve liability for delays. Disputes are resolved through mutual consultation, then mediation, then South African courts.
• Liability is limited to the contract price except for criminal negligence, willful misconduct, or repairing defective equipment.
• The contract is in English and governed by South African law. Tax clearance is mandatory for award.
• Anti-competitive practices are prohibited and may result in restrictions from public sector business.

• The GCC forms part of all bid documents and cannot be amended. SCC must be compiled separately for this bid and will supplement the GCC; in conflict, SCC prevails.
• Collusive bidding (bid rigging) is prohibited under the Competition Act. If engaged in, the purchaser may refer the matter to the Competition Commission for investigation and penalties.
• If found guilty of restrictive practices, the purchaser may invalidate the bid, terminate the contract, restrict the bidder from public sector business for up to 10 years, and claim damages.

{"closingDate":"03 July 2026","closingTime":"11h00","briefingSession":"{\"date\":null,\"time\":null,\"venue\":null,\"is_compulsory\":false}"}

{"name":"Mr. Kholo","email":"[email protected]","phone":null,"department":"requires a service provider to","address":"ELECTRONICALLY [email protected] quoting the reference"}

Returnable Documents: General Conditions of Contract (Annexure A), Annexure B – Pricing schedule NB.: Bidders are required to return the SASSETA attached Standard Bidding (SBD) forms and not submit SBD forms from other entities. Appointment of a services of an experienced service provider for the design, layout, and production of corporate publications. of, RFP SUBMISSION CONDITIONS AND INSTRUCTIONS 1.1 FRAUD AND CORRUPTION 1.1.1 All Service Providers are to take note of the implications of contravening the Prevention and Combating of Corrupt Activities Act, Act No and any other Act applicable. 1.2 COMPULSORY BRIEFING SESSION 1.2.1 There will be no compulsory briefing session for this Request for Proposal 1.3 CLARIFICATIONS/QUERIES 1.3.1 Any clarification required by a bidder regarding the meaning or interpretation of the Terms of Reference, or any other aspect concerning the bid, is to be requested in writing (e-mail) from Ms. Kholo Leshabane at [email protected] by 11H00 on 23 June 2026. The bid number should be mentioned in all correspondence. Telephonic requests for clarification will not be accepted. 1.4 SUBMITTING BIDS 1.4.1 Proposals to be submitted electronically only via email to: [email protected] (maximum size of the email 30MB) 1.4.1.1 Bidders are advised to compress their email submission(s) to a maximum of 30MB file/folder. Any submission(s) exceeding 30MB will be automatically rejected by the server. 1.4.1.2 Submission(s) can be made through email and WeTransfer. Bidders are advised NOT to set an expiry date on the submission(s) made. If a Bidder’s response is found to have expired during the evaluation period, it will be considered non-responsive. Bidders who chose to submit via WeTransfer are encouraged to ensure that they have a license for the platform as without it, the submission will automatically expire within seven (7) days. 1.4.1.3 Bidders must not submit their responses via Google Drive or any other method that will compel SASSETA to request access and/or create an email address out of SASSETA’s domain (sasseta.org.za). Such responses will be considered non-responsive. 1.4.1.4 Bidders are advised to double check their submission(s) before responding to the bid. 1.5 Closing date and time: 03 July 2026 @11h00 1.6 LATE BIDS 1.6.1 Bids received late shall not be considered. A bid will be considered late if it arrived only one second after 11h00 or any time thereafter. Bids arriving late will not be considered under any circumstances. Bidders are therefore strongly advised to ensure that bids be sent allowing enough time for any unforeseen events that may delay the delivery of the bid. Appointment of a services of an experienced service provider for the design, layout, and production of corporate publications. of 1.7 NEGOTIATION 1.7.1 SASSETA has the right to enter into a negotiation with a prospective service provider. 1.7.2 A contract will only be deemed to be concluded when reduced to writing in a contract form signed by the designated responsible person of both parties. 1.8 REASONS FOR REJECTION 1.8.1 SASSETA shall reject a bid for the award of a contract if the recommended bidder has committed a proven corrupt or fraudulent act in competing for the particular contract. 1.8.2 SASSETA shall disregard the bid of any bidder if that bidder, or any of its directors: 1.8.2.1 have abused the Supply Chain Management systems of SASSETA. 1.8.2.2 have committed proven fraud or any other improper conduct in relation to such systems. 1.8.2.3 have failed to perform on any contract and the proof exists. 1.8.2.4 Such actions shall be communicated to the National Treasury. Appointment of a services of an experienced service provider for the design, layout, and production of corporate publications. of

SUBMISSION OF THE GENERAL CONDITIONS OF CONTRACT (GCC) (ANNEXURE A): Bidders are requested to initial each page of the General Conditions of Contract (GCC) annexure A and submit their response to this Request for Proposal. The GCC will form part of the contract with the successful Bidder.

Bidder must: 1) Have been in operation for 5+ years, 2) Demonstrate experience with corporate publications, 3) Not be listed on tender defaulters/restricted suppliers register, 4) Submit valid B-BBEE certificate/sworn affidavit, 5) Provide tax compliance documentation, 6) Not have directors employed by the state (unless disclosed), 7) Submit all required documentation by deadline.

3. Selection Process

Section b

1. Invitation to Quote (SBD 1)

2. Pricing Schedule (SBD 3.1)

3. Bidder’s Disclosure (SBD 4)

4. Preference Points Claim form in terms of Preferential Procurement

Regulations 2022 (SBD 6.1)

2.1 Introduction and background

2.1.1 SASSETA is one of the twenty-one (21) Sector Education and Training

Authorities (SETAs) established in terms of the Skills Development Act (Act ) as amended. SASSETA is among the SETAs that were re-established

in the “New SETA Landscape” by the Minister of Higher Education and Training

from 01 April 2020 to 31 March 2030.

2.2 Purpose

2.2.1 The Safety and Security SETAs (SASSETA) requirement is to procure the

Services of an experienced service provider for the design, layout, and

production of corporate publications.

2.3 Scope of work

2.3.1 The Marketing and Communications department requires a service provider to

produce SASSETA’s corporate publications and marketing material from the date

of appointment until 31 March 2030.

2.3.2 The successful design company will be required to supply and deliver the

following on an ad-hoc basis:

2.1.1.1 Annual Performance Plan

2.1.1.2 Strategic Plan

2.1.1.3 Annual Report

2.1.1.4 Sector Skills Plan

2.1.1.5 SASSETA Handbook

2.1.1.6 Employee Induction Handbook

2.1.1.7 Event Programme

2.1.1.8 Event Invitation

2.1.1.9 Career Guidance Booklet for Learners

2.1.1.10 Career Guidance Booklet for Educators

2.1.1.11 Branded presentation folders for office use

2.1.1.12 Internal templates

2.1.1.13 Adverts

2.1.1.14 Posters

2.1.1.15 Desk Pad Calendars

2.1.1.16 Wiro Desk Calendars

2.1.1.17 Evaluation Studies

2.1.1.18 Z- Fold Studies

2.1.1.19 A5 Booklet

2.1.1.20 Editable Templates

2.1.1.21 Electronic Newsletter

2.1.1.22 A4 half folded to A5

2.1.1.23 A6 Booklet

Nb: full specification on annexure b (pricing schedule)

Appointment of a services of an experienced service provider for the design, layout, and production of corporate publications. of

2.4 Skills and expirience of the bidding company and the team

Members proposed for the assignment

2.4.1 The bidding company must:

2.4.1.1 Submit the company profile demonstrating the design, layout, and

production of corporate publications as part of their service offering

and that the company has been in operation for five (5) years or more.

2.4.1.2 Have completed a number of assignments for different clients in

design, layout and production of corporate publications and marketing

literature. Signed reference letters with traceable references to which

the same services were rendered must be submitted.

2.4.1.3 Have completed a number of publications in similar services.

Electronic copies of previous publications to be submitted.

2.5 Timeframe for delivery of the work

2.5.1 The duration of the contract will be from date of appointment until 31 March

2030.

2.6 Pricing

2.6.1 For appointments on this panel, bidders are required to submit their quotation on

the scales per population provided on SBD 3.1.

2.6.2 The value of this bid is estimated not to exceed R50 000 000 (all applicable

taxes included) and therefore the 80/20 system shall be applicable.

2.6.3 Where the contract requires the successful bidder to travel to a venue different

from SASSETA, the following travel and disbursement processes will be

undertaken:

2.6.3.1 Claim travel mileage costs applicable to this contract as per the

Department of Transport rates

2.6.3.2 Book only economy-class flights

2.6.3.3 Book Group A hire cars, otherwise, Group B are to be used for service

2.6.3.4 Providers outside of Gauteng.

2.6.3.5 Utilise cost-effective mode of transport such as Uber/Taxify/Gautrain or

shuttle services when travelling to and from the airport

2.6.3.6 Book only Bed and Breakfast, Hotels, or other equivalent

accommodations up to a Rand value of R1 400/ three (3) Star per night

per person (including dinner, breakfast and parking).

2.6.3.7 Submit all applicable invoices/receipts for the travel undertaken and a

google map of the trip where travel by private car was undertaken for

payment.

2.6.3.8 All travel to be approved by SASSETA before being undertaken.

2.7 Accountability and reporting

2.7.1 The service provider will report directly to the SASSETA Marketing and

Communications Manager for the duration of the contract.

2.8 Submission of the general conditions of contract (gcc)

(Annexure a)

2.8.1 Bidders are requested to initial each page of the General Conditions of Contract

(GCC) annexure A and submit their response to this Request for Proposal. The

Appointment of a services of an experienced service provider for the design, layout, and production of corporate publications. of

GCC will form part of the contract with the successful Bidder.

2.9 Intellectual property

2.9.1 The service provider will be contracting with SASSETA. All data of this

project, in whatever format raw or analysed, will be confidential

information for utilisation by SASSETA. All information and documents

received from SASSETA is to be kept confidential and may not be used

or distributed in any format without the written approval of SASSETA.

To this end, the service provider will be required to sign a confidentiality

agreement within the SLA. protection of personal information act.

2.10 Protection of personal information act

2.10.1 All Service Providers are to take note of the implications of POPI Act

and any other data privacy Act applicable that SASSETA complies to.

In compliance to the act, please be advised that the following are

applicable to the treatment of vendor information:

2.10.1.1 All requested bid information will be solemnly utilized for

the purpose of the bid evaluation processes. The vendor

hereby consents the information provided as part of this

bid will be utilized for supply chain processes of SASSETA

and may be subject to multiple processing to enable the

evaluation of this bid.

2.10.1.2 The vendor consents that the information collected will be

retained for the duration of the evaluation and archived for

records management purposes. The information will be

disposed as per the SASSETA records management

policies as prescribed by the national archives Act.

Furthermore, the information owner acknowledges that the

information provided will be scanned into digital records

which are retained on the SASSETA backup servers and

that are replicated to backup media. SASSETA does

confirm that the organization adopts industry best practice

with regards to the safeguarding of digital records whether

locally stored or retained in backup media.

2.10.1.3 SASSETA confirms that all submitted records will be

retained in their original form and will not be altered with to

preserve the quality and originality of information provided.

2.10.1.4 SASSETA confirms that the Information Officer is duly

responsible for vendor information provided and

exercises stringent measures to ensure that information is

secured and solemnly utilized for the purpose of use. No

vendor records will be distributed or utilized for any

processes outside the current bid that the information has

been requested for.

Appointment of a services of an experienced service provider for the design, layout, and production of corporate publications. of

3. Proposed selection criteria

3.1 Compliance with minimum requirements

3.1.1 All bids duly lodged will be examined to determine compliance with bidding

requirements and conditions.

3.2 Conditions for selection/short listing

3.2.1 All submissions will be evaluated as follows:

3.2.1.1 Phase 1 – Service Providers to:

• Submit their proposal by the closing date and time. Proposals

submitted after the closing date and time will be disqualified

from further evaluation.

• Complete and submit all Standard Bidding Documents (SBD)

forms mentioned above on of this document, namely:

SBD 1, SBD 3.1, SBD 4, and SBD 6.1

• Be registered on the National Treasury Central Supplier

Database (CSD) by the closing date and time of this request for

quotation. Bidders are to provide SASSETA with a copy of their

CSD registration report downloaded from the National Treasury

CSD Website.

• Initial each page of the General Condition of Contract

(Annexure A) and submit with the proposal

3.2.1.2 Phase 2 – Functionality evaluation

• Bidders who meet the mandatory items requirements above will

be evaluated on functionality requirements as per the table

on a scale of 0 to 2 as follows:

0: Document/item not submitted; Unacceptable, does not meet

set criteria; Weak, less than acceptable. Insufficient for

performance requirements

1: Satisfactory, very good, above average should be adequate for

stated element/compliance to the requirement

Appointment of a services of an experienced service provider for the design, layout, and production of corporate publications. of

Element functionality evaluation functionalit total

Y weight score

Suitability of the Bidding Company Rating Evaluation criteria 100%

out of 1

Submit the company profile demonstrating 0 The Bidding company did not submit a company profile, or the 20%

the design, layout, and production of company submitted a company profile with no demonstration of the

corporate publications as part of their design, layout, and production of the corporate publication as part of

service offering and that the company has the service offering.

been in operation for five (5) years or 1 The Bidding company submitted a company profile demonstrating the

more. design, layout, and production of the corporate publication as part of

the service offering and that the company has been in operation for

five (5) years or more.

The bidding company has undertaken 0 No written reference letters were submitted, or the bidder submitted 40%

three (3) or more assignments in design, less than three (3) signed reference letters on company letterhead

layout and production of corporate with contact details where the publications in design, layout and

publications and marketing literature. production of corporate publications and marketing literature to be

Three (3) or more signed reference letters submitted were rendered.

with traceable references to which design, 1 The Bidder has submitted three (3) or more signed reference letters

layout and production of corporate on company letterhead with contact details where the design, layout

publications and marketing literature to be and production of corporate publications and marketing literature to be

submitted. submitted.

Have completed a three (3) or more 0 The Bidding Company has completed less than three (3) electronic 40%

publications in design, layout and copies of published articles in similar services. Less than three (3)

production of corporate publications and electronic copies of corporate publications where publications in

marketing literature. Electronic copies of design, layout and production of corporate publications and marketing

previous publications in design, layout and literature where submitted.

production of corporate publications and 1 The Bidding Company has completed three (3) or more copies of

marketing literature to be submitted. electronic published articles in publications in design, layout and

production of corporate publications and marketing literature. Three

(3) or more electronic copies of corporate publications where

publications in design, layout and production of corporate publications

and marketing literature to be submitted attached.

Total points 100

Appointment of a services of an experienced service provider for the design, layout, and production of corporate publications. of 22

N/B: Bidders need to obtain 100% functionality for them to be evaluated further. Bidders who do not meet the required

functionality threshold will be disqualified from further evaluation.

Appointment of a services of an experienced service provider for the design, layout, and production of corporate publications. of 22

2.1.1.1. Phase 3 – Price and Specific Goals

The value of this bid is estimated not to exceed R50 000 000 (all applicable

taxes included) and therefore the 80/20 system shall be applicable where 80

points will be allocated to price and 20 points for Specific Goals as follows:

Evaluation Criterion on Price and Specific Goals

Relative competitiveness of proposed price 80

Specific Goals 20

Total for price and preference 100

2.1.1.2. Adjudication of bid

• The Bid Adjudication Committee will consider the recommendations of the Bid

Evaluation Committee (BEC) and make a recommendation to the Award

Authority to make the final award. The successful bidder will usually be the

service provider scoring the highest number of points or it may be a lower scoring

bid based on firm, verifiable and justifiable grounds or no award at all.

Appointment of a services of an experienced service provider for the design, layout, and production of corporate publications. of 22

Sbd1

Part a - invitation to bid.

You are hereby invited to bid for the requirements of the (name of department/ public

Entity)

BID NUMBER: RFP/SASSETA/25261112/1 CLOSING DATE: 03 July 2026 CLOSING TIME: 11h00

DESCRIPTION Appointment of a services of an experienced service provider for the design, layout, and production of

corporate publications

Proposals to be emailed:

Proposals to be submitted electronically only via email to [email protected]

Bidding procedure enquiries may be

Directed to technical enquiries may be directed to:

CONTACT PERSON Ms. Kholofelo Leshabana CONTACT PERSON Ms. Kholofelo Leshabana

E-MAIL ADDRESS [email protected] E-MAIL ADDRESS [email protected]

Supplier information

Name of bidder

Postal address

Street address

Telephone number code number

Cellphone number

Facsimile number code number

E-mail address

VAT

Registration

Number

Supplier tax compliance central

Compliance system pin: or supplier

STATUS DATABASE No: MAAA

B-bbee status tick applicable box] b-bbee status [tick applicable box]

Level level

VERIFICATION Yes No SWORN Yes No

Certificate affidavit

[A B-BBEE STATUS LEVEL VERIFICATION CERTIFICATE/ SWORN AFFIDAVIT (FOR EMES & QSEs) MUST BE

Submitted in order to qualify for preference points for b-bbee]

ARE YOU THE Yes ARE YOU A Yes No

ACCREDITED No FOREIGN

Representative based [if yes, answer part b:3 ]

In south africa [if yes enclose supplier for

For the goods proof] the goods

/Services /services

/Works offered? /Works

Offered

?

Questionnaire to bidding foreign suppliers

Is the entity a resident of the republic of south africa (RSA)? yes NO

Does the entity have a branch in the RSA? yes NO

Does the entity have a permanent establishment in the RSA? yes NO

Does the entity have any source of income in the RSA? yes NO

Is the entity liable in the RSA for any form of taxation? Yes NO

If the answer is “NO” to all of the above, then IT is not a requirement to register for a tax

Compliance status system pin code from the south african revenue service (SARS) and if not

Register as per 2.3 Below.

Appointment of a services of an experienced service provider for the design, layout, and production of corporate publications. of 22

Part b

Terms and conditions for bidding

1. Bid submission:

1.1. Bids must be delivered by the stipulated time to the correct address. Late bids will

Not be accepted for consideration.

1.2. All bids must be submitted on the official forms provided–(not to be re-typed) or in

The manner prescribed in the bid document.

1.3. This bid is subject to the preferential procurement policy framework act, 2000 and

The preferential procurement regulations, 2022, the general conditions of contract

(Gcc) and, if applicable, any other special conditions of contract.

1.4. The successful bidder will be required to fill in and sign a written contract form

(Sbd7).

2. Tax compliance requirements

2.1 Bidders must ensure compliance with their tax obligations.

2.2 Bidders are required to submit their unique personal identification number (pin)

Issued by SARS to enable the organ of state to verify the taxpayer’s profile and tax

Status.

2.3 Application for tax compliance status (tcs) pin may be made via e-filing through the

SARS website www.SARS.GOV.ZA.

2.4 Bidders may also submit a printed tcs certificate together with the bid.

2.5 In bids where consortia / joint ventures / sub-contractors are involved, each party

Must submit a separate tcs certificate / pin / csd number.

2.6 Where NO tcs is available but the bidder is registered on the central supplier

Database (csd), a csd number must be provided.

2.7 NO bids will be considered from persons in the service of the state, companies with

Directors who are persons in the service of the state, or close corporations with

Members persons in the service of the state.”

Nb: failure to provide / or comply with any of the above particulars may

Render the bid invalid.

Name of signatory ...................................................

Signature of bidder: ...................................................

N/B.: If a Company has one director as listed on CSD, the one Director to sign these documents on

behalf of the Company. Any other member of the Company will require a Company Resolution to

be attached to this submission signed by the duly Authorised Director.

N/B.: If the Company has more than one Director as listed on CSD, a signed Company Resolution

to be attached to confirm that the one Director can sign on behalf of the Company. Any other

member of the Company will require a Company Resolution to be attached to this submission

signed by the duly Authorised Directors.

Capacity under which this bid is signed: ...................................................

(Proof of authority must be submitted e.g. company resolution)

Date: ...................................................

Appointment of a services of an experienced service provider for the design, layout, and production of corporate publications. of 22

Sbd 3.1

2.4.1 The bidding company must:

2.4.1.1 Submit the company profile demonstrating the design, layout, and

production of corporate publications as part of their service offering

and that the company has been in operation for five (5) years or more.

2.4.1.2 Have completed a number of assignments for different clients in

design, layout and production of corporate publications and marketing

literature. Signed reference letters with traceable references to which

the same services were rendered must be submitted.

2.4.1.3 Have completed a number of publications in similar services.

Suitability of the Bidding Company Rating Evaluation criteria 100%

out of 1

Submit the company profile demonstrating 0 The Bidding company did not submit a company profile, or the 20%

the design, layout, and production of company submitted a company profile with no demonstration of the

corporate publications as part of their design, layout, and production of the corporate publication as part of

service offering and that the company has the service offering.

been in operation for five (5) years or 1 The Bidding company submitted a company profile demonstrating the

more. design, layout, and production of the corporate publication as part of

the service offering and that the company has been in operation for

five (5) years or more.

The bidding company has undertaken 0 No written reference letters were submitted, or the bidder submitted 40%

three (3) or more assignments in design, less than three (3) signed reference letters on company letterhead

layout and production of corporate with contact details where the publications in design, layout and

publications and marketing literature. production of corporate publications and marketing literature to be

Three (3) or more signed reference letters submitted were rendered.

with traceable references to which design, 1 The Bidder has submitted three (3) or more signed reference letters

layout and production of corporate on company letterhead with contact details where the design, layout

publications and marketing literature to be and production of corporate publications and marketing literature to be

submitted. submitted.

Have completed a three (3) or more 0 The Bidding Company has completed less than three (3) electronic 40%

publications in design, layout and copies of published articles in similar services. Less than three (3)

production of corporate publications and electronic copies of corporate publications where publications in

marketing literature. Electronic copies of design, layout and production of corporate publications and marketing

previous publications in design, layout and literature where submitted.

production of corporate publications and 1 The Bidding Company has completed three (3) or more copies of

marketing literature to be submitted. electronic published articles in publications in design, layout and

production of corporate publications and marketing literature. Three

(3) or more electronic copies of corporate publications where

publications in design, layout and production of corporate publications

and marketing literature to be submitted attached.

Total points 100

Appointment of a services of an experienced service provider for the design, layout, and production of corporate publications. of 22

N/B: Bidders need to obtain 100% functionality for them to be evaluated further. Bidders who do not meet the required

functionality threshold will be disqualified from further evaluation.

Appointment of a services of an experienced service provider for the design, layout, and production of corporate publications. of 22

2.1.1.1. Phase 3 – Price and Specific Goals

The value of this bid is estimated not to exceed R50 000 000 (all applicable

taxes included) and therefore the 80/20 system shall be applicable where 80

points will be allocated to price and 20 points for Specific Goals as follows:

service provider scoring the highest number of points or it may be a lower scoring

bid based on firm, verifiable and justifiable grounds or no award at all.

Appointment of a services of an experienced service provider for the design, layout, and production of corporate publications. of 22

Sbd1

Is the entity a resident of the republic of south africa (RSA)? yes NO

Does the entity have a branch in the RSA? yes NO

Does the entity have a permanent establishment in the RSA? yes NO

Does the entity have any source of income in the RSA? yes NO

Is the entity liable in the RSA for any form of taxation? Yes NO

If the answer is “NO” to all of the above, then IT is not a requirement to register for a tax

Compliance status system pin code from the south african revenue service (SARS) and if not

Register as per 2.3 Below.

Appointment of a services of an experienced service provider for the design, layout, and production of corporate publications. of 22

Signature of bidder: ...................................................

N/B.: If a Company has one director as listed on CSD, the one Director to sign these documents on

behalf of the Company. Any other member of the Company will require a Company Resolution to

be attached to this submission signed by the duly Authorised Director.

N/B.: If the Company has more than one Director as listed on CSD, a signed Company Resolution

to be attached to confirm that the one Director can sign on behalf of the Company. Any other

member of the Company will require a Company Resolution to be attached to this submission

signed by the duly Authorised Directors.

Capacity under which this bid is signed: ...................................................

(Proof of authority must be submitted e.g. company resolution)

Date: ...................................................

Appointment of a services of an experienced service provider for the design, layout, and production of corporate publications. of 22

Sbd 3.1

Pricing schedule

(Goods Services)

Name of bidder: ................................................................................ ....... Bid NO.: RFP/SASSETA/25261112/1

CLOSING TIME: 11h00 CLOSING DATE: 03 July 2026

Offer to be valid for 120 days from the closing date of bid

(To be signed by a duly Authorised Delegate)

Appointment of a services of an experienced service provider for the design, layout, and production of corporate publications. of 22

Sbd 4

Bidder’s disclosure

Appointment of a services of an experienced service provider for the design, layout, and production of corporate publications. of 22

I, the undersigned, (name)..............................................................................in

submitting the accompanying bid, do hereby make the following statements that I certify to be true and

complete in every respect:

3.1 I have read and I understand the contents of this disclosure;

3.2 I understand that the accompanying bid will be disqualified if this disclosure

is found not to be true and complete in every respect;

3.3 The bidder has arrived at the accompanying bid independently from, and

without consultation, communication, agreement or arrangement with any

competitor. However, communication between partners in a joint venture

or consortium1 will not be construed as collusive bidding.

3.4 In addition, there have been no consultations, communications,

agreements or arrangements with any competitor regarding the quality,

quantity, specifications, prices, including methods, factors or formulas used

to calculate prices, market allocation, the intention or decision to submit or

not to submit the bid, bidding with the intention not to win the bid and

conditions or delivery particulars of the products or services to which this

bid invitation relates.

3.5 The terms of the accompanying bid have not been, and will not be,

disclosed by the bidder, directly or indirectly, to any competitor, prior to

the date and time of the official bid opening or of the awarding of the

contract.

3.6 There have been no consultations, communications, agreements or

arrangements made by the bidder with any official of the procuring

institution in relation to this procurement process prior to and during the

bidding process except to provide clarification on the bid submitted where

so required by the institution; and the bidder was not involved in the drafting

of the specifications or terms of reference for this bid.

3.7 I am aware that, in addition and without prejudice to any other remedy

provided to combat any restrictive practices related to bids and contracts,

bids that are suspicious will be reported to the Competition Commission for

investigation and possible imposition of administrative penalties in terms of

section 59 of the Competition Act No and or may be reported to

the National Prosecuting Authority (NPA) for criminal investigation and or

may be restricted from conducting business with the public sector for a

period not exceeding ten (10) years in terms of the Prevention and

expertise, property, capital, efforts, skill and knowledge in an activity for the execution of a contract.

Appointment of a services of an experienced service provider for the design, layout, and production of corporate publications. of 22

Sbd 6.1

Price 80

Specific goals 20

Total points for Price and SPECIFIC GOALS 100

1.6 Failure on the part of a bidder to submit proof or documentation required in terms of

this bid to claim points for specific goals with the quotation, will be interpreted to

mean that preference points for specific goals are not claimed.

1.7 The organ of state reserves the right to request a bidder, either before a quotation is

adjudicated or at any time subsequently, to substantiate any claim in regard to preferences,

in any manner required by the organ of state.

Appointment of a services of an experienced service provider for the design, layout, and production of corporate publications. of 22

Sbd 6.1

(80/20 system) system)

this bid

(To be completed by (To be completed by

the organ of state) the bidder)

Black People Owned (at least 51%)Black Women

Ownership (at least 30%) 5

Black Women Ownership (at least 30%) 5

Youth owned enterprises (at least 30%) 5

The Promotion of South African owned enterprises 5

Total Score 20

NB: Specific goals will not be rewarded to bidders who do not record their points in the table above

Appointment of a services of an experienced service provider for the design, layout, and production of corporate publications. of 22

Sbd 6.1

SBD 6.1 will lead to Specific Goals points not awarded

5. Part 5: Submitted the General Conditions of Contract (initialed each page)

6. Part 6: Bidders National Treasury Central Supplier Database (CSD) forms indicating the

validity of the bidder’s registration

7. Part 7: Bidder’s attached quotation on the Company letterhead inclusive of VAT and

any other applicable costs in line with the SBD 3.1

Part 8: Submit the company profile demonstrating the design, layout, and production of

corporate publications as part of their service offering and that the company has

been in operation for five (5) years or more.

Part 9: The bidding company has undertaken three (3) or more assignments in

design, layout and production of corporate publications and marketing

literature. Three (3) or more signed reference letters with traceable

references to which design, layout and production of corporate publications

and marketing literature to be submitted.

Part 10: Have completed a three (3) or more publications in design, layout and

production of corporate publications and marketing literature. Electronic

copies of previous publications in design, layout and production of

corporate publications and marketing literature to be submitted.

10. Part 11: Bidders to submit the following documents. Non-submission of the

below-mentioned documents (under 6) will lead to specific goal points NOT being

awarded.

(Goods Services)

Name of bidder: ................................................................................ ....... Bid NO.: RFP/SASSETA/25261112/1

CLOSING TIME: 11h00 CLOSING DATE: 03 July 2026

Offer to be valid for 120 days from the closing date of bid

Item description bid price in RSA currency

NO **(all applicable taxes included)

The Quotation should detail:

The total consolidated Unit costs on Annexure B R _________________________________________ (incl. of VAT where applicable)

i. Bidders are to ensure that all items indicated on (Annexure B) are quoted for. Incomplete Annexure B will lead to disqualification.

ii. The template will sum up the total.

iii. Bidders are requested to input their costs only and sign off.

iv. Bidders are requested to submit Annexure B without changing any of the details on this document. Altered Annexure B will lead to

disqualification.

v. Bidders are required to submit this excel spreadsheet in Excel format for evaluation purposes and also a signed PDF version for audit trail purposes.

Note 1: Total cost as specified in Annexure B will be considered for evaluation purposes.

Note 2: Unit price refers to unit descriptions as per Annexure B.

Note 3: Travel and disbursement costs will be reimbursed utilising the Department of Transport travel rates

Note 4: Bidder’s prices will be escalated by CPIX annually.

Appointment of a services of an experienced service provider for the design, layout, and production of corporate publications. of 22

Bidders are to record the name and surname of the proposed Team Leader Resource on this assignment in the table below as follows:

NO. NAME AND SURNAME (only one name to be recorded) IS CV ATTACHED (Circle the response below)

Yes NO

........................................... ...........................................

Signature Date

........................................... .............................................

Position Name of bidder

(To be signed by a duly Authorised Delegate)

Appointment of a services of an experienced service provider for the design, layout, and production of corporate publications. of 22

Sbd 4

Bidder’s disclosure

1. Purpose of the form

Any person (natural or juristic) may make an offer or offers in terms of this

invitation to bid. In line with the principles of transparency, accountability,

impartiality, and ethics as enshrined in the Constitution of the Republic of

South Africa and further expressed in various pieces of legislation, it is

required for the bidder to make this declaration in respect of the details

required hereunder.

Where a person/s are listed in the Register for Tender Defaulters and / or

the List of Restricted Suppliers, that person will automatically be

disqualified from the bid process.

2. Bidder’s declaration

2.1 Is the bidder, or any of its directors / trustees / shareholders / members /

partners or any person having a controlling interest in the enterprise,

employed by the state? YES/NO

2.1.1 If so, furnish particulars of the names, individual identity numbers, and, if

applicable, state employee numbers of sole proprietor/ directors / trustees

/ shareholders / members/ partners or any person having a controlling

interest in the enterprise, in table .

e Full Name Identity Number Name of State institution

l

.

N/B. If more space required, Service providers are to copy this table

onto their letterhead and provide information as per the table above

2.2 Do you, or any person connected with the bidder, have a relationship with

any person who is employed by the procuring institution? YES/NO

2.2.1 If so, furnish particulars:

................................................................................................

................................................................................................

2.3 Does the bidder or any of its directors / trustees / shareholders / members

/ partners or any person having a controlling interest in the enterprise

have any interest in any other related enterprise whether or not they are

bidding for this contract? YES/NO

2.3.1 If so, furnish particulars:

........................................................................................

........................................................................................

1. Invitation to Quote (SBD 1)

2. Pricing Schedule (SBD 3.1)

3. Bidder’s Disclosure (SBD 4)

Regulations 2022 (SBD 6.1)

5. Submission Checklist

6. General Conditions of Contract (Annexure A)

7. Annexure B – Pricing schedule

NB.: Bidders are required to return the SASSETA attached Standard Bidding

(SBD) forms and not submit SBD forms from other entities.

production of corporate publications.

2.3 Scope of work

2.3.1 The Marketing and Communications department requires a service provider to

produce SASSETA’s corporate publications and marketing material from the date

of appointment until 31 March 2030.

2.3.2 The successful design company will be required to supply and deliver the

following on an ad-hoc basis:

2.1.1.1 Annual Performance Plan

2.1.1.2 Strategic Plan

2.1.1.3 Annual Report

2.1.1.4 Sector Skills Plan

2.1.1.5 SASSETA Handbook

2.1.1.6 Employee Induction Handbook

2.1.1.7 Event Programme

2.1.1.8 Event Invitation

2.1.1.9 Career Guidance Booklet for Learners

2.1.1.10 Career Guidance Booklet for Educators

2.1.1.11 Branded presentation folders for office use

2.1.1.12 Internal templates

2.1.1.13 Adverts

2.1.1.14 Posters

2.1.1.15 Desk Pad Calendars

2.1.1.16 Wiro Desk Calendars

2.1.1.17 Evaluation Studies

2.1.1.18 Z- Fold Studies

2.1.1.19 A5 Booklet

2.1.1.20 Editable Templates

2.1.1.21 Electronic Newsletter

2.1.1.22 A4 half folded to A5

2.1.1.23 A6 Booklet

Nb: full specification on annexure b (pricing schedule)

2.5 Timeframe for delivery of the work

2.5.1 The duration of the contract will be from date of appointment until 31 March

2030.

2.6 Pricing

2.6.1 For appointments on this panel, bidders are required to submit their quotation on

the scales per population provided on SBD 3.1.

2.6.2 The value of this bid is estimated not to exceed R50 000 000 (all applicable

taxes included) and therefore the 80/20 system shall be applicable.

2.6.3 Where the contract requires the successful bidder to travel to a venue different

from SASSETA, the following travel and disbursement processes will be

undertaken:

2.6.3.1 Claim travel mileage costs applicable to this contract as per the

2. Part 2: Completed and signed pricing schedule (SBD 3.1)

Tax compliance central

Tax compliance status system pin code from the south african revenue service (SARS) and if not

Tax compliance requirements

Tax compliance status (tcs) pin may be made via e-filing through the

CSD registration report downloaded from the National Treasury

Csd number

Csd number must be provided

CSD report

Central Supplier Database (CSD) by the closing date and time of this request for

Central supplier database (csd), a csd number must be provided

Central Supplier Database (CSD) forms indicating the

Points Allocation: 3 points

B-BBEE Details: D:

Proposals to be submitted electronically only via email to [email protected]

Bidding procedure enquiries may be

Directed to technical enquiries may be directed to:

CONTACT PERSON Ms. Kholofelo Leshabana CONTACT PERSON Ms. Kholofelo Leshabana

E-MAIL ADDRESS [email protected] E-MAIL ADDRESS [email protected]

Supplier information

Name of bidder

Postal address

Street address

Telephone number code number

Cellphone number

Facsimile number code number

E-mail address

VAT

Registration

Number

Supplier tax compliance central

Compliance system pin: or supplier

STATUS DATABASE No: MAAA

B-bbee status tick applicable box] b-bbee status [tick applicable box]

Level level

VERIFICATION Yes No SWORN Yes No

Certificate affidavit

[A B-BBEE STATUS LEVEL VERIFICATION CERTIFICATE/ SWORN AFFIDAVIT (FOR EMES & QSEs) MUST BE

Submitted in order to qualify for preference points for b-bbee]

ARE YOU THE Yes ARE YOU A Yes No

ACCREDITED No FOREIGN

Representative based [if yes, answer part b:3 ]

In south africa [if yes enclose supplier for

For the goods proof] the goods

/Services /services

/Works offered? /Works

Offered

?

Questionnaire to bidding foreign suppliers

Is the entity a resident of the republic of south africa (RSA)? yes NO

Does the entity have a branch in the RSA? yes NO

Does the entity have a permanent establishment in the RSA? yes NO

Does the entity have any source of income in the RSA? yes NO

Is the entity liable in the RSA for any form of taxation? Yes NO

If the answer is “NO” to all of the above, then IT is not a requirement to register for a tax

Compliance status system pin code from the south african revenue service (SARS) and if not

Register as per 2.3 Below.

Appointment of a services of an experienced service provider for the design, layout, and producti

DOCUMENTS REQUIRED FOR CLAIMING SPECIFIC GOALS: As per bullet 1.6 and 1.7 of the Preference Points Claim Form in terms of the Preferential Procurement Regulations 2022, bidders are required to submit the SASSETA verification document(s) in order to be allocated the specific goals claimed: a) An Original/Certified copy of a valid B-BBEE Certificate or Sworn Affidavit. b) Certified copy/ies of Identity documents of the Company Directors. c) CSD report. d) Shareholder Certificates. NB.: Non-submission of the documents required above will lead to specific goal points NOT being awarded.

2. Terms of reference

2.1 Introduction and background

2.1.1 SASSETA is one of the twenty-one (21) Sector Education and Training

Authorities (SETAs) established in terms of the Skills Development Act (Act ) as amended. SASSETA is among the SETAs that were re-established

in the “New SETA Landscape” by the Minister of Higher Education and Training

from 01 April 2020 to 31 March 2030.

2.2 Purpose

2.2.1 The Safety and Security SETAs (SASSETA) requirement is to procure the

The total consolidated Unit costs on Annexure B R _________________________________________ (incl. of VAT where applicable)

i. Bidders are to ensure that all items indicated on (Annexure B) are quoted for. Incomplete Annexure B will lead to disqualification.

ii. The template will sum up the total.

iii. Bidders are requested to input their costs only and sign off.

iv. Bidders are requested to submit Annexure B without changing any of the details on this document. Altered Annexure B will lead to

disqualification.

v. Bidders are required to submit this excel spreadsheet in Excel format for evaluation purposes and also a signed PDF version for audit trail purposes.

Note 1: Total cost as specified in Annexure B will be considered for evaluation purposes.

Note 2: Unit price refers to unit descriptions as per Annexure B.

Note 3: Travel and disbursement costs will be reimbursed utilising the Department of Transport travel rates

Note 4: Bidder’s prices will be escalated by CPIX annually.

Appointment of a services of an experienced service provider for the design, layout, and production of corporate publications. of 22

legislation.

I CERTIFY THAT THE INFORMATION FURNISHED IN PARAGRAPHS 1, 2 and 3 ABOVE IS

SUBMITTED ELECTRONICALLY [email protected] quoting the reference

Only (RFP/SASSETA/25261112/1)

ATTENTION: Mr. Kholo Leshabane

The email address ([email protected]) is for the submission of tender proposals and will be

accessed by SASSETA after the tender closing date and time.

Queries related to this tender are to be sent to [email protected]

NB: The SASSETA logo and other intellectual property rights are owned by SASSETA and are

protected by applicable intellectual property laws. Unless authorized in writing, you are

prohibited from using the SASSETA logo or any of its intellectual property in any manner

whatsoever. Any unauthorized use of the SASSETA Logo may result in legal action.

2.9 Intellectual property

2.9.1 The service provider will be contracting with SASSETA. All data of this

project, in whatever format raw or analysed, will be confidential

information for utilisation by SASSETA. All information and documents

received from SASSETA is to be kept confidential and may not be used

or distributed in any format without the written approval of SASSETA.

3.3 Name of company/firm.........................................................................

3.4 Company registration number:..................................................................

3.5 Type of company/ firm

 Partnership/Joint Venture / Consortium

 One-person business/sole propriety

 Close corporation

 Public Company

 Personal Liability Company

 (Pty) Limited

 Non-Profit Company

 State Owned Company [TICK APPLICABLE BOX]

3.6 I, the undersigned, who is duly authorised to do so on behalf of the company/firm, certify that

the points claimed, based on the specific goals as advised in the quotation, qualifies the

company/ firm for the preference(s) shown and I acknowledge that:

i) The information furnished is true and correct;

ii) The preference points claimed are in accordance with the General Conditions as

indicated in paragraph 1 of this form;

iii) In the event of a contract being awarded as a result of points claimed as shown in

paragraphs 1.4 and 4.2, the contractor may be required to furnish documentary proof to

the satisfaction of the organ of state that the claims are correct;

iv) If the specific goals have been claimed or obtained on a fraudulent basis or any of the

conditions of contract have not been fulfilled, the organ of state may, in addition to any

other remedy it may have –

(a) disqualify the person from the bidding process;

(b) recover costs, losses or damages it has incurred or suffered as a result of

that person’s conduct;

(c) cancel the contract and claim any damages which it has suffered as a result

of having to make less favourable arrangements due to such cancellation;

(d) recommend that the bidder or contractor, its shareholders and

directors, or only the shareholders and directors who acted on

a fraudulent basis, be restricted from obtaining business from

any organ of state for a period not exceeding 10 years, after the audi

alteram partem (hear the other side) rule has been applied; and

(e) forward the matter for criminal prosecution, if deemed necessary

..............................................

Signature(s) of bidder(s)

Surname and name: ..............................................................

Date: ...............................................................

Address: ...............................................................

...............................................................

...............................................................

RFP: Design, Layout and Production of Corporate Publication and Marketing Literature

20 | P a g e

NB: The SASSETA logo and other intellectual property rights are owned by SASSETA and are

protected by applicable intellectual property laws. Unless authorized in writing, you are prohibited

from using the SASSETA logo or any of its intellectual property in any manner whatsoever. Any

unauthorized use of the SASSETA Logo may result in legal action.

RFP: Design, Layout and Production of Corporate Publication and Marketing Literature

22 | P a g e

PREFERENCE POINTS CLAIM FORM IN TERMS OF THE PREFERENTIAL PROCUREMENT REGULATIONS 2022: This preference form must form part of all bids invited. It contains general information and serves as a claim form for preference points for specific goals. The following preference point systems are applicable to invitations to quote: the 80/20 system for requirements with a Rand value of up to R1 000 000 (all applicable taxes included). The applicable preference point system for this quotation is the 80/20 preference point system. The lowest acceptable quotation will be used to determine the accurate system once quotations are received. Points for this quotation (even in the case of a tender for income-generating contracts) shall be awarded for: (a) Price; and (b) Specific Goals. The maximum points for this quotation are allocated as follows: PRICE 80, SPECIFIC GOALS 20, Total points for Price and SPECIFIC GOALS 100. Failure on the part of a bidder to submit proof or documentation required in terms of this bid to claim points for specific goals with the quotation, will be interpreted to mean that preference points for specific goals are not claimed. The organ of state reserves the right to request a bidder, either before a quotation is adjudicated or at any time subsequently, to substantiate any claim in regard to preferences, in any manner required by the organ of state.