Supply of 27-inch and 23.8-inch monitors for statistics south africa

This is a Request for Quotation (RFQ) for the procurement of 27-inch and 23.8-inch monitors. Bidding is open to any natural or juristic person, subject to compliance with transparency, accountability, impartiality, and ethical principles as per the Constitution of South Africa and relevant legislation.

Submit a completed Bidder’s Disclosure Form (SBD 4) with the following declarations: - State whether the bidder, its directors, trustees, shareholders, members, partners, or any controlling person is employed by the state. If yes, provide full names, ID numbers, and state employee numbers. - State whether the bidder or any connected person has a relationship with any employee of Statistics South Africa. If yes, provide full particulars. - State whether the bidder or its directors, trustees, shareholders, members, partners, or any controlling person has an interest in any other related enterprise bidding for this contract. If yes, provide full particulars. - Sign a declaration certifying: The bid was prepared independently without collusion with competitors. No bid terms have been or will be disclosed to competitors before the official opening. No prior consultations occurred with procuring institution officials except for clarification. Awareness of penalties for false declarations, including disqualification, reporting to the Competition Commission, or restriction from public sector business for up to 10 years.

Bidding is open to all natural or juristic persons, except those listed in the Register for Tender Defaulters or the List of Restricted Suppliers. Bidders (or their directors/shareholders/partners) must not be employed by the state or have undisclosed relationships with procuring institution officials. Must comply with South African laws, including the Competition Act No. 89 of 1998 and the Prevention and Combating of Corrupt Activities Act No. 12 of 2004.

Bidders must not be listed in the Register for Tender Defaulters or the List of Restricted Suppliers. Automatic disqualification applies if listed. Full disclosure of conflicts of interest is mandatory to avoid disqualification.

The tender is for the procurement of 27-inch and 23.8-inch monitors.

Price must include all applicable taxes and exclude unconditional discounts. The rand value of the contract is the total estimated value, including all taxes, calculated at the time of bid invitation.

Price must include all applicable taxes and exclude unconditional discounts. The rand value of the contract is the total estimated value, including all taxes, calculated at bid invitation time.

Submit the SBD 6.1 Preference Points Claim Form with your tender. Provide proof/documentation for Specific Goals to claim points. The organ of state may disqualify bidders for fraudulent claims or non-compliance. Penalties include contract cancellation, cost recovery, business restrictions (up to 10 years), and criminal prosecution. The Preferential Procurement Policy Framework Act, 2000 applies.

Preference points are awarded for Specific Goals under the Preferential Procurement Regulations 2022. Goals include: 10 points for 51%+ black ownership, 5 points for 51%+ women ownership, 3 points for 51%+ youth ownership, 2 points for 51%+ disability ownership. Tenderers must submit proof/documentation to claim points. Failure to submit proof means no points are awarded. The organ of state may require substantiation of claims at any time.

The tenderer must certify that all information and preference points claimed are true and correct. The organ of state may require documentary proof to substantiate claims. Consequences of fraudulent claims or non-compliance include: disqualification from the tender process, recovery of costs/losses/damages, contract cancellation with damages claimed, restriction from obtaining business from any organ of state for up to 10 years, and criminal prosecution.

Evaluation will consider the following:

• General:
• Applicants must be registered suppliers in South Africa.
• Compliance with South African procurement laws and B-BBEE requirements (if applicable).
• Ability to deliver to Gauteng province within specified timelines.
• Technical:
• Proposed monitors must meet or exceed the HP Series 5 Pro 527pf specifications.
• Manufacturer or distributor must have a valid track record in South Africa.
• Products must be new, not refurbished.
• Sustainability:
• Proof of sustainable materials and packaging as specified.
• Energy efficiency certifications (e.g., ENERGY STAR).

Scope: Supply of 27-inch and 23.8-inch monitors.

Required specifications for 27-inch model (HP Series 5 Pro 27" FHD Monitor - 527pf):

• Display: 27" diagonal, FHD (1920 x 1080) resolution, IPS technology, 120Hz refresh rate, 5ms response time (GtG with overdrive).
• Brightness: 350 nits, contrast ratio 1500:1 (static), 10,000,000:1 (dynamic).
• Color: 100% sRGB color gamut, 16.7 million colors, 6-bit + FRC panel depth.
• Viewing angles: 178° horizontal and vertical.
• Features: 3-sided micro-edge bezel, anti-glare screen, height/tilt/swivel/pivot adjustability (150mm height range, -5° to +20° tilt, ±45° swivel, ±90° pivot).
• Connectivity: 1x DisplayPort 1.2, 1x HDMI 1.4, 4x USB Type-A (5Gbps, 1 charging), 1x USB-B (hub enablement).
• Power: 100-240VAC, 50/60Hz, 60W max, 22W typical, 0.5W standby.
• Sustainability: 90% recycled plastic enclosure, 20% recycled glass panel, 90% recycled aluminum stand, 100% sustainably sourced/recycled paper-based packaging.
• Certifications: TUV Eye Comfort 3.0, TUV Low Blue Light, Flicker-free, ENERGY STAR, EPEAT Climate+, TCO Certified Edge, NRCS, CE, FCC, ISO 9241-307.
• Dimensions: 61.17 x 22.9 x 54.31 cm (with stand), 6.1 kg (with stand).
• Warranty: HP 3-year limited warranty.
• Accessories included: DisplayPort 1.2 cable, HDMI cable, USB Type-A to B cable, AC power cable, warranty card, quick setup poster.
• VESA mounting: 100 x 100 mm.
• Operating conditions: 5°C to 35°C, 20-80% RH (non-condensing), up to 5,000m altitude.

Note: 23.8-inch monitor specifications not detailed in the provided document. Suppliers must confirm compatibility with the above or provide equivalent specifications.

Health and safety features:

• TUV Eye Comfort 3.0 certification (4-Star).
• TUV Low Blue Light Hardware Solution certification.
• Flicker-free display.
• HP Eye Ease technology for reduced eye strain.
• Low halogen materials.
• Compliance with NRCS, CE, FCC, and other international safety standards.

Sustainability requirements:

• Monitor enclosure: Minimum 90% recycled plastic.
• Monitor panel: 20% recycled glass.
• Stand: 90% recycled aluminum (including 10% recycled steel).
• Packaging: 100% sustainably sourced or recycled paper-based materials.
• Energy efficiency: ENERGY STAR certified, EPEAT Climate+ registered, CEL Grade 1.
• Additional certifications: TCO Certified Edge, Ukraine EE, Korea MEPS, California CEC.

Included in delivery:

• Monitor unit.
• Cables: DisplayPort 1.2, HDMI, USB Type-A to B, AC power.
• Documentation: Warranty card, quick setup poster.
• Warranty: HP 3-year limited warranty (terms as per HP’s express warranty statements).
• Note: No additional contractual terms (e.g., duration, penalties) specified in the document.

Procurement of 16 units of 27 Inch Monitors and 1 unit of 23.8 Inch Monitor. Detailed specifications are provided in Annexure A of the RFQ document.

Closing date and time: 15 June 2026 at 16:00.

Email: [email protected] or [email protected]. Telephone: 012 336 0191. Fax: 086 554 5791. Organization: Statistics South Africa (Stats SA).

Submit quotations via email to [email protected] before 15 June 2026 at 16:00. Late submissions will be rejected. Required documents: Quotation on company letterhead (include VAT number if registered), quotation reference number (must indicate validity period, delivery period, CSD Master registration number (MAAA), and tax compliance status PIN), completed and signed SBD 4 (Declaration of Interest) form, e-filing copy of valid Tax Clearance certificate, certified copy of ID (not older than 6 months), original or certified copy of CIPC registration, and original or certified copy of B-BBEE certificate. If unable to quote, provide written reasons to [email protected]. Failure to submit the SBD 4 form may disqualify the quotation. Stats SA may request additional information after submission; non-compliance with the given timeframe may result in the quote being deemed non-responsive.

Quotations will be evaluated using the 80/20 scoring system: 80 points for price, 20 points for Specific Goals and Preferential Points. Points for Specific Goals are allocated as follows: Race (Black) - 10 points, Women - 5 points, Disability - 2 points, Youth (below 35 years) - 3 points. To claim points, provide proof: certified ID copies, CSD reports (for ownership equity), and HPCSA-registered medical certificates (for disability). The formula for equity ownership points: NEP = (EP / 100)

• NOP, where NEP = points awarded, EP = percentage of equity ownership by HDI, NOP = maximum points for equity ownership. Appointment is not necessarily based on the lowest quotation. Stats SA reserves the right to negotiate prices, award partially, or not make an award.

Procurement of 16 units of 27 Inch Monitors and 1 unit of 23.8 Inch Monitor. Service providers may be required to provide OEM (Original Equipment Manufacturer) product certification. Detailed specifications are provided in Annexure A of the RFQ document.

Quoted prices must be firm for the duration of the order. If prices depend on exchange rates, factor in price escalations. Payment will be made upon receipt of goods/services and within 30 days of receiving a valid invoice. No upfront payment will be provided. Stats SA reserves the right to negotiate prices with the successful supplier and may award partially to specifications required.

Bidders must be registered on the Central Supplier Database (CSD). Required compliance documents: Valid Tax Clearance certificate (e-filing copy), certified ID copy (not older than 6 months), original or certified CIPC registration, and original or certified B-BBEE certificate. To claim Specific Goals points, provide proof such as certified ID copies, CSD reports, or HPCSA-registered medical certificates (for disability).