Service provider needed for inclusive land framework (ilf) stakeholder engagement, facilitation, and documentation in south africa

Closing date: 22 June 2026 at 12:00. Bid validity period: 90 days from closing date. Project timeline: 7 months (July 2026 to January 2027), with potential extension for governance approvals.

SCM queries: Mpho Masia, phone: 012 426 5083, email: [email protected]. Technical queries: Dr Nomvuselelo Songelwa, phone: 041 508 5400, email: [email protected]. Submission email: [email protected].

Submit bids exclusively via email to [email protected] by 22 June 2026 at 12:00. Late submissions or those sent to any other address will be rejected. Use only the official forms provided (do not re-type). Required documents: fully completed SBD1, SBD4, SBD6.1, SBD7.2, quotation on company letterhead, and General Conditions of Contract. Successful bidders must sign SBD7. No contact with SANParks staff other than the designated officials (Mpho Masia for SCM, Dr Nomvuselelo Songelwa for technical queries). Bids must be independent; collusion or disclosure to competitors is prohibited and may result in disqualification or legal action.

Evaluation uses the 80/20 preference point system: 80 points for price (lowest acceptable bid scores highest) and 20 points for specific goals (B-BBEE and women ownership). Functionality threshold: minimum 70/100 points required to qualify. Criteria and points: 1) Organisational Experience (25 points): Demonstrate relevant projects in land reform, conservation governance, or social compacts (25=8+ projects, 20=7-8, 15=5-6, 10=3-4, 5=2, 3=1, 0=none). Submit project list with names, clients, descriptions, values, dates, and references. 2) Methodology and Workplan (20 points): Detail process design, facilitation, deliverables alignment, and stakeholder input (20=100%, 15=80%, 10=60%, 5=40%, 0=<40%). 3) Team Leader Experience (15 points): 15+ years in land reform/natural resource governance (15=15+ years, 10=10-15, 5=5-9, 3=4, 0=<4). 4) Team Leader Qualifications (10 points): NQF level (10=NQF9+, 8=NQF8, 6=NQF7, 4=NQF6, 0=<NQF6). 5) Stakeholder Engagement (15 points): Documented experience with local communities/traditional leaders (15=10+ years, 10=5-10, 8=4-5, 6=3, 4=1-2, 0=<1). 6) Policy Development (15 points): Experience in policy formulation/implementation (15=10+ years, 10=5-10, 8=4-5, 6=3, 4=1-2, 0=<1). B-BBEE preference points: Goal 1 (10 points): Black ownership (10=91-100%, 8=81-90%, 6=71-80%, 4=61-70%, 2=51-60%, 0=<50%). Goal 2 (10 points): Women ownership (10=71-100%, 8=61-70%, 6=51-60%, 4=41-50%, 2=30-40%, 0=<29%).

Scope: Support design, facilitation, and documentation of the Inclusive Land Framework (ILF) for SANParks. Process must be credible, inclusive, technically sound, legally informed, ethically facilitated (including local language use), and implementation-ready. Phases: 1) Technical and Conceptual Consolidation: Co-design/facilitate 2 local workshops (Greater Kruger MLL) and 1 national workshop; prepare translated briefing documents; identify risks (social, environmental, ethical, financial, legal, institutional); develop technical issues/responses; refine ILF. 2) Social Compact and Relationship-Building: Design/facilitate community–state–SANParks dialogues in local languages; support rights/commitments articulation; document Social Compact elements and governance arrangements. 3) Economic and Risk Dialogues: Facilitate dialogues on financing, benefit-sharing, safeguards, and risks; develop risk register/mitigation; document economic pathways/incentives. 4) Consolidation and Reporting: Produce Stakeholder Input Report; support ILF revision; ensure audit trail. Deliverables: Process/facilitation design, translated workshop documents, workshop reports/technical notes, Draft Social Compact, risk register, Comprehensive Stakeholder Input Report, Revised ILF. Core roles: Senior Process Lead (15+ years land reform/natural resource governance), Participatory Process Designer, Land/Legal/Governance Specialist, Socio-Economic/Biodiversity Economy Specialist, Rapporteur/Technical Writer, Secretariat/Logistics Coordinator. Cross-cutting competencies: Cultural competence, ethical sensitivity, experience with marginalised communities, political sensitivity, co-creation commitment, facilitation ethics, confidentiality.

Required: Detailed process and facilitation design responsive to local context. Must include: translated workshop discussion documents, technical input on ILF feasibility/executability, stakeholder input on governance structures, workshop reports/technical notes, Draft Social Compact elements, risk register with mitigation measures, Comprehensive Stakeholder Input Report, and Revised ILF. Methodology must align with all project deliverables and demonstrate quality, understanding of scope, and feasibility.

Team requirements: Senior Process Lead/Lead Facilitator (15+ years in land reform/natural resource governance; proven high-conflict multi-stakeholder facilitation; deep understanding of SA land tenure systems, CPAs, Trusts, Traditional Authorities; political acuity; independence). Participatory Process Designer (expertise in co-creation, multilingual processes, systems thinking, VCA frameworks). Land/Legal/Governance Specialist (expertise in NEMPAA, Restitution of Land Rights Act, CPA Act, SPLUMA, traditional leaders’ legal frameworks; experience with co-management, stewardship, OECMs). Socio-Economic/Biodiversity Economy Specialist (experience in biodiversity economy, benefit-sharing, nature-based livelihoods; understanding of governance risks). Rapporteur/Technical Writer (exceptional writing/synthesis; experience with Stakeholder Input Reports, policy frameworks, Board documents; neutrality/traceability). Secretariat/Logistics Coordinator (multi-stakeholder coordination, scheduling, document control). All team members: cultural competence, ethical sensitivity, experience with marginalised communities, political sensitivity, co-creation commitment, facilitation ethics, confidentiality.

Breakdown: Design and facilitation (64 days total: 3 days design, 12 days workshops, 15 days translated documents, 6 days reports, 1 day Social Compact, 3 days risk register, 2 days Stakeholder Input Report, 10 days Revised ILF). Travel/accommodation for team (rate only). Administration/project management (12 days, rate only). Logistical support (workshop invitations, venue booking, catering, attendee transport). VAT @15% on total. Grand total to be quoted in Rand.

Pricing: Submit costs for design/facilitation (64 days total: 3 days design, 12 days workshops, 15 days translated documents, 6 days reports, 1 day Social Compact, 3 days risk register, 2 days Stakeholder Input Report, 10 days Revised ILF, 12 days admin/logistics). Travel/accommodation and project management costs to be quoted separately (rate only). VAT @15% applies. Payment terms: Within 30 days of invoice receipt, per PFMA, after service delivery. Bid validity: 90 days from closing date.

Mandatory: CSD registration (proof required; failure disqualifies). Tax compliance: Submit SARS TCS PIN (apply via e-filing at www.sars.gov.za) or CSD number. For consortia/joint ventures, each party must submit separate TCS/CSD proof. No bids accepted from state employees or entities with state-employed directors/members. Submit: SBD1, SBD4 (disclosure), SBD6.1 (preference points), SBD7.2 (contract form), General Conditions of Contract, quotation on company letterhead. B-BBEE: Submit verification certificate or sworn affidavit (EMEs/QSEs) to qualify for preference points. Foreign suppliers: Complete questionnaire if not RSA-based. POPIA compliance required. OHS Act acknowledgment required.

Preference points for B-BBEE: Goal 1 (10 points): Enterprises owned by black people with ≥51% shareholding (10=91-100%, 8=81-90%, 6=71-80%, 4=61-70%, 2=51-60%, 0=<50%). Goal 2 (10 points): Enterprises owned by women with ≥30% shareholding (10=71-100%, 8=61-70%, 6=51-60%, 4=41-50%, 2=30-40%, 0=<29%). Submit B-BBEE verification certificate or sworn affidavit (EMEs/QSEs) to claim points. Failure to submit proof results in 0 points for specific goals.

Service provider must acknowledge awareness of the Occupational Health and Safety (OHS) Act and confirm they are an employer with duties/responsibilities as prescribed. Compliance with OHS Act is mandatory.

Work must address social and environmental safeguards, including risks related to biodiversity, ethical, financial, legal, institutional, and implementation aspects of the ILF. Risk register and mitigation measures are required deliverables.

Contract is subject to the Preferential Procurement Policy Framework Act, 2000, General Conditions of Contract (GCC), and any special conditions. Successful bidder must sign SBD7 contract form. Contract duration: 7 months (July 2026–January 2027), with potential extension. Payment within 30 days of invoice (PFMA). Bid validity: 90 days from closing date. Collusion, fraud, or non-compliance may result in disqualification, penalties, or criminal investigation.

Bids must be submitted on time to the correct email ([email protected]). Late or incorrectly submitted bids will be rejected. No proposals accepted via other methods. Bidders must certify independence (no collusion with competitors or officials). Suspicious bids may be reported to the Competition Commission or NPA. False declarations may lead to rejection, disqualification, or action under PFMA SCM Instruction 22. No bids from state employees or entities with state-employed directors/members.

ADVERTISEMENT DATE: 08 June 2026 CLOSING DATE: 22 June 2026 CLOSING TIME: 12:00