Supply and delivery of 12 wooden security guard houses for johannesburg water

Supply Chain Management: Ziyanda Zulu, Tel: 011 688 6550, Email: [email protected]. End User Department: Kgomotso Nkgwe, Tel: 063 509 0259, Email: [email protected]. Johannesburg Water address: Turbine Hall, 65 Ntemi Piliso Street, Newtown, Marshalltown, Johannesburg, 2107. PO Box 61542. Tel: +27(0)11 688 1400, Fax: +27(0)11 688 1528. Website: www.johannesburgwater.co.za.

Submit via the e-Tender Portal (https://www.etenders.gov.za/). Steps: 1) Search for RFQJW39ZZ26 under Johannesburg Water. 2) Expand the RFQ details. 3) Start e-submission. 4) Log in using CSD credentials (contact [email protected] if forgotten). 5) Select supplier. 6) Check submission checklist and attach compulsory documents. 7) Confirm and proceed. For portal issues, contact eTenders Contact Centre: +27(0)12 406 9222 / 012 406-9229 / 012 312-5000 or [email protected]. Quotations must be on company letterhead, in PDF format (Word/Excel/pictures not allowed), and include all applicable taxes. Late submissions will be rejected. Ensure all MBD forms (e.g., MBD 4, MBD 6.1, MBD 8, MBD 9) are completed and signed.

SUBMISSION OF QUOTATIONS: SUBMISSIONS MUST BE MADE ON THE E-TENDER PORTAL (https://www.etenders.gov.za/)

Supply, deliver, and offload 12 units of 1.2m x 1.2m wooden security guard houses with windows. Units must be waterproof and treated for moisture and termite protection. Full completion of the Bill of Quantities (BOQ) is mandatory. All quotes must include brand names where required.

Submit a pricing schedule (MBD 3.1) with firm prices only. Include unit price, total price, sub-total, VAT at 15%, and grand total (all applicable taxes included). Separate pricing schedules are required for different delivery points. All applicable taxes (VAT, PAYE, income tax, UIF, skills development levies) must be included in the total quotation value. Municipal rates and taxes must not be in arrears for more than 90 days.

Only firm prices accepted; non-firm prices (e.g., subject to exchange rate variations) will be disqualified. Total quotation value must include all applicable taxes (VAT, PAYE, income tax, UIF, skills development levies). Submit a separate pricing schedule for each delivery point if applicable. Offer validity period: 60 days from closing date. All delivery costs must be included in the bid price. Municipal rates and taxes must not be in arrears for more than 90 days (regulation 38).

Compulsory documents: 1) Valid Tax Clearance Certificate or valid SARS PIN. 2) Valid B-BBEE certificate or compliant sworn affidavit (non-compliant affidavits score zero). 3) Municipal rates and taxes statement (not older than 3 months, no arrears >90 days). 4) Signed Declaration of Interest form (MBD 4). 5) Declaration of Bidder’s past SCM practices (MBD 8). 6) Certificate of Independent Bid Determination (MBD 9). 7) Proof of CSD registration/MAAA supplier number. 8) Preference points claim form (MBD 6.1). 9) Company registration documents with ID copies of directors/shareholders. Additional requirements: Must be registered on the Central Supplier Database (CSD). No bids from persons in the service of the state or blacklisted by National Treasury. Joint Venture Agreements (if applicable) must be properly signed by all parties.

POPIA PRIVACY STATEMENT Johannesburg Water SOC Limited In terms of the Protection of Personal Information Act 213 (Act ), also called the POPI Act or POPIA, Johannesburg Water SOC Limited, undertakes all reasonable measures to protect personal information and to keep it private and confidential. 1. Privacy Notice applies to: Suppliers, vendors, contractors, service providers, etc whether appointed or prospective. 2. Definitions of personal information According to the Act “personal information” means information relating to an identifiable living, natural person, and where it is applicable, an identifiable, existing juristic person. All addresses including residential, postal and email addresses. 3. About the Public Entity Johannesburg Water (SOC) Limited, registration number 2000/029271/30 3.1 The information we collect We collect information directly from you where you provide us with your personal details. Where possible, we will inform you what information you are required to provide to us and what information is optional. 3.2 How Johannesburg Water use your information We will use your personal information only for the purposes for which it was collected and agreed with you. For example: to gather contact information, to confirm and verify your identity, for the evaluation and adjudication of bids and quotations for tenders, request for quotations, and other personal information for the procurement of goods and services by the Entity. 3.3 Disclosure of information We may disclose your personal information to our Shareholder, the City of Johannesburg, and other Government agencies such as National Treasury, and the Auditor-General of South Africa. We have agreements in place to ensure that they comply with the privacy requirements as required by the Protection of Personal Information Act.

• Where we have a duty or a right to disclose in terms of law.
• Where we believe it is necessary to protect our rights. 3.4 Information Security We are legally obliged to provide adequate protection for the personal information we hold and to stop unauthorised access and use of personal information. We will, on an ongoing basis, continue to review our security controls and related processes to ensure that your personal information remains secure. When we contract with third parties, we impose appropriate security, privacy and confidentiality obligations on them to ensure that personal information that we remain responsible for is kept secure. We will ensure that anyone with whom we pass your personal information agrees to treat your information with the same level of protection as we are obliged to. 3.5 Your rights: Access to Information You have the right to request a copy of the personal information we hold about you. To do this, simply contact us at [email protected], and specify what information you require. 3.6 Correction of your personal information You have the right to ask us to update, correct or delete your personal information. We will require a copy of your identification document to confirm your identity before making changes to personal information we may hold about you. We would appreciate it if you would keep your personal information accurate and up to date. 3.7 How to contact us If you have any queries about this document; you need further information about our privacy practices; wish to withdraw consent; exercise preferences or access or correct your personal information, please contact us at the numbers listed on our website or send an email to [email protected].

All delivery costs must be included in the bid price for delivery at the prescribed destination. Prices must be firm (non-firm prices, including those subject to exchange rate variations, will be disqualified). Offer validity period: 60 days from closing date. Bid must comply with specifications; deviations must be explicitly stated. Certificate of Independent Bid Determination (MBD 9) must be completed and submitted with the bid to prevent bid-rigging.

MBD 4 DECLARATION OF INTEREST 1. No bid will be accepted from persons in the service of the state. 2. Any person, having a kinship with persons in the service of the state, including a blood relationship, may make an offer or offers in terms of this invitation to bid. In view of possible allegations of favouritism, should the resulting bid, or part thereof, be awarded to persons connected with or related to persons in service of the state, it is required that the bidder or their authorised representative declare their position in relation to the evaluating/adjudicating authority. 3 In order to give effect to the above, the following questionnaire must be completed and submitted with the bid. 3.1 Full Name of bidder or his or her representative: ....................................................................... 3.2 Identity Number:.......................................................................................................................... 3.3 Position occupied in the Company (director, trustee, hareholder2): ........................................... 3.4 Company RegistrationNumber: .................................................................................................. 3.5 Tax Reference Number: ............................................................................................................. 3.6 VAT Registration Number: ......................................................................................................... 3.7 The names of all directors / trustees / shareholders members, their individual identity numbers and state employee numbers must be indicated in paragraph 4 below. 3.8 Are you presently in the service of the state... ................................................ YES / NO 3.8.1 If yes, furnish particulars............................................................................................................... 1MSCM Regulations: “in the service of the state” means to be – (a) a member of – (i) any municipal council. (ii) any provincial legislature; or (iii) the national Assembly or the national Council of provinces. (b) a member of the board of directors of any municipal entity. (c) an official of any municipality or municipal entity. (d) an employee of any national or provincial department, national or provincial public entity or constitutional institution within the meaning of the Public Finance Management Act, 1999 (Act No.); (e) a member of the accounting authority of any national or provincial public entity; or (f) an employee of Parliament or provincial legislature. 2 Shareholder” means a person who owns shares in the company and is actively involved in the management of the company or business and exercises control over the company. 3.9 Have you been in the service of the state for the past twelve months? ................................................ YES / NO 3.10 Do you have any relationship (family, friend, other) with persons in the service of the state and who may be involved with the evaluation and or adjudication of this bid? ......................................................................................................................... YES / NO 3.11 Are you, aware of any relationship (family, friend, other) between any other bidder and any persons in the service of the state who may be involved with the evaluation and or adjudication of this bid? ........................................................................................ YES / NO 3.12 Are any of the company’s directors, trustees, managers, principal shareholders or stakeholders in service of the state? ................................................................... YES / NO 3.13 Are any spouse, child or parent of the company’s directors’ trustees, managers, principle shareholders or stakeholders in service of the state .......................................... YES/ NO 3.14 Do you or any of the directors, trustees, managers, principle shareholders, or stakeholders of this company have any interest in any other related companies or business whether or not they are bidding for this contract .......................................................................... YES / NO 4. Full details of directors / trustees / members / shareholders. Full Name Identity Number State Employee Number ......................................... ............................................ Signature Date ........................................ ............................................. Capacity Name of Bidder

All suppliers responding to quotations should be registered on central supplier database (csd)

Quotations evaluated using the 80/20 point scoring system: 80 points for price, 20 points for specific goals (PPPFA 2022). Specific goals include B-BBEE ownership (e.g., 51% or more Black Youth-owned businesses). Points must be claimed via MBD 6.1 form with supporting documents (e.g., valid B-BBEE certificate or compliant sworn affidavit). Failure to submit proof for specific goals results in zero points for that category. The organ of state may request substantiation of claims at any time.