Request for quotation: electric fence service, repairs and compliance certification at cydna laboratory

Closing date: 24 June 2026 at 16:00. Compulsory briefing session: 17 June 2026 at 10:00 at Cydna Laboratory, 75 Fourth Street, Houghton, Johannesburg. RFQ validity period: 60 days from closing date.

Supply Chain Management (SCM): Tlangelani Nkuna / Ziyanda Zulu. Tel: 011 688 1925 / 011 688 6550. Email: [email protected] / [email protected]. End User Department: Kippie Ncube. Tel: 011 483 9500. Email: [email protected]. Johannesburg Water address: Turbine Hall, 65 Ntemi Piliso Street, Newtown, Marshalltown, Johannesburg, 2107. Tel: +27(0)11 688 1400. Fax: +27(0)11 688 1528. Website: www.johannesburgwater.co.za. For POPIA queries: [email protected].

Submit via the e-Tender Portal (https://www.etenders.gov.za/). Steps: 1) Search for RFQJW41ZZ26 under Johannesburg Water. 2) Expand the RFQ details. 3) Start e-submission process. 4) Log in using CSD credentials (contact [email protected] if forgotten). 5) Select supplier, check submission checklist, and attach compulsory documents. 6) Confirm and proceed. For portal issues, contact eTenders Contact Centre: +27(0)12 406 9222 / 012 406-9229 / 012 312-5000 or [email protected]. Quotations must be on company letterhead, in PDF format (Word/Excel/pictures not allowed), and include all applicable taxes (VAT, PAYE, income tax, UIF, skills development levies). Late submissions will be rejected. Quotations without brand names (where required) will be disqualified. Compulsory documents: Valid Tax Clearance Certificate, BBBEE Certificate or compliant sworn affidavit, Municipal rates/taxes clearance (not older than 90 days in arrears), Signed Declaration of Interest (MBD 4), Declaration of Bidder’s Past SCM Practices (MBD 8), Certificate of Independent Proposal Determination (MBD 9), Proof of CSD registration, Preference Points Claim Form (MBD 6.1), Company registration documents with director/shareholder ID copies, Valid lease agreement or municipal account statement (not older than 3 months). Joint Venture Agreement (if applicable) must be signed by all parties.

Scope: Repair and service ~107 metres of electric fence at Cydna Laboratory. Tasks: Repair/replace energiser (including battery if necessary), test entire system for full functionality and compliance, and issue a valid Certificate of Compliance (COC) upon completion. Additional requirements: Provide a 6-month guarantee on workmanship (excluding lightning-related faults). Submit a mandatory Safety File (classified as a Once-Off Service). Only qualified and registered electrical contractors with relevant experience may bid.

Bidders must be qualified and registered electrical contractors with relevant experience. Mandatory qualifications: Valid Trade Test Certificate, Valid Wireman’s Licence (to issue COC), Certified copies of Electrical Trade Certificates and Wireman’s Licence with holder IDs, Valid Department of Employment and Labour Registration or updated Electrical Contractor’s Certificate, Registration with ECA(SA) or ECB in good standing, CIDB grading designation of 1EB/1EP or higher (Buildings or Infrastructure). Reference letter on client letterhead (dated, signed, contactable) for similar projects must be submitted.

Repair and service must ensure full functionality and compliance of the electric fence system. A valid Certificate of Compliance (COC) must be issued upon completion. Workmanship is guaranteed for 6 months (excluding lightning-related faults). Submission of a Safety File is mandatory for this Once-Off Service.

Only firm prices accepted; non-firm prices (including those subject to exchange rate variations) will be rejected. Pricing must include all applicable taxes (VAT, PAYE, income tax, UIF, skills development levies). Submit a completed Bill of Quantities (BOQ) where applicable. Municipal rates/taxes must not be in arrears for more than 90 days. Separate pricing schedules required for different delivery points if applicable.

Pricing must be firm (non-firm prices, including those subject to exchange rate variations, will be rejected). Total quotation value must include all applicable taxes (VAT, PAYE, income tax, UIF, skills development levies). Only firm prices accepted. Submit a completed Bill of Quantities (BOQ) where applicable. Delivery costs must be included in the bid price. Offer validity period: 60 days from closing date. Municipal rates/taxes must not be in arrears for more than 90 days.

Mandatory: Valid Tax Clearance Certificate, CSD registration (MAAA Supplier Number), Valid BBBEE Certificate or compliant sworn affidavit (non-compliant affidavits score zero), Municipal rates/taxes clearance (not older than 90 days in arrears), Signed Declaration of Interest (MBD 4), Declaration of Bidder’s Past SCM Practices (MBD 8), Certificate of Independent Proposal Determination (MBD 9), Company registration documents with director/shareholder ID copies, Valid lease agreement or municipal account statement (not older than 3 months). Electrical-specific: Valid Trade Test Certificate, Valid Wireman’s Licence (to issue COC), Certified copies of Electrical Trade Certificates and Wireman’s Licence with holder IDs, Valid Department of Employment and Labour Registration or updated Electrical Contractor’s Certificate, Registration with ECA(SA) or ECB in good standing, CIDB grading designation of 1EB/1EP or higher (Buildings or Infrastructure). Additional: Reference letter on client letterhead (dated, signed, contactable) for similar projects. No bids from persons in the service of the state or blacklisted by National Treasury. Joint Venture Agreements (if applicable) must be signed by all parties.

Submission of a Safety File is mandatory. Service providers must provide a 6-month guarantee on workmanship (excluding lightning-related faults). Compliance with all relevant health and safety regulations is required for the Once-Off Service classification.

All delivery costs must be included in the bid price for delivery at the prescribed destination. Offer validity period: 60 days from closing date. Bid must comply with specifications; deviations must be explicitly stated. Delivery basis and period must be specified. Acceptance of quotation is subject to Johannesburg Water’s Supply Chain Policy. Contract is subject to the Preferential Procurement Policy Framework Act of 2000 and PPPFA Regulations 2022, General Conditions of Contract (GCC), and any special conditions. Reasonable steps are taken to prevent bid-rigging. Certificate of Bid Determination (MBD 9) must be completed and submitted with the bid.

80/20 point scoring system: 80 points allocated to price, 20 points to specific goals per PPPFA 2022. Specific goals may include B-BBEE ownership (e.g., 51% or more Black Youth-owned businesses). Points for specific goals must be claimed via MBD 6.1 form with supporting documents (e.g., valid BBBEE certificate or compliant sworn affidavit). Failure to submit proof for specific goals results in zero points for that category. Lowest acceptable tender determines the price baseline for scoring. Organ of state may request substantiation of claims at any time. Non-compliance with mandatory technical or compliance requirements leads to disqualification.