Supply and delivery of a traffic enforcement mini bus with anpr system and software for ingquza hill local municipality

Ingquza Hill Local Municipality invites bids for the supply and delivery of a road block minibus with software and maintenance for traffic services. The successful bidder will be required to sign a written contract (MBD7). The project includes a once-off supply of a minibus fitted with an ANPR system, blue lights, siren, and municipal branding. A 36-month service level agreement for system maintenance and traffic fine management is also required.

Closing date: 25 June 2026 at 12h00. Tender validity period: 90 days from closing date.

Technical enquiries: B. Godo, Community Services Office, phone: 039 252 0131, email: [email protected]. Supply Chain Management enquiries: A. Ntongana, phone: 039 252 0131, email: [email protected]. Submission address: 135 Main Street, Flagstaff, 4810 (Municipal Reception).

Submit bids by hand only to the tender box at 135 Main Street, Flagstaff, 4810 by 25 June 2026 at 12h00. Late, couriered, faxed, or emailed tenders will not be accepted. Use the official forms provided—do not re-type or alter them. Seal the envelope and clearly mark it with the bid number (IHLM/145/2025-26/COMM) and description. Initial every page of the tender document. Do not omit pages or insert additional documents between pages. Site meetings are compulsory if advertised. Tender validity period: 90 days from the closing date.

Evaluation is in two stages. Stage 1: Functionality (100 points, minimum 70 required to proceed). Breakdown: Company Experience (30 points): 3 appointment and reference letters from municipalities for supplying/delivering Kombi/Panel Van with ANPR and Back Office System (15 points), 4 appointment and reference letters for Traffic Management System supply/installation (15 points). Company Expertise and Capacity (20 points): Project Manager with 10 years Traffic Management System experience and NQF 7 IT qualification (10 points), 2 Technicians with 5 years Traffic Management System experience and NQF 6 IT qualification (10 points). Contract Back Office and Equipment (30 points): MSCOA Compliance letter, successful integration to municipal financial module, in-house call centre certificate. Proof of System Ownership (10 points). SANAS Accreditation (10 points). Stage 2: Price (80 points) and Specific Goals (20 points). Specific Goals: Women-owned company (6 points), Youth-owned company (18-35 years, 6 points), People Living with Disability-owned company (2 points), Black-owned company (6 points).

Supply and deliver 1x brand-new 3-seater minibus with the following specifications: Ivory White colour, Electric Power Steering (EPS), Immobilizer/Intrusion sensor/Driver & Passenger Airbags, Diesel fuel system, Automatic Transmission, Anti-lock Brake System (ABS), 9x Service Plan (90,000 km), 3-year/100,000 km manufacturer warranty, Bluetooth Enabled, Full radio system with USB & Aux Playback, Fabric seats, Steel wheels, Electric windows (one-touch), 1.5L engine capacity, Standard tyres, Spare tyre, Tow bar, Smash & Grab protection, Manual side mirrors, Automatic air conditioning. Registration and fitting of number plates with municipal logo. Full colour pictures of the vehicle must be submitted. ANPR System requirements: Evidence acquisition, PC with Violation Management System for integration, System integration capability, Processing of video-based evidence, Extraction of images, 1/3” Color CCD IR Camera, Digital Signal Processor (DSP), Vari-focal Lens with Adjustment, DC 12V, 650 TVL, 30m range, Built-in IR LED illuminator, Built-in blower, Weatherproof (IP66 standard), Sun-shield, Non-PC based solution for mobile license plate recognition, Web-based configuration, Motion/sensor-triggered recognition, Digital watermark, Hardware watchdog, IP address filtering, Optional Wi-Fi/UMTS/GPS. ANPR Camera specifications: NTSC/PAL system, 1/3” SONY Super HAD II CCD, 650 TVL resolution, Auto white balance, 30m IR range, IP66 housing. Additional items to be supplied: 2x Speed laser cameras (auto and manual operation), 6x Desktop Computers (supply, delivery, installation/configuration), 36-month ANPR System software and Violation Management System maintenance, 1x Alcoscan ALP1 BT (mounted in minibus), 4x Alcoscan ALP1 BT (handheld), 1x Safe (mounted in minibus), 2x Hand-held devices, 1x Redisson extension reel (20m/1.5mm cable, 3.2kW), 1x Small digital safe (EBN Bump Resistant, fitted in minibus).

Company Experience: Submit 3 appointment and reference letters from municipalities for supplying/delivering Kombi/Panel Van with ANPR and Back Office System (15 points), and 4 appointment and reference letters for Traffic Management System supply/installation (15 points). Company Expertise: Project Manager must have a minimum of 10 years’ experience working with Traffic Management Systems and a certified NQF Level 7 qualification in Information Technology (10 points). 2 Technicians must each have a minimum of 5 years’ experience working with Traffic Management Systems and certified NQF Level 6 qualifications in Information Technology (10 points).

Pricing must be firm and include VAT, all applicable taxes (PAYE, income tax, UIF, skills development levies), customs/excise duties, and all costs (transport, overheads, etc.). Delivery costs must be included in the bid price. Prices must be in South African Rand (ZAR). Indicate the expected delivery date for each item. If different delivery points influence pricing, submit a separate pricing schedule for each delivery point. The bid total must be inclusive of VAT and all other charges. The pricing schedule must include: Item number, quantity, description, unit, rate, and amount. All applicable taxes must be included in the bid price.

Submit firm prices only; non-firm prices (e.g., subject to exchange rate variations) will be rejected. Prices must include VAT, all applicable taxes (PAYE, income tax, UIF, skills development levies), customs/excise duties, and all costs (transport, overheads, accommodation, etc.). Delivery costs must be included in the bid price. Pricing must be in South African Rand (ZAR). Indicate the expected delivery date for each item. If different delivery points influence pricing, submit a separate pricing schedule for each delivery point. The bid total must be inclusive of VAT and all other charges. The pricing schedule must include: Item number, quantity, description, unit, rate, and amount. Tender offer must remain valid for 90 days from the closing date. Payment terms: Within 30 days of invoice receipt with delivery note.

Mandatory documents: Valid Full CSD Proof of Registration, Completed and Signed Declarations (MBD1-9), Original Valid SARS Tax Clearance Certificate (or CSD number if no TCS is available), Signed letter confirming no undisputed municipal accounts overdue by more than 30 days (with proof), 100% local content where applicable, Signed Local Content Annexures C, D & E. For Consortia/Joint Ventures/Subcontractors: Each party must submit separate TCS Certificates or CSD numbers. Foreign suppliers must complete the pre-award questionnaire (Part B:3). No bids will be accepted from persons in the service of the state or listed on the Register of Tender Defaulters. B-BBEE: Preference points for Specific Goals: Women-owned company (6 points), Youth-owned company (18-35 years, 6 points), People Living with Disability-owned company (2 points), Black-owned company (6 points). Local content must comply with SATS 1286 and use SARB exchange rates published one week prior to the closing date. Proof of SARB rates must be submitted.

Tender offer must remain valid, irrevocable, and open for acceptance for 90 days from the closing date. Withdrawal requires a written request to the municipality, which may be permitted or refused at its sole discretion. If withdrawn in contravention of terms, the bidder may be liable for additional expenses incurred by the municipality. The contract is subject to Ingquza Hill Local Municipality’s Supply Chain Management Policy and Combating of Abuse of the Supply Chain Management System Policy. The municipality reserves the right to verify the authenticity of submitted documents and may take legal action for fake documents. Strict delivery dates must be observed, with penalties imposed for late deliveries. Payment will be made within 30 days of invoice receipt with delivery note.