Hiring services for a three-wheeler welding machine at TRANSNET engineering, germiston

Transnet SOC Ltd, 49th Floor, Carlton Centre, 150 Commissioner Street, Johannesburg 2001

Bidders must sign a Non-Disclosure Agreement (NDA) with Transnet. Key obligations include: treating all Confidential Information as secret; using it solely for bid-related discussions or contract performance; ensuring agents with access are bound by confidentiality; and complying with South African privacy laws (Section 14 of the Bill of Rights). Bidders must also maintain secure storage of information, keep records of disclosed data, and return/destroy all Confidential Information upon written demand within 7 days, with a director-signed compliance certificate if requested.

Contractual terms are governed by a Non-Disclosure Agreement (NDA) with the following key points: Confidential Information must be kept secret and used only for bid-related discussions or contract performance. Disclosure is permitted only to agents who need to know and are bound by confidentiality, or as required by law (with prior notice to Transnet). Bidders must store information securely, maintain records, and return/destroy all Confidential Information within 7 days of a written demand, with a director-signed compliance certificate if requested. The NDA duration is 5 years post-bid discussions. Neither party may use the other’s name for publicity without consent. The agreement is governed by South African law, with exclusive jurisdiction in South African courts. Modifications require written consent. No partnership or joint venture is created. Costs incurred in complying with the NDA are the bidder’s responsibility.

Hiring of a three-wheeler welding machine with a power source for use at Transnet Engineering’s Germiston Main Plant. The contract is for an as-and-when-required basis over a 12-month period. The specification outlines minimum requirements, but the contractor remains responsible for sound maintenance engineering practice. Any omissions or sub-standard requirements must be reported to the Transnet Engineering Contract Manager at tender stage, with optional pricing for addressing them.

Submission requirements:

• Submit all certificates as per OSH Act requirements to Transnet Engineering within 1–30 days of contract start, signed by both parties on site.
• Provide a SHE FILE and SITE INSTRUCTION BOOK on site at all times when work commences.
• Include a Baseline Risk Assessment and SHE Management Plan as part of the SHE file.

Disqualification risks:

• Failure to comply with SHE requirements may result in a non-conformance notice, followed by a SHE Stop Certificate. The supplier will be required to leave the site until the issue is resolved.
• Misuse of site access keys or allowing unauthorized access may lead to penalties or termination.

Scope:

• Hire of a three-wheeler arc welding machine with power source on an as-and-when-required basis for 12 months at Transnet Engineering, Germiston.

Machine requirements:

• Must fit through a minimum tank diameter of 428mm without disassembly. If disassembly is required, it must take no more than 15 minutes, with a maximum of 2 people involved.
• Must travel on a surface radius of 750mm and weld a minimum tank circumference of 8600mm.
• Interconnection cable length from power pack to welding tractor must be at least 20m.
• Cable length from power source to power pack must be at least 10m.
• Welding plug: 5 (3P + N + E) pin 63A male.
• Latest model recommended.

Service requirements:

• Supply and replace parts on the machine in case of breakdown.
• Respond to breakdowns: acknowledge call within 2 hours, technician onsite within 4 hours.
• Demonstrate machine operation to end users.
• Train at least 4 Transnet employees on machine operation and basic first-line maintenance.
• Maintain, repair, and inspect the machine for the contract duration.
• If spares/components are ordered from the OEM, report to Transnet Engineering to optimize workspace usage. Fix or replace the machine promptly to avoid production delays.

Service delivery:

• Supply and replace parts on the machine in case of breakdown.
• Respond to breakdowns: acknowledge call within 2 hours, technician onsite within 4 hours.
• Demonstrate machine operation to end users.
• If spares/components are ordered from the OEM, report to Transnet Engineering to optimize workspace usage. Fix or replace the machine promptly to avoid production delays.

Quality and maintenance:

• The machine and its components must comply with OHSA requirements.
• Sudden power losses must not adversely affect equipment or unduly delay return to operation.
• The contractor is responsible for maintaining, repairing, and inspecting the machine for the contract duration.
• Failure to comply with SHE requirements may result in a non-conformance notice and a SHE Stop Certificate, requiring the supplier to leave the site until the issue is resolved.

Legal compliance:

• Comply with the Occupational Health and Safety Act (OHSA), as amended.
• Comply with the National Environmental Management Act (NEMA).

SHE (Safety, Health, Environment) requirements:

• Contractor must have a valid SHE induction and permits when entering Transnet Engineering.
• Provide and maintain a SHE FILE and SITE INSTRUCTION BOOK on site at all times.
• Submit a Baseline Risk Assessment as part of the SHE file.
• Submit a SHE Management Plan as part of the SHE file.
• Ensure all personnel wear the correct PPE for identified hazards.
• Submit all OSH Act-required certificates to Transnet Engineering within 1–30 days of starting work, signed by both parties.
• Provide issue-based Risk Assessments for activities on Transnet premises.

Contractor responsibilities:

• Control personnel during strikes, marches, or riots; restore order or remove personnel from Transnet premises if necessary.
• Discourage workers from participating in unauthorized actions, whether initiated by Transnet staff or external parties.
• Accept responsibility for any losses occurring during service on Transnet premises.

SHE (Safety, Health, Environment) requirements:

• Comply with the Occupational Health and Safety Act (OHSA), as amended.
• Maintain a SHE FILE and SITE INSTRUCTION BOOK on site at all times.
• Provide a Baseline Risk Assessment and SHE Management Plan as part of the SHE file.
• Ensure all personnel wear the correct PPE for identified hazards.
• Submit all OSH Act-required certificates to Transnet Engineering within 1–30 days of starting work, signed by both parties.
• Provide issue-based Risk Assessments for activities on Transnet premises.
• Machine and components must comply with OHSA requirements.
• Sudden power losses must not adversely affect equipment or delay return to operation.

Environmental compliance:

• Comply with the National Environmental Management Act (NEMA).
• Contractor must have a valid SHE induction and permits when entering Transnet Engineering.

Contractor obligations:

• Provide Business Continuity Plans in case of disruptions that may impact service delivery to Transnet.
• Accept responsibility for any losses occurring during service on Transnet Engineering premises.

Access and conduct:

• If keys for site access are provided, the contractor must ensure their safekeeping and prevent misuse or unauthorized access.
• Discourage workers from participating in strikes, marches, riots, or other unauthorized actions. If such actions occur, the contractor must control personnel, restore order, or remove them from Transnet premises.
• In cases of partial service due to disruptions, the contractor must calculate revised invoices and submit them for payment at the end of the affected month.

Machine specifications:

• Overall dimensions must allow the welding tractor to fit through a minimum tank diameter of 428mm without disassembly. If disassembly is required, it must take no more than 15 minutes, with a maximum of 2 people involved.
• The welding tractor must travel on a surface radius of 750mm and weld a minimum tank circumference of 8600mm.
• Interconnection cable length from power pack to welding tractor must be at least 20m.
• Cable length from power source to power pack must be at least 10m.
• Welding plug: 5 (3P + N + E) pin 63A male.
• Latest model recommended.

Transnet seeks the provision of hiring services for a three-wheeler welding machine on an as-and-when-required basis for a period of 12 months at Transnet Engineering, Germiston. The service must align with Transnet’s principles of fairness, transparency, and compliance with all relevant laws and ethical standards. Bidders must adhere to the Integrity Pact, which forms part of the vendor registration and bidding process.

Report corrupt or dishonest behavior by Transnet employees to a senior official or via the Tip-Off Anonymous hotline: 0800 003 056 (confidentiality guaranteed).

Bidders must submit all required documents as part of their bid. Failure to comply with the following may result in disqualification:

• Bids suspected of restrictive practices (e.g., collusion, anti-competitive behavior) will be reported to the Competition Commission for investigation and possible penalties under the Competition Act. They may also be reported to the National Prosecuting Authority (NPA) for criminal investigation.
• Bidders found in violation of the Integrity Pact (e.g., bribery, fraud, corruption) may be excluded from the bidding process, have their application rejected, or be removed from Transnet’s supplier database if already registered.
• Transnet may exclude bidders from future processes for up to 10 years (or longer, depending on severity) if they commit material violations. Exclusion duration is determined by factors such as the number of transgressions, hierarchy of involved parties, and damage caused.
• Bidders may restore eligibility by proving damage restoration and implementing a corruption prevention system, subject to Transnet’s discretion.
• No bids will be awarded to entities (or their members/directors/partners/trustees) listed on National Treasury’s Register of Tender Defaulters or List of Restricted Suppliers. Transnet reserves the right to withdraw awards or cancel contracts if a bidder is later found to be restricted.
• Subcontracting to a restricted company is prohibited.
• Grounds for restriction include: bad-faith bid withdrawal, refusal to sign a contract after acceptance, unsatisfactory contract performance, bribery, fraud, misrepresentation of B-BBEE or local content status, false information in bids, causing Transnet financial harm, or bad-faith litigation.
• Transnet may take actions such as: excluding bidders from the process, canceling contracts, recovering payments, encashing bonds/guarantees, or penalizing undeclared subcontracting (up to 10% of contract value).
• Bidders must disclose conflicts of interest (e.g., financial, personal, or business relationships with Transnet employees) in the RFX Declaration Form or notify Transnet immediately in writing.
• Bidders must not engage in monetary dealings with bid committee members or sourcing process personnel. Violations may result in contract rescission.

The scope requires adherence to the defined specifications for the hiring services of a three-wheeler welding machine on an as-and-when-required basis for 12 months at Transnet Engineering, Germiston. Bidders must ensure their offerings meet Transnet’s technical and operational requirements for such equipment.

Bidders must confirm that their submitted bid was developed independently, without consultation or collusion with competitors. Competitors are defined as:

• Any individual/organization requested to submit a bid for this invitation.
• Any entity that could potentially submit a bid based on qualifications, abilities, or experience.
• Any entity providing the same goods/services or operating in the same line of business as the bidder.

Note: Communication between joint venture or consortium partners is not considered collusive bidding.

Bidders must submit pricing that is:

• Competitive and reasonable, conforming to the defined specifications for the three-wheeler welding machine hiring services.
• Free from anti-competitive practices, including under-pricing, collusion, or bid-rigging.
• Transparent and aligned with Transnet’s goal of economical use of resources.

Bidders must submit competitive pricing that aligns with Transnet’s goal of obtaining reasonable and fair market rates. Under-pricing or anti-competitive practices (e.g., collusion, bid-rigging) are prohibited and may result in disqualification. Transnet aims to secure contracts at competitive prices while ensuring compliance with ethical and transparent procurement standards.

Mandatory compliance requirements for bidders:

• Sign and comply with Transnet’s Integrity Pact, which prohibits bribery, corruption, fraud, and anti-competitive practices.
• Uphold Transnet’s ‘Zero Gifts’ Policy: No gifts, favors, or benefits may be offered to or accepted by Transnet employees, regardless of value.
• Disclose any agents/representatives (for foreign bidders) or foreign principals (for South African bidders) involved in the bidding process.
• Ensure all submitted information (e.g., B-BBEE status, local content, financials) is accurate and verifiable. False statements may lead to exclusion from the bidding process or removal from Transnet’s database.
• Declare any previous transgressions (e.g., corruption, fraud, Competition Act violations) from the past 5 years that could affect eligibility.
• Comply with the United Nations Global Compact (UNGC) principles on Human Rights, Labour, Environment, and Anti-Corruption.
• Bidders must not be listed on National Treasury’s Register of Tender Defaulters or List of Restricted Suppliers.
• Subcontracting arrangements must be declared; undeclared subcontracting may result in penalties up to 10% of the contract value.

Bidders must uphold the United Nations Global Compact (UNGC) environmental principles:

• Support a precautionary approach to environmental challenges.
• Undertake initiatives to promote greater environmental responsibility.
• Encourage the development and diffusion of environmentally friendly technologies.

Contractual terms are governed by the Integrity Pact, which includes:

• Dispute resolution: Parties must resolve disputes amicably. Litigation in bad faith (e.g., vexatious proceedings, perjury, scurrilous allegations, abuse of court process) will result in exclusion from future business with Transnet.
• Governing law: The contract is subject to the laws of the Republic of South Africa.
• Validity: The Integrity Pact remains valid indefinitely unless canceled by either party. Invalidity of one clause does not affect the rest.
• Reporting corruption: Bidders must report dishonest or corrupt behavior by Transnet employees to a senior official or via the Tip-Off Anonymous hotline (0800 003 056).
• Both parties must declare they have read, understood, and will abide by the Integrity Pact.

Special conditions include:

• Bids suspected of restrictive practices will be reported to the Competition Commission and/or NPA, and bidders may be restricted from public sector business for up to 10 years.
• Violations of the Integrity Pact (e.g., bribery, fraud) may result in rejection from the bidding process, removal from Transnet’s database, or exclusion from future bids for up to 10 years (or longer, depending on severity).
• Bidders can restore eligibility by proving damage restoration and implementing anti-corruption measures.
• No awards will be made to bidders listed on National Treasury’s Register of Tender Defaulters or List of Restricted Suppliers. Transnet may withdraw awards or cancel contracts if a bidder is later found to be restricted.
• Subcontracting to restricted companies is prohibited.
• Grounds for restriction include bad-faith actions (e.g., bid withdrawal, contract breach, bribery, fraud, misrepresentation, false information, or bad-faith litigation).
• Transnet may take actions such as excluding bidders, canceling contracts, recovering payments, encashing bonds, or penalizing undeclared subcontracting (up to 10% of contract value).
• Conflicts of interest (e.g., financial/personal relationships with Transnet employees) must be disclosed in the RFX Declaration Form or reported immediately in writing.
• Bidders must not engage in monetary dealings with bid committee members or sourcing personnel; violations may result in contract rescission.

General requirements for bidders:

• Transnet employees involved in sourcing will not demand, accept, or promise any bribes, gifts, or benefits from bidders in exchange for advantages in the bidding process.
• Transnet will treat all bidders with equity, transparency, and fairness, providing the same information to all and excluding employees with personal interests in participating bidders.
• Bidders must commit to preventing corrupt practices, including:
• Not offering, promising, or giving material benefits to Transnet or its employees to gain advantages.
• Not colluding with other parties to impair transparency or fairness.
• Not entering into illegal agreements (e.g., cartels, restrictive practices).
• Not committing criminal offenses under anti-corruption laws.
• Not misusing or sharing Transnet’s confidential information.
• Foreign bidders must disclose South African agents/representatives; South African bidders must disclose foreign principals involved in the bidding process.
• Bidders must not misrepresent facts or submit false/forged documents.
• Bidders must not disclose their bid terms to competitors before the official bid opening or contract award.
• Bidders must declare any previous legal transgressions (e.g., corruption, fraud) from the past 5 years.

Closing date: 26 June 2026 at 15:00. Compulsory RFQ briefing and site meeting: 17 June 2026 at 10:00 at 03 Keswick Road, Germiston (duration: ±2 hours). Clarification deadline: 22 June 2026 at 12:00 (submit queries to [email protected]). Confirm attendance for the briefing by emailing [email protected] with contact details and number of representatives.

Technical/SCM contact: Langanani Mphelo. Email: [email protected]. Phone: 011 820-2175. Complaints: [email protected]. Submission portal: https://esupplierportal.transnet.net/portal/. Bidder guide: transnetetenders.azurewebsites.net.

Submit bids exclusively via the Transnet e-Tender Submission Portal (https://esupplierportal.transnet.net/portal/). Steps: (1) Register or sign in with your company profile. (2) Log intent to bid under your own company name (no submissions via another entity’s profile, including subsidiaries). (3) Upload all bid documents (max 30MB per upload, multiple uploads allowed). (4) Complete pricing electronically in the eSupplier portal—no paper pricing accepted. (5) Submit at least 24 hours before the deadline to avoid technical issues. Late submissions are not accepted. Joint ventures may submit via any party’s registered profile. Disqualification risks: using another company’s profile, missing mandatory documents, or failing to price 100% of items in the pricing schedule.

Scope: Hiring services for a three-wheeler welding machine on an as-and-when-required basis for 12 months at Transnet Engineering, Germiston. Specifications: Strictly adhere to Annexure A—no deviations accepted. Deliverables: Provide the machine as specified, with delivery lead-time to be stated in the Quotation Form (days/weeks).

Pricing must be completed electronically in the Transnet eSupplier portal. Requirements: (1) Quote in ZAR, inclusive of VAT. (2) Price all items (100%)—failure disqualifies. (3) Use the provided schedule format—deviations may disqualify. (4) Unconditional discounts considered only in final evaluation. (5) Delivery lead-time must be specified in the Quotation Form. Transnet may negotiate market-related pricing with top 3 bidders if the highest bid is not competitive.

Pricing: Must be completed electronically in the Transnet eSupplier portal. All prices in ZAR, inclusive of VAT. Submit pricing strictly per the provided schedule—deviations may disqualify. Unconditional discounts are considered only in the final evaluation stage. Payment terms: Not specified. Market-related pricing: Transnet may negotiate with top 3 bidders if the highest-scoring bid is not market-related. Failure to agree on a market-related price may lead to RFQ cancellation.

Mandatory: (1) Tax Compliance: Submit SARS TCS PIN or CSD number. Foreign suppliers with no RSA presence are exempt. (2) B-BBEE: Submit valid B-BBEE certificate or sworn affidavit (Level 1: 15 points, Level 2: 10 points, 51% Black Youth Owned: 5 points). (3) Returnable Documents: SBD1 Form, Quotation Form (100% priced), Certificate of Acquaintance, RFQ Declaration and Breach of Law Form, Certificate of Attendance (compulsory briefing), Protection of Personal Information Form. (4) CSD Registration: Self-register on National Treasury’s CSD (https://secure.csd.gov.za/). (5) Joint Ventures: Each party must submit separate TCS/CSD certificates. Non-compliance with any requirement may disqualify the bid.

Site visit/bidder requirements: (1) Undergo safety induction at Transnet gate. (2) Mandatory PPE: safety shoes, goggles, long-sleeve shirts, high-visibility vests, hard hats. (3) No PPE = no site access. (4) Firearms prohibited on all Transnet premises. Non-compliance with safety rules may result in disqualification.

Contract duration: 12 months. Validity period: 120 business days from closing date (extendable if requested). Transnet reserves the right to: modify goods/services, award partial contracts, split awards, cancel the RFQ, validate bidder information, request audited financials, reject non-market-related prices, or terminate contracts for non-compliance. Successful bidders must maintain valid returnable documents (e.g., tax, B-BBEE, insurance) for the contract duration. Failure to renew documents may result in immediate termination. Contract constitutes binding agreement upon acceptance of Letter of Award.

Evaluation uses a 4-stage process: (1) Responsiveness test (pass/fail). (2) Weighted scoring: Price (80 points, formula: Ps = 80 × (1 – (Pt – Pmin)/Pmin)) and Specific Goals (20 points for B-BBEE: Level 1 = 15, Level 2 = 10, 51% Black Youth Owned = 5). (3) Price negotiation with top 3 bidders if highest bid is not market-related. (4) Award to highest-scoring bidder after approval.