SAP RE-FX Office Management and SuccessFactors - Electoral Commission

Returnable Documents:

7. Design and Configuration of the system 3.3.2.3 8. Installation and configuration of SAP Cloud Instance including 3.3.3 SAP HXM Suite Preconfigured Process Content Page | 25 Suitable for Internal Use Only Stage 3 – Technical Evaluation – Technical Disqualifying Factors. Failure to comply with any of the requirements below will result in the bid being disqualified. Section Description Refer Bidder’s Comments ence indication Yes No 9. Configuration of Performance and Goals related as per 3.3.3 requirements document 10. Access Control Creation and Setup including role-based 3.3.3 permissions and reporting 11. Configuration of integration services 3.3.3 12. HR Master Data upload 3.3.3 13. System Administration Training and Skills Transfer 3.3.3 14. System Testing (Unit, Integration and User Acceptance 3.3.3 Testing) 15. Data Migration 3.3.3 16. Local Office The bidder is to provide services to implement SAP Flexible 3.4.1 Management Real Estate RE-FX. System (SAP Flexible Real Estate RE-FX) Page | 26 Suitable for Internal Use Only Stage 3 – Technical Evaluation – Technical Disqualifying Factors. Failure to comply with any of the requirements below will result in the bid being disqualified. Section Description Refer Bidder’s Comments ence indication Yes No 17. The bidder is responsible for Custom Development - Develop 3.4.2 custom programs, enhancements, workflow and reports within the RE-FX module using ABAP and related technologies to fulfil identified gaps during blueprint. 18. The bidder is responsible for Data Migration - Develop data 3.4.3 migration programs for uploading of legacy data: Business Partners, Contracts, Rental Objects and Transactional Data using BAPIs. 19. The bidder will analyse business requirements 3.4.4 20. The bidder will translate business requirements info functional 3.4.4

The bidder will design and configure SAP RE-FX system to 3.4.4 meet the needs of the Electoral Commission including contract management, valuation and reporting The bidder will configure SAP RE_FX module including setting 3.4.5 up the Master data (Property, Business Partner and Rental Objects), contracts and business rules Page | 27 Suitable for Internal Use Only Stage 3 – Technical Evaluation – Technical Disqualifying Factors. Failure to comply with any of the requirements below will result in the bid being disqualified. Section Description Refer Bidder’s Comments ence indication Yes No The bidder will integrate SAP RE-FX module with existing 3.4.5 modules (SAP FI/CO, SCM, MM, PS, HCM, Asset Management, GRC and Authorization management) Bidder will provide system testing (Unit, integration and user 3.4.5 acceptance) Support Data Migration 3.4.5 The bidder shall provide integration to Geographic Information 3.4.6 System (GIS) Over-arching The bidder shall provide Administrator Training and Skills 3.6 Requirements Transfer The bidder shall prepare training manuals and provide training 3.6 The bidder shall project manage the entire project 3.5 Assessment Comments:Overall Stage 3 Outcomes: Bid qualifies for further consideration: (YES/NO): Page | 28 Suitable for Internal Use Only 17.4 Stage 4: Technical Evaluation Annexure E – Bid Evaluation Criteria Stage 4 – Technical Scoring To qualify to the next phase of adjudication a bidder must score a minimum of 75% (72.75/97) Product Available Points Allocation Actual Score Comments Descripti Score on 1 a) Customer name = 1 point Contact Person = 1 point Relevant 45 c) Email = 1 point Reference d) Telephone = 1 point Description of Services provided = 2 points. Number of consultants = 2 points Was this done in the past 36 months = 1 point Total for references = maximum 9 points per reference (minimum 5 reference required). Page | 29 Suitable for Internal Use Only Annexure E – Bid Evaluation Criteria Stage 4 – Technical Scoring To qualify to the next phase of adjudication a bidder must score a minimum of 75% (72.75/97) Product Available Points Allocation Actual Score Comments Descripti Score on 2 Project Plan 40 Project Plan includes the following for each of the environments (Success Factors and Local Office Management System) (2 points) Setup of environment(s) (2 points) Analysis (2 points) Design (2 points) Installation and Customization (2 points) Testing including (2 points) Unit (1 point) Integration (1 point) User Acceptance (2 points) User Training (2 points) Administrator Training / Skills Transfer (2 points) The project will be completed within 6 months (2 points) Page | 30 Suitable for Internal Use Only