Eastern Cape Tenders & Municipal RFQs

Returnable documents must be completed, signed and submitted with the quotation. The document list is incomplete in the available text; bidders should obtain the full RFQ document to confirm all required forms.

Returnable documents:

Submission channels: - email to [email protected] And [email protected]. - Hand delivery to 68 cape road, gqeberha, marked for the attention of ms. Lutho daweti. Returnable documents (all must be completed and submitted with the quotation): - completed mbtc RFQ special conditions form. - Quotation on the supplier's company letterhead. - Sbd 4 (bidder's disclosure): declares whether any director, shareholder or person with a controlling interest is employed by the state or connected to the procuring institution. - Sbd 6.1 (Preference points claim form): claims points for specific goals under the 80/20 system. - Csd supplier number (maaa number). Disqualification triggers — failure to comply with any of the listed special conditions results in immediate disqualification, including omitting required forms, not using a letterhead, or missing the closing date and time.

Bidders must submit formal written quotations for provision of services for bcmda annual report (printing, design, layout and photography for tourist attraction projects within buffalo city). Quotations must be submitted in hard copy in a sealed envelope, clearly marked, and deposited in the quotations box at the offices of the buffalo city metropolitan development agency, 69 frere road, vincent, east london, not later than 12h00, 21 august 2016. Quotations received after the specified closing time and date will not be considered. The bcmda does not bind itself to accept the lowest priced tender or any tender and reserves the right to accept the whole or part of the tender. Bcmda will not take responsibility for incorrectly delivered quotations sent by courier.

Submission channel: hard copy only, in a sealed envelope, deposited in the quotations box at the bcmda offices. NO emailed or faxed quotations accepted. Envelope must be clearly marked: notice - provision of safety and security duncan village buy-back centre for a period of four (4) months. Submission address: 69 frere road, vincent, east london (corner of frere road and windsor road, use windsor road entrance). Closing: 21 august 2026 at 12:00. Late submissions will not be considered. Returnable forms (all must be completed, signed, and submitted): - mbd 4 (declaration of interest): discloses any connection to the state. - Mbd 6.1 (Preference points claim): claims b-bbee and specific goals points. - Mbd 7.1 (Contract form): formal offer to supply services. - Mbd 8 (declaration of past SCM practices): confirms NO abuse of supply chain. - Mbd 9 (certificate of independent bid determination): certifies NO collusion. - Declaration of bidder: authorises SARS tax clearance check and confirms NO tender default. - Proof of csd registration (summary report or csd number). - Proof of municipal account status (company and directors) – NO arrears exceeding 3 months. - Mandatory psira, firearm, coida, insurance, and experience documents (see compliance). Disqualification risks: - any returnable form missing or unsigned. - Use of tippex or erasable ink. - Sharing of resource personnel among service providers. - Misrepresentation of facts – a rigorous verification will be conducted. Quotations valid for 90 days after closing. Bcmda reserves the right not to accept the lowest or any tender, and to accept part of a tender.

The tender is submitted using the form of offer and acceptance (part c1.1) With a schedule of deviations. Pricing must be submitted in the bill of quantities (part c2). The tenderer must complete and sign the offer block, including the offered total of prices inclusive of VAT in words and figures. Key people must be appended to the tender schedule. The contract is awarded on the nec3 engineering and construction contract (april 2013), main option b (priced contract with bill of quantities).

Tenders must be submitted by hand at 15 maclear road, elliot, 5460 (reception) by 12:00 on 17 august 2026. NO faxed, couriered, or emailed tenders will be accepted. The envelope must be sealed and endorsed with the bid number (SLM/SCM/08/2026/2027), the description 'supply and delivery of 8 laptops', and the bidder's name and address. Bids will be opened in public immediately after closing. Late bids will be rejected. Returnable documents (all must be completed, signed, and submitted with the bid): - mbd 1 (invitation to bid): bidder details and signed offer cover page. - Mbd 2 (tax clearance certificate): original valid tax clearance certificate. - Mbd 4 (declaration of interest): discloses any connection to state employees or the evaluating authority. - Mbd 6.1 (Preference points claim): claims b-bbee points under the 80/20 system. - Mbd 7 (contract form): to be signed by the successful bidder. - Mbd 8 (declaration of past SCM practices) and mbd 9 (certificate of independent bid determination): certify NO collusion and past conduct. - Latest full csd report (not older than 3 months). - Municipal rates and taxes clearance certificate (not older than 3 months), or lease agreement if the property is leased. - Proof for specific goals: csd summary or certified ID copy for ownership claims; csd and rate clearance/proof of residence for locality. Disqualification risks: - failure to submit any required document or form. - Incomplete or unsigned forms. - Bids not submitted on the official forms (re-typing not allowed). - Alterations to bid forms not authenticated by the bidder. - Bids from persons in the service of the state or listed on the register of tender defaulters.

Bidders must submit their bids via email to [email protected]. Bids must be clearly marked with the project name and reference number. Failure to do so may result in the bid not being considered. Any unsigned alterations to the boq/quotation/pricing schedule will render the submission invalid. The municipality will not consider bids over r2.3 Million from bidders who have not registered for VAT or submitted proof of registration before the closing date.

Bidders must submit their tenders via email to [email protected]. The tender document must be completed in full, and any portion not completed will be interpreted as 'not applicable'. Failure to complete any compulsory portion of the tender document may result in the tender being declared non-responsive. The municipality reserves the right to accept the whole tender or part of a tender or any item or part of any item, or to accept more than one tender.

Bids must be emailed to [email protected] Before the closing date and time. Late, hand-delivered, incomplete or facsimile bids will not be accepted. Bids must be submitted on the original bid documentation issued by the municipality, clearly marked with the project name and reference number. Any unsigned alterations to the pricing schedule will invalidate the submission. Returnable forms: mbd1 (invitation to bid), mbd4 (declaration of interest), mbd6.1 (Preference points claim), mbd8 (declaration of past SCM practices), mbd9 (certificate of independent bid determination), all fully completed and signed. Also required: cipc registration documents, certified ID copies of directors (not older than 3 months), proof of csd registration, valid SARS tax pin printout, and a signed certification confirming NO undisputed municipal accounts are overdue by more than 30 days, with proof. Joint ventures must submit valid tax pins for all partners and a signed agreement indicating the lead partner. Bids must remain valid for 90 days from closing. Bidders must not be persons in the service of the state.

Submission channel — email only to [email protected]; NO late, hand-delivered, incomplete or facsimile bids accepted. Bids must be submitted on the original bid documentation issued by the municipality, clearly marked with the project name and reference number. Unauthorised alterations to the boq or quotation render the submission invalid. Returnable forms — all must be completed, signed and submitted with the bid: - mbd 1 (invitation to bid): bidder and contact details, signed as the offer cover page. - Mbd 4 (declaration of interest): discloses any connection to persons in the service of the state; false declarations disqualify the bid. - Mbd 6.1 (Preference points claim): claims specific-goal preference points under the PPPFA. - mbd 8 (declaration of bidder's past SCM practices): discloses any abuse of supply chain systems, fraud or corruption convictions, or terminated public contracts. - Mbd 9 (certificate of independent bid determination): certifies the price was set independently, with NO collusive bidding. - Letter of consent: authorises the municipality to investigate any source relevant to the bid. Additional required documents: - completed original bid document issued by the municipality. - Entity registration documents and certified ID copies of directors (not older than 3 months). - Proof of csd registration. - SARS valid pin printout. - Billing clearance certificate or statement of municipal accounts confirming NO undisputed accounts overdue by more than 30 days, plus a signed letter confirming NO outstanding accounts on the closing date. - Joint ventures: original valid tax compliance document for all partners and a signed agreement naming the lead partner. Disqualification risks: - failure to score at least 70% on functionality evaluation. - Non-submission of a valid tax clearance or certified company registration documents. - Any required form left unsigned or omitted.

Bids must be emailed to [email protected] By the closing date and time; late, hand-delivered, incomplete or facsimile bids are not accepted. Bids must be submitted on the original bid documentation provided by the municipality, clearly marked with the project name and reference number. Unauthorised alterations to the bill of quantities or quotation render the submission invalid. Returnable documents: completed original bid document, entity registration documents, certified ID copies of directors (not older than 3 months), proof of csd registration, SARS valid pin printout, and completed mbd1, mbd4, mbd6.1, Mbd8 and mbd9 forms. A billing clearance certificate or statement of municipal accounts confirming NO undisputed municipal accounts are overdue by more than 30 days, plus a signed letter confirming NO outstanding accounts on the closing day, must be submitted. Joint ventures must submit an original valid tax compliance document for each partner and a signed agreement indicating the lead partner. Bidders with a turnover above r2 300 000.00 On taxable supplies must be registered as VAT vendors. The minimum threshold for local content is 100%. Disqualification risks: - any returnable form omitted or not completed in full. - Bids not marked with the project name and reference number. - Unauthorised alterations to the tender document. - Late, hand-delivered, incomplete or facsimile submissions.

Submission channel: email only to [email protected]. Bids must be clearly marked with the project name and reference number wmm-lm 03/08/26/02 rtl; failure to do so may result in the tender not being considered. Disqualification risks: - late, hand-delivered, incomplete or facsimile bids. - Submissions not on the original bid documentation issued by the municipality. - Any unauthorised alterations to the boq or quotation. - Use of re-typed forms instead of the official forms provided. Returnable documents required with the bid: - completed original bid document issued by the municipality. - Entity registration documents and certified ID copies of directors (not older than 3 months). - Proof of csd registration. - SARS valid tax compliance status pin printout. - Mbd1, mbd4, mbd6.1, Mbd8 and mbd9, completed and signed. - Billing clearance certificate or municipal account statement confirming NO undisputed accounts are overdue by more than 30 days, plus a signed letter from the bidder confirming the same. - For joint ventures: an original valid tax compliance document from each partner and a signed jv agreement indicating the lead partner.

Bids must be submitted in a sealed envelope marked with the tender number and title, deposited in the tender box at the department of public works and infrastructure, corner of scholl and amalinda main road, amalinda, block b building – reception area, east london, before 11:00 on 14 september 2026. Late, incomplete, unsigned, or electronically submitted bids will not be accepted. Bids must be on the official tender documentation only; NO re-typing. Returnable documents include: sbd 1 (invitation to bid), sbd 4 (declaration of interest), sbd 6.1 (Preference points claim), compulsory enterprise questionnaire, form of offer and acceptance, priced bills of quantities, csd report, CIDB certificate, two project references with appointment letters and completion certificates, and a certified copy of the artisan trade certificate and ID. proof of authority to sign (e.g. Company resolution) is required. Only one bid per bidder; alternative offers are not considered.

Bids must be submitted in a sealed envelope marked with the tender number and title, deposited in the tender box at the department of public works and infrastructure, corner of scholl and amalinda main road, amalinda, block b building – reception area, east london, before 11:00 on 14 september 2026. Late, incomplete, unsigned, faxed or emailed bids will not be accepted. Bids must be on the official tender documentation only; NO re-typing. The original bid document must be submitted in its original format. Returnable documents include: sbd 1 (invitation to bid), sbd 4 (declaration of interest), sbd 6.1 (Preference points claim), compulsory enterprise questionnaire, form of offer and acceptance, priced bills of quantities, csd report, CIDB certificate, two project references with appointment letters and completion certificates, and a certified copy of the artisan trade certificate and ID of the person carrying out the work. Proof of authority to sign (e.g. Company resolution) must be submitted. Only one bid per bidder; alternative offers will not be considered.

Bids must be submitted in a sealed envelope marked with the tender reference number and title, deposited in the tender box at the department of public works and infrastructure, corner of scholl and amalinda main road, amalinda, block b building – reception area, east london, before 11:00 on 14 september 2026. Late, incomplete, unsigned, or electronically submitted bids will not be accepted. Tenders must be submitted on the official tender documentation only, in original format. Returnable documents include the compulsory enterprise questionnaire, sbd 4, sbd 6.1, Form of offer and acceptance, priced bills of quantities, csd report, CIDB certificate, two project references with appointment letters and completion certificates, artisan trade certificate and ID, and popia consent. Proof of authority to sign (e.g. Resolution) is required; failure to provide IT renders the bid non-responsive.

Bids must be submitted in sealed envelopes clearly marked with the tender number SCMU5-26/27-0010 amr inf and the tender title, and deposited in the tender box at the department of public works and infrastructure, amathole regional office, corner of scholl and amalinda main road, amalinda, block b building – reception area, east london, before 11:00 on 14 september 2026. Late, incomplete, unsigned, faxed, or e-mailed bids will not be accepted; proof of posting is not proof of delivery. Only the original tender documentation may be used; bidders must not re-type forms. All required returnable documents must be completed and signed: the bid document in its original format, compulsory enterprise questionnaire, sbd 4 (declaration of interest), sbd 6.1 (Preference points claim), declaration for local production and content, form of offer and acceptance, complete priced bills of quantities with final summary, csd report, CIDB certificate or crs number, at least two project references with appointment letters and completion certificates, a certified copy of the relevant artisan trade certificate and the ID of the person who will carry out the work, and proof of authority to sign (e.g. Resolution). Failure to submit any mandatory document leads to elimination.

Submission channel: hand delivery only to 15 maclear road, elliot, 5460 (reception) by 12:00 local time on 17 august 2026. NO faxed, couriered, or emailed tenders accepted. Envelope marking: sealed envelope endorsed with "supply and delivery of heavy-duty refuse bags: SLM/SCM/01/2026/2027" and the bidder's name and address. Returnable documents (all must be completed, signed, and submitted; failure leads to disqualification): - mbd 1 (invitation to bid): bidder details and offer cover page. - Mbd 2 (tax clearance certificate): original valid tax clearance. - Mbd 4 (declaration of interest): discloses any connection to state employees or the evaluating authority. - Mbd 6.1 (Preference points claim): claims specific goals points. - Mbd 7 (contract form): successful bidder must sign. - Mbd 8 (declaration of past SCM practices): declares NO abuse of supply chain systems. - Mbd 9 (certificate of independent bid determination): certifies NO collusion. - Full csd report not older than 3 months. - Rates clearance certificate not older than 3 months (or lease agreement if property is leased). - Proof for specific goals claims (csd summary, certified ID copy, proof of residence). Disqualification risks: late bids, unsigned or omitted forms, incomplete forms, alterations not initialed, bids not on official forms, unbound/rebound documents, failure to provide required attachments.

Returnable documents — all must be completed, signed and submitted with the bid: - mbd 1 (invitation to bid): bidder and contact details, signed as the offer cover page. - Mbd 2 (tax clearance certificate): original valid tax clearance certificate. - Mbd 4 (declaration of interest): discloses whether any director or shareholder is employed by the state or connected to anyone at the municipality. - Mbd 6.1 (Preference points claim): claims b-bbee points under the PPPFA 80/20 system. - Mbd 7 (contract form): successful bidder will be required to fill in and sign a written contract form. - Mbd 8 (declaration of bidder's past supply chain management practices). - Mbd 9 (certificate of independent bid determination): certifies the price was set independently, with NO contact with competing bidders. - Latest full csd report (not older than 3 months). - Rates clearance certificate not older than 3 months (or lease agreement if the property is leased). - Valid registration with the south african council for the valuers profession. - B-bbee status level verification certificate or sworn affidavit (for emes and qses) to qualify for preference points. Submission method: - bids must be submitted by hand at 15 maclear road, elliot, 5460 (reception) by 12:00 local time on 17 august 2026. - Bids must be sealed and endorsed on the envelope with the bid number and description. - NO faxed, couriered, or emailed tenders will be accepted. - Bids will be opened in public immediately after the stated closing time. Disqualification risks: - any returnable form left unsigned or omitted. - Bids received after the closing time, regardless of reason. - Bids not submitted on the official forms provided (not to be re-typed). - Bids with unauthorised amendments or qualifications. - Bids from persons in the service of the state, or from bidders listed on the register of tender defaulters. - Failure to provide any of the required particulars may render the bid invalid.