Repairs and replacement of disaster-damaged structures at nkozo junior secondary school, eastern cape (ecdoe disaster programme)

Enquiries:

• Email: [email protected] (use the tender number as subject)

Employer's representative (Principal Agent):

• Name: Thobisa Gungubele
• Organisation: The Mvula Trust
• Address: 67 Devereux Avenue, Berea, East London, 5247
• Telephone: 043 726 2255
• Email: [email protected]

Submission address:

69 Devereux Avenue, Vincent, East London (tender box).

Submission method: sealed envelope, deposited in the tender box at 69 Devereux Avenue, Vincent, East London.

Mark the envelope with the tender number TMT-ECDOE-26/27-DISP13-CL9.

Closing date and time: 4 December 2026 at 12:00. Late submissions are not considered.

No telegraph, telephone, telex, facsimile or email submissions accepted.

Returnable documents (all must be completed, signed and submitted):

• T2.1.A: CSD registration report (not older than 30 days; if not registered on day of tender closure, bidder is disqualified).
• T2.1.B: CIDB registration print-out (verified online; must be valid on evaluation and award days).
• T2.1.C: Certificate of Good Standing with the Compensation Commissioner (COIDA/FEM) (verified online; must be valid on evaluation and award days).
• T2.1.D: Completed projects – at least three letters of award and three completion certificates.
• T2.1.E: Current projects – full declaration of all projects under construction or not yet at Works Completion; failure to declare leads to disqualification.
• T2.2.A: Record of Addenda (attach all addenda received).
• T2.2.B: Compulsory Enterprise Questionnaire (separate for each JV partner).
• T2.2.C: Certificate of Authority for Joint Ventures (if applicable).
• T2.2.D: Resolution for Signatory (board resolution on company letterhead).
• T2.2.E: Schedule of Proposed Subcontractors – at least 25% of work must be subcontracted to local SMMEs; attach full CSD report, share certificate and CK documents for each.
• T2.2.F: Compulsory Briefing Meeting Certificate.
• T2.2.G: Additional Particulars Concerning Tenderers.
• T2.2.H: Preference schedule for Specific Goals (with CSD, CIPC documents).
• SBD 1: Invitation to Bid.
• SBD 2: Valid Tax Compliance Status PIN (verified online).
• SBD 4: Bidder's Declaration (disclose any state employment or connection; additional forms if more companies).
• SBD 6.1: Preference Points Claim Form (failure to complete results in 0 points for Specific Goals).
• C1.1: Form of Offer and Acceptance (must be completed and signed; failure leads to disqualification).
• T2.3: Objective Risk Assessment Criteria (including T2.3.1 to T2.3.6).

Disqualification risks:

• Any returnable document omitted or unsigned.
• Late submission.
• Attending the compulsory briefing is mandatory; failure to attend disqualifies the bid.
• Alterations to tender documents without initialling, erasures, or masking fluid prohibited.
• Submitting more than one tender per cluster (as individual or JV partner) disqualifies.
• Fraudulent CIDB registration leads to disqualification and a complaint to CIDB.

Evaluation is in two stages:

1. Price and preference: 80/20 Preference Point System – maximum 80 points for price, 20 points for Specific Goals.
2. After scoring, an arithmetic check and risk assessment are conducted for responsive tenders.

Risk assessment (objective, six areas A–F):

• A. Technical qualifications & competence: submit CVs for Contract Manager (3-year built environment qualification, at least 5 years' experience in building works), OHS officer registered with SACPCMP, Foreman (at least 5 years in building of schools' sanitation and buildings). Key personnel must attend the compulsory kick-off meeting and be available during construction.
• B. Workload and capacity: current projects and locality; total projects must not exceed CIDB grading upper limit.
• C. Reliability: at least three projects completed (Practical Completion) within 10% of approved contract period, each valued at least R1,500,000, in the past three years.
• D. Experience and reputation: at least three contactable references from three similar sanitation and building projects completed (Final Completion) in the past three years.
• E. Price offered: must be market-related; price more than 20% below market value is high risk.
• F. Financial capacity: letters from reputable suppliers or registered credit providers (with National Credit Regulator) indicating credit facility; minimum R500,000 for low risk.

Minimum risk assessment score: 14 points, achieved by scoring at least 3 greens, 2 ambers and 1 red, or 4 greens and 2 red on the six categories. Bidders scoring below 14 are not considered for award.

Bidders rated high on price will be asked to confirm their offer in writing; the BEC may interview bidders.

Bidders will not be considered if they have:

• Completed projects more than 25% late.
• Projects in penalties resulting in negative final account.
• Failed to sign final account.
• Been non-responsive to defects (including latent defects).
• Been terminated on any previous or current project with TMT or other Implementing Agents on ECDoE, LDoE, SAFE or ASIDI programmes.

The Mvula Trust reserves the right to reject any bid or accept part of it, and does not bind itself to the lowest offer.

Scope: Repairs to existing school facilities and/or replacement of damaged inappropriate structures affected by disaster at Nkozo Junior Secondary School, Eastern Cape Province, under the ECDoE Disaster Programme.

Project: Nkozo Junior Secondary School.

District: OR Tambo Coastal.

Number of projects: 1.

Contract type: School Higher Buildings, CIDB grading 4 GB or 2.

The work is for the Eastern Cape Department of Education (ECDOE) as sponsor and funder; The Mvula Trust is the employer and implementing agent.

The contractor must have the financial and other resources to complete the work within the 12-week practical completion period.

The contractor must provide its own insurance for the works and public liability.

A health and safety specification applies; an OHS officer registered with SACPCMP is required.

The contractor must submit a schedule of certificates of compliance required.

Site information and drawings are provided in Part C4.

The contractor must subcontract at least 25% of the work to local SMMEs.

Pricing: Fixed rates and prices for the duration of the contract, not subject to adjustment except as provided in the contract. All pricing in black ink.

Pricing data: Bill of Quantities (Part C2.2) and Pricing Instructions (Part C2.1).

Penalties for late completion: R2,000 per calendar day, up to a maximum of 10% of contract value.

Practical completion: 12 weeks from commencement date.

Financial capacity: Bidder must provide letters from reputable suppliers or registered credit providers (with National Credit Regulator) indicating credit facility; minimum R500,000 for low risk.

Bidder must have necessary financial resources to meet timelines.

Form of Guarantee (Part C1.3) is a returnable schedule to be incorporated into the contract.

Sureties as security are optional (for those choosing to provide construction guarantee as security).

The employer will not take out any insurance; the contractor must provide its own.

CSD registration: Must be registered on the Central Supplier Database at tender closure and evaluation; CSD report must not be older than 30 days.

CIDB grading: Must be registered with CIDB in grading 4 GB or higher (or JV deemed to satisfy per CIDB Table 9). Registration must be valid on evaluation and award days.

Tax compliance: Valid SARS tax pin and tax compliance status; SBD 2 required.

COIDA/FEM: Valid Certificate of Good Standing with the Compensation Commissioner required.

B-BBEE: Preference points claimed under SBD 6.1; Specific Goals scoring uses CSD, CIPC documents.

Joint ventures: Must meet CIDB JV requirements, have a separate bank account, consolidated CSD registration, SARS tax pins for all partners, valid COIDA/FEM for all partners, separate VAT registration, and a JV agreement.

Subcontracting: At least 25% of work must be subcontracted to local SMMEs; attach full CSD report, share certificate and CK documents for each subcontractor.

No bidder will be awarded more than one tender; if successful in two or more, only the highest-value cluster is awarded.

Bidders with 2 or more current projects under construction or not at Works Completion at evaluation are not considered.

Bidders already awarded or under consideration for 1 or more projects on current or recently advertised TMT tenders (SAFE, LDoE, ECDoE) are not considered.

Bidders must not be restricted from doing business with the public sector, insolvent, in receivership, under business rescue, or have principals under restrictions.