Turnkey construction framework agreement for 40m², 45m² and 50m² houses in the eastern cape (36 months)

Briefing sessions (non-compulsory):

• OR Tambo and Alfred Nzo regions: 30 November 2026 at 11:00 at Mthatha Stadium, 107 Errol Spring Ave, Umtata, next to Mall of Mthatha.
• Chris Hani and Joe Gqabi regions: 1 December 2026 at 11:00 at Eastern Cape Department of Human Settlements Chris Hani Regional Office, Komani Hospital Park / Bathandwa Ndondo Office Park, Block 1, Komani.
• Sarah Baartman and Nelson Mandela Bay Metropolitan regions: 3 December 2026 at 11:00 at Eastern Cape Department of Human Settlements Nelson Mandela Bay Regional Office, 66 Ring Road, Corporate Place, Greenacres, Gqeberha.
• Amathole and Buffalo City Metropolitan regions: 4 December 2026 at 10:00 at Eastern Cape Department of Human Settlements, Ground Floor Boardroom, 31-33 Phillip Frame Road, Waverly Park, Chislehurst, East London.

Closing date: 25 January 2027 at 11:00.

Technical enquiries:

• Contact: Mr. T Matyolo
• Role: Project Management and Quality Assurance
• Email: [email protected]
• Address: Eastern Cape Department of Human Settlements, 31-33 Phillip Frame Road, Waverly Park, Chislehurst, East London, 5200

Procurement enquiries:

• Contact: Mr. L Dukashe
• Role: Supply Chain Management
• Email: [email protected]
• Address: Eastern Cape Department of Human Settlements, 31-33 Phillip Frame Road, Waverly Park, Chislehurst, East London, 5200

Submission address: Tender box at Department's Ground Floor entrance, 31-33 Phillip Frame Road, Waverly Park, Chislehurst, East London.

Submission method: sealed envelope deposited in the designated tender box at the Department's Ground Floor entrance, 31-33 Phillip Frame Road, Waverly Park, Chislehurst, East London.

Closing time: 11:00 on 25 January 2027.

Envelope must be endorsed with the bidder's name, bid number (SCMU11-26/27-007) and description.

Faxed, e-mailed, unsigned or incomplete tenders will not be accepted.

Posted bids must arrive in time to be placed in the tender box before closing; the Department accepts no responsibility for bids sent by post or other means not lodged in the box.

Returnable forms (all must be completed and signed):

• SBD 1 (Invitation to Bid): bidder and contact details, signed as the offer cover page.
• SBD 2 (Tax Clearance Certificate): proof of valid tax clearance.
• SBD 4 (Bidder's Disclosure): declaration of any interest or connection to the state.
• SBD 6.1 (Preference Points Claim Form): claim for B-BBEE preference points under the PPPFA.
• House plans and drawings as specified.

Evaluation stages: administrative compliance, functionality, then preference points.

Administrative compliance: bidders must be registered on the Central Supplier Database (CSD) and have a valid tax clearance certificate.

Functionality criteria: bidders must meet minimum requirements for functionality, including project experience, qualifications and experience of key personnel, financial capacity, and plant and equipment.

Preference points: shortlisted bidders ranked by preference points/specific goals (PPPFA 80/20 or 90/10 system as applicable).

Tie-breaking: if equal total points, the bidder with the highest functionality score wins; if still equal, position decided by drawing of lots.

Allocation eligibility: bidders must have achieved 95% completion of any previously awarded ECDHS framework/panel projects to be eligible for allocation.

Scope: Turnkey construction of top structures (40m², 45m², 50m² houses) with partial services (VIP/ISBT toilets and water tanks with stands) for rural projects, and full engineering services (roads, sewer, water, storm water) for urban projects, across the Eastern Cape Province.

Housing typologies:

• 40m² normal house
• 45m² house for disabled (wheelchair bound) with wheelchair ramp, hand and grab rails, kick plates, lever action taps, 1m vinyl folding door, increased bathroom size
• 50m² house for military veteran with electrification, brick pillar carport, built-in cupboards/joinery, 2-plate electric stove and hob, fencing (32.5m), floor and wall tiling

Project phases: Inception, Planning & Design, Implementation.

Professional services: social facilitation, project implementation plan (PIP) and cash flow, site inspections, risk identification, stakeholder engagement.

Construction requirements:

• VIP/ISBT toilet or equivalent: pan with toilet seat, drainage connection max 3m between pan and pit, pit min volume 3m³ (percolation) or 3.5m³ (emptied), freeboard 500mm, pit offset from top structure, sealed if groundwater protocol requires, pit cover withstand 1 ton, high density polymer door (SABS/Agrement SA approved, <9kg, guaranteed ≥3 years)
• Water tank: minimum 5000 litres (SABS approved), plinth min height 0.5m, stand designed to support full tank, gutters and downpipes to drain roof into tank
• Top structure: NHBRC Technical Requirements, Agrement SA, SANS 10400, SANS 10400 XA Energy Usage, SABS approved hardwood doors (SANS 545), SABS approved locks with 5-year guarantee, SABS approved roof trusses, cement roof tiles or corrugated/IBR sheeting, aluminium windows with safety glass (min 3mm), concrete aprons on all 4 sides min 1000mm wide, fascia and barge boards, plastered and painted internally/externally, ceiling with air gap, 130mm mineral fibre glass insulation, kitchen work surface (min 1m length, 1m height, 0.5m width), electrification with distribution board, plugs and lights
• New national elements: home solar system (500W), burglar bars for persons with disabilities, 5000L water tank with stand (urban if justified)

Deliverables: completed top structures, ISBT toilets or equivalent, water tanks with stands, FURs, COCs, Happy Letters.

Standards: Housing Code Volume 2 Part 3, Redbook Vol 1 & 2, NHBRC Technical Requirements, SANS 10400, GFSH 08.

Reporting: monthly progress and EPWP reports, fortnightly technical site meetings, completion certificates, NHBRC engagement for FURs.

Functionality criteria include project experience of the tendering entity, qualifications and experience of key personnel, financial capacity, and plant and equipment.

Specific evaluation tables: Table 15 (Project Experience), Table 16 (Qualifications and experience of key personnel), Table 17 (Financial capacity), Table 18 (Plant and equipment).

Professional teams evaluation criteria (Table 19) and list of professionals (Table 20).

Quality standards: NHBRC Technical Requirements, Agrement SA, SANS 10400, SANS 10400 XA, SANS 545.

Materials: SABS approved where specified (doors, locks, roof trusses, water tanks).

Completion certificates: provide COCs for electrical works, roof structure, plumbing; obtain Happy Letters for all units.

NHBRC engagement: obtain Final Unit Reports (FURs) for all completed units.

Technical site meetings: fortnightly.

Quality assurance: technical enquiries directed to Project Management and Quality Assurance.

Pricing format: firm and fixed price, VAT zero rated.

Minimum construction rates per unit: 40m² R203,557.00; 45m² R343,272.00; 50m² R404,474.00.

BoQ quantities indicative only; payment based on certified quantities.

Rates based on housing subsidy quantum, adjusted on gazetting.

Maximum quantum including professional services and contingencies: Rural 40m² R276,444.20; Rural 45m² R397,505.00; Rural 50m² R466,887.40; Urban 40m² R221,882.70.

Progress payments linked to FURs.

Pricing format: firm and fixed price, VAT zero rated, including all fees and expenses.

Minimum construction rates per unit (inclusive of partial services):

• 40m² normal house: R203,557.00
• 45m² disabled house: R343,272.00
• 50m² military veteran house: R404,474.00

Rates include all extraordinary site conditions.

Bill of Quantities (BoQ) quantities are indicative only for evaluation; payment based on quantities finally accepted and certified.

Rates based on applicable housing subsidy quantum, adjusted on gazetting of new subsidy quantum, fixed for 12-month periods.

Progress payments linked to completed units supported by signed Final Unit Reports (FURs).

Maximum quantum including professional services (at 8% of applicable quantum) and contingencies:

• Rural 40m²: R276,444.20 (contingencies max 20%)
• Rural 45m²: R397,505.00 (contingencies max 20%)
• Rural 50m²: R466,887.40 (contingencies max 20%)
• Urban 40m²: R221,882.70 (contingencies max 10%)

CSD registration: mandatory.

Tax clearance: valid tax clearance certificate (SBD 2) required.

B-BBEE: preference points claimed via SBD 6.1; specific goals allocated points as per evaluation criteria.

NHBRC: must comply with NHBRC Technical Requirements and obtain Final Unit Reports (FURs).

SABS/Agrement SA: materials and components must be SABS or Agrement SA approved where specified.

SANS: compliance with SANS 10400, SANS 10400 XA, SANS 545.

Occupational Health and Safety: implementation of OHS plan required.

Environmental: implementation of Environmental Management Plan (EMP) required.

EPWP: reporting required.

Occupational Health and Safety (OHS) specification must be compiled.

Construction project health and safety risk profile must be identified.

Implementation of OHS plan required (costed in BoQ).

Contractor responsible for safety of house until handover.

Compliance reporting required.

Framework agreement duration: 36 months.

Work allocation: on an as-when-required basis, no commitment to quantity or allocation.

Allocation process: projects allocated sequentially down the ranked list; first recorded project to highest-ranking contractor.

Eligibility for allocation: must have achieved 95% completion of previously awarded ECDHS framework/panel projects.

Declining appointment: bidder retains position on list and considered for next allocation.

Confirmation period: 14 calendar days to confirm acceptance of a works package; failure to confirm leads to next contractor.

Variation orders: only considered under extreme and unforeseen circumstances; Department reserves right to approve or disapprove.

Rotation: performance-based, 95% completion required before next allocation.

No guarantee of work: Department does not guarantee allocation to all registered bidders.

Contractor responsible for safety of house until handover.

Evaluation stages: administrative compliance, functionality, then preference points.

Functionality criteria include project experience, key personnel qualifications, financial capacity, plant and equipment.

Minimum functionality score required to be shortlisted.

Ranking by preference points/specific goals.

Tie-breaking: highest functionality score, then drawing of lots.