Repairs and replacement of disaster-affected structures at dalaguba junior secondary school, eastern cape (TMT-ECDOE-26/27-DISP13-CL10)

Enquiries:

• Email: [email protected] (use the bid number as subject)

Principal Agent (Employer's Representative):

• Name: Olwethu Ngomane
• Organisation: The Mvula Trust
• Address: 67 Devereux Avenue, Berea, East London, 5247
• Telephone: 043 726 2255
• Email: [email protected]

Submission address:

69 Devereux Avenue

Vincent

East London

Submission method: sealed envelope, deposited in the tender box at 69 Devereux Avenue, Vincent, East London.

Mark the envelope clearly with the bid number TMT-ECDOE-26/27-DISP13-CL10.

Closing time: 4 December 2026 at 12:00. Late submissions will not be considered.

No telegraph, telephone, telex, facsimile or other electronic transmission will be accepted.

Returnable documents (all must be completed, signed and submitted):

• T2.1.A: CSD registration report (not older than 30 days).
• T2.1.B: CIDB registration print-out.
• T2.1.C: COIDA/FEM certificate of good standing.
• T2.1.D: Completed projects – at least three letters of award and three completion certificates.
• T2.1.E: Current projects – full declaration of all projects under construction or not yet at Works Completion.
• T2.2.A: Record of Addenda.
• T2.2.B: Compulsory Enterprise Questionnaire.
• T2.2.C: Authority of JVs (if applicable).
• T2.2.D: Resolution for signatory.
• T2.2.E: Schedule of Proposed Subcontractors.
• T2.2.F: Compulsory Briefing Meeting Certificate.
• T2.2.G: Additional Particulars Concerning Tenderers.
• T2.2.H: Preference schedule for Specific Goals.
• SBD 1: Invitation to bid.
• SBD 2: Valid Tax Compliance Status PIN.
• SBD 4: Bidder's Declaration (disclose any state employment or connection).
• SBD 6.1: Preference Points Claim Form (failure to complete results in 0 for specific goals).
• C1.1: Form of Offer and Acceptance (must be completed and signed; failure disqualifies).
• T2.3: Objective Risk Assessment Criteria schedules (T2.3.1 to T2.3.6).

Disqualification risks:

• Any returnable document omitted or unsigned.
• CSD not registered on day of tender closure.
• CIDB registration not valid on day of evaluation or award.
• COIDA/FEM not valid on day of evaluation or award.
• Failure to declare all current projects.
• Failure to attend the compulsory briefing.

Evaluation stages:

1. Responsiveness check – tender properly received, fully completed and signed, conforming to all terms without material deviation.
2. Price and preference – 80/20 Preference Point System: maximum 80 points for price, 20 points for Specific Goals.
3. Arithmetic check – amounts in words govern over figures; errors corrected per CIDB rules.
4. Risk assessment – bidders must score a minimum of 14 points across six risk areas (A–F) to be considered for award. Scoring: 3 greens, 2 ambers and 1 red, or 4 greens and 2 reds.

Risk areas:

• A. Technical qualifications & competence: Contract manager with built environment qualification and at least 5 years' experience in building works; OHS officer registered with SACPCMP; Foreman with at least 5 years in school sanitation and buildings. Key personnel must attend the kick-off meeting and be available during construction.
• B. Workload and capacity: current projects must not exceed CIDB grading upper limit; projects behind by more than 10% are medium/high risk.
• C. Reliability: at least three completed projects each valued at R1,500,000 or more, completed within 10% of approved contract period in the past three years.
• D. Experience and reputation: at least three contactable references from three similar sanitation and building projects completed (Final Completion) in the past three years.
• E. Price offered: price within 10% above or below market value is acceptable; more than 20% below market is high risk.
• F. Financial capacity: letters from reputable suppliers or registered credit providers indicating a credit facility of at least R500,000 (low risk), R350,000–R500,000 (medium), below R350,000 (high).

Bidders will not be considered if they have:

• Completed projects more than 25% late.
• Had a project in penalties resulting in a negative final account.
• Failed to sign a final account.
• Been non-responsive on defects.
• Been terminated on one or more projects by TMT or other implementing agents on ECDoE, LDoE, SAFE or ASIDI programmes.

Scope: Repairs to existing school facilities and/or replacement of damaged inappropriate structures affected by disaster at Dalaguba Junior Secondary School, Eastern Cape Province, under the ECDoE Disaster Programme.

District: OR Tambo Coastal.

Number of projects: 1.

Contractor type: School Higher Buildings.

CIDB grading required: 4 GB or higher.

Subcontracting: at least 25% of the work must be subcontracted to local SMMEs; attach full CSD report, share certificate and CK documents for each proposed subcontractor.

Pricing: fixed rates for the duration of the contract, not subject to adjustment except as provided in the contract. All pricing in black ink.

Bid security: none specified as mandatory; sureties as security are optional (construction guarantee).

Penalties: R2,000 per calendar day for late completion, capped at 10% of contract value.

Practical completion: 12 weeks from commencement.

Financial capacity: bidder must have necessary financial resources; letters from suppliers or registered credit providers showing a credit facility of at least R500,000 (low risk).

Insurance: bidder to provide own insurance for the works; employer will not take out any insurance.

Payment terms: not specified in the document.

CSD registration: mandatory at closing and evaluation; report not older than 30 days.

CIDB registration: 4 GB or higher (or qualifying JV); valid on day of evaluation and award.

COIDA/FEM: valid certificate of good standing.

Tax compliance: valid SARS PIN (SBD 2); verified online.

Joint ventures: each member must be CIDB registered; combined grading per CIDB Table 9; separate JV bank account, VAT registration, consolidated CSD, SARS tax pins for all partners, COIDA/FEM for all partners, and a JV agreement detailing operations, resource deployment, financial contributions and dispute resolution.

B-BBEE: Specific Goals claimed via SBD 6.1; failure to complete results in 0 points for specific goals.

Local content: not specified beyond subcontracting requirement.