Supply and delivery of air-conditioning, battery, ptm and electrical maintenance spares at arnot power station — 60-month as-and-when-required contract

Bidders must complete and submit the standard National Treasury forms as required by the invitation to tender, including SBD 1 (Invitation to Bid), SBD 4 (Declaration of Interest), SBD 6.1 (Preference Points Claim), SBD 8 (Declaration of Bidder's Past Supply Chain Management Practices), and SBD 9 (Certificate of Independent Bid Determination).

The CPA form is an annexure to the price schedule. If space is insufficient, submit a separate schedule for costs to be quoted per item; otherwise reference the appropriate price schedule. The form includes sections for cost of manufacture, transport, installation/erection, and totals for works cost, transportation, and installation/erection and engineering.

Contract price adjustment (CPA) applies to the supply and delivery, and where applicable installation and commissioning, of plant and equipment. The CPA form is an annexure to the price schedule.

Key rules:

• If the bidder does not propose a CPA method (by completing the form or proposing an alternative) for any portion of the tender price, that portion is treated as fixed.
• The tender/contract price remains fixed if the period between tender closing and contractual completion is less than one year.
• When calculating percentage changes, the index/price at the earlier date is the base.
• Adjustments apply separately to portions of the works delivered at different times.
• If the agreed claim indices are unavailable or provisional, interim claims may use the last published indices; a final claim must be submitted within 180 days of delivery/installation.
• Transport escalation claims must be accompanied by evidence of the transport method (rail or road).
• Eskom may call for documentary evidence to substantiate any claim.

Cost of manufacture (Section A1):

• A fixed portion (free of price adjustment) is required, as stated in the NEC documents under secondary clauses.
• Labour cost: a stated percentage of the F.O.R. works price is adjusted using the SEIFSA Index of Actual Labour Cost (Table C3) or another appropriate index, comparing the month before enquiry closing with the month before each delivery ex works.
• Constituent materials: percentages of the F.O.R. works price are adjusted using recognised indices (e.g. SEIFSA or Statistics SA). Supplier in-house indices are not acceptable. The percentages for fixed portion, labour and materials must add up to 100%.

Cost of transport (Section A2):

• A fixed portion is expected.
• A stated percentage of transport cost within South Africa is adjusted using the appropriate Rail Reference or SEIFSA Index of Road Freight Costs (Table L2).

Cost of installation/erection (Section A3):

• A fixed portion is expected.
• A stated percentage is adjusted using the SEIFSA Index of Actual Labour Cost Field Force (Table C3(a)) or another appropriate index.

Works-related contracts (Section B):

• For ECC/ECSC contracts, a fixed portion is required, the base date is the month before tender closure, and the proportions must add up to 1.
• For ECC or Supply Contract, complete Contract Data part 2 of the secondary option on CPA.
• For ECSC, complete the proportions table for the Price Adjustment Factor.

Contractors must comply with Eskom's Life-Saving Rules. Violation of any rule is treated as serious misconduct and may lead to suspension of the contractor's activities. No other eligibility criteria (e.g., CSD registration, B-BBEE level, tax clearance) are stated in the provided document.

The document is Eskom's Life-Saving Rules standard (240-62196227, Revision 6). It applies to all Eskom employees, agents, consultants, contractors, and visitors at all Eskom sites. The five rules are:

• Rule 1: Open, isolate, test, earth, bond, and/or insulate before touch.
• Rule 2: Hook up at heights.
• Rule 3: Buckle up.
• Rule 4: Be sober.
• Rule 5: Ensure that you have a permit to work.

Contractor obligations:

• Contractor employees must observe and adhere to the Life-Saving Rules at all times.
• Contractors must remove any employee who violates a rule from site immediately and initiate disciplinary process within five working days.
• Contractors must furnish Eskom with a copy of the sanction after the disciplinary process.
• If a contractor manager/supervisor allows a violation, Eskom may suspend the contractor's activities while determining an appropriate sanction.

No specific compliance requirements (e.g., CSD registration, B-BBEE level, tax clearance) are stated in the provided document. The document references ISO 9001 Quality Management Systems and various Eskom safety standards, but these are not stated as tender compliance requirements.

The document references ISO 9001 Quality Management Systems and Eskom's Safety, Health, Environment and Quality Policy, but does not state specific evaluation criteria for a tender.

This annexure sets out Eskom's requirements for contract price adjustment (CPA) and payment of foreign commitments when tendering for goods or services that involve foreign currency or imported components.

Bidders who price imported goods/services in a foreign currency or link pricing to an exchange rate must be the direct importers of those goods/services.

• Payment Method 1B requires prior South African Reserve Bank (SARB) approval to invoice Eskom in foreign currency and receive proceeds into a CFC account.
• Payment Method 2 requires Eskom approval obtained before tender close.
• Proof of importation must be provided at time of payment.
• If a bidder cannot provide a commercial invoice, the contract will be concluded in South African Rand and not linked to any exchange rate.

Contract price adjustment (CPA) requirements for foreign goods and services:

• CPA conditions apply if the contractual duration exceeds 12 months; otherwise a fixed price must be offered.
• For contracts longer than 12 months, CPA is not applicable for the first year; it applies from year two onwards.
• If no CPA formula is submitted, prices are deemed fixed.
• Eskom will not accept rate-of-exchange adjustments in any CPA formula.
• Local indices may not be used for CPA on imported components; separate formulae for local and foreign escalation are required.
• A minimum of 15% of the total agreement value must be fixed when a CPA formula is applied.
• Each CPA formula must total 100.
• Only official published indices in the public domain may be used; no in-house indices.
• Base date: for monthly published indices, the month before tender close; for more frequent publications, the average of the month before tender close.
• For professional services, the preferred index is the country-specific CPI Headline index, adjusted from each contractual anniversary using the average of the last twelve-month period.

Payment methods for foreign commitments:

• Payment Method 1A: payment to a nominated foreign bank account in foreign currency; requires commercial invoice, SAD 500, bill of entry, customs release, transport documents.
• Payment Method 1B: payment to a SARB-approved CFC account in South Africa in foreign currency; requires SARB approval documentation, commercial and local tax invoices matching.
• Payment Method 2: payment in ZAR at Eskom's selling spot rate on forward cover cancellation; requires prior Eskom approval and a written indemnity against buying forward cover.
• Payment Method 3 (Fixed ZAR): bidder responsible for exchange rate risk; exchange rate compared with Eskom's, with Eskom's rate used if bidder's is more expensive.
• Exchange rate to be used in tender submission: SARB rate at 12:00 on the date of tender advertisement; proof of the rate must be submitted.
• If a supplier cannot provide a commercial invoice, the contract will be in ZAR and not linked to any exchange rate.

No specific compliance requirements (e.g., CSD, tax clearance, B-BBEE) are stated in the provided document.

Eskom's vehicle safety specification standardises minimum safety requirements for all vehicles used for Eskom business purposes, including contractor vehicles. It applies to Eskom Holdings SOC Limited, its divisions, subsidiaries, and any entity in which Eskom has a controlling interest. The specification incorporates the National Road Traffic Act, the Occupational Health and Safety Act, and the Construction Regulations. Divisions may add supplementary specifications provided they comply with OEM specifications and legislation and do not create risk.

Eskom's vehicle safety specification applies to all Eskom-owned vehicles and any vehicle used for Eskom business purposes, including contractor and subcontractor vehicles transporting Eskom employees. Only newly purchased vehicles and new contracts must comply; existing vehicles follow a phased replacement plan.

Standard minimum specifications for all vehicles:

• Euro NCAP 4 rating (where tested in South Africa/Europe)
• Factory-fitted ABS, driver and passenger airbags, alarm/immobiliser, power steering, air conditioner, seatbelt reminder
• Tyres per manufacturer's specification for the intended work
• Two emergency warning triangles
• Daytime running lights (or dipped lights during daylight if not fitted)
• Reverse-park distance control sensor (Eskom-owned vehicles)
• Reverse beeper on heavy commercial vehicles, buses, and construction equipment
• Emergency number label on rear right-hand side (Eskom-owned vehicles)
• Vehicle-monitoring device (VMD) and driver behaviour camera (Eskom-owned vehicles)

Light delivery vehicles (LDVs, <3 500 kg):

• Must meet standard minimum specifications
• Roll bar required where risk assessment indicates rollover risk (e.g., excessive gravel roads)

Heavy commercial vehicles (GVM >3 500 kg, including >16 000 kg and abnormal vehicles):

• Must meet standard minimum specifications plus: factory-fitted ABS, airbags, alarm/immobiliser, power steering (where available), reverse lights, yellow reflective tape, anti-spray mud flaps, under-run protection per SANS 1055, chevron warning plates, speed limit warning sign, secure mounting of any apparatus, applicable warning signs
• Crew cabs may not be fitted

Minibuses (up to 16 passengers):

• SANS-approved three-point safety belts for every seat
• No fold-up or jockey seats
• Speed warning sign on rear, yellow reflective tape
• Adjustable and partitioned driver's seat
• Tyres per manufacturer's specification; front tyres must be same make/model
• At least one emergency exit per 12 passengers
• Panel vans may not be converted into minibuses
• Sign indicating capability to transport people with disabilities

Midi-buses and buses (more than 16 passengers):

• SANS-approved safety belts for every seat
• No fold-up or jockey seats
• Speed warning sign on rear, yellow reflective tape
• Adjustable and partitioned driver's seat
• Tyres per manufacturer's specification; front tyres must be same make/model
• At least two emergency exits per 12 passengers
• Anti-slip treads on steps
• Panel vans may not be converted into midi-buses
• Wheelchair-friendly if transporting employees with disabilities; sign indicating capability

Trailers and caravans:

• Must meet National Road Traffic Act specifications
• Compliance guided by trailer risk assessment and inspection

Construction vehicles:

• Must meet OHS Act Construction Regulation 23, NRTA, Mine Health and Safety Act, and National Environmental Management Act
• Operator protection structures (e.g., roll-over protection)
• Safe access and egress
• Adequate signalling/control arrangements
• Acoustic warning device and automatic reversing alarm
• Telescoping whips with triangle flags for mining/construction sites

Other specifications:

• Elevated lights where necessary on LDVs, minibuses, midi-buses, buses, tractors, and vehicles with canopies
• Modifications to Eskom-owned vehicles must be managed per Fleet Management Policy, certified safe by manufacturer, and approved by Fleet section; supplied and installed by dealer or approved fitment centres

Only newly purchased vehicles and new contracts must comply with the specification. Existing vehicles follow a phased replacement plan by the Fleet Services Department. Scheme and non-Eskom vehicles must comply when replaced. Changes or modifications to Eskom-owned vehicles must be managed per the Fleet Management Policy, certified safe by the manufacturer, and approved by the Fleet section; they must be supplied and installed by the dealer or approved fitment centres.

Compliance with the vehicle safety specification is audited at least annually by the operating unit/business unit as part of internal audit/review. Sustainability Systems OHS may perform compliance inspections. All records are audited by the Assurance and Forensic Department (A&F) or a delegated person, at a frequency determined by A&F.

Vehicles used for Eskom business purposes must comply with Eskom Vehicle Safety Specification 32-345. Hired or leased vehicles must comply with the Treasury Note for a B-class vehicle fitted with airbags and ABS. Private vehicles used must have at least two factory-fitted airbags and factory-fitted ABS. Compliance with the specification is audited at least annually by the operating unit/business unit; Sustainability Systems OHS may perform compliance inspections; records audited by the Assurance and Forensic Department.

The specification requires compliance with the National Road Traffic Act, the Occupational Health and Safety Act (including Construction Regulations), the Mine Health and Safety Act, and the National Environmental Management Act. Specific safety features include: Euro NCAP 4 rating, ABS, airbags, alarm/immobiliser, power steering, daytime running lights, reverse-park sensors, reverse beepers on heavy vehicles, emergency warning triangles, emergency number labels, vehicle-monitoring devices, driver behaviour cameras, roll bars for LDVs where risk of rollover, under-run protection, chevron plates, speed warning signs, three-point safety belts, emergency exits, anti-slip steps, operator protection structures on construction vehicles, acoustic warning devices, and reversing alarms.

Returnable documents:

• Annexure B (Supplier Tender Receiving Acknowledgement Form): must be completed and signed, including the cataloguing acknowledgement and tenderer details.
• The form requires ticking the box to confirm the documentation received is correct and complete, or stating reasons if incorrect or incomplete.
• Cataloguing acknowledgement: select one of the options — agree to provide cataloguing information, confirm it was already supplied under a previous contract/order (insert contract/order number), state reasons for not providing it, or confirm the OEM's position (attach the OEM's letter).

No evaluation criteria are stated in the provided document.

The tender is for the supply and delivery of spares for Aircons, batteries, PTM and electrical maintenance departments on an 'as and when required' basis at Arnot Power Station, for a period of 60 months.

No specific compliance requirements are stated in the provided document.

This document standardises Eskom's vehicle safety specifications, applying to all Eskom vehicles and vehicles used for Eskom activities by contractors. It specifies minimum safety requirements for various vehicle categories, including light delivery vehicles, heavy commercial vehicles, minibuses, midi-buses, buses, trailers, and construction vehicles, to comply with legislative and internal requirements.

The document is an internal Eskom vehicle safety specification (32-345, Revision 5), not a tender-specific document. It sets minimum safety requirements for all Eskom-owned vehicles and vehicles used by contractors for Eskom work. Key requirements include:

• All vehicles must meet Euro NCAP 4 rating where tested.
• Factory-fitted ABS, airbags, alarm/immobiliser, power steering, air conditioner, seatbelt reminder.
• Tyres must conform to manufacturer's specifications.
• Two emergency warning triangles in all vehicles.
• Daytime running lights (or dipped lights) for all vehicles.
• Reverse-park distance control for all Eskom-owned vehicles.
• Reverse beeper on heavy commercial vehicles, buses, and construction equipment.
• Emergency number label on rear right-hand side of all Eskom-owned vehicles.
• Vehicle-monitoring devices and driver behaviour cameras in all Eskom-owned vehicles.
• Light delivery vehicles (<3,500 kg): roll bar where rollover risk exists.
• Heavy commercial vehicles (>3,500 kg): ABS, airbags, alarm/immobiliser, power steering, reverse lights, yellow reflective tape, anti-spray mud flaps, under-run protection (SANS 1055), chevron plates, speed warning sign, secure mounting of apparatus.
• Minibuses: SANS-approved three-point belts, no fold-up seats, speed warning sign, yellow reflective tape, adjustable driver's seat, commercial-use tyres, emergency exit per 12 passengers, no conversion from panel vans.
• Midi-buses and buses: similar to minibuses plus anti-slip treads, two emergency exits per 12 passengers, wheelchair-friendly for identified vehicles.
• Trailers and caravans: must meet National Road Traffic Act specifications.
• Construction vehicles: must comply with OHS Act Construction Regulation 23, NRTA, Mine Health and Safety Act, and NEMA; fitted with rollover protection, safe access/egress, signalling, acoustic warning, reversing alarm, telescoping whips with flags.
• Modifications to vehicles must be managed per Fleet Management Policy and certified safe by the manufacturer.

The specification applies to newly purchased vehicles and new contracts. Existing vehicles will be replaced on a phased basis according to the Fleet Services Department's replacement plan. Scheme and non-Eskom vehicles must comply when replaced.

The document is an internal Eskom specification, not a tender document. It does not state any compliance requirements for bidders such as CSD registration, tax clearance, B-BBEE, or CIDB grading.

Vehicle safety specifications include requirements such as Euro NCAP 4 rating, factory-fitted ABS, airbags, alarm/immobiliser, power steering, tyres conforming to manufacturer's specifications, emergency warning triangles, air conditioner, seatbelt reminder, daytime running lights, reverse-park distance control, reverse beeper for heavy vehicles, emergency number label, vehicle-monitoring devices, and driver behaviour cameras. Additional specifications for LDVs include roll bars where risk of rollover exists. Heavy commercial vehicles must have ABS, airbags, alarm/immobiliser, power steering, reverse lights, yellow reflective tape, anti-spray mud flaps, under-run protection devices, chevron warning plates, speed limit warning signs, and secure mounting of apparatus. Minibuses require SANS-approved three-point safety belts, no fold-up seats, speed warning signs, yellow reflective tape, adjustable driver's seat, commercial-use tyres, emergency exits, and no conversion from panel vans. Midi-buses and buses have similar requirements plus anti-slip treads and wheelchair accessibility for identified vehicles. Trailers and caravans must meet NRTA specifications. Construction vehicles must comply with OHS Act Construction Regulation 23, NRTA, MHSA, and NEMA, and be fitted with rollover protection, safe access/egress, signalling, acoustic warning devices, reversing alarms, and telescoping whips with flags. Retrofitting of elevated lights is required where applicable. Modifications to vehicles must be managed per Fleet Management Policy and certified safe by the manufacturer.

The specification is mandatory for all Eskom-owned vehicles and vehicles used by contractors for Eskom work. The delegated employer and responsible managers must ensure compliance. Compliance is audited annually by the operating/business unit, with possible inspections by Sustainability Systems OHS. Records are audited by the Assurance and Forensic Department.

The tenderer must complete and sign the Supplier Quality Requirements acknowledgement form, accepting Eskom Supplier Quality Requirements as per specification 240-105658000 and ISO 9001.

Returnable documents:

• Form A (Supplier Quality Requirements acknowledgement): complete and sign to accept Eskom Supplier Quality Requirements per specification 240-105658000 and ISO 9001. Select only one quality category; Category 2 is indicated as applicable.

The tenderer must complete and sign the Supplier Quality Requirements acknowledgement form, accepting Eskom Supplier Quality Requirements as per specification 240-105658000 and ISO 9001. The form requires selection of one quality category; Category 2 is indicated as applicable.

The document is a Non-Disclosure Agreement (NDA) template between Eskom Holdings SOC Ltd and suppliers/tenderers. It is not the tender specification document.

Eskom Holdings SOC Ltd

Registered office: Megawatt Park, Maxwell Drive, Sunninghill ext. 3, Sandton

Postal address: P O Box 1091, Johannesburg 2000, South Africa

Telephone: +27

Returnable documents: The Non-Disclosure Agreement (NDA) must be completed, signed, and returned with the bid. The NDA is a confidentiality agreement between Eskom and the supplier/tenderer, binding the supplier to protect Eskom's confidential information. The NDA must be signed by a person authorised to sign on behalf of the supplier, and witnessed.

No evaluation criteria are specified in the document.

The document is a Non-Disclosure Agreement (NDA) template. It does not contain technical specifications for the supply and delivery of spares.

The NDA must be signed by a person authorised to sign on behalf of the supplier/tenderer, and witnessed.

Returnable documents:

• SBD 4 (Tenderer's Disclosure): completed and signed, disclosing any state employment, relationships with procuring institution staff, and interests in related enterprises. False or incomplete disclosure disqualifies the bid.

Bidders listed on the Register for Tender Defaulters or the List of Restricted Suppliers are automatically disqualified. Bidders must certify the tender was prepared independently, without collusion or disclosure to competitors before tender opening or contract award.

SBD 4 (Tenderer's Disclosure) must be completed and signed. Bidders must not be listed on the Register for Tender Defaulters or the List of Restricted Suppliers.

The document is the technical evaluation criteria for the supply and delivery of spares for aircons, batteries, PTM and electrical maintenance departments at Arnot Power Station, on an as-and-when-required basis for 60 months. It contains mandatory and qualitative technical evaluation criteria, with a minimum threshold of 75% for the technical evaluation.

Mandatory criterion: proof of transportation capacity (bakkie/LDV) — submit a copy of the motor vehicle licence, proof of ownership, or a letter of intent for leasing. If this is not met, no qualitative assessment is conducted. Misrepresentation of company information at tendering stage leads to technical disqualification.

Qualitative technical evaluation (minimum threshold 75%):

• Experience (30%): submit previous purchase orders and signed delivery notes for supply and delivery of spares within the last 5 years. Points: 3 POs + 3 delivery notes = 30; 2 POs + 2 delivery notes = 20; 1 PO + 1 delivery note = 10; none = 0. No points if only a purchase order or only a delivery note is submitted.
• Warranties/guarantees (20%): signed letter on company letterhead confirming warranty/guarantee on delivered spares. 12 months from delivery = 20; 6 months = 10; none = 0.
• Delivery lead time (30%): signed letter on company letterhead confirming lead time from order receipt. Within 14 days = 30; within 21 days = 20; within 28 days = 10; none = 0.
• Compliance (10%): for aircon spares, submit a copy of a valid license/certificate for safe handling of refrigerants issued by an accredited body. Submission = 10; none = 0.
• Key individual (10%): submit CVs, certified copies of ID and driver's licences for drivers responsible for supply and delivery. 2 drivers = 10; 1 driver = 5; none = 0.

No specific compliance requirements (e.g., CSD, tax, B-BBEE) are stated in the provided document.

This annexure collects the tenderer's particulars, including registration numbers, subcontracting details, and tendering structure. It does not describe the scope of work.

Returnable documents:

• Annexure C (Tenderer's Particulars): complete all applicable fields, including vendor registration numbers, tax PIN, subcontracting details, tendering structure, and contact particulars.
• Signed intention to sub-contract document, if subcontracting is intended.
• Proof of subcontractor's designated group status, if applicable.
• Any declarations required by the Invitation to Tender.

Submission method: as specified in the Invitation to Tender (not detailed in this annexure).

Disqualification risks:

• Incomplete or unsigned returnable documents.
• Failure to provide required particulars where applicable.

Pre-qualification requirements:

• Registration on the National Treasury's Central Supplier Database (CSD) is mandatory prior to contract award; not required at bid submission.
• Tax compliance: provide SARS E-filing PIN for verification, or attach a valid tax compliance certificate (for foreign suppliers or those not on CSD) by award stage.
• Provide CIPC registration number or disclosure certificate, VAT registration number, and CIDB registration number and grading designation (if applicable).

Subcontracting requirements (if applicable):

• Subcontractor must be registered on CSD.
• Confirm subcontractor's B-BBEE level and designated group status.
• Attach signed intention to sub-contract and proof of designated group belonging.

Evaluation will follow the preference point system and criteria set out in the Invitation to Tender (not detailed in this annexure).

The tenderer must furnish particulars as required in Annexure C, including:

• Eskom vendor registration number (if registered).
• CSD supplier registration number (if registered).
• SARS E-filing PIN (for tax compliance verification).
• Subcontracting details (if applicable): percentage, subcontractor identity, CSD registration, B-BBEE level, designated group.
• Tendering structure: individual, unincorporated JV, incorporated JV, or other; lead partner name; CIPC, VAT, and CIDB registration numbers for each member.
• Contact person, telephone, email, postal and physical addresses.
• For subcontractors: scope of work, contact details, addresses, and registration numbers.

Mandatory compliance:

• CSD registration prior to award (not at bid submission).
• Tax compliance: SARS E-filing PIN or valid tax compliance certificate (for foreign suppliers or those not on CSD).
• CIPC registration number or disclosure certificate.
• VAT registration number.
• CIDB registration number and grading designation (if applicable).

Subcontracting compliance (if applicable):

• Subcontractor must be registered on CSD.
• Confirm subcontractor's B-BBEE level and designated group status.
• Attach signed intention to sub-contract and proof of designated group belonging.

Preference points are claimed via SBD 6.1 (Preference Points Claim Form). The applicable preference point system is either 80/20 (for contracts up to R50 million including taxes) or 90/10 (for contracts above R50 million). Points are awarded for price and specific goals. Bidders must indicate how they claim points for each system and provide supporting documentation for any specific goals claimed. Failure to submit proof with the tender means no preference points for specific goals are claimed. The organ of state may require substantiation of any preference claim before or after adjudication.

Bidders must be registered on the Central Supplier Database (CSD) and have a valid tax clearance (SARS TCS) as per standard Eskom requirements. Bidders must not be restricted from doing business with the state.

Returnable documents:

• E-Tenderers' E-Tendering Training Acknowledgement Form (Template ID: 240-9722574 Rev 1): must be fully completed, signed, and submitted to Eskom within the prescribed period. Failure to do so renders the bidder non-responsive and disqualified.

Submission method: via the E-Tendering Solution (electronic).

Mandatory returnable: E-Tenderers' E-Tendering Training Acknowledgement Form (Template ID: 240-9722574 Rev 1). It must be fully completed and submitted to Eskom within the prescribed period; failure to do so will render the tenderer non-responsive and disqualified from the procurement process.

Submission of the fully completed E-Tenderers' E-Tendering Training Acknowledgement Form is mandatory. Failure to submit it within the prescribed period renders the tenderer non-responsive and disqualified from the procurement process.

Returnable documents:

• E-Tendering Training Acknowledgement Form (Template ID: 240-9722574 Rev 1): must be fully completed, signed, and submitted to Eskom within the prescribed period. The form confirms the bidder has self-trained via the e-Tendering Noddy Guide, video, or clarification meeting and can operate the E-Tendering Solution.

Disqualification risk:

• Failure to fully complete and submit the E-Tendering Training Acknowledgement Form within the prescribed period renders the tenderer non-responsive and disqualified from the procurement process.

Mandatory returnable: E-Tendering Training Acknowledgement Form (Template ID: 240-9722574 Rev 1). Must be fully completed and submitted to Eskom within the prescribed period; failure to do so renders the tenderer non-responsive and disqualified. The form requires the bidder to acknowledge that they have undergone self-training via the e-Tendering Noddy Guide, video, or clarification meeting, and confirm they can operate the E-Tendering Solution.

Mandatory returnable: E-Tendering Training Acknowledgement Form (Template ID: 240-9722574 Rev 1). Failure to fully complete and submit this form within the prescribed period will render the tenderer non-responsive and disqualified from the procurement process.

Scope

• Supply and delivery of spares for the air-conditioning, battery, PTM and electrical maintenance departments at Arnot Power Station.
• Contract basis: as and when required, over a 60-month period.

The document is a declaration of interest form, not a full tender specification. It requires the bidder to declare any conflicts of interest involving Eskom employees or directors, and to certify the accuracy of the information under oath.

Returnable documents: the completed and signed Supplier Declaration of Interest Template (Eskom form 240-59385360 Rev 3) must be submitted with the bid.

• The declaration must be completed under oath and signed by an authorised signatory.
• Any false declaration may result in action against the supplier or the signatory.

No evaluation criteria are stated in the available document. The only stated requirement is the completion and submission of the declaration of interest.

The bidder must complete and submit the Supplier Declaration of Interest Template (Eskom form 240-59385360 Rev 3).

• The declaration requires the bidder to disclose:
• Whether the bidder or any person with an interest in the bidder is employed by Eskom or serves as an Eskom director.
• Whether the bidder or any such person is a close family member or associate of an Eskom employee or director participating in the procurement.
• Any relationship of close family or associate between persons acting for the bidder and an Eskom employee or director involved in the procurement.
• Any business courtesy given to or received from an Eskom employee or director in the last 12 months.
• If the bidder is a consultant, particulars of other services rendered to Eskom business units, divisions, subsidiaries, suppliers of primary energy or strategic commodities, and key industrial customers.

This annexure sets out the contract price adjustment (CPA) requirements for local goods and services. It applies to contracts longer than 12 months; for shorter contracts, fixed pricing is required. The document provides rules for CPA formulae, base dates, and professional services adjustments.

Contract price adjustment (CPA) applies to this tender because the contract period is 60 months (more than 12 months).

• For the first year of the contract, no CPA applies; prices must remain fixed.
• From year two onwards, CPA may be applied using an approved formula.
• If a bidder does not submit a CPA formula with the tender, the pricing will be treated as fixed for the entire contract period.
• Eskom will not accept rate-of-exchange adjustments in any CPA formula.
• Local indices may not be used for CPA on imported components; separate formulae are required for local and foreign components.
• A minimum of 15% of the total agreement value must be fixed (not subject to CPA).
• Each CPA formula must total 100%.
• Only official, publicly published indices may be used; no in-house indices.
• Bidders may either align with Eskom's proposed CPA breakdown or submit an alternative proposal, subject to Eskom's acceptance.
• For professional services, the preferred index is the country-specific CPI Headline index, applied from each contract anniversary using the average of the last twelve months of published figures.
• Base date: for monthly published indices, the base month is the month before the tender closing month; for daily or more frequent publications, the average for the month before closing is used as the base price.

Contract price adjustment (CPA) conditions as described in the technical specifications section.

The tender is for the supply and delivery of spares for Aircon, batteries, PTM and electrical maintenance departments at Arnot Power Station, on an 'as and when required' basis for a period of 60 months.

Eskom Representative:

• Name: Lebohang Malema
• Telephone: 017 297 9875
• Email: [email protected]

Procurement Manager (signatory):

• Name: Mashudu Mathantshani

Fraud and corruption reporting:

• Telephone: 0800 11 2722
• Email: [email protected]

Submission: via Eskom E-tendering site (TenderBulletin at eskom.co.za).

Submission method: electronic only via the Eskom E-tendering site (TenderBulletin at eskom.co.za). No hard copies accepted. No zip/condensed files. Upload each document in PDF format; the price list must be in PDF and a copy in Excel format. Maximum upload size per document is 500 MB; total submission limited to 4 GB. If resubmitting, only the latest version is accepted; previous versions become null and void. Ensure the submission status is marked complete. Late tenders are not accepted.

Returnable forms (all must be completed, signed where required, and submitted at closing unless noted):

• Annexure A (Authorisation Form): authorises the signatory to bind the bidder.
• Annexure B (Acknowledgement Form): acknowledges receipt and acceptance of tender conditions.
• Annexure C (Tenderer's Particulars): provides bidder details.
• Annexure D (Integrity Pact Declaration): commits to ethical conduct and no collusion.
• Annexure E (CPA Requirements for Local Goods/Services): declares local content for local goods/services.
• Annexure G1-G4 (SBD 6.2 and supporting schedules): declares local production and content percentages.
• Annexure H (SBD 1 Invitation to Bid): the offer cover page with bidder and contact details.
• Annexure I (SBD 6.1 Preference Points Claim Form): claims B-BBEE preference points under PPPFA 2022.
• Annexure J (SBD 4 Bidders Disclosure): discloses any interest or connection with state employees.
• E-tendering Help Manual acknowledgement form.
• Completed pricing schedule (PDF and Excel).
• Completed NEC or other contract, if not already included.
• For JV/consortium: letter of intent or valid JV agreement, confirmation of single business entity, and single designated bank account details.
• Tax clearance certificate (if not on CSD or no SARS PIN provided).
• Employment Equity compliance proof (for designated employers, South African tenderers).
• SHE returnables (see compliance requirements).
• Quality management evidence (see quality requirements).
• Environmental policy, training records, incident reporting procedure, waste management plan, environmental management plan.
• Due diligence financial statements (see financial requirements).

Disqualification risks:

• Missing or unsigned mandatory returnables at closing.
• Submitting more than one tender (except as allowed by e-tendering limits).
• Conflict of interest, being on any restriction list (National Treasury, Tender Defaulters, Eskom), or having nationality of a sanctioned country.
• Subcontracting 100% of the scope of work.
• Tender signed by an unauthorised person.
• Failure to meet the functionality threshold (75%).

Evaluation stages:

1. Mandatory compliance: eligibility criteria and mandatory returnables. Failure disqualifies.
2. Functionality (technical) evaluation: scored out of 100, minimum threshold 75%. Bidders below threshold are disqualified.
3. Price evaluation: scored out of 80 points. Prices evaluated inclusive of VAT, corrected for arithmetical errors, excluding contingencies, adjusted for variations, and compared on Net Present Value. Unconditional discounts count; conditional discounts applied at payment only.
4. Specific Goals (B-BBEE): scored out of 20 points under the 80/20 system. Failure to submit evidence results in 0 points but not disqualification.
5. Ranking: total of price and specific goals scores, highest ranked first. Eskom may award to a non-highest scorer if objective criteria justify.

Functionality criteria (weightings):

• Experience (30%): proof of previous supply and delivery of spares within last 5 years. 3 purchase orders + 3 signed delivery notes = 30 points; 2 + 2 = 20; 1 + 1 = 10; none = 0.
• Warranties/guarantees (20%): signed letter on company letterhead. 12-month warranty = 20; 6-month = 10; none = 0.
• Delivery lead time (30%): signed letter confirming lead times. Within 14 days = 30; 21 days = 20; 28 days = 10; none = 0.
• Compliance (SAQCC) (10%): valid licence/certificate for safe handling of refrigerants from an accredited body. 10 points; none = 0.
• Key Individual (10%): 2 CVs, certified IDs and driver's licences = 10; 1 CV, ID and licence = 5; none = 0.

Mandatory technical criteria (pass/fail):

• Reliability and operational capacity – transportation: submit copy of Motor Vehicle License (Bakkie/LDV) or proof of ownership or letter of intent for leasing. If not met, qualitative assessment not done and bidder disqualified.

Scope: Supply and delivery of spares for Aircon, batteries, PTM (Power and Thermal Management?) and electrical maintenance departments at Arnot Power Station, on an 'as and when required' basis for 60 months.

Key requirements:

• Delivery to Arnot Power Station.
• Spares must be delivered within specified lead times (see evaluation criteria).
• Warranties/guarantees on delivered spares required (12 months preferred).
• Safe handling and transportation of refrigerants (for aircon spares) – valid SAQCC licence/certificate required.
• Drivers responsible for supply and delivery must have valid driver's licences and provide CVs.
• Compliance with Eskom's labelling and cataloguing specifications for delivered materials.
• Environmental compliance during supply, transportation, delivery, offloading, storage, and handling of spares, including refrigerant management (ODS regulations), waste management, and prevention of contamination.
• Quality management: comply with Eskom supplier quality management specification 240-105658000 (previously QM58) and ISO 9001 requirements.

Experience and qualifications:

• Proof of previous successfully executed supply and delivery of spares within last 5 years: submit purchase orders and signed delivery notes (3+3 = 30 points, 2+2 = 20, 1+1 = 10).
• Key individuals: submit CVs, certified IDs, and driver's licences for drivers responsible for supply and delivery (2 drivers = 10 points, 1 driver = 5).
• Compliance: valid licence/certificate for safe handling of refrigerants from accredited body (SAQCC) – 10 points.

Quality management requirements:

• Comply with Eskom supplier quality management specification 240-105658000 (previously QM58) and ISO 9001.
• Provide evidence of QMS: either valid ISO 9001 certification (Option 1) or documented QMS manual, quality policy, objectives, control of documented information, nonconforming outputs, corrective action, internal audit (Option 2).
• Provide evidence of QMS in operation: organisation chart, responsibility matrix, control of externally provided processes, internal audit report, management review records.
• Submit draft Contract Quality Plan specific to scope (ref ISO 10005).
• Submit Quality Control Plan/Inspection and Test Plan (ITP) for similar work.

Pricing schedule:

• Must be completed and submitted in PDF and Excel format.
• Prices evaluated inclusive of VAT.
• Unconditional discounts considered for evaluation; conditional discounts applied at payment.
• Cataloguing line item may be required; Eskom pays for cataloguing.
• Alternative tenders not allowed.
• Payment terms: 30 days for contracts below R50m, 60 days for above R50m (incl. VAT).

Payment terms:

• Contracts below R50 million (incl. VAT): Eskom pays within 30 days of receipt of undisputed invoices.
• Contracts above R50 million (incl. VAT): Eskom pays within 60 days of receipt of undisputed invoices.

Pricing schedule:

• Must be completed and submitted in PDF and Excel format.
• Prices evaluated inclusive of VAT.
• Unconditional discounts considered for evaluation; conditional discounts applied at payment.
• Cataloguing line item may be required; Eskom pays for cataloguing.

Due diligence financial statements (required prior to award):

• Latest approved annual financial statements of the tendering company (not parent or holding company), including background, signed director's report, signed auditor's/reviewer's/compiler's/accounting officer's report, statement of financial position, comprehensive income, changes in equity, cash flows, and notes.
• Signed copy of public interest score (for South African entities not audited).
• Copies of ITA34C for current and previous years (for South African entities not audited).
• For unincorporated JV or SPV, each partner must submit its own financial statements.

No bid security or performance guarantee specified (N/A).

Mandatory contractual requirements (assessed after evaluation, prior to award):

• CSD registration (CSD number/report).
• Tax clearance: certified copy of tax clearance certificate if not on CSD or no SARS PIN provided. Foreign suppliers with no SA footprint need not provide tax compliance proof.
• SHEQ compliance: comply with OHS Act and Eskom SHEQ policy, procedures, and specifications. Submit SHE returnables; only one chance to resubmit outstanding documents. No work commences until Safety file approved by OHS professional and Project Manager.
• Financial viability: submission of financial statements (compulsory for CIDB-related transactions from R30,000 excl. VAT).

SHE returnables required:

• Completed Health and Safety Returnables form (Annexure B).
• Baseline SHE Risk Assessment (routine and non-routine tasks).
• Competency records (training, qualifications).
• Valid letter of good standing from Compensation Commissioner or equivalent; if single employee, insurance letter covering accidental death and disability to R500,000.
• SHE Policy.
• Costing for SHE (allocated funds).
• Health and Safety Plan (or OHS Manual).

Quality requirements:

• Comply with Eskom supplier quality management specification 240-105658000 and ISO 9001.
• Provide either valid ISO 9001 certification (Option 1) or documented QMS evidence (Option 2), plus evidence of QMS in operation, draft Contract Quality Plan, and Quality Control Plan/ITP.

Environmental requirements:

• Comply with NEMA, Waste Act, Air Quality Act, Hazardous Substances Act, OHS Act.
• Submit current Environmental Policy, training records, incident reporting procedure, waste management plan, and environmental management plan.

B-bbee:

• Preference points claimed via SBD 6.1 (Annexure I) under PPPFA 2022. Failure to submit evidence results in 0 points for specific goals but not disqualification.
• Proof of B-BBEE status level: certificate from authorised body, sworn affidavit as per Codes, or other prescribed requirement.

Employment Equity:

• Designated employers must provide proof of compliance with Employment Equity Act, including submission of EE report to Department of Labour.

CIDB: Not applicable (goods/services contract).

Health and safety requirements:

• Comply with OHS Act and Eskom SHEQ policy, procedures, specifications, and guidelines (including SHEQ Policy 32-727, Emergency Preparedness Procedure, lifesaving rules, OHRVS regulations, PSR, working at height standards, lifting machinery regulations, electrical machinery regulations, electrical installations requirements, contractor management procedure, SHE specifications, housekeeping standard).
• Submit SHE returnables; only one chance to resubmit outstanding documents.
• SHE evaluation occurs after mandatory and functionality evaluation; shortlisted tenderers given 7 working days to submit outstanding documents.
• No work commences until Safety file approved by OHS professional and Project Manager.
• Required SHE documents: completed Health and Safety Returnables form, baseline SHE risk assessment, competency records, valid letter of good standing (or insurance letter for single employee covering accidental death/disability to R500,000), SHE policy, SHE costing, health and safety plan (or OHS manual).

Environmental requirements:

• Comply with NEMA, Waste Act, Air Quality Act, Hazardous Substances Act, OHS Act.
• For refrigerants: comply with ODS and refrigerant management regulations, supply approved refrigerants, prevent leakage, provide SDS, ensure recovery/recycling/disposal by authorised personnel.
• Ensure electrical equipment free from prohibited hazardous substances.
• Minimise packaging, remove/recycle packaging waste.
• Prevent contamination of soil, surface water, stormwater.
• Contain oils, greases, chemicals.
• Submit: current Environmental Policy signed by management, evidence of environmental awareness training, environmental incident reporting procedure, waste management plan (types of waste, handling ODS, disposal of hazardous waste), environmental management plan (impacts, mitigation, responsible person).

Contract type: NEC (New Engineering Contract).

Eligibility:

• Tenderer must not be under restriction to do business with Eskom or State-Owned Companies.
• Must not have nationality of a sanctioned country.
• Must not submit more than one tender (except as allowed by e-tendering size limits).
• JV/consortium must have agreement stating joint and several liability.
• No conflict of interest; prima facie evidence includes common controlling partner or access to competitor's tender information.
• Tender must be signed by authorised person.
• Must not be restricted by National Treasury, on Tender Defaulters list, or restricted by Eskom.
• Must not subcontract 100% of scope.

Payment terms: as per financial requirements.

Cataloguing: successful tenderer may need to provide cataloguing info and label materials per Eskom specifications; pricing schedule must include cataloguing line item if required.

Alternative tenders not allowed.

Eskom reserves right to negotiate with preferred bidders if prices not market-related.

Subcontracting with subsidiaries discouraged; must be declared if done.

Additional evaluation criteria:

• Functionality (technical) evaluation: 100% weight, threshold 75%.
• Price scored out of 80 points.
• Specific goals (B-BBEE) scored out of 20 points under 80/20 system.
• Ranking by total of price and specific goals.
• Contractual requirements (CSD, SHEQ, financial viability) assessed after evaluation, not as evaluation criteria.

Supply and delivery of spares for Aircons, batteries, PTM and electrical maintenance departments on an "as and when required" basis at Arnot Power Station for 60 months.

Buyer: Lebohang Malema

No email, telephone, or address are provided in the document.

Returnable documents (all must be completed, signed and submitted):

• SBD 6.2 (Declaration for Local Production and Content) and Annex C (Local Content Declaration-Summary Schedule) if the commodity is a designated sector.
• Subcontracting agreement signed by both parties, with subcontractor's company registration (CK) and B-BBEE certificate or sworn affidavit, OR copies of subcontracting contracts/agreements or letters of intent signed by the tenderer and earmarked subcontractors.
• B-BBEE certificate or sworn affidavit (as applicable) to claim preference points.
• Proof of ownership/shareholding (preferably CIPC documentation) including shareholding breakdown.
• Certified ID copies of shareholders.
• Proof of disability (where applicable).
• For trusts, consortia or joint ventures: consolidated B-BBEE status level verification certificate.

Disqualification risks:

• Failure to meet the 90% local content threshold for electrical cables (designated sector).
• Failure to submit mandatory subcontracting returnables.
• Failure to submit a valid B-BBEE certificate or sworn affidavit (condition for contract award).

Evaluation is based on the 80/20 or 90/10 preference point system. Points for price and specific goals are added, and the contract is awarded to the tenderer scoring the highest total.

Specific goals (B-BBEE status level) points:

• 80/20 system: Level 1: 20, Level 2: 18, Level 3: 14, Level 4: 12, Level 5: 8, Level 6: 6, Level 7: 4, Level 8: 2, Non-compliant: 0.
• 90/10 system: Level 1: 10, Level 2: 9, Level 3: 6, Level 4: 5, Level 5: 4, Level 6: 3, Level 7: 2, Level 8: 1, Non-compliant: 0.

Tenderers failing to provide documentation for preference points are not disqualified, but may only score points out of 80/90 for price and score 0 points out of 20/10 for specific goals.

SDL&I objectives (transformation, local procurement, jobs, skills development, subcontracting) do not form part of scoring, but commitments become contractual obligations.

Supply and delivery of spares for Aircons, batteries, PTM (Power and Thermal Maintenance?) and electrical maintenance departments.

Basis: "as and when required" (call-off) at Arnot Power Station.

Duration: 60 months.

Designated sector: Electrical and telecoms cables – electrical cables must have a local content threshold of 90%.

Skills development: Tenderers must propose how they will develop skills of unemployed candidates, targeting Eskom's core, scarce and critical skills (e.g., electrician, fitter, technical students). Candidates must be from all provinces and representative of SA demographics. Tenderers bear full cost; Eskom makes no financial contribution. Tenderers may approach SETAs for grants and SARS for tax rebates.

Tender response must be separated into components as per the Price Schedule. Local procurement content is total spending minus imported component.

Pricing: Tender response must be separated into components as per the Price Schedule included with the tender documents. Local procurement content is total spending minus the imported component.

SDL&I penalties and security:

• Penalty of 1.5% of the invoice amount for failure to meet SDL&I obligations.
• Penalty of 1.5% of the contract value for failure to meet SDL&I obligations.
• Eskom will retain 1.5% of every invoice (excluding VAT) as security for fulfilment of SDL&I obligations. Retained amounts released upon: receipt of SDL&I progress report, fulfilment of all SDL&I obligations, and submission of an approved compliance report by the SDL&I Department.

B-bbee:

• A valid B-BBEE certificate (SANAS accredited) or sworn affidavit is a condition for contract award.
• Revenue up to R10 million (EME): sworn affidavit acceptable.
• Revenue up to R50 million (QSE): must comply with QSE scorecard unless at least 51% black-owned, then sworn affidavit acceptable.
• Revenue above R50 million: valid B-BBEE certificate required.
• B-BBEE improvement or retention plan must be submitted within 30 days of contract signature.
• Bidders at Level 4 must achieve Level 3 by end of Year 1; bidders at Level 5-8 or non-compliant must achieve Level 4 by end of Year 1 and improve one level each subsequent year.

Local content:

• Electrical cables: 90% local content threshold (designated sector).

Subcontracting:

• Minimum 5% of contract value must be subcontracted to an EME or QSE that is 51% owned by black people living in rural/underdeveloped areas or townships.

Sworn affidavit validity:

• Must include deponent's name as per ID, identity number, designation (director/owner/member), enterprise name as per CIPC, business address, percentage of black ownership (including black female and designated group), total revenue for the year, financial year end, B-BBEE status level, empowering supplier status (for QSEs).
• Deponent and Commissioner of Oaths must sign on the same date; Commissioner cannot be an employee or ex officio of the enterprise.

Sworn affidavit validity: Must include deponent's name as per ID, identity number, designation, enterprise name as per CIPC, business address, percentage of black ownership (including black female and designated group), total revenue, financial year end, B-BBEE status level, empowering supplier status (for QSEs). Deponent and Commissioner of Oaths must sign on same date; Commissioner cannot be an employee or ex officio of the enterprise.

No health and safety requirements are stated in the document.

Reporting: Quarterly SDL&I reports required. Eskom reviews within 30 days; corrective measures required before next report, failing which retention clauses invoked. SDL&I Implementation Schedule must be completed and returned within 28 days of contract award.

Specific goals points (B-BBEE status level) are added to price points. Maximum 10/20 points for specific goals. Tenderers failing to provide preference point documentation may only score points out of 80/90 for price and 0 points out of 20/10 for specific goals.

The eTendering system is a web-based platform that replaces physical submission of tender documents at Eskom offices. Suppliers must register and verify their details via email and OTP before accessing the system. Access is available through the TenderBulletin public website (https://tenderbulletin.eskom.co.za) and the eTendering website (https://eTendering.eskom.co.za). A CSD number is required for access.

Closing date and time: 20 October 2026 at 10:00 (from tender record). No briefing or site visit dates are stated.

For system problems, contact the buyer responsible for the published tender. No specific contact name, email, or telephone is provided in the document.

Submission is electronic only via the Eskom eTendering system at https://eTendering.eskom.co.za. Bidders must register on the system and verify their email and cellphone via OTP before access is granted. Upload each required document under the correct category (Technical, Commercial, Finance, etc.). Each file must not exceed 50MB; total uploads must not exceed 900MB. Finalise the submission before the closing timestamp; a confirmation email with the submission ID is sent and must be saved for enquiries. Closed tenders are sent directly to selected suppliers via a private email link.

The tender is for the supply and delivery of spares for air conditioners, batteries, PTM (power and telemetry maintenance), and electrical maintenance departments at Arnot Power Station. Deliveries are on an 'as and when required' basis over a 60-month period. No quantities, standards, or service levels are specified in the provided document.

To submit a bid, bidders must: 1) Register on the eTendering portal by completing all fields, using a contact number with +27 prefix, and completing the CAPTCHA. 2) Verify the email sent to the provided address. 3) Log in with the verified email and password, then enter the OTP sent to the cellphone and email. 4) Select the tender, upload documents under the correct category (Technical, Commercial, Finance), and finalise the submission before the closing time. 5) Save the confirmation email with the submission ID.

No financial requirements (pricing format, bid security, guarantees, retention, payment terms, or turnover thresholds) are stated in the provided document.

Bidders must have a valid CSD (Central Supplier Database) number to access the eTendering system. No other compliance requirements (tax, B-BBEE, CIDB, etc.) are stated in the provided document.

Closed tenders are not listed on TenderBulletin but are sent directly to selected suppliers via a private email link. The system is compatible with most web browsers; Microsoft Edge is recommended.

No specific evaluation criteria are provided. Suppliers are selected based on criteria set by the buyer, but details are not disclosed in the document.

Eskom is committed to preventing all work-related injuries and maintaining a safe and healthy work environment. The Life-Saving Rules are safety rules that enforce zero tolerance for serious at-risk behaviours. These rules apply to all Eskom employees, agents, consultants, and contractors, and visitors must adhere to them. The rules are designed to prevent the most prominent causes of serious injuries and fatalities within Eskom.

Returnable documents: complete and submit all required National Treasury standard forms, including SBD 1 (Invitation to Bid), SBD 4 (Declaration of Interest), SBD 6.1 (Preference Points Claim), SBD 8 (Declaration of Bidder's Past Supply Chain Management Practices), and SBD 9 (Certificate of Independent Bid Determination), as applicable. Ensure all forms are signed and submitted with the bid.

Bidders must be registered on the Central Supplier Database (CSD) and hold a valid tax clearance (SARS TCS or tax pin). Bidders must comply with Eskom's Life-Saving Rules; any violation by a contractor employee will result in immediate removal from site and disciplinary action. Contractors must ensure their employees are trained and authorised for the tasks performed, and must provide evidence of compliance with Eskom's safety standards, including the use of approved personal protective equipment (PPE) and fall arrest systems.

Eskom requires compliance with its Life-Saving Rules at all sites. These rules apply to all employees, agents, consultants, and contractors, and visitors must adhere to them. The five rules are: Rule 1: Open, isolate, test, earth, bond, and/or insulate before touch. Rule 2: Hook up at heights. Rule 3: Buckle up. Rule 4: Be sober. Rule 5: Ensure that you have a permit to work. Violations are treated as serious misconduct and may lead to disciplinary action, including suspension of contractor activities.

Eskom's Life-Saving Rules: Rule 1: Open, isolate, test, earth, bond, and/or insulate before touch. Rule 2: Hook up at heights. Rule 3: Buckle up. Rule 4: Be sober. Rule 5: Ensure that you have a permit to work. These rules apply to all Eskom employees, agents, consultants, and contractors, and visitors must adhere to them. Violations are treated as serious misconduct and may lead to disciplinary action, including suspension of contractor activities.

Bidders must comply with ISO 9001 Quality Management Systems and Eskom's Safety, Health, Environment and Quality Policy (32-727).

The contract covers the supply and delivery of electrical spares for the Aircon, batteries maintenance, PTM and electrical maintenance departments at Arnot Power Station, on an as-and-when-required basis, for a period of 60 months.

Compliance with SANS 10147, Pressure Equipment Regulations (PER), SANAS 347, and other applicable standards and certification requirements is mandatory.

This OHS specification sets out Eskom Generation's minimum health, safety, environmental and quality requirements that the contractor must meet for the duration of the contract. The contractor is accountable for the quality and execution of their health and safety programme for their employees and any appointed contractors. The requirements are minimums and do not replace any organisational OHS requirements. The contractor must develop an OHS plan that addresses all requirements in this specification and any additional Eskom or legislative requirements.

OHS/SHE Officer: Busi Sithole

Eskom representative: Nokuthula Ncongwane

Submission address: Arnot Power Station, Electrical Maintenance Department

(No email or telephone numbers provided in the document.)

Returnable documents (all must be completed, signed and submitted with the bid):

• SBD 1 (Invitation to Bid): bidder and contact details, signed as the offer cover page.
• SBD 3.1 (Pricing Schedule): firm prices for the spares listed.
• SBD 4 (Declaration of Interest): discloses any director/shareholder employed by the state or connected to Eskom.
• SBD 6.1 (Preference Points Claim): claims B-BBEE points under the PPPFA.
• SBD 6.2 (Declaration for Local Production and Content): declares local content percentages.
• SBD 8 (Declaration of Bidder's Past Supply Chain Management Practices).
• SBD 9 (Certificate of Independent Bid Determination): certifies no collusion or price disclosure.
• Authority to Sign / Board Resolution: authorises the signatory to bind the bidder.
• OHS plan and OHS file as per the OHS specification.
• Valid Letter of Good Standing (COID) and proof of registration with the Compensation Commissioner.
• Signed Section 37(2) agreement with Eskom (issued by OHS department).
• Organisational organogram signed by the company's 16(1) or 16(2) appointee.
• Statutory appointment letters (e.g., Health and Safety Representative, First Aider, Incident Investigator).
• SHEQ policy signed by the CEO or Section 16(2) appointee.

Disqualification risks:

• Any returnable form omitted or unsigned.
• Failure to comply with Eskom's Life-Saving Rules or Substance Abuse Procedure.
• Non-compliance with the OHS Act or other applicable legislation.
• Use of child labour.
• Bids received after the closing time.

Evaluation stages:

1. Compliance check: all returnable documents present and signed, COID registration, Section 37(2) agreement, OHS plan, statutory appointments.
2. Preference points: B-BBEE points claimed under the PPPFA (80/20 or 90/10 system as applicable).
3. Price: evaluated on the pricing schedule.

Minimum qualifying score: Not stated in the document.

B-BBEE minimum level: Level 2 (as per compliance requirements).

Method statements required for all key activities.

Live work must follow the High Voltage Live Working Standard, maintain minimum approach distance (MAD), and never mix live and dead work on the same site at the same time.

Risk assessments must be conducted as per Eskom procedure 32-520.

The main contractor and appointed contractors must have appropriate qualifications and certificates.

Employees must always be under competent supervision.

The contractor site supervisor must be trained in HIRA, incident investigation, supervisor training, authorised person & PSR, and legal liability.

Quality requirements:

• All spares must comply with relevant national standards.
• Supplier to provide warranty and guarantee periods.
• Supplier to provide catalogues, datasheets, and installation manuals.
• All items new, unused, and free from defects.
• Packaging robust and suitable for storage and transportation.
• Each item clearly labelled with description, part number, batch/serial number, and handling instructions.

Quality management system: ISO 45001 is listed as a normative reference.

Pricing format: Firm prices on the pricing schedule (SBD 3.1).

Bid security: Not stated in the document.

Guarantees: Not stated in the document.

Retention: Not stated in the document.

Payment terms: Not stated in the document.

Financial capacity: Not stated in the document.

Mandatory compliance:

• Registration with the Compensation Commissioner and a valid Letter of Good Standing (COID) for the entire contract period.
• Sign a Section 37(2) agreement with Eskom.
• Comply with all applicable legislation: OHS Act, National Environmental Management Act, National Water Act, National Road Traffic Act, Basic Conditions of Employment Act, and SANS standards.
• Comply with Eskom's Life-Saving Rules and Substance Abuse Procedure (0% alcohol/drug level).
• Provide an organisational organogram signed by the company's 16(1) or 16(2) appointee.
• Make statutory appointments as required by the OHS Act (e.g., Health and Safety Representative, First Aider, Incident Investigator).
• Provide an OHS plan and OHS file.
• Provide a SHEQ policy signed by the CEO or Section 16(2) appointee.
• No child labour.

B-BBEE: Minimum Level 2 (as per compliance requirements).

CSD registration: Not stated in the document.

Tax clearance: Not stated in the document.

CIDB grading: Not applicable (supply of spares, not construction).

Health and safety requirements:

• Comply with the OHS Act and its regulations.
• Sign a Section 37(2) agreement with Eskom.
• Register with the Compensation Commissioner and hold a valid Letter of Good Standing (COID).
• Comply with Eskom's Life-Saving Rules (six rules: open/isolate/test/earth, hook up at heights, buckle up, be sober, permit to work, safe live work).
• Substance abuse: 0% alcohol/drug level; ad hoc testing may be conducted.
• Provide an OHS plan and OHS file.
• Make statutory appointments (e.g., Health and Safety Representative, First Aider, Incident Investigator).
• Provide an organisational organogram signed by the 16(1) or 16(2) appointee.
• Conduct risk assessments and provide method statements.
• Provide induction training for all employees before site access.
• Maintain first aid equipment and fire equipment.
• Manage flammable and combustible liquids safely.
• Ensure housekeeping, stacking, and storage are orderly.
• Use appropriate signage and colour coding.
• Ensure tools and equipment are safe and maintained.
• Follow procedures for ladders, scaffolding, and working at heights.
• Conduct toolbox talks and pre-job meetings.
• Report and investigate incidents.
• Have an emergency management plan.
• Non-conformance and compliance: address any non-conformances identified.
• Work stoppage: Eskom may stop work for serious non-compliance.
• Hours of work: normal, night, and overtime as per legislation.

Environmental requirements:

• Comply with the National Environmental Management Act and other environmental legislation.
• Duty of care to the environment: prevent pollution or degradation, and minimise and rectify any harm.
• Waste must be disposed of in designated waste areas.

Contract duration: 60 months.

Contractor must comply with all OHS requirements as per the specification.

Eskom has the right to terminate the contract for non-compliance with OHS requirements.

Contractor performance will be monitored.

Contract sign-off required at completion.

Omissions from the safety and health requirements specification must be addressed.

The Section 37(2) agreement must be signed between Eskom and the main contractor at the time of submitting the safety file. The OHS department will issue the 37(2) agreement to the project manager/end user who will facilitate signing by both parties. The contractor must comply with the SHEQ policy and all legislative obligations.

The tender is for the supply and delivery of spares for Aircons, batteries, PTM and electrical maintenance departments on an 'as and when required' basis at Arnot Power Station, for a period of 60 months. The quality requirements are defined in the Supplier Contract Quality Requirements Specification (Ref 240-105658000) and related documents. Bidders must provide a Draft Contract Quality Plan (CQP) and Inspection and Test Plan (ITP) or Quality Control Plan (QCP) specific to the scope of work.

Returnable documents must be completed, signed, and submitted with the bid. The List of Tender Returnables template (Cat 2, Rev 7) must be used: select the applicable category on the Cover tab, complete the Returnables tab, then save as PDF and sign, or sign and lock the sheet before sending. The template includes Form A (completed and signed), and quality-related deliverables as per the selected category.

Quality documentation is evaluated using a weighted scorecard with five sections: Section A (Quality Management System Requirements, weight 0.25), Section B (Evidence of QMS in operation, weight 0.25), Section C (Contract Quality Plan, weight 0.2), Section D (Quality Control Plan, weight 0.2), Section E (User defined additional requirements, weight 0.1). Section A offers two options: Option 1 (valid ISO 9001 certification) or Option 2 (evidence of QMS in operation). Bidders must meet the applicable quality requirements to score points.

Bidders must comply with the quality management system requirements as per the tender quality specifications. This includes either holding a valid ISO 9001:2015 certificate (with scope relevant to the work) or demonstrating an implemented QMS with documented information, quality policy, objectives, and records. Internal management system audit reports (with nonconformity and corrective action reports) are required. A completed and signed Form A is mandatory.

Eskom requires all contractors to comply with its Safety, Health, Environment and Quality (SHEQ) Policy. Contractors must meet applicable SHEQ compliance obligations and organisational requirements. Eskom's Life-saving Rules apply to all employees, contractors and visitors: open, isolate, test, earth, bond and/or insulate before touch; hook up at heights; buckle up; be sober; and permit to work. Eskom aims for zero fatalities, zero injuries, zero environmental incidents, zero tolerance and zero defects. Contractors must support the implementation of management systems aligned to ISO 9001, ISO 14001 and ISO 45001/OHSAS 18001, and must conduct hazard identification and risk assessment, fitness for duty assessments, emergency preparedness, and medical surveillance as applicable.

Eskom requires contractors to support proactive management of the environmental footprint, minimising pollution and environmental degradation, pursuing a low-carbon future, and prioritising energy and water efficiency and conservation. Contractors must ensure sustainable use of resources and support climate change mitigation and adaptation, and protection of biodiversity and ecosystems.

Fraud and corruption reporting: [email protected], telephone 0800 11 2722. No other contacts are stated in the provided document.

Returnable documents: none specified in the provided document. The document is the Eskom General Conditions of Purchase, which forms the basis of the contract. Bidders must accept these conditions; non-acceptance must be expressly indicated in writing. Submission method, address, and closing time are not stated in this document.

Eskom may inspect and/or test the goods/works/services at any stage. If the Supplier fails to comply with obligations, Eskom may reject any part of the goods by written notice, specifying the reason and whether replacement or re-work is required. Rejected goods may be returned at the Supplier's risk and expense; the Supplier must correct non-conformances/defects. If the Supplier delays, Eskom may have the defect corrected by a third party at the Supplier's cost.

Prices or rates may include a price adjustment calculated per a formula in the agreement. Payment may be made in any currency; one exchange rate will be used to convert to ZAR. The Supplier must complete Eskom's CPA (IG) form. Eskom will pay within 30 days after receipt of a correct tax invoice, which must show Eskom's VAT registration number (4740101508).

Payment: Eskom will pay within 30 days after receipt of a correct tax invoice. The tax invoice must show Eskom's VAT registration number (4740101508). Prices may include a price adjustment calculated per a formula in the agreement. Payment may be made in any currency; one exchange rate will be used to convert to ZAR. The Supplier must complete Eskom's CPA (IG) form. No bid security, bonds, guarantees, or retention are stated.

The Supplier must comply with all statutory requirements of South Africa. The agreement is governed by South African law and the parties submit to the jurisdiction of SA courts. No specific pre-qualification criteria (e.g., CSD registration, B-BBEE level, CIDB grading) are stated in the provided document.

No specific health and safety requirements are stated in the provided document. The document covers delivery, acceptance, and risk provisions.

The contract is governed by Eskom's General Conditions of Purchase (Rev 3, effective 31 May 2024). Key terms include:

• Indemnity: The Supplier indemnifies Eskom against claims arising from the Supplier's negligence, infringement of rights, breach of statutory duty, defective design, materials, or workmanship.
• Warranty: Goods/works/services must be fit for purpose and free from defects for one year from acceptance (unless otherwise stated). The Supplier must rectify defects within an agreed time, free of cost.
• Assignment and subcontracting: Neither party may cede or delegate rights/obligations without written consent, except Eskom may cede to its subsidiaries or divisions.
• Statutory requirements: The Supplier must adhere to all relevant statutory requirements; the agreement is governed by South African law.
• Breach: Either party may terminate if the other breaches and fails to remedy after written notice.
• Termination: Eskom may terminate at any time if the Supplier defaults, becomes bankrupt, or is in financial circumstances that prejudice performance.
• Ethics: Eskom expects the highest standard of ethical behaviour from suppliers.

No contact details are stated in this document. The Supply Manager is listed as TBA. Eskom's registered office: Megawatt Park, Maxwell Drive, Sandton, Johannesburg, 2199.

Returnable documents (all must be completed, signed and submitted):

• C1.1 Form of Offer and Acceptance: the signed offer, including the tendered total (excl. VAT, VAT @ 15%, incl. VAT) and any Schedule of Deviations.
• C1.2b Contract Data Part 2 (Supplier's data): supplier details, tendered total, price schedule reference, delivery date, programme, overheads/profit percentage.
• C2.2 Price Schedule: fully priced, including any additional items the bidder considers necessary.
• Any securities, bonds, guarantees, proof of insurance and other documentation required by the contract must be delivered to the Purchaser's agent within two weeks of receiving the completed agreement; failure constitutes repudiation.
• The offer is valid for the period stated in the Tender Data (not stated in this document).
• Submission method and address: not stated in this document.

Evaluation criteria are not stated in this document. The contract is a priced NEC3 Supply Contract; the Price Schedule determines the amount due. Goods must conform to quality standards and specification. Bidders must complete the Form of Offer and Acceptance and provide Contract Data Part 2.

Scope: Supply and delivery of spares for the Aircon, PTM and Electrical maintenance departments on an 'as and when required' basis at Arnot Power Station for a period of 60 months.

• Goods: Aircon, PTM and Electrical maintenance spares (specific items not listed in this document).
• Delivery place: Eskom Arnot Power Station, Electrical Maintenance Department.
• Transport: Supplier responsible for transport and insurance in transit; goods offloaded at the delivery place.
• Incoterms: Goods supplied per INCOTERMS 2010, Group D (DAT, DAP, DDP).
• Supplier to provide: packing lists, copy of invoice, delivery note, test results and maintenance manuals.
• Supplier actions: give notice of delivery, check packing/marking, contract and pay for transport, load goods.
• Purchaser actions: arrange access, unload goods.

Pricing: Priced contract; Prices derived from Price Schedule items (lump sums or quantities × rates). Price Schedule is not Goods Information. Tendered total of Prices exclusive of VAT, VAT @ 15%, and total inclusive of VAT to be inserted. Supplier to complete Price Schedule, including additional items. Prices assumed fully inclusive of everything necessary. No adjustment to lump sums for quantity changes; only compensation events change Prices. Format: entries in first four columns; if paid by amount, leave Unit/Quantity/Rate blank; if by rate × quantity, enter rate. The Price Schedule lists items with quantities, descriptions, and units (e.g., stove plates, thermostats, elements, switches, contactors, circuit breakers, capacitors, drives, relays, etc.) for the spares supply.

Pricing format: Priced contract; Prices derived from Price Schedule items (lump sums or quantities × rates).

• Tendered total of Prices exclusive of VAT, VAT @ 15%, and total inclusive of VAT to be inserted in the Form of Offer and Acceptance.
• Prices assumed fully inclusive of everything necessary to provide the goods and services.
• No adjustment to lump sum prices for quantity changes; only compensation events change Prices.
• Payment: assessed after delivery and acceptance of goods; payment within 4 weeks of assessment.
• Interest on late payment: at the publicly quoted prime rate (Standard Bank) for Rand amounts, or LIBOR for other currencies.
• Tax invoice: supplier must provide a tax invoice within one week of receiving a payment certificate; late submission extends payment time.
• VAT number of Purchaser: 4740101508 (to be included on each invoice).
• Delay damages: 1% of task order value per day for failure to submit delivery programme/plan, failure to deliver goods per plan, or failure to submit QCP.
• Liability: Supplier's liability for indirect/consequential loss limited to R0.00; liability for loss/damage to Purchaser's property limited to the deductible; end of liability 1 year after delivery.
• Insurance: Supplier must provide insurances per Insurance Table A (loss/damage to goods, liability for property damage, bodily injury, etc.) from starting date until last defects date.
• Securities/bonds/guarantees: to be provided within two weeks of contract award (details not stated).

B-BBEE: No specific B-BBEE level or preference point system stated. Contract condition Z3 requires the supplier to notify the Purchaser within 7 days of any change in B-BBEE status, and to submit an updated verification certificate within 30 days. A decrease in B-BBEE status may lead to renegotiation or termination.

• CSD registration: not explicitly stated in this document.
• Tax clearance: not explicitly stated in this document.
• CIDB grading: not applicable (supply contract).
• Joint ventures: if the supplier is a JV/consortium, all parties are jointly and severally liable; key person with authority to bind must be notified within 2 weeks of Contract Date; composition cannot be altered without written consent.
• Ethics: Supplier must not engage in coercive, collusive, corrupt, fraudulent or obstructive actions; termination possible for such actions.
• Health, safety and environment: Supplier must comply with all applicable H&S and environmental laws and regulations, and ensure subcontractors do the same.
• Asbestos: If asbestos is encountered, supplier's personnel may stop work and leave the area until declared safe; removal/disposal done by a registered asbestos contractor at Purchaser's expense.
• Nuclear liability: Purchaser indemnifies supplier against nuclear damage (Koeberg) except in cases of unlawful intent or unauthorised presence.
• Confidentiality: Supplier must keep contract information confidential; images of goods require prior written consent.
• Cession/delegation: Supplier cannot cede, delegate or assign rights/obligations without written consent.

Health, safety and environment: Supplier must take all reasonable precautions to maintain health and safety of persons, and comply with all applicable H&S laws, regulations, rules, guidelines and procedures. The total of Prices must include sufficient amount for proper compliance. Supplier must ensure subcontractors and others under its control comply. Supplier must also comply with all applicable environmental laws and regulations.

• Asbestos: If asbestos is identified, risk assessment and control measures required; supplier's personnel may stop work and leave contaminated area until declared safe. Removal/disposal of asbestos done by a registered asbestos contractor at Purchaser's expense.

Environmental compliance: Supplier must comply with all applicable environmental laws and regulations, and ensure subcontractors and others under its control do the same. Asbestos removal and disposal must be done by a registered asbestos contractor, instructed by the Purchaser, and conducted in line with South African legislation.

Contract: NEC3 Supply Contract (SC3) between Eskom Holdings SOC Ltd and the supplier.

• Law of contract: South African law; language: English.
• Period for reply: 14 days.
• Starting date: TBA; delivery on as-and-when-required basis for the contract duration.
• Programme: first programme within 2 weeks of Contract Date; revised programmes at intervals no longer than 1 week.
• Defects: defects date 52 weeks after delivery; defect correction period 2 weeks; defects access period 5 days.
• Payment: assessment after delivery and acceptance; payment within 4 weeks; interest at prime rate.
• Delay damages: 1% of task order value per day for failure to submit delivery programme/plan, failure to deliver goods per plan, or failure to submit QCP.
• Additional conditions Z1–Z15 apply: cession/delegation restrictions; joint venture liability; B-BBEE status change notification; confidentiality; waiver/estoppel; health, safety and environmental compliance; tax invoice requirements; compensation event notification; purchaser liability limitation; termination for business rescue; ethics; insurance; nuclear liability; asbestos management.
• Termination: Purchaser may terminate for reasons including business rescue, prohibited actions, or if delay damages reach limits.
• Dispute resolution: Adjudicator from ICE-SA Panel; if not agreed, appointed by AFSA; arbitration under Association of Arbitrators (Southern Africa) rules, held in South Africa.

Supply Requirements (Annexure A): Goods supplied per INCOTERMS 2010, delivery place Arnot Power Station. Supplier responsible for transport and insurance in transit; offloading at Arnot Power Station Electrical Maintenance Department. Actions: Supplier gives notice of delivery, checks packing/marking, contracts transport, pays transport costs, loads goods; Purchaser arranges access and unloads. Supplier to provide packing lists, invoice copy, delivery note, test results and maintenance manuals.

No evaluation criteria are stated in this document. Goods must conform to quality standards and specification.

Supply and delivery of spares for Aircons, batteries, PTM and electrical maintenance departments at Arnot Power Station, as and when required for 60 months.

Site visit/clarification meeting: compulsory if stipulated; failure to attend disqualifies.

• Details in Tender Data; questions allowed.

Enquiries: Eskom Representative (name not provided).

• Email: not provided.
• Telephone: not provided.
• Submission address: as per Tender Data (not provided).

Submission method: paper or e-tender via Eskom Tender Bulletin.

• Paper: original plus one copy, separate packages marked ORIGINAL and COPY, sealed in outer package marked CONFIDENTIAL with tender number, bidder details.
• E-tender: upload and finalise via Eskom Tender Bulletin site; no paper deposit.
• Tenders must be in English, written in ink, signed by authorised signatory.
• Closing time strictly enforced; late tenders returned unopened.
• Mandatory returnables must be submitted by closing; no late submission.
• Returnable forms: SBD 4 (Declaration of Interest), SBD 9 (Certificate of Independent Bid Determination), Acknowledgement Form, SDL&I Undertaking (by contract award), proof of authority if agent.
• Disqualification: missing original or copy, unsigned, late, or incomplete returnables.

Evaluation stages: basic compliance, mandatory returnables, pre-qualification, functionality (if applicable), financial analysis, price and specific goals.

• Price and Specific Goals scored under PPPFA 80/20 or 90/10; ranking by combined score.
• Minimum functionality threshold stated in Tender Data; must be met to proceed.
• B-BBEE level scored from CSD report or certificate/affidavit; if pre-qualification, proof required at closing.
• No double dipping: criterion measured once.
• Arithmetical errors: words prevail over figures; corrections binding; failure to accept leads to rejection.
• Objective criteria may apply per PPPFA s2(1)(f); functionality and B-BBEE not used as objective criteria.
• Reverse e-auction may be used; if so, tender must exclude prices.

Scope: supply and delivery of spares for Aircons, batteries, PTM and electrical maintenance departments at Arnot Power Station.

• Basis: as and when required for 60 months.
• No quantities or detailed specifications provided in this document.

SHEQ: proof of systems, policies, capabilities at closing; costs in tender.

• No specific quality standards stated in this document.

Pricing: include all duties, taxes (including VAT), levies.

• Prices fixed for contract duration.
• Prices in South African Rand.
• Arithmetical errors: words prevail; corrections binding.
• Cataloguing line item may be required; Eskom pays.

Pricing: include all duties, taxes (including VAT), levies in rates and prices.

• Prices fixed for contract duration; no adjustment unless stated.
• Prices in South African Rand.
• Insurance: Eskom may not provide full cover; bidder to seek advice.
• Security for performance: if required, name at least two financial institutions; Eskom may reject unsuitable.
• Financial analysis: Eskom may assess financial risk; insufficient mitigation may exclude from award.

Eligibility: not under restriction with Eskom or State-Owned Companies; no 100% sub-contracting.

• CSD registration required.
• Tax clearance (SARS TCS) required.
• B-BBEE: certificate/affidavit or CSD report; if pre-qualification, proof at closing.
• CIDB: if stipulated, registration at closing or within 21 working days; proof mandatory.
• SHEQ: proof of systems, policies, capabilities at closing; costs in tender.
• SDL&I Undertaking: submit by contract award.
• Designated materials and thresholds: submit by contract award.
• Compliance with NT instructions, PPPFA, B-BBEE Codes, COIDA, OHS Act, Eskom SHEQ.
• Misrepresentation or fraud: disqualification, report to B-BBEE Commission, suspension up to 10 years.

B-BBEE level scored from CSD report or certificate/affidavit.

• If pre-qualification, proof at closing; else disqualification.
• If no certificate or fraudulent/expired, score zero under PPPFA but not disqualified.
• Fraud or fronting reported to B-BBEE Commission; suspension up to 10 years.

Comply with OHS Act and Eskom SHEQ requirements.

• Provide proof of SHEQ systems, policies, capabilities at closing.
• All SHEQ costs and personnel reflected in tender.
• CSDG and CPG may apply if contract meets thresholds.

Eskom may cancel tender or reject any tender; no liability for participation.

• Eskom may negotiate with selected tenderers.
• Tender validity: must hold valid for acceptance; extension may be requested; refusal excludes.
• Confidentiality: all procurement matters confidential; documents only for tender preparation.
• Insurance: Eskom may not provide full cover; bidder to seek advice.
• Sign Form of Agreement: check final draft and sign.
• Security for performance: name at least two financial institutions.
• Contract documents revised to include addenda, returnables, negotiated changes.

Original plus one copy required; e-tender via Eskom Tender Bulletin.

• Tenders in English, ink, signed.
• Packaging marked ORIGINAL, COPY, ELECTRONIC COPY; outer package CONFIDENTIAL.
• Tender validity: must hold valid; extension may be requested.
• Confidentiality: all matters confidential.
• Alterations: no changes except to correct errors; initialed; no correction fluid.
• Alternative tenders: only with main tender and if permitted.
• Cataloguing: may be required; pricing schedule includes line item.

Eligibility: not under restriction with Eskom or State-Owned Companies; no 100% sub-contracting.

• Compliance with NT instructions, CIDB, PPPFA, B-BBEE Codes, COIDA, OHS Act, Eskom SHEQ.
• CIDB registration if stipulated.
• CSDG and CPG may apply.
• Misrepresentation or fraud: disqualification and penalties.

Basic compliance: original and copy required; failure disqualifies.

• Mandatory returnables by closing; missing leads to disqualification.
• Pre-qualification criteria if stipulated; no double dipping.
• Functionality: minimum threshold in Tender Data.
• Financial analysis: risk assessment; insufficient mitigation excludes.
• Price evaluation: per Tender Data, considering CPA, FOREX, etc.
• Arithmetical errors: words prevail; corrections binding.
• Specific Goals: zero points if not met, but not disqualified.
• Ranking: price + specific goals, highest to lowest.
• Objective criteria per PPPFA s2(1)(f).
• Reverse e-auction: if used, no prices in tender.

The Eskom Supplier Integrity Pact is a binding agreement between Eskom and its suppliers that prescribes ethical behaviour. It applies to all existing and potential suppliers and covers the entire procurement process, including contract execution and modifications. Suppliers must act with integrity, avoid conflicts of interest, and refrain from dishonesty, fraud, corruption, and anti-competitive practices such as collusion or bid rigging. Eskom commits to fair, transparent, equitable, cost-effective and competitive procurement aligned with South African law.

Closing date: 27 June 2023

Ethics reporting:

• Email: [email protected]
• Email: [email protected]
• Toll-free hotline: 0800 11 27 22

Returnable documents:

• Eskom Supplier Integrity Pact: must be read, completed, signed and submitted with the bid. It commits the bidder to ethical conduct, disclosure of any interest with Eskom employees/directors, and fair tendering practices.
• Integrity Declaration Form: must be completed and submitted with the bid.
• Non-Disclosure Agreement (NDA): required where the bidder may access confidential information.

Disqualification risks:

• Failure to submit the Integrity Declaration Form.
• Misrepresentation, false certifications or forged documents.
• Any conflict of interest with Eskom employees/directors that is not disclosed.
• Collusive tendering or any dishonest/illegal agreement with other tenderers.
• Offering bribes, gifts or inducements to Eskom employees/directors involved in the tender process.

Bidders must be registered as vendors on the Eskom Vendor Database.

Bidders must complete and submit the Integrity Declaration Form.

Bidders must not have any conflict of interest with Eskom employees/directors, and must disclose any such interest.

Bidders must not have been restricted or suspended from the Eskom Vendor Database or the National Treasury's List of Restricted Suppliers.

Bidders must not engage in dishonest, fraudulent, corrupt, or illegal practices.

Bidders must not offer bribes, gifts, or inducements to Eskom employees/directors involved in the tender process.

Bidders must not enter into collusive agreements with other tenderers.

The Eskom Supplier Integrity Pact applies to Eskom Holdings SOC Ltd and all wholly owned subsidiaries.

It applies to all existing and potential suppliers, including consultants, contractors, sub-contractors and providers of goods and services.

Suppliers must maintain an impeachable standard of integrity in all business and personal dealings.

Suppliers must be familiar with all publicly available Eskom policies, procedures and codes affecting supply chain processes, including the Standard Conditions of Tender.

Suppliers must reject all improper business practices.

Suppliers must not abuse the trust placed in them by Eskom employees or misuse opportunities for personal gain.

Suppliers must maintain and enhance their standards of professional competence.

Suppliers must adopt policies and practices aligned with Eskom's labour practices, employment equity initiatives and human relations policies.

Suppliers must not disclose confidential information without the express consent of an authorised Eskom representative.

Suppliers must avoid relationships with Eskom employees/directors that could be perceived as contrary to fairness, equitability, transparency, competitiveness and cost effectiveness.

Suppliers must disclose any interest or affiliation with an Eskom employee/director that could affect or be perceived to affect decision-making during tender award.

Business courtesies or gifts must not exceed R1,500.00 in value and must not place an Eskom employee/director under obligation.

Suppliers must not engage in unethical or fraudulent dealings with Eskom employees/directors involved in evaluation, adjudication or negotiation.

Suppliers must report any dishonest, fraudulent or inappropriate behaviour by Eskom employees/directors to the Eskom Ethics office, Forensic office, or the toll-free hotline.

Business courtesies or gifts to Eskom employees/directors must not exceed R1,500.00 in value.

Bidders must be registered as vendors on the Eskom Vendor Database.

Bidders must complete and submit the Integrity Declaration Form.

Bidders must not have been restricted or suspended from the Eskom Vendor Database or the National Treasury's List of Restricted Suppliers.

Bidders must not have any conflict of interest with Eskom employees/directors, and must disclose any such interest.

Bidders must not engage in dishonest, fraudulent, corrupt, or illegal practices.

Bidders must not offer bribes, gifts, or inducements to Eskom employees/directors involved in the tender process.

Bidders must not enter into collusive agreements with other tenderers.

The Integrity Pact is governed by South African law.

The pact remains valid until replaced; if any provision is invalid, the remainder stays valid.

Breach of the pact may lead to a supplier discipline process, including suspension from the Eskom Vendor Database and referral to National Treasury for inclusion on the List of Restricted Suppliers.

Eskom may also institute disciplinary action against its own employees/directors for breaches.

The pact does not prejudice any civil or criminal proceedings that may arise.

Bidders must not engage in unethical or fraudulent dealings with Eskom employees/directors involved in evaluation, adjudication or negotiation. No business courtesy, bribe, gift, fee, commission or inducement may be offered to or requested by such employees/directors.

Returnable documents: the completed Declaration of Shareholding or Beneficiaries (Tender Schedule T2.2a No 8) must be submitted with the bid.

Bidders must submit the completed Declaration of Shareholding or Beneficiaries (Tender Schedule T2.2a No 8).

Bidders must declare all shareholders and beneficiaries, including their names, registration numbers, and shareholding percentages. They must also disclose whether any shareholder or beneficiary is employed by or a close family member of an employee of Eskom Holdings or its subsidiaries.