Supply, install and commission a triple quadrupole mass spectrometer for gas chromatography

Closing

• Date: 10 December 2026
• Time: 11:00
• Late bids are not accepted.

Bid validity

• 90 days.

Clarification meetings

• The advert refers to clarification meetings and compulsory site meetings or briefing sessions but gives no date, time or venue for this tender.
• Tenderers arriving 10 minutes late are refused entry.

Supply Chain Management

• Telephone: 041 506 7531
• Fax: 041 506 1969
• Address: Supply Chain Management Tender Office, Harrower Road, North End, Gqeberha, 6001

Kariega SCM Office

• Telephone: 087 121 3032
• Telephone: 087 121 3031
• Address: 17 Sellick Street, Uitenhage

Supplier database registration

• Telephone: 041 506 3274
• Telephone: 041 506 3266

Document collection and payment

• Gqeberha cashiers: Mfanasekhaya Gqobose Building (formerly Eric Tindale Building), Govan Mbeki Avenue
• Uitenhage treasury: Treasury Office, Market Street

Submission method

• Sealed envelope, clearly marked with the contract number and description.
• Deposit in the tender box at either:
• Supply Chain Management Office, Harrower Road, North End, Gqeberha, or
• Supply Chain Management Purchase Office, 17 Sellick Street, Kariega.
• Tender boxes are accessible between 08:00 and 16:00 on weekdays.
• Bids must be lodged by 11:00 on 10 December 2026; late bids are not accepted.
• Public opening takes place shortly after 11:00 at the Harrower Road boardroom and the Kariega purchase office.

Format

• Use only the original stamped bid documents issued by the Municipality; retyped or copied documents are not accepted.
• The Municipality may reject bids not submitted on its official forms.

Returnable documents

• The full returnable schedule is set out in the bid document; the advert does not list individual forms.

Disqualification risks

• Late arrival at a clarification meeting (10 minutes or more) results in exclusion.
• Failure to attend a prescribed compulsory site meeting or briefing session results in the bid not being considered.
• Bids not on the original stamped documentation are liable to rejection.

Evaluation stages

• Administrative compliance: registration on the Nelson Mandela Bay Municipality supplier database is required; the Municipality may decline bids from unregistered tenderers.
• Mandatory attendance: a bidder who misses a prescribed compulsory site meeting or briefing session is excluded.
• Preference: the Council applies its SCM Policy preference formula, which favours previously disadvantaged small and medium contractors.
• The Council is not obliged to accept the lowest or any bid.

Scoring detail

• The advert does not state the price-to-preference weighting, the preference point system (80/20 or 90/10), or any minimum qualifying score.

Scope

• Supply, install and commission a triple quadrupole mass spectrometer for gas chromatography.
• Delivery, installation and commissioning are to be carried out for the Nelson Mandela Bay Municipality.

Tender pack

• Tender fee: R 608.89 per set, non-refundable.
• Payment reference: Vote 00154776.
• Bank transfer: ABSA Bank, P.E.; account number 4079533826; branch code 632005; account name N.M.B.M. – Deposit Account/Primary Deposit Account; reference Vote 00154776.
• Proof of payment must be provided.

Technical detail

• The advert gives no instrument specification, quantities, delivery site or commissioning requirements beyond the title; these are contained in the bid document.

Tender fee

• R 608.89 per set, non-refundable, payable before documents are issued.
• Cash or cheque: quote Vote 00154776.
• Bank transfer: ABSA Bank, P.E., account 4079533826, branch code 632005, account name N.M.B.M. – Deposit Account/Primary Deposit Account, reference Vote 00154776.
• Proof of payment is required.

Bid validity

• 90 days from the closing date.

Not stated in the advert

• Bid security, performance guarantee, retention, payment terms and turnover thresholds.

Supplier database

• Registration on the Nelson Mandela Bay Municipality supplier database is required; unregistered tenderers may be excluded.
• Registration line: 041 506 3274 or 041 506 3266.

Documentation

• Bids must be submitted on the original stamped bid documentation issued by the Municipality; retyped or copied documents are not accepted.

Attendance

• Attendance at any prescribed compulsory site meeting or briefing session is mandatory; non-attendance disqualifies the bid.

Not stated in the advert

• CSD registration, tax compliance status, B-BBEE level, CIDB grading, CIPC registration and local content thresholds.