Preferred service providers for roofing maintenance services – coega development corporation (CDC/250/26)

Closing date: 09 November 2026 at 12:00

Mandatory briefing meeting: 12 October 2026 at 10:00 at Vulindlela Accommodation and Conference Centre, Addo Road, Gqeberha (building opposite the Truck-In-Stop/Caltex Garage). Attendance is compulsory; failure to attend leads to elimination.

Queries period: 02 October 2026 to 26 October 2026 (no queries after 26 October 2026).

Bid documents available for download from 02 October 2026 at 12:00 from www.coega.co.za or the National Treasury e-tender portal.

SCM enquiries:

• Contact: Zine Mtanda, Unit Head: Supply Chain Management
• Email: [email protected]
• Telephone: Not allowed to phone

Technical enquiries:

• Contact: N/A
• Email: [email protected]

Submission address:

Documents Control Office, CDC main office, Coega Business Centre, Cnr Alcyon Rd and Zibuko Street, Zone 1, Coega SEZ, Gqeberha

Submission method: one original completed bid document in a sealed, tamper-proof envelope, clearly marked with the contract number and description (e.g. "CDC/250/26 – PREFERRED SERVICE PROVIDER FOR ROOFING MAINTENANCE SERVICES").

Submission address: Documents Control Office, CDC main office, Coega Business Centre, Cnr Alcyon Rd and Zibuko Street, Zone 1, Coega SEZ, Gqeberha.

Closing time: 09 November 2026 at 12:00. Late submissions are returned unopened; no late bids considered.

The bidder or courier must complete the Lodging of the Bids Submissions form.

Bids must be submitted on the official tender document issued; telegraphic, faxed, emailed or tippexed submissions are not accepted.

Returnable forms (all must be completed, signed and initialled on each page by the authorised representative):

• SBD 1 (Invitation to Bid): bidder and contact details; for JV/consortium, CSD numbers of all entities must be reflected.
• SBD 4 (Bidder's Disclosure Form): discloses any interest or connection with the state; separate form for each JV/consortium party.
• SBD 6.1 (Preference Points Claim Form): claims preference points under the 80/20 system.
• SBD 7 (Contract Form): to be signed by the successful bidder.
• Certificate of Authority of Signatory: proof of authority to sign (e.g. company resolution); for JV/consortium, authority of lead partner signed by all parties.
• POPIA consent form: completed and signed; separate form for each JV/consortium party.
• Signed Letter of Intent to enter JV/Consortium (where applicable).
• Original, fully completed, priced schedule of rates in permanent ink.
• Proof of CIDB registration with the required grading for the discipline bid.
• Three reference letters for work done in the last 7 years.
• CVs of key personnel with minimum 5 years' experience, plus copies of trade/academic certificates.
• B-BBEE certificate or affidavit as applicable.
• Proof of CSD registration (CSD number) and tax compliance (SARS TCS PIN or CSD number).
• Proof of CIPC registration.

Disqualification risks:

• Incomplete submission or missing mandatory information.
• Alterations not initialled, correcting fluid used, or filled in erasable ink.
• Packaging that is torn, unsealed or loose papers.
• Failure to attend the compulsory briefing meeting.
• Misrepresentation of information, fraud, fronting, or collusion.
• Bidder or directors being persons in the service of the state.
• Bidder appearing on the NT register of restricted suppliers or list of defaulters.

Evaluation is in four stages:

Stage 1 – Timeous submission: bids must be received before the closing time and be in a sealed, clearly marked envelope.

Stage 2 – Responsiveness assessment: all mandatory requirements (Table 7) must be met; incomplete or unsigned submissions are non-responsive.

Stage 3 – Quantitative assessment: 80/20 preference point system – 80 points for price, 20 points for specific goals. Price points formula: Ps = 80 [1 - (Pt - Pmin)/Pmin].

Stage 4 – Qualitative assessment: conducted on the five highest scoring bidders to assess commercial risk, pricing reasonableness, procurement integrity, and any restrictions.

No minimum qualifying score is stated.

The CDC requires reactive and corrective maintenance services for its managed and operated buildings within the greater Nelson Mandela Bay Metropole, including Coega SEZ, NMBLP, Sunrise Hotel, and Vulindlela Village and Conferencing Centre.

Four service disciplines are offered under separate contract numbers; bidders may bid for one or more disciplines but must clearly identify the service(s) tendered for.

CDC/249/26 – General Building Maintenance (CIDB 2GB or higher):

• Respond to call outs for repairs, remedial and replacement work.
• Replace and repair window frames, doors, various tiling, building fabric (brickwork, plastered, marmoran walls).
• Supply, replace or repair blinds, door locking mechanisms, draperies.
• Replace and repair exterior and interior building ramps.
• Investigate and remedy building cracks, dampness, water seepages.
• Investigate and remedy flooring cracks, sagging, dampness, water seepages.
• Respond to building defects and painting work.

CDC/250/26 – Roofing Maintenance (CIDB 2SN or higher):

• Adhoc maintenance, technical support as required, 24-hour 365-day emergency call-out availability.
• New roof sheeting: strip existing damaged roof, fit/realign purlins, install concealed fix/IBR/Corrugated Aluzinc metal sheets secured with Buildex Class 4 roofing screws.
• Roof restoration: clean and prepare roof, apply rust primer, seal problem areas, apply 2 coats of W118 Infra-Red Cool Roof Coating.
• Flat roof waterproofing refurbishment (torch-on): clean, reheat/feather joints, apply 2 coats of SiverKote Infra-Red Cool Coating.
• Flat roof waterproofing: apply W115 Elastomeric Polyurethane Sealer, embed stitch-bond membrane, seal outlets, apply 2 further coats.

CDC/251/26 – Plumbing Maintenance (CIDB 2SO or higher):

• Respond to call outs for repairs, remedial and replacement work.
• Replace and repair plumbing reticulations, installations and systems.
• Investigate and remedy plumbing reticulation issues.
• Respond to defects and new installation work.

CDC/252/26 – Fencing Maintenance (CIDB 2SQ or higher):

• Respond to call outs for repairs, remedial and replacement work.
• Supply, deliver and install fencing as required.
• Replace damaged, worn or broken fencing.
• Replace and repair clear-vu or similar, steel palisade, concrete palisade and other fencing systems.
• Investigate and remedy fencing system issues.
• Respond to identified repair work.

Bidders must demonstrate understanding of rendering technical maintenance service by submitting:

• Company structure or organogram.
• Resource plan (e.g. administrators, tools of trade besides artisans or technicians).
• Response times plan.

Bidders must provide at least three reference letters confirming performance, value of works or contracts, and conduct, for work conducted within the last 7 years.

Key personnel CVs must show a minimum of 5 years' experience, with qualifications, experience, competency, and copies of trade certificates, academic certificates, diplomas or degrees.

Pricing schedules are provided for each discipline (e.g. CDC/249/26 – General Building Maintenance Service). Section A covers labour rates per hour (skilled and unskilled). The schedule of rates must be fully completed in permanent ink and submitted with the bid.

Pricing format: schedule of rates (labour rates per hour – skilled and unskilled) as per the pricing schedules in the RFP.

Bids must be submitted VAT inclusive; bidders must be VAT registered. Non-VAT vendors whose turnover would exceed R1 million must register as VAT vendors upon award.

The total sums of tendered rates, inclusive of mark-up on material, are used for evaluation purposes only.

No bid security, bonds, guarantees, retention or payment terms are stated.

CIDB registration: bidders must be registered with the CIDB and hold the required grading for the discipline bid (2GB, 2SN, 2SO, or 2SQ or higher). Emerging contractors with lower gradings are not eligible. JV combined grading must meet the minimum. Registration must be active from closing date to award; proof of application required if not yet registered.

CSD registration: proof of registration on the National Treasury Central Supplier Database (CSD number).

Tax compliance: bidders must be tax compliant; tax status verified via CSD and SARS. SARS TCS PIN or CSD number required.

CIPC registration: bidders and JV/consortium members must be registered with CIPC; bids from de-registered businesses will not be awarded.

B-BBEE: as per Amended Construction Codes:

• Generic entities and QSEs with less than 51% black ownership: valid SANAS-accredited B-BBEE Verification Certificate.
• QSEs with at least 51% black ownership and EMEs with turnover above R3 million: B-BBEE Verification Certificate from SANAS-accredited agency (to comply with 40% sub-minimum on Skills Development).
• EMEs with turnover below R3 million: exempt from sub-minimum; may submit sworn affidavit or CIPC certificate confirming ownership and turnover.
• JV/Consortium: consolidated B-BBEE certificate for this project, plus individual certificates/affidavits of each entity.

VAT registration: mandatory.

Office establishment: bidders must have an office within the Nelson Mandela Bay Metropolitan Municipality; proof required (signed lease with minimum 6 months active, or municipal billing clearance certificate, or municipal bill for home-based operations). 10 calendar days allowed to satisfy this requirement.

Public servants: prohibited from doing business with organs of state; verification will be carried out.

Compensation Fund: successful JV/Consortium must provide proof of registration with Compensation Fund or approved licensed insurer.

Local content: not stated.

The successful tenderer must comply with the Occupational Health and Safety Act and Regulations, Compensation for Occupational Injuries and Disease Act, Disaster Management Act, National Environmental Management Act, and National Archives Act throughout the contract.

Upon appointment, the service provider must develop Occupational Health, Safety and Environmental Management Systems in compliance with CDC Norms and Standards.

Annexure A – Health and Safety Specifications forms part of the RFP.

Contract duration: 5 years (60 months) service level agreement.

The CDC Service Level Agreement will govern service rendition, turnaround times and legal provisions.

Successful bidders must comply with OHS Act, COIDA, Disaster Management Act, NEMA, National Archives Act and all relevant legislation throughout the contract.

Upon appointment, the service provider must develop Occupational Health, Safety and Environmental Management Systems in compliance with CDC Norms and Standards.

Bidders must nominate an Overall Project Team Leader with delegated authority to sign tender submissions, correspondence, the agreement, and to be the sole point of contact.

The tender validity period is 24 weeks from the closing date.

Bidders must have an office establishment within the Nelson Mandela Bay Metropolitan Municipality.

No specific termination or penalty clauses are stated.

Evaluation is in four stages: timeous submission, responsiveness, quantitative (80/20 price/specific goals), and qualitative (commercial risk assessment on top five bidders). Mandatory requirements include attendance at compulsory briefing, CIDB registration with required grading, signed Letter of Intent for JV, Certificate of Authority of Signatory, priced schedule of rates, three reference letters, and CVs of key personnel.