Repair & maintenance of swimming pools and accessories – RFQ in gauteng

Closing date: 19 October 2026 at 10:00

Briefing session: None scheduled (N/A)

Technical enquiries:

• Contact: Wouter Koekemoer
• Email: [email protected]
• Telephone: 012 358 1496

Supply Chain enquiries:

• Contact: Josia Masenya
• Email: [email protected]
• Telephone: 012 358 0658

Department: Regional Operations and Coordination

Submission: via e-tender portal (online)

Submission method: online via the City of Tshwane e-tender portal. Do not deposit bids in the tender box. Submit before 10:00 on 19 October 2026.

Returnable documents (all must be completed, signed and submitted):

• Pricing Schedule (all items must be quoted)
• MBD 1 (Invitation to Bid): bidder and contact details, signed as cover page
• MBD 4 (Declaration of Interest): discloses any director/shareholder employed by the state or connected to the municipality
• MBD 6.1 (Preference Points Claim): claims B-BBEE and specific goal points
• MBD 7.2 (Contract Form – Rendering of Services)
• MBD 8 (Declaration of Past Supply Chain Management Practices)
• MBD 9 (Certificate of Independent Bid Determination): certifies no collusion or price disclosure
• Company Registration Certificate
• Tax Clearance Certificate or Unique PIN
• B-BBEE Certificate or sworn affidavit
• Rates and Taxes statement (municipal account)
• CSD summary report

Completion rules:

• Complete all documents in black pen (not typed or scanned).
• Corrections on the price schedule must be crossed out in ink and initialled.
• Correction fluid (Tippex) is prohibited. If used on any item price, that item is rejected; if used on a bill of quantities, the whole quotation is rejected.

Disqualification risks:

• Any returnable document omitted or unsigned.
• Incomplete pricing schedule (not quoting all items).
• Late submission.
• Failure to declare interest in related companies (MBD 4).

Compulsory returnable documents: Company Registration Certificate, Tax Clearance Certificate or Unique PIN, B-BBEE Certificate, Rates and Taxes statement, CSD summary report, and signed MBD forms (MBD 1, 4, 5, 8, 9). Also audited financial statements for last three years (or since establishment), and for JVs, signed JV agreement and all documents for each party.

Evaluation stages:

1. Stage 1 – Administrative Compliance: verification of tax status, CSD registration, municipal account (no arrears > 90 days), signed MBD forms, audited financial statements (if applicable), and complete pricing schedule.
2. Stage 2 – Mandatory Requirements: certified NQF Level 4 Electrician Trade Certificate (Red Seal), MSDS for specified chemicals, and at least one completion certificate for a one-year swimming pool maintenance contract with contactable reference.
3. Stage 3 – Preferential Points System (80/20):

• 80 points for price
• 20 points for specific goals

Specific goals (points awarded, non-compliance does not disqualify but scores zero):

• B-BBEE level: Level 1 = 8, Level 2 = 7, Level 3 = 6, Level 4 = 5, Level 5 = 4, Level 6 = 3, Level 7 = 2, Level 8 = 1, Non-compliant = 0
• EME/QSE: 2 points
• At least 51% women-owned: 2 points
• At least 51% owned by people with disability: 2 points
• At least 51% youth-owned: 2 points
• Local economic participation: City of Tshwane = 4, Gauteng = 2, National = 1

Evidence required for specific goals: valid B-BBEE certificate, sworn affidavit for EME/QSE, CIPC certificate, identity documents, medical certificate for disability, municipal account or lease agreement for local participation.

Scope: Repair and maintenance of swimming pools, water features and reticulation, including supply, delivery, installation and commissioning of accessories, as and when required.

Work categories:

• Pumps and motors (electric motors, service parts, complete motor-pump units, booster and sump pumps)
• Electrical cables (trailing cables, power cable splice kits)
• Pipes, fittings and valves (PVC piping, elbows, couplings, joints, flanges, reducing bushes, unions, non-return valves, consumables)
• Industrial filters, weirs and leaf catchers (plastic and fibreglass filters, service parts)
• Chlorine gas equipment (dosing regulators)
• Earthworks (concrete, paving, storm water channels, site cleaning)
• Tiling and fibreglass (mosaic tiles, ceramic tiles, marbelite, expansion joints, grout, fibreglass repairs)
• Swimming pool accessories (stainless steel grab rails, ladders, heat pumps, blankets)
• Administration and training (travel costs, strip and quote)
• After-hours emergency call-out (labour artisan, skilled, unskilled)
• Miscellaneous (proven cost of materials, mark-up)

Venues: 30 swimming pools and 7 water features/reticulation sites across all regions of Tshwane, plus other facilities as directed by the project manager.

Maintenance services per visit: clean weir baskets, scoop leaves, vacuum pool, clean pump basket, backwash filters, test and adjust pH and chlorine, check total alkalinity, brush walls and steps, clean chlorinator, report leaks, record service data, final inspection.

Training plan: Provide training on filtration systems, pool chemistry, water testing, troubleshooting, hot tubs, energy conservation. Sessions must be at least 3 hours per day for 2 days, include evaluation and attendance certificates, and provide 8 weeks of remote monitoring support.

Emergency response: Within 3 hours of call-out. After-hours defined as 17:00 to 09:00, weekends and public holidays.

Seasonal work: Major and pre-season maintenance in off-season (1 May to 30 August). Emergency repairs during open season (1 September to end of April school holidays). Hillcrest and De Jongh Diving Centre open all year.

Standards: PVC products to SANS 966-1:2019, plastic pipes to SANS 17885:2019, filter connectors SABS approved (SANS 1808-5), electrical to SANS 10142.

Personnel and equipment: Provide all vehicles, tools, testing equipment, and a supervisor. City may inspect workshop, vehicles and equipment before appointment.

Disposal: Service provider responsible for disposal of replaced items as directed.

EPWP: Invoices must be accompanied by EPWP supporting documents (employment contracts, ID copies, attendance registers, wage records).

Service provider must visit pools and perform: cleaning weir baskets, scooping leaves, vacuuming pool floor and walls, cleaning pump basket, backwashing filters, testing and adjusting pH and chlorine, checking total alkalinity, brushing walls and steps, cleaning chlorinator, reporting leaks, recording service data, final inspection. Training plan covers filtration, pool chemistry, water testing, troubleshooting, hot tubs, energy conservation, with evaluation and attendance certificates, plus 8 weeks remote monitoring support.

Bidders must submit at least one completion certificate for a one-year contract/project directly related to repair and maintenance of swimming pools, water features, reticulation, including supply, delivery, installation and commissioning of accessories, with contactable references signed by previous employer.

All PVC products and fittings must comply with SANS 966-1:2019. Plastic pipes to SANS 17885:2019. Filter connectors SABS approved (SANS 1808-5). Electrical installations to SANS 10142. Contractor must submit assessment report and quotation to Deputy Director before proceeding with work. City's Project Manager inspects and signs off completed work.

Pricing schedule covers all work categories: pumps and motors, electrical cables, pipes/fittings/valves, filters, chlorine gas equipment, earthworks, tiling and fibreglass, accessories, administration and training, after-hours emergency call-out, and miscellaneous. Bidders must quote for all items. Tender awarded as whole. City may appoint one or more bidders. Prices exclude VAT.

Pricing format: Schedule of rates per item, excluding VAT. Bidders must quote for all items in all regions. Tender awarded as a whole; City may appoint one or more bidders.

Liability insurance: Minimum R5 million.

Travel costs: Calculated from Tshwane House to site and back, quoted per km.

Mark-up: For items not specified, indicate mark-up percentage on proven cost of materials.

Validity: Bids valid for 90 days after closing. City may extend validity in writing.

No bid security or guarantee mentioned.

CSD registration: Mandatory. Only bidders registered on the Central Supplier Database with a valid CSD number will be considered.

Tax compliance: Must provide Tax Compliance Status PIN or valid tax clearance certificate from SARS.

Municipal account: Bidding company and all owners/members/directors/major shareholders must provide municipal account statement not older than 3 months, not in arrears for more than 90 days. Alternatively, signed lease agreement or letter from local councillor for informal settlements.

B-BBEE: Valid B-BBEE certificate, sworn affidavit for EME/QSE, or CIPC certificate required to claim specific goal points.

Mandatory qualifications:

• Certified and valid NQF Level 4 Electrician Trade Certificate (Red Seal)
• Material Safety Data Sheets (MSDS) for specified chemicals
• At least one completion certificate for a one-year swimming pool maintenance contract with contactable reference

Financial statements: Audited financial statements for the most recent three years (or from date of establishment if less than three years), or proof that not required by law to prepare audited statements.

Joint ventures: If bidding as JV, provide signed JV agreement and all required documents for each party. Successful bidder must continue with same JV for contract duration unless prior approval obtained.

Legislation compliance: OHS Act 1993, SANS 10142, Fire Brigade Services Act, National Building Regulations, Electricity Act, local by-laws.

Comply with OHS Act 1993 and all applicable regulations. Compile and submit OHS file (hard copy) to project coordinator. Provide PPE to employees at contractor's cost. Contractor must be conversant with all statutory provisions for health and safety of workers and others on site. Maintain facilities in neat, clean, tidy and safe condition.

Discharge of swimming pool water must comply with City of Tshwane Sanitation By-laws. No discharge into roads, gutters or stormwater drains without written permission. Backwash water may be discharged into on-site drainage. Water should be stored and reused where possible. Discharges must comply with SANS 10400-1990.

Bids valid for 90 days after closing. City may extend validity in writing. City not bound to accept lowest or any bid. Liability insurance of at least R5 million required. Successful bidder must maintain same JV for contract duration unless prior approval. Invoices must include EPWP supporting documents for payment.

Mandatory: Certified NQF Level 4 Electrician Trade Certificate (Red Seal); MSDS for specified chemicals; at least one completion certificate for a one-year swimming pool maintenance contract with contactable reference. Bidders must be registered on CSD. Provide all vehicles, equipment, and personnel. City may inspect workshop, vehicles and equipment before appointment.

Evaluation in three stages: Administrative Compliance, Mandatory Requirements, Preferential Points System (80/20). 80 points for price, 20 for specific goals (B-BBEE, EME/QSE, women, disability, youth, local participation). Non-compliance with specific goals does not disqualify but scores zero.