Nec3 ecc refurbishment of the maintenance & engineering building at chief dawid stuurman international airport (18 months)

Date of issue: 06 November 2026

Closing date for enquiries: 23 November 2026

Compulsory briefing/site inspection session: 18 November 2026 at 12:00 PM at Information desk, Dawid Stuurman International Airport

Closing date: 27 November 2026 at 15:00 PM

Contact: Joseph Rulash

Email: [email protected]

Telephone: 011 409 3943

Submission email: [email protected]

All communication during the Tender period shall be directed to ACSA's Supply Chain Department

Submit bid documents via email to [email protected] on or before 27 November 2026 at 15:00 PM

Split submission into minimum four attachments each under 4mb

Reference RFQ 16902 in email subject; do not submit link submissions

Late bids will not be accepted

Complete and sign all returnable documents

SBD 1 (Invitation to Bid): bidder and contact details, signed as offer cover page

Provide proof of CSD registration and valid tax compliance status PIN

Stage 1 Test for Responsiveness: attendance of compulsory briefing session, fully completed and signed form of offer, CIDB contractor grading of 4GB or higher

Stage 2 Mandatory Administration Criteria: fully completed and signed form of offer, CIDB grade 4GB or higher

Stage 4 Functionality Evaluation: minimum 70 points out of 100 required for tender eligibility

Stage 4 Price and Preference: 80/20 split for bids with rand value equal to or below R50 million; maximum 80 points for price

ACSA scores specific goals out of 20 per Preferential Procurement Regulations 2022

B-BBEE status level points: Level 1=5, Level 2=4.5, Level 3=4, Level 4=3, Level 5=2, Level 6=0.5, Level 7=0.3, Level 8=0.1

Additional specific goals: black youth majority-owned entities 5 points, black women majority-owned entities 5 points, company majority owned by people with disabilities 5 points

Non-compliant contributor scores 0

Bidder must provide proof to support preference points claimed

Stage 5 Objective Criteria Evaluation: award to highest point scorer unless objective criteria justify award to another bidder

Maintenance and engineering building refurbishment at Chief Dawid Stuurman Airport

Functionality evaluation required with minimum 70 points out of 100 threshold for eligibility on Price and Preference (80/20) split

Evaluation based on technical ability and experience to deliver required product with specialised quality, reliability and functionality

Specific criteria detailed in attached M&E building refurb documentation

Rates and prices fixed and final for full contract duration, not subject to adjustment

Bid offer validity period of 12 weeks (84 days) for acceptance by employer after closing time

Securities, bonds and policies may be required per contract data

Insurance requirements specified in Appendix 2

No contract price adjustments for foreign fluctuations

CIDB contractor grading of 4GB or higher required

Tax compliance: valid SARS TCS PIN or CSD number registration mandatory

B-BBEE requirements: specific goals scored out of 20 per Preferential Procurement Regulations 2022 per B-BBEE status level table

B-BBEE status level points: Level 1=5, Level 2=4.5, Level 3=4, Level 4=3, Level 5=2, Level 6=0.5, Level 7=0.3, Level 8=0.1

Additional specific goals: black youth majority-owned entities 5 points, black women majority-owned entities 5 points, company majority owned by people with disabilities 5 points

Non-compliant contributor scores 0

CSD registration required if no TCS PIN available

Bidder must provide proof to support preference points claimed

The contract is for the Maintenance & Engineering Building Refurbishment at Chief Dawid Stuurman International Airport (airside) for a period of 18 months. It uses the NEC3 Engineering and Construction Contract (ECC), April 2013, Main Option B (Priced contract with Bill of Quantities). The employer is Airports Company South Africa SOC Limited (Registration Number 1993/004149/30). The contract comprises four parts: C1 Agreements & Contract Data (3 pages), C2 Pricing Data (35 pages), C3 Scope of Works (50 pages), C4 Site Information (59 pages).

Closing date: 27 November 2026 at 13:00 (from tender record).

Starting date: Upon signing of the Contract by ACSA.

Completion date: 18 months from starting date.

Defects date: 52 weeks after Completion of the whole of the works.

Defects correction period: 4 weeks.

Retention period: 12 months following Completion or earlier termination.

Quality policy statement and quality plan due: Within 4 weeks of Contract Date.

Safety checklist and Construction Manager appointment due: 7 days before work commences.

Baseline risk assessment due: Before commencement of any work on site.

First preliminary programme due: With the tender (by closing date).

Revised programmes due: At intervals no longer than 4 weeks.

Payment assessment interval: Every 4 weeks, on the 20th day of each successive month.

Payment period: 4 to 6 weeks after receipt of valid tax invoice.

Period of reply (contractual): 7 days.

Performance bond validity: Until end of contract period; extend 4 weeks before expiry if needed.

Employer: Airports Company South Africa SOC Limited

Role: Employer / Client

Address: Chief Dawid Stuurman International Airport, Aeropark Office Complex, Block A, 1st Floor, Alister Miller Drive, Walmer, Gqeberha, Eastern Cape

Telephone: +27 41 507 7362

Email: Not provided in this document

Project Manager: Zuzokuhle Mbanjwa

Role: Project Manager

Address: Airports Company South Africa SOC Limited, Chief Dawid Stuurman International Airport, Aeropark Office Complex, Allister Miller Drive, Walmer, Gqeberha, Eastern Cape

Telephone: Not provided

Email: Not provided

Supervisor: TBC

Role: Supervisor

Address: TBC

Telephone: TBC

Email: TBC

Adjudicator nominating body: Chairman of Johannesburg Advocates Bar Council

Arbitration venue: Johannesburg, South Africa

Arbitration rules: Rules for the Conduct of Arbitrations 2013 Edition, 7th Edition, Association of Arbitrators (Southern Africa)

Returnable documents required with the tender:

• Form of Offer and Acceptance (C1.1): signed offer covering all contractor obligations.
• Contract Data Part 1 (C1.2a): employer-provided data, completed by the employer.
• Contract Data Part 2 (C1.2b): contractor-provided data, including key personnel CVs.
• Occupational Health and Safety Agreement (C1.4): signed Section 37(2) agreement.
• ACSA Insurance Clauses (C1.5): acknowledgement of employer-arranged insurances.
• Pricing Data (Part C2): priced Bill of Quantities (35 pages).
• Scope of Works (Part C3): acknowledgement of works information (50 pages).
• Site Information (Part C4): acknowledgement of site information (59 pages).

Additional submissions after award:

• Preliminary programme submitted with the tender.
• Quality policy statement and quality plan within 4 weeks of Contract Date.
• Safety checklist and written Construction Manager appointment (Construction Regulation 8) 7 days before work commences.
• Baseline risk assessment by a competent person before commencement.
• Unconditional, on-demand performance bond from a bank accepted by the Project Manager and Employer (form per Annexure C.1.3).
• Securities, bonds, guarantees, proof of insurance as stated in Contract Data.
• Valid tax invoice for each payment claim.

Submission method, address, and number of copies are not specified in this document (likely in the tender invitation).

Evaluation criteria and scoring methodology are not detailed in this contract document. The document contains contract conditions and returnable requirements, not the tender evaluation rules. Bidders should refer to the tender invitation (Volume 1 or RFQ document) for the preference point system (80/20 or 90/10), functionality criteria, minimum qualifying scores, and price/preference split.

Scope: Maintenance & Engineering Building Refurbishment at Chief Dawid Stuurman International Airport (airside) for 18 months.

Contract form: NEC3 Engineering and Construction Contract (ECC), April 2013, Main Option B (Priced contract with Bill of Quantities).

Works Information: Detailed in Part C3 Scope of Works (50 pages).

Site Information: Detailed in Part C4 Site Information (59 pages).

Site boundaries: Maintenance & Engineering building at Airside at Chief Dawid Stuurman International Airport.

Access to site and information: Provided upon signing of Contract by ACSA.

Access to relevant engineering, operational and maintenance personnel: Upon signing of Contract by ACSA.

Quality requirements: Quality policy statement and quality plan to be provided within 4 weeks of Contract Date.

Defects liability: Defects date is 52 weeks after Completion; defects correction period is 4 weeks.

Risk Register items: Availability of As-Built Information, Access to Site, Progress vs Programme, Cash Flow Management.

Lead Designer required: Contractor must employ a Lead Designer with proof of qualifications.

Key personnel: CVs to be appended to Tender Schedule (names, responsibilities, qualifications, experience).

Joint venture key person: Notify Project Manager and Employer within 1 week of Contract Date.

Setting out: Contractor responsible for correct setting out per original points, lines, levels; errors rectified at Contractor's cost.

Information completeness: Contractor must satisfy itself prior to Contract Date as to completeness, sufficiency, accuracy of all information and drawings.

Key personnel CVs must be appended to Tender Schedule: names, responsibilities, qualifications, experience.

Lead Designer required with proof of qualifications (Z21).

Joint venture/consortium: members jointly and severally liable (Z9.1); key person with binding authority notified to Project Manager and Employer within 1 week of Contract Date (Z9.2); no material composition change without Employer written consent (Z9.3).

Contractor must satisfy itself prior to Contract Date as to completeness, sufficiency, accuracy of all information and drawings (Z3.1).

Contractor responsible for correct setting out per original points, lines, levels (Z3.2).

Quality policy statement and quality plan must be provided within 4 weeks of the Contract Date.

Defects date: 52 weeks after Completion of the whole of the works.

Defects correction period: 4 weeks.

Contractor warrants that results of the Works, when complete, shall be fit for their intended purpose (Z2.1).

Contractor must satisfy itself prior to Contract Date as to completeness, sufficiency, and accuracy of all information and drawings (Z3.1).

Contractor responsible for correct setting out per original points, lines, levels; errors rectified at Contractor's cost (Z3.2).

If Employer cannot use works due to a defect after Completion, defects date is delayed by the period of inability to use (Z4.1).

If part of works replaced due to defect, defects date for that part delayed by period between Completion and replacement (Z4.2).

Extended defects date cannot exceed twice the original defects period (Z4.3).

Pricing Data in Part C2 (35 pages).

Main Option B: Priced contract with Bill of Quantities.

Currency: South African Rand.

Assessment interval: Every 4 weeks on the 20th day of each month.

Payment period: 4–6 weeks after receipt of valid tax invoice.

Retention: 10% of Prices (retention free amount not specified), 50% released at Practical Completion, 50% after Defects Period.

Delay damages: 1% of Contract value per week, maximum 10% of Contract value.

Performance bond: Amount stated in Contract Data, form per Annexure C.1.3, from accepted bank.

Employer-arranged insurances (PCI) with specified limits; Contractor must comply with terms and conditions of these policies.

Pricing format: Main Option B – Priced contract with Bill of Quantities (refer to Part C2 Pricing Data, 35 pages).

Currency: South African Rand (ZAR).

Retention: 10% of the Prices; retention free amount not specified (R____). 50% of retention released at Practical Completion, remaining 50% after Defects Period.

Delay damages: 1% of Contract value per week, up to a maximum of 10% of Contract value.

Performance bond: Unconditional, on-demand performance bond from a bank accepted by Project Manager and Employer, for amount stated in Contract Data, in form per Annexure C.1.3. Must remain valid until end of contract period; extend 4 weeks before expiry. Failure to extend allows Employer to claim full amount as cash security.

Payment terms: Assessment every 4 weeks on the 20th day of each month. Payment within 4–6 weeks after receipt of valid tax invoice.

Limitation of liability (Option X18 & Z7):

• Neither party liable for consequential or indirect loss (loss of profit, income, revenue) – capped at nil.
• Contractor's liability for loss/damage to Employer's property per event: limited to total losses incurred and/or repairs to damages caused.
• Contractor's liability for design defects not on Defects Certificate: limited to total losses incurred and/or repairs to damages caused.
• Contractor's total direct liability for all matters (excluding excluded matters): limited to total losses incurred and/or repairs to damages caused.
• Excluded matters: loss/damage to Employer's property, delay damages, defects liability, insurance liability, third party property damage, death/injury, IP infringement.
• Employer's liability for Contractor's indirect/consequential loss: limited to R0.00.
• End of liability date: Prescription Act prescription date.

Insurance (Employer-arranged PCI):

• Contract Works: full value of Works.
• Contractors Public Liability: R100,000,000 per occurrence.
• Removal of Lateral Support Liability: R50,000,000 per occurrence.
• Contract Works SASRIA: R500,000,000 aggregate.
• Aviation Liability: R2,000,000,000 per occurrence.
• Design & Construct Professional Indemnity: R25,000,000 aggregate (shared across ACSA contracts).

Contractor insurance obligations: COID Act good standing letter; Public Liability per subcontract agreement; any other insurance for losses/claims from Contractor/subcontractor acts/omissions.

Mandatory compliance and evidence:

• COID Act: Letter confirming good standing with Compensation Fund or Licensed Insurer before commencing work.
• Public Liability Insurance: As required by Subcontract Agreement.
• Occupational Health & Safety Act (OHS Act) and Construction Regulations: Full compliance; Section 37(2) agreement signed before work starts.
• Baseline risk assessment: By competent person before commencement, including hazard identification, risk analysis, safe work procedures, monitoring plan.
• Competent persons: Appointed and trained for OHS aspects relevant to the work.
• Personal protective equipment: Issued by Contractor, worn at all times.
• Safe work procedures: Written, available, enforced, employees conversant.
• Incident reporting: All OHS Act incidents reported to Provincial Director: Department of Labour and to Client.
• Permit system: Work requiring permits not performed without approved permit.
• Alcohol/drug prohibition: No alcohol or intoxicating substances on premises; suspected persons escorted off.
• Construction Manager appointment: Written appointment per Construction Regulation 8, submitted 7 days before work.
• Safety checklist documentation: Submitted 7 days before work commences.
• Lead Designer: Employed with proof of qualifications.
• Key personnel: CVs submitted with tender (names, responsibilities, qualifications, experience).
• Joint venture/consortium: Members jointly and severally liable; key person with binding authority notified within 1 week of Contract Date; no material composition change without Employer written consent.
• Ethics: No corrupt practices; compliance with Prevention and Combating of Corrupt Activities Act; breach grounds for termination.
• Confidentiality: All contract information confidential; no disclosure without Project Manager/Employer written consent; images of works require prior written consent; rights vest in Employer.
• Cession/delegation: Contractor cannot cede, delegate, assign without Employer written consent (not unreasonably withheld); Employer may cede/delegate.
• Intellectual Property: IP rights remain with originator; Contractor grants Employer irrevocable, transferable, non-exclusive, royalty-free licence for constructing, repairing, demolishing, operating, maintaining works; Contractor indemnifies Employer against IP infringement claims.
• Dispute resolution: Adjudication from panel (nominated by referring party, deadlock to Johannesburg Bar Council Chairman); Arbitration in Johannesburg under Association of Arbitrators rules.
• Compensation event notification: 4 weeks (reduced from 8 weeks).
• Communication: Project Manager requires Employer written consent for design/scope/Works Information changes ≥5% or Completion Date extensions >30 days.
• OHS delegation: Contractor acknowledges employer status under OHS Act Section 37(2), complies with Construction Regulations.
• CSD registration, tax clearance, B-BBEE, CIDB grading: Not explicitly stated in this document; verify in tender invitation.

Section 37(2) OHS Act agreement mandatory before any work commences.

COID Act compliance: Letter of good standing with Compensation Fund or Licensed Insurer required before work starts.

Public Liability Insurance per subcontract agreement; other insurance for losses/claims from Contractor/subcontractor acts/omissions.

Baseline risk assessment by competent person before commencement: hazard identification, risk analysis, safe work procedures, monitoring plan.

Competent persons appointed and trained for relevant OHS aspects.

PPE issued by Contractor, worn at all times.

Written safe work procedures and precautionary measures available, enforced, employees conversant.

No unsafe equipment/machinery used.

All OHS Act incidents reported to Provincial Director: Department of Labour and to Client.

No use of Client's machinery/plant/PPE without prior written approval.

Permit-required work not performed without approved permit.

Alcohol and intoxicating substances prohibited; suspected persons escorted off premises.

Full participation in Client OHS inquiries.

Construction Manager appointment per Construction Regulation 8 submitted 7 days before work.

Safety checklist documentation submitted 7 days before work.

Only duly authorised Section 16.2 appointee may sign OHS agreement; signing power designated in writing by CEO.

Contractor acknowledges employer status under OHS Act Section 37(2) and complies with Construction Regulations (Z20.1).

Non-compliance with OHS clauses may lead to immediate contract cancellation.

Contract framework: NEC3 ECC April 2013 with Main Option B, Dispute Resolution Option W1, Secondary Options X7 (Delay damages), X16 (Retention), X18 (Limitation of liability), and Additional Conditions Z1–Z20.

Law: Republic of South Africa. Language: English. Period of reply: 7 days.

Starting date: Upon signing by ACSA. Completion: 18 months from starting date.

Retention: 10% of Prices, 50% released at Practical Completion, 50% after Defects Period. Retention free amount not specified.

Delay damages: 1% per week up to 10% of Contract value.

Performance bond: Unconditional, on-demand from accepted bank, form per Annexure C.1.3, valid until end of contract period.

Adjudication: Panel of 7 adjudicators listed; nomination by referring party, deadlock to Chairman of Johannesburg Bar Council.

Arbitration: Panel of 7 arbitrators listed; venue Johannesburg; Rules for Conduct of Arbitrations 2013 Edition, 7th Edition.

Limitation of liability (X18 & Z7): No consequential loss liability for either party; Contractor's direct liability capped at total losses/repairs; Employer's liability for Contractor's indirect loss capped at R0.00; excluded matters listed.

Insurance (Employer PCI): Contract Works, Public Liability R100M, Lateral Support R50M, SASRIA R500M, Aviation Liability R2B, Professional Indemnity R25M aggregate.

Z clauses key amendments: Z1 – no waiver/estoppel without written agreement; Z2 – Contractor warrants fitness for purpose; Z3 – Contractor satisfies itself on information completeness, responsible for setting out; Z4 – defects date extended if Employer cannot use works due to defect; Z5 – business rescue proceedings added as termination event; Z6 – performance bond terms; Z7 – Employer's indirect loss liability R0.00; Z8 – no cession without consent; Z9 – joint venture joint/several liability, key person notification; Z10 – anti-corruption, compliance with Prevention of Corrupt Activities Act; Z11 – confidentiality, image rights; Z12 – Employer step-in rights on default; Z13 – lien waivers; Z14 – IP licence and indemnity; Z16 – adjudicator/arbitrator appointment panels; Z17 – compensation event notification reduced to 4 weeks; Z19 – Employer consent for ≥5% design/scope changes or >30 day completion extensions; Z20 – Contractor acknowledges employer status under OHS Act Section 37(2), complies with Construction Regulations; Z21 – Lead Designer with proof of qualifications required.

Duplicate section type; evaluation criteria not detailed in this contract document. Refer to tender invitation for preference point system, functionality criteria, minimum scores, and price/preference split.