Refurbishment of staff restrooms at or tambo international airport — 12-Month contract

Closing date: 4 November 2026 at 12:00 (from tender record).

• Contract duration: 12 months from the Starting Date (date when ACSA representative signs the contract).
• Key date: Project Completion 12 months from award.
• Defects date: 52 weeks after Completion of the whole of the works.
• Defect correction period: 4 weeks.
• First programme submission: within 2 weeks of Contract Date.
• Revised programme submission: at intervals no longer than 2 weeks of Contract Date.
• Quality plan submission: within 2 weeks of Contract Date.
• Payment assessment interval: every 30 days, with payment 4 weeks after receipt of valid tax invoice.
• No compulsory briefing or site visit is stated in the document.

Project Manager:

• Name: Yvonne Mangoenyane
• Email: [email protected]
• Telephone: 011 921 6882
• Address: Western Precinct Aviation Park, OR Tambo International Airport, 1 Jones Road, Kempton Park, 1632

Employer:

• Name: Airports Company South Africa SOC Limited
• Registration no: 1993/004149/06
• Address: Western Precinct Aviation Park, OR Tambo International Airport, 1 Jones Road, Kempton Park, 1632

Returnable documents:

• C1.1 Form of Offer and Acceptance: signed offer and acceptance, including the Schedule of Deviations (if any).
• C1.2b Contract Data provided by the Contractor: to be completed and returned.
• C1.3 Proforma Guarantees: performance bond and other securities as required.
• The tenderer's CIDB registration number must be provided.
• The tenderer must submit a first programme for acceptance within 2 weeks of the Contract Date.
• The tenderer must submit a quality plan for acceptance within 2 weeks of the Contract Date.
• The tenderer must provide proof of insurance as required by the contract.
• The tenderer must provide any securities, bonds, guarantees, and other documentation within two weeks of receiving the completed agreement.
• Failure to provide required securities, bonds, guarantees, or insurance constitutes repudiation of the agreement.
• The tenderer must notify the Employer in writing within five working days of receiving the agreement if it cannot accept its contents; otherwise, the agreement becomes binding.

The contract is a NEC3 Engineering and Construction Contract (ECC3), Option A (Priced contract with activity schedule).

• The tenderer must accept the contract terms, including delay damages of 0.05% per day up to a maximum of 10% of contract value, and low-performance damages of 0.05% per day up to a maximum of 10%.
• The tenderer must provide a performance bond of 10% of contract value excluding VAT.
• The tenderer must comply with all Z clauses (additional conditions of contract), including ethics, confidentiality, and intellectual property provisions.
• The tenderer must be able to work in a live airport environment with 24/7 access to the terminal building.
• The tenderer must not have any conflict of interest as per the ethics clause.
• The tenderer must be registered on the CSD (Central Supplier Database) if required by the employer, though not explicitly stated in the document.

Refurbishment of staff restrooms at OR Tambo International Airport for a period of 12 months.

• The works are described in Part C3 (Scope of Work) and Part C4 (Site Information).
• The site is OR Tambo International Airport.
• Access to the Terminal Building is 24 hours, 7 days a week.
• The works are to be carried out in a live airport environment.
• The activity schedule includes the following locations:
• 3rd Floor Lower Offices
• Terminal A B/F Maintenance
• Pause Area next to KB1
• Trolly Handler
• Charlie 24 1st Floor
• Charlie 24 2nd Floor Male
• Charlie 24 2nd Floor Female
• Charlie 24 2nd Floor Kitchen + Pause Room
• Marshalling
• E1 Safety Office Airside
• Fire Station Freight
• Fire Station Offices next to ATNS
• Electrical Office Workshop ATNS
• Cargo Main Gate Security
• Design and approvals work is required under FIDPM stages (Prefeasibility, Concept, Design Development, Design Documentation, Construction Monitoring, Close-Out).
• The Employer will only pay for one draft of each report until final approval.

Pricing format: NEC3 Option A – Priced contract with activity schedule.

• Prices are lump sum per activity; no adjustment for quantity changes.
• Prices are inclusive of everything necessary to provide the works, including correction of defects (unless caused by an Employer's risk).
• The offered total of the Prices is exclusive of VAT; VAT at 15% is added.
• Payment: assessed every 30 days, paid 4 weeks after receipt of a valid tax invoice.
• Performance bond: 10% of contract value excluding VAT, unconditional and on-demand, provided by an accepted bank or insurer.
• Delay damages: 0.05% of contract value per day, up to a maximum of 10%.
• Low-performance damages: 0.05% of contract value per day, up to a maximum of 10%.
• Limitation of liability: Contractor's liability for indirect or consequential loss is limited to R0.
• The Employer provides certain insurances (see Annexure D and Appendix 2A & 2B); the Contractor provides additional insurances as deemed necessary.
• The Contractor must maintain the performance bond valid until the end of the contract period; failure to extend may result in the Employer claiming the full amount as cash security.

CIDB registration: The tenderer's CIDB registration number must be provided.

• CSD registration: Not explicitly stated, but may be required.
• Tax compliance: Not explicitly stated in the document.
• B-BBEE: Not mentioned in the document.
• The tenderer must comply with the NEC3 ECC3 core clauses and additional Z clauses.
• The tenderer must comply with the ethics clause (no corrupt practices).
• The tenderer must comply with confidentiality and intellectual property provisions.
• The tenderer must provide proof of insurance as required by the contract.
• The tenderer must provide a performance bond of 10% of contract value excluding VAT.

This appendix sets out the insurance requirements for airside construction contracts at ACSA, applicable where the contract value does not exceed R150 million, the construction period does not exceed 36 months, and the defects liability period does not exceed 24 months.

The contractor must be able to comply with the insurance requirements, including effecting and maintaining the specified insurances. The contractor must familiarise itself with employer-arranged policies and accept the deductibles. The contractor must provide insurance policies within 28 days of contract commencement. The contractor must ensure subcontractors are aware of and comply with insurance clauses. No specific eligibility criteria such as CSD registration, tax clearance, B-BBEE level, or CIDB grading are stated in the provided document.

The document is an appendix covering insurance requirements for airside construction contracts. It applies where the awarded contract value does not exceed R150 million, the construction period does not exceed 36 months, and the defects liability period does not exceed 24 months. The employer (ACSA) effects Principal Controlled Insurance (PCI) in joint names of employer, contractor, and subcontractors, covering:

• Contract Works (full value of works, with limitations on open trenches and exposed layer works to 2,500 meters aggregate length)
• Contractors Public Liability (limit R100,000,000 per occurrence)
• Removal of Lateral Support Liability (limit R50,000,000 per source)
• Contract Works SASRIA (limit R500,000,000 aggregate, excludes consequential loss)
• Aviation Liability (limit R2,000,000,000 per occurrence)
• Design & Construct Professional Indemnity (limit R25,000,000 aggregate per policy year, shared across all ACSA contracts)

The contractor must familiarise itself with these policies and comply with their terms. The contractor must also effect its own insurances, including construction plant and equipment, employer's liability (minimum R20,000,000), motor vehicle liability (minimum R5,000,000), buy-down cover for employer deductibles if unacceptable, excess public/aviation/PI liability, marine cargo (if applicable), and other customary insurances. Policies must be provided within 28 days of contract commencement.

Deductibles payable by the contractor under employer-arranged policies:

• Contract Works: R150,000 per occurrence, increased to R250,000 for testing and commissioning
• Contractors Public Liability: R75,000 per claim (property damage)
• Removal of Lateral Support Liability: R75,000 per claim
• Contract Works SASRIA: R25,000 per occurrence (theft)
• Aviation Liability: R300,000 per loss or injury
• Design & Construct Professional Indemnity: R5,000,000 for contracts under R50 million at award; R10,000,000 for contracts over R50 million at award

Contractor must not include premiums for employer-arranged insurance in its pricing, except for supplementary insurance it chooses to buy. If the contractor fails to effect required insurances, the employer may do so and deduct premiums from amounts due to the contractor.

No specific compliance requirements (such as CSD registration, tax clearance, B-BBEE level, or CIDB grading) are stated in the provided document.

The employer effects Principal Controlled Insurance (PCI) covering Contract Works, Public Liability (R100m), Removal of Lateral Support Liability (R50m), SASRIA Contract Works (R500m aggregate), Aviation Liability (R2bn), and Design & Construct Professional Indemnity (R25m aggregate, shared across ACSA contracts). The contractor must comply with policy terms, bear deductibles (e.g., R150k contract works, R75k public liability, R300k aviation, R5m/R10m PI), and follow claims procedures including immediate notification to specified ACSA contacts, preserving damage, and cooperating with insurers. The contractor must also effect its own insurances: construction plant, employer's liability (min R20m), motor vehicle liability (min R5m), buy-down cover for employer deductibles, excess public/aviation/PI liability, marine cargo (if applicable), and other customary insurances. Policies must be provided within 28 days of contract commencement; if the contractor fails to insure, the employer may insure and deduct premiums. Sub-contractors must be made aware and comply.

Closing date: 4 November 2026 at 12:00 PM (South African Time).

Compulsory briefing session: 7 October 2026 at 10:00 AM, at the OR Tambo International Airport Media Room, Ground Floor of Domestic Terminal B (next to the post office).

Compulsory site inspection: directly after the briefing session on 7 October 2026.

Closing date for enquiries: 14 October 2026.

Employer's response to clarification requests: by 19 October 2026.

Public opening of tenders: 4 November 2026 at 12:30 PM.

Bidding procedure and technical enquiries:

• Contact: Alicia Sekoati
• Email: [email protected]
• Telephone: 011 723 1400

Employer's Agent: Alicia Sekoati (email as above). All communication during the tender period must be directed to ACSA's Supply Chain Department, not to the Principal Agent.

Submission address (Tender Box A):

Airports Company South Africa SOC Limited Offices

North Wing, 3rd Floor

OR Tambo International Airport

Submission method: physical delivery only. Bids must be deposited into Tender Box A at the ACSA offices, North Wing, 3rd Floor, OR Tambo International Airport, before the closing time. Late bids will not be accepted and will be returned unopened. Telephonic, telegraphic, telex, facsimile, or e-mailed tenders are not accepted.

Format: Submit 1 original and 1 copy, each sealed separately and clearly marked "ORIGINAL" and "COPY". Each package must show the bidder's name, contact details, tender reference number (ORTIA8179/2026/RFP), and tender description. Also submit an electronic copy on a USB flash drive. All documents must be completed in non-erasable ink on the official forms provided; do not re-type or alter them.

Returnable documents (complete, sign, and return with the bid):

• SBD 1 (Invitation to Bid): bidder details and signed offer cover page.
• Form of Offer and Acceptance (C1.1): signed offer to contract.
• Pricing/Activity Schedules (C2.2): completed pricing.
• Contract Document (Appendix 1): completed and signed.
• Resource CVs and certified qualifications (as per functionality criteria).
• Reference letters for company experience.
• Proof of authority (e.g., company resolution) for the signatory.
• SARS Tax Compliance Status PIN or CSD number.
• B-BBEE certificate or sworn affidavit (for preference points).
• CSD registration report.
• Foreign supplier questionnaire (if applicable).

Disqualification risks:

• Failure to attend the compulsory briefing and site visit.
• Not meeting the CIDB grading of 7GB or higher.
• Unsigned or incomplete returnable documents.
• Late submission or submission to the wrong address.
• Any material deviation from the tender requirements.
• Attempts to influence the tender process or corrupt/fraudulent practices.

Evaluation is in stages:

Stage 1 – Responsiveness: compliance with tender conditions, proper completion and signing, and responsiveness to requirements.

Stage 2 – Mandatory Administration Criteria (pass/fail):

• CIDB contractor grading of 7GB or higher.
• Fully signed Form of Offer and Acceptance (C1.1).
• Attendance at the compulsory briefing session and site visit.

Stage 3 – Functionality (minimum threshold: 80 out of 100 points):

• Resource Experience (40 points): CVs for each role, scored on years of experience post-registration/certification.
• Project Manager (5): >5 years post SACPCMP registration = 5; 3–5 years = 3; <3 years = 0.
• Site Supervisor (5): >5 years post qualification = 5; 3–5 = 3; <3 = 0.
• Plumber (5): >5 years post Trade Test = 5; 3–5 = 3; <3 = 0.
• Electrician (5): >5 years post Trade Test = 5; 3–5 = 3; <3 = 0.
• Builder (5): >5 years post Trade Test = 5; 3–5 = 3; <3 = 0.
• Health and Safety Officer (5): >5 years post SACPCMP registration = 5; 3–5 = 3; <3 = 0.
• Lead Architect (5): >5 years post SACAP registration = 5; 3–5 = 3; <3 = 0.
• Mechanical Engineer (5): >5 years HVAC experience post ECSA registration = 5; 3–5 = 3; <3 = 0.
• Resource Qualifications (40 points): certified copies (not older than 3 months) of qualifications for each role, scored per the specified SAQA-accredited qualifications and professional registrations.
• Company Experience (20 points): minimum 2 reference letters for building/refurbishment projects, each with a minimum value of R9,000,000 (excl. VAT). Purchase orders and appointment/award letters are not accepted. Letters must be on client letterhead with contactable references, showing bidder name, scope, project value, and client name. Reference letters will be verified.
• 3 or more relevant letters = 20 points.
• 2 relevant letters = 10 points.
• Less than 2 = 0 points.

Stage 4 – Price and Preference (90/10 split, for bids above R50 million):

• Price: maximum 90 points, using the formula Ps = 90(1 - (Pt - Pmin)/Pmin).
• Preference: maximum 10 points for specific goals:
• B-BBEE Level 1 = 5; Level 2 = 4.5; Level 3 = 4; Level 4 = 3; Level 5 = 2; Level 6 = 0.5; Level 7 = 0.3; Level 8 = 0.1; Non-compliant = 0.
• Black youth majority-owned entities = 5 points.
• Proof required: original or certified copy of a valid sworn affidavit or B-BBEE certificate from a SANAS-accredited agency (for JVs, a consolidated certificate). Also CSD registration report.

Bidders who fail to meet the minimum functionality threshold of 80/100 will not proceed to price and preference evaluation.

Scope: Refurbishment of staff restrooms at OR Tambo International Airport for a period of 12 months.

Key personnel roles required (with CVs and qualifications):

• Project Manager (SACPCMP registered professional)
• Site Supervisor
• Plumber (Trade Test certified)
• Electrician (Trade Test certified)
• Builder (Trade Test certified)
• Health and Safety Officer (SACPCMP registered)
• Lead Architect (SACAP registered)
• Mechanical Engineer (ECSA registered, HVAC experience)

Company experience: minimum 2 reference letters for building or building refurbishment projects, each with a minimum value of R9,000,000 (excl. VAT). Reference letters must be on client letterhead with contactable references, showing bidder name, scope, project value, and client name. Purchase orders and appointment/award letters are not accepted. Reference letters will be verified.

Pricing: Fixed prices, not subject to adjustment for the full contract duration. Rates and prices must be in Rand, excluding VAT (VAT shown separately).

Pricing: Fixed prices for the full contract duration; no contract price adjustments or foreign fluctuations. Rates and prices in Rand, excluding VAT (VAT shown separately).

Bid security: Not specified in the provided text.

Bonds/guarantees: Not specified in the provided text, but the tenderer must submit any required securities, bonds, guarantees, policies, and certificates of insurance before contract formation if requested.

Insurance: The employer may provide some insurance, but the tenderer is advised to seek qualified advice; full cover may not be provided.

Company experience threshold: Minimum 2 reference letters for projects each with a minimum value of R9,000,000 (excl. VAT).

Mandatory eligibility:

• CIDB contractor grading of 7GB or higher.
• Attendance at the compulsory briefing session and site visit (sign attendance register in the name of the tendering entity).
• Fully signed Form of Offer and Acceptance (C1.1).

Tax compliance:

• Submit a SARS Tax Compliance Status (TCS) PIN, or a printed TCS certificate, or a CSD number if registered on the Central Supplier Database.
• For consortia/JVs/subcontractors, each party must submit a separate TCS certificate/PIN/CSD number.
• Failure to provide tax compliance particulars may render the bid invalid.

B-bbee:

• Preference points are awarded based on B-BBEE status level (see evaluation criteria).
• Proof required: original or certified copy of a valid sworn affidavit (for EMEs/QSEs as applicable) or a B-BBEE certificate from a SANAS-accredited agency. For JVs, a consolidated certificate is required.
• CSD registration report must be provided.

Other:

• Bidders must not be under restrictions, insolvent, in receivership, under business rescue, or have principals under restrictions.
• Foreign suppliers must complete the questionnaire if not resident in South Africa.
• No alternative bids will be considered.
• Bidders must not contact ACSA employees other than the listed contact person during the tender period.

Environmental Terms and Conditions to Commence Work for ACSA service and maintenance contractors.

Contractors must agree to the Environmental Terms and Conditions and acknowledge ACSA's right to impose penalties for non-compliance. The signed agreement is required. No other eligibility criteria are stated in the provided document.

Environmental Terms and Conditions to Commence Work (EMS 048) apply to all ACSA service and maintenance contractors. ACSA will audit contractor activities, products and services on an ad hoc basis to ensure compliance. Any pollution clean-up costs are borne by the contractor.

• Environmental Policy: ACSA's Environmental Policy must be communicated to and understood by all contractor staff.
• Stormwater, soil and groundwater pollution: No solid or liquid material may contaminate or potentially contaminate these resources. Any pollution must be cleaned up immediately and spills reported to ACSA immediately. Contractors must supply their own suitable clean-up materials where required.
• Equipment and vehicles: Washing, maintenance and refuelling of equipment only in designated service areas on ACSA property. No leaking equipment or vehicles permitted on the airport.
• Air pollution: Dust from work activities that could cause a nuisance must be kept to a minimum. All practical measures to reduce unpleasant odours and emissions. No open fires on site.
• Noise pollution: All reasonable measures to minimise noise from work operations. Contractor must comply with applicable noise regulations.
• Waste management: Waste separated as general or hazardous. Disposed of appropriately at a permitted landfill site if recycling or re-use not feasible. No dumping, burying or burning of solid or liquid waste. Maintain a tidy, litter-free work area.
• Waste records: Contractors must keep on file: name of contracting waste company, waste disposal site used, monthly reports on quantities (separated into general, hazardous and recycled), maintained file of all Waste Manifest Documents and Certificates of Safe Disposal, and a copy of the waste permit for the disposal site. This information must be available during audits and inspections.
• Hazardous chemical substances (HCS): All HCS clearly labelled, stored and handled in accordance with Material Safety Data Sheets (MSDS). MSDS stored with all HCS. All spillages cleaned up immediately and disposed of as hazardous waste; HCS spillages reported to ACSA immediately. All contractors adequately informed on handling and storage of hazardous substances. Comply with all relevant national, regional and local legislation on transport, storage, use and disposal of hazardous substances.
• Water and energy conservation: Contractor shall identify and manage work activities that may result in water and energy wastage.
• Training and awareness: The conditions of this permit must be communicated to all contractor employees prior to commencing works at the airport.

No specific compliance requirements found in the provided document.

Contractor must comply with applicable noise regulations. Waste separated as general or hazardous, disposed of at permitted landfill sites if recycling not feasible. No dumping, burying or burning of waste. Maintain a tidy, litter-free work area. Keep on file waste company name, disposal site, monthly quantity reports (general, hazardous, recycled), Waste Manifest Documents, Certificates of Safe Disposal, and copy of waste permit. All hazardous chemical substances (HCS) labelled, stored and handled per Material Safety Data Sheets (MSDS); MSDS stored with HCS. Spillages cleaned up immediately and disposed of as hazardous waste; reported to ACSA immediately. Contractors informed on handling and storage of hazardous substances. Comply with all relevant legislation on transport, storage, use and disposal of hazardous substances.

Penalties: ACSA may impose penalties for infringements of these requirements or legislation. The contractor will be advised in writing of the nature of the infringement and the penalty amount. The contractor must take steps (e.g. training/remediation) to prevent recurrence and advise ACSA accordingly. Penalties do not replace any legal proceedings that the Council, authorities, land owners or the public may institute. Penalties range from R200 to R20,000 depending on severity, decided by ACSA's Airport Environmental Management Representative in consultation with the Airport Manager or designate, and are final. In addition, the contractor must make good any damage caused by the infringement at their own expense.