National hazard assessment for nuclear and radiological emergencies – 10-Week consultancy (DEE/006/2026/27)

Returnable forms — all must be completed, signed and submitted with the tender:

• SBD 6.1 (Preference Points Claim Form): claims preference points for specific goals; documentary proof must accompany the claim.
• Failure to submit proof for specific goals means those points are not claimed.

Disqualification risks:

• Fraudulent preference claims may lead to disqualification, recovery of costs, contract cancellation, restriction from state business for up to 10 years, and criminal prosecution.

Preference point system: 80/20 (price 80 points, specific goals 20 points).

Price points are calculated using the formula: Ps = 80(1 - (Pt - Pmin)/Pmin), where Pt is the tender price and Pmin is the lowest acceptable tender price.

Specific goals (each worth 4 points, total 20 points):

• Enterprise owned by Black people
• Enterprise owned by Women
• Enterprise owned by Youth
• Enterprise owned by Disabled persons
• Enterprise owned by SMMEs (QSE and EME)

Bidders must indicate how they claim points for each goal and provide supporting documentation.

B-BBEE requirements:

• Complete and submit SBD 6.1 to claim preference points for specific goals.
• Provide documentary proof for each claimed goal (e.g., ownership, SMME status).
• The organ of state may require substantiation of any preference claim at any time.

Fraudulent preference claims may result in disqualification, recovery of costs, contract cancellation, restriction from state business for up to 10 years, and criminal prosecution.

Tax compliance

• SBD 2 (Tax Clearance Certificate Requirements): confirms the bidder's tax affairs are in order, or that a satisfactory payment arrangement exists with SARS.
• An original, valid Tax Clearance Certificate must accompany the bid. Certified copies are not accepted.
• Omitting the original valid certificate, or submitting an invalid one, invalidates the bid.
• Certificate validity: one year from the date of approval.
• Consortia, joint ventures and sub-contractors: each party must submit a separate Tax Clearance Certificate.
• Foreign bidders and individuals bidding are subject to the same requirement.
• Application is made on form TCC 001 at any SARS branch nationally or through eFiling at www.sars.gov.za.

Returnable documents:

• SBD 4 (Declaration of Interest): must be completed in full. Disclose any interest the bidder or its directors hold in other companies, whether or not those companies are bidding. Additional companies may be declared on a separate sheet in the prescribed format and attached. Information must match the CSD report.
• SBD 6.1 (Preference Points Claim): must be completed in full. Information must align with the CSD report. Attach proof for all preference points claimed.
• Dates on SBD 4 and SBD 6.1 must fall within the bid advertisement period.

Bidders must be registered on the Central Supplier Database. The details captured in SBD 4 and SBD 6.1 must be consistent with the bidder's CSD report. Any interest held by the bidder or its directors in other companies, whether bidding or not, must be declared on SBD 4.

CSD registration: required. The information in SBD 4 and SBD 6.1 must match the bidder's CSD report.

Department: Supply Chain Management (no named contact, email, telephone or address provided in the document)

Returnable documents: SBD 4 (Bidder's Disclosure) must be completed, signed and submitted with the bid. The form requires the bidder to declare any state employment of directors, trustees, shareholders, members, partners or controlling-interest holders; any relationship with a person employed by the procuring institution; and any interest in another related enterprise. A false declaration leads to disqualification.

SBD 4 is a mandatory returnable document. Bidders listed on the Register for Tender Defaulters or the List of Restricted Suppliers are automatically disqualified from the bid process.

The department requires the appointment of a service provider for the development of a national hazard assessment for nuclear and radiological emergencies in South Africa, for a period of ten (10) weeks.

Closing date: 08 December 2026

Closing time: 11:00

Bidding procedure enquiries:

• Contact: Mr Samuel Msiza
• Email: [email protected]
• Telephone: 012 406 7910

Technical enquiries:

• Contact: Mr Thabiso Pie
• Email: [email protected]
• Telephone: (012) 406 7504

Submission address:

Department of Electricity and Energy (DEE)

192 Cnr Visagie and Paul Kruger Street, Matimba Building

Pretoria, 0001

Submission method: deposit the bid in the bid box at the Department of Electricity and Energy, 192 Cnr Visagie and Paul Kruger Street, Matimba Building, Pretoria, 0001.

Closing time: 11:00 on 08 December 2026. Late bids will not be considered.

Bids must be submitted on the official forms provided (not re-typed) or in the manner prescribed in the bid document.

Returnable forms (all must be completed, signed and submitted):

• SBD1 (Invitation to Bid): bidder and contact details, signed as the offer cover page.
• SBD7 (Contract Form): the successful bidder must fill in and sign a written contract form.
• Proof of authority (e.g. company resolution) for the signatory.
• SARS TCS PIN or CSD number (see compliance requirements).
• If the bidder is an accredited representative in South Africa for the goods/services offered, proof must be enclosed.
• Foreign suppliers: complete the questionnaire on RSA residency, branch, permanent establishment, income and taxation.

Disqualification risks:

• Bids delivered after the closing time, regardless of reason.
• Failure to provide or comply with any of the required particulars may render the bid invalid.

The bid is subject to the Preferential Procurement Policy Framework Act, 2000 and the Preferential Procurement Regulations. The specific preference point system (80/20 or 90/10) is not stated in the document.

Bidders must not be persons in the service of the state, companies with directors who are persons in the service of the state, or close corporations with members who are persons in the service of the state.

Bidders must comply with tax obligations and provide a SARS PIN/TCS or CSD number.

Consortia, joint ventures and subcontractors: each party must submit a separate TCS certificate/PIN/CSD number.

Foreign suppliers: if the entity answers no to all questions on RSA residency, branch, permanent establishment, income and taxation, it is not required to register for a TCS PIN.

Accredited representatives in South Africa: if yes, proof must be enclosed.

Failure to provide or comply with the required particulars may render the bid invalid.

The department requires the appointment of a service provider for the development of a national hazard assessment for nuclear and radiological emergencies in South Africa.

The contract period is ten (10) weeks.

The scope of work is not detailed in the document.

Tax compliance:

• Bidders must comply with their tax obligations.
• Bidders must submit their unique SARS PIN to enable verification of tax status.
• A TCS PIN may be applied for via e-filing at www.sars.gov.za.
• Alternatively, a printed TCS certificate may be submitted with the bid.
• Where no TCS PIN is available but the bidder is registered on the Central Supplier Database (CSD), a CSD number must be provided.
• Consortia, joint ventures and subcontractors: each party must submit a separate TCS certificate/PIN/CSD number.
• Foreign suppliers: if the entity answers no to all questions on RSA residency, branch, permanent establishment, income and taxation, it is not required to register for a TCS PIN.

State employment:

• Bids will not be considered from persons in the service of the state, companies with directors who are persons in the service of the state, or close corporations with members who are persons in the service of the state.

Tax status: the bidder's tax matters must be in order, supported by an original tax clearance certificate issued by the South African Revenue Service, before award.

Corrupt or fraudulent practices: engaging in such practices in competing for or executing the contract is grounds for termination.

Collusive bidding: agreements or concerted practices between bidders on bid prices are prohibited and may be referred to the Competition Commission, with possible invalidation of the bid, termination of contract, restriction from public-sector business for up to ten (10) years and a damages claim.

Restriction from public-sector business: a supplier may be prohibited from doing business with the public sector for a period not exceeding ten (10) years following termination for default, and is allowed fourteen (14) days to give reasons why the restriction should not be imposed.

Insolvency: the department may terminate at any time without compensation if the supplier becomes bankrupt or otherwise insolvent.

Performance security: within thirty (30) days of notification of contract award, the successful bidder must furnish a performance security in the amount specified in the Special Conditions of Contract. Acceptable forms: a bank guarantee or irrevocable letter of credit from a reputable bank, or a cashier's or certified cheque. The security is returned not later than thirty (30) days after completion of performance obligations, including warranty obligations.

Payment: payments are made within thirty (30) days after submission of an invoice or claim, in Rand unless otherwise specified in the Special Conditions of Contract.

Prices: prices charged must not vary from those quoted in the bid, except for adjustments authorised in the Special Conditions of Contract or a bid validity extension request.

Penalties: if the supplier fails to deliver or perform within the contract period, the purchaser may deduct a penalty calculated on the delivered price of the delayed goods or unperformed services using the current prime interest rate for each day of delay.

Tax clearance: an original tax clearance certificate issued by the South African Revenue Service must be submitted before award; no contract is concluded with a bidder whose tax matters are not in order.

Restrictive practices: collusive bidding is prohibited under the Competition Act; the purchaser may refer matters to the Competition Commission and may invalidate bids, terminate contracts, restrict the bidder from public-sector business for up to ten (10) years, and claim damages.

Insolvency: the department may terminate the contract without compensation if the supplier becomes bankrupt or insolvent.

The General Conditions of Contract (GCC) apply to all bids, contracts and orders, including functional and professional services. Special Conditions of Contract (SCC) supplement the GCC; where there is a conflict, the SCC prevails.

Contract amendments: no variation or modification is valid except by written amendment signed by both parties.

Assignment: the supplier may not assign its obligations without the purchaser's prior written consent.

Subcontracts: the supplier must notify the purchaser in writing of all subcontracts awarded; this does not relieve the supplier of any liability.

Delays: the supplier must notify the purchaser promptly of any conditions impeding timely delivery or performance. The purchaser may extend time, with or without penalties.

Termination for default: the purchaser may terminate the contract in whole or in part if the supplier fails to deliver, fails to perform any obligation, or engages in corrupt or fraudulent practices. The supplier may be restricted from public-sector business for up to ten (10) years, with fourteen (14) days to provide reasons against the restriction.

Force majeure: the supplier is not liable for delays or failures caused by force majeure events, provided prompt written notice is given.

Settlement of disputes: parties first attempt amicable resolution; if unresolved after thirty (30) days, either party may give notice to commence mediation. If mediation fails, the dispute may be settled in a South African court.

Limitation of liability: except for criminal negligence, wilful misconduct, or patent infringement, the supplier is not liable for indirect or consequential loss; aggregate liability does not exceed the total contract price.

Governing language: the contract is written in English.

Applicable law: the contract is interpreted in accordance with South African law.

Notices: written acceptance of a bid is posted by registered or certified mail; other notices by ordinary mail to the address in the bid.

Taxes and duties: local suppliers are responsible for all taxes, duties, and license fees until delivery; foreign suppliers for taxes outside the purchaser's country.

National Industrial Participation Programme: applicable to contracts subject to the NIP obligation.

Prohibition of restrictive practices: collusive bidding is prohibited; the purchaser may refer matters to the Competition Commission and may invalidate bids, terminate contracts, restrict the bidder from public-sector business for up to ten (10) years, and claim damages.

This is a pricing schedule for professional services. The bidder must propose a ceiling price for the total project based on the accompanying information, including all personnel rates and project phases.

Closing date: 8 December 2026 at 11:00

Offer validity: 120 days from the closing date

Bid procedures enquiries

• Contact: Samuel Msiza
• Telephone: 012 406 7910
• Email: [email protected]

Technical enquiries (in writing)

• Contact: Thabiso Pie
• Telephone: 012 406 7504
• Email: [email protected]

Department: Department of Electricity and Energy

Returnable forms: Pricing Schedule (SBD 3.3) with the bidder's name and bid number, completed and signed.

Submission method: Not stated.

Enquiries: Bid procedures — Samuel Msiza, 012 406 7910, [email protected]; technical — Thabiso Pie, 012 406 7504, [email protected] (write to him for technical questions).

The accompanying information must be used for the formulation of proposals.

Bidders must provide a ceiling price based on the total estimated time for completing all phases, including all expenses and applicable taxes.

State the persons involved in the project and their positions, with hourly and daily rates.

List the project phases with cost per phase and man-days to be spent.

Indicate the period before commencement after acceptance of the bid, and estimated man-days for completion.

Pricing must be in South African Rand, inclusive of all applicable taxes.

Provide a ceiling price based on total estimated time for all phases and all expenses.

List each person involved, their position, hourly rate and daily rate.

Provide project phases with cost per phase and man-days.

Separately itemise travel expenses (rate/km, total km, class of air travel) and other expenses (accommodation, telephone, reproduction) with rate, quantity and amount — only actual costs recoverable, proven by invoices.

Indicate period before commencement and estimated total man-days.

State whether rates are firm for the full contract period; if not, give the basis for adjustment (e.g. CPI).

Offer valid for 120 days from the closing date.

Prices in South African Rand, all applicable taxes included (VAT, PAYE, income tax, UIF contributions, skills development levies).

Bidders must quote a ceiling price covering all phases and expenses.

Rates must be quoted per person/position (hourly and daily) — certified invoices must be rendered in terms of these rates.

Travel expenses: only actual costs recoverable; proof must accompany certified invoices.

Other expenses (e.g. accommodation, telephone, reproduction): must be specified with rate, quantity and amount; proof must accompany invoices.

State whether rates are firm for the full contract period; if not, provide the basis for adjustment (e.g. CPI).

Travel and other actual expenses are recoverable only when proven and submitted with certified invoices. Certified invoices must be rendered according to the rates quoted.