Design & build modular guard house installations – cluster 3 airports (18-Month contract)

The document is a compilation of ACSA safety and environmental requirements for contractors. It includes:

• A Permit to Work (PTW) log book (OPS 012) that must be signed prior to work authorisation.
• A SHE file review form listing mandatory documents and appointments.
• An Occupational Health and Safety Mandatary Agreement (Section 37(2) of the OHS Act and Construction Regulation 5.1(k)).
• Environmental Terms and Conditions to Commence Work (EMS 048).
• An OHS Specification for Minor Works.

The scope of work is the design and build of modular guard houses at three airports over 18 months. All work must comply with ACSA's safety, health and environmental policies and procedures.

Closing date: 10 November 2026 at 12:00 (from tender record).

No other dates (briefings, site visits, clarification deadlines) are stated in the document.

ACSA Corporate Office:

• Address: The Maples, Riverwoods, 24 Johnson Road, Bedfordview, Gauteng, South Africa, 2008
• Postal: P O Box 75480, Gardenview, Gauteng, South Africa, 2047
• Telephone: +27 11 723 1400
• Fax: +27 11 453 9354
• Website: www.airports.co.za

No specific contact names or emails are provided in the document.

Returnable documents (all must be completed, signed and submitted):

• Signed Section 37(2) Mandatary Agreement (OHS Act) – mandatory before any work commences.
• Signed EMS 048 Environmental Terms and Conditions to Commence Work.
• Valid Letter of Good Standing from the Compensation Fund or licensed insurer.
• Completed SHE file for review, including all required appointments, proof of competencies, risk assessments, method statements, and medical fitness certificates.
• Health and Safety Policy signed by the CEO.
• Health and Safety Organogram.
• Appointment letters for all required roles (e.g., 16.2 appointee, risk assessor, first aider, etc.).
• Proof of training and competency for all appointed persons.
• PPE issue records and PPE control cards.
• Incident reporting procedures and emergency contact details.
• Waste management records (waste company name, disposal site, monthly reports, manifests).
• Hazardous chemical substance registers and Material Safety Data Sheets.
• Sub-contractor register and signed Section 37(2) agreements for sub-contractors.
• Notification of construction work or Construction Permit where applicable.
• Approved Airside Safety Plan (if working airside).

Submission method and address: Not stated in the document.

Disqualification risks:

• Failure to submit any mandatory document.
• Non-compliance with the OHS Act, Construction Regulations 2014, or environmental conditions.
• Working without a valid Permit to Work.
• Failure to comply with the Section 37(2) agreement or EMS 048 conditions.

Evaluation is based on compliance with the SHE file review and mandatory requirements. Bidders must:

• Be registered with the Compensation Fund or a licensed insurer and provide a valid Letter of Good Standing.
• Sign and submit the Section 37(2) Mandatary Agreement.
• Submit a complete SHE file for review, including all required appointments and proof of competencies.
• Comply with the Construction Regulations 2014 where applicable.
• Sign the EMS 048 Environmental Terms and Conditions.
• Have public liability insurance as required by the main contract.
• Provide a health and safety policy signed by the CEO and a health and safety organogram.
• Appoint a full-time dedicated SHE resource if 5 or more people are working on the project.
• Provide proof of competencies for all appointed persons (e.g., construction work manager, construction H&S officer, fall protection planner, excavation supervisor, scaffolding inspector, etc.).
• Submit a risk assessment conducted by a competent person.
• Provide a method statement and project-specific SHE plan.
• Provide medical fitness certificates for employees as per Construction Regulations 2014.
• Provide proof of induction training (including airside safety induction if applicable).
• Provide proof of toolbox talks on a weekly basis.
• Provide an emergency response procedure and contact details.
• Provide a waste management plan and records.
• Provide a hazardous chemical substance register and Material Safety Data Sheets.
• Provide a register of sub-contractors and their activities.
• Provide a fall protection and rescue plan where applicable.
• Provide a lifting plan where applicable.
• Provide a valid letter of good standing and keep it updated.
• Provide proof of COID registration and insurance cover.
• Provide proof of medical fitness certificates as per Annexure 3 of the Construction Regulations 2014.
• Provide ID copies of employees on-site.
• Provide a pre-populated WCL2 form.
• Provide an emergency plan and contact details.
• Provide proof of competencies for all relevant roles.
• Provide notification of construction work or Construction Permit if applicable.
• Provide signed Environmental Terms and Conditions (EMS 048).
• Provide an approved Airside Safety Plan (if working airside).
• Provide a register of sub-contractors and activities.
• Select relevant high-risk activities (work at heights, hot work, work on electricity, confined space, excavation, work on machinery, other).

No minimum qualifying score or preference point system is stated in the document.

Scope of work: Design and build modular guard house installations at Cluster 3 airports (King Shaka International Airport, Chief Dawid Stuurman International Airport, King Phalo Airport) for a period of 18 months.

Work locations: Airfield, terminal, landside, offsite (as applicable).

High-risk activities to be identified and managed:

• Work at heights
• Hot work
• Work on electricity
• Work in confined space
• Excavation
• Work on machinery
• Other

All painting work must be done at night.

Contractor must have a valid Permit to Work (PTW) before starting any work.

Contractor must comply with all safety, health and environmental requirements as per ACSA policies and procedures.

Public liability insurance is required as per the main contract.

Compensation for Occupational Injuries and Diseases (COID) registration is required – a valid Letter of Good Standing must be provided.

Penalties for environmental infringements: between R200 and R20,000, depending on severity.

No other financial requirements (bid security, guarantees, retention, payment terms) are stated in the document.

Mandatory compliance requirements:

• Registration with the Compensation Fund or licensed insurer (valid Letter of Good Standing).
• Signed Section 37(2) Mandatary Agreement.
• Signed EMS 048 Environmental Terms and Conditions.
• Compliance with the Occupational Health and Safety Act and Construction Regulations 2014.
• Compliance with the Compensation for Occupational Injuries and Diseases Act (COID Act).
• Compliance with the Hazardous Substances Act.
• Compliance with the Asbestos Regulations (if applicable).
• Compliance with the Electrical Installation Regulations, Machinery Regulations, and General Machinery Regulations.
• Compliance with the Explosive Regulations (if applicable).
• Compliance with the General Safety Regulations.
• Compliance with SANS codes of practice.
• Compliance with the South African Qualification Authority Act (for competency requirements).
• Compliance with the Labour Relations Act (as applicable).
• Compliance with the Covid-19 regulations and ACSA Covid-19 policy.

Required appointments (with proof of competency where required):

• Section 16(1) and 16(2) appointees
• SHE Representative
• First Aider(s)
• Fire Marshall
• Supervisors
• Lifting supervisor
• Construction 5(k) appointee
• Construction work manager (CR 8(1))
• Assistant construction work manager (CR 8(2))
• Construction H&S officer (CR 8(5))
• Construction work supervisor (CR 8(7))
• Assistant supervisor (CR 8(8))
• Fall protection planner
• Excavation supervisor (CR 13(1)(a))
• Risk assessor
• Incident investigator
• Scaffolding inspector (CR 16(1) / SANS 085)
• Rope access supervisor (CR 18(1))
• Electrical tool inspector (CR 24 & EMR 9)
• Fire fighting equipment supervisor (CR 29(H))
• Construction vehicles & mobile plant operator (CR 23)
• Ladder inspector (GSR 13)
• Portable (hand) tool inspector
• Stacking and storage supervisor (CR 28(a))
• HCS supervisor (HCS Regulations)
• SHE committee members (if more than 2 SHE reps on site)
• Covid-19 compliance officer

Other mandatory documents:

• Covid-19 Policy
• Risk assessments with Covid-19 risks
• Equipment and tools list
• Safe working procedures including Covid-19 response procedure
• Procedure for employees refusing to work due to Covid-19
• Toolbox talks
• Induction records of employees on Covid-19
• Reporting of OHS Surveillance Data to DoH
• Vulnerable employees declaration process
• Daily screening process for employees and visitors
• MoU or contract for secondary screening of symptomatic persons at work
• PPE issue records (inclusive of cloth masks)
• ACSA Safety, Health and Environmental Induction
• Signed Section 37(2) Agreement (ACSA & Principal Contractor / Sub-contractor)
• Valid Letter of Good Standing
• Method Statement
• Project Specific SHE Plan
• Fall protection and rescue plan where applicable
• Lifting plan where applicable
• Valid Medical fitness certificates as per Annexure 3 of the CR 2014 regulations
• ID copies of employees on-site
• Pre-populated WCL2 form
• Emergency Plan and Contact details
• Proof of competencies
• Notification of construction work or Construction Permit if applicable
• Signed Environmental Terms and Conditions to Commence Work (EMS 048)
• Approved Airside Safety Plan
• Register of sub-contractors and activities

No specific B-BBEE, CIDB, CSD, or tax compliance requirements are stated in the document.

The tender covers the design and build of modular guard houses at three airports: King Shaka International Airport, Chief Dawid Stuurman International Airport, and King Phalo Airport.

The tender covers the design and build of modular guard houses at three airports:

• King Shaka International Airport
• Chief Dawid Stuurman International Airport
• King Phalo Airport

Layout drawings are provided for each location.

The document is a bill of quantities for the design and build of modular guard houses at three airports. It includes professional services (surveys, design, construction administration, close-out) and construction works (guard houses, ablutions, electrical, water, drainage, stormwater, manholes, water coolers). Quantities are provisional and re-measurable.

Returnable documents: none specified in this document.

Submission method: not stated in this document.

Closing time: 10 November 2026 at 12:00 (from tender record).

No evaluation criteria are stated in this document. The document is a bill of quantities and pricing schedule only.

Scope: Design and build modular guard houses at three airports.

Locations and quantities:

• King Shaka International Airport (KSIA): 8 guard houses.
• King Phalo Airport (KPA): 5 guard houses.
• Chief Dawid Stuurman International Airport (CDSIA): 5 guard houses.

Each guard house includes:

• Supply, delivery, placing, installing/constructing, testing and commissioning.
• Extra over for ablution installation (complete per scope of works).
• Extra over for alternate ablution installation (rate only).

Required services/utilities per site (quantities vary by airport):

• Electrical: main supply cable (m), tie into supply point (No), tie into guard house (No), excavations (m³), removal and reinstatement of paved surfaces (m²).
• Water supply (optional): main supply piping (m), tie into supply point (No), tie into guard house (No), excavations (m³), removal and reinstatement of paved surfaces (m²).
• Drainage: sewer piping (m), tie into existing sewer main (No), sewer tie into new guard house (No), excavations (m³), removal and reinstatement of paved surfaces (m²).
• Stormwater: storm water piping (m), tie into existing stormwater main (No), storm water tie into new guard house (No), excavations (m³), removal and reinstatement of paved surfaces (m²).
• Manholes: 1420mm x 1420mm brick manholes with medium or heavy duty cast iron/concrete cover and frame, including excavations, backfilling, compaction, cart away surplus material, spacer, adaptor slabs, benching, junctions, channelling, and sealing of pipe penetrations with bitumen or epoxy sealants. Depths: 0-1m, 1-2m, 2-3m, 3-4m.
• Water coolers: supply and install suitable water coolers (8 at KSIA, 5 at KPA, 5 at CDSIA).

Professional services (per airport):

• Stage 1 & 2: Surveys, Concepts & Viability.
• Stage 3 & 4: Detail Design Development.
• Stage 5: Construction - Administration.
• Stage 6: Close out deliverables per scope of works.
• Disbursement - Municipal Submission Provision (R20,000.00 per airport).

Contract type: NEC3 ECC Option B - Priced contract with bills of quantities. Quantities are provisional and re-measurable.

Section 3 (CDSIA): Professional services stages 1-6, municipal submission provision R20,000, mark-up. Construction works: preliminaries (site establishment, contractual obligations, OHS, ACSA permits R30,000, mark-up), 5 guard houses with ablution extras, electrical (main cable 659m, ties, excavations 8m³, paving 50m²), water (piping 101m, ties, excavations 30m³, paving 30m²), drainage (piping 101m, ties, excavations 30m³, paving 35m²), stormwater (piping 10m, ties, excavations 5m³, paving 5m²), manholes (medium and heavy duty, depths up to 4m), water coolers 5 @ R5,000 = R25,000, provisional sum R100,000.

Pricing format: VAT-exclusive prices in the pricing schedule.

Contract type: NEC3 ECC Option B - Priced contract with bills of quantities. Quantities are provisional and re-measurable.

Pricing instructions:

• Prices must cover all general risks, liabilities, obligations, profit, expenses, costs, bonuses, allowances (shift, standby, sick-leave, other leave), brackets, fixings, incidentals, consumables.
• Item descriptions include making, conveying, delivering, unloading, storing, unpacking, hoisting, setting, fitting, fixing, cutting and waste, patterns, models, templates, plant, temporary works, return of packaging, establishment charges, profit.
• No alterations to the original text allowed; alterations ignored.
• Variations measured and priced at rates in the pricing schedule; non-scheduled items agreed and priced subject to ACSA governance rules.
• Provisional sums and contingency amounts expended as directed by the client; unspent amounts deducted from contract sum.
• Provisional items measured as executed and paid per pricing schedule; no work commenced without written instructions; 3rd party costs paid on actual proven costs.
• No commitment to expend provisional sums implied.
• Contractor not entitled to claim if provisional sums partially or totally removed.
• Prices assumed to incorporate relevant Acts, Ordinances, Regulations, By-Laws, National and International standards.
• Reference to trademarks/names is to establish a standard; equivalent products may be substituted.
• Preliminaries in each monthly payment certificate prorated to value of work executed, excluding contingency sum, preliminaries and contract price adjustment.
• Fixed site establishment charges released based on proven establishment costs; cost breakdowns and proof of costs furnished to client.

Provisional sums and allowances:

• Per airport: Municipal Submission Provision R20,000.00; ACSA Issue Permits R30,000.00 (reimbursed on proven costs); Water Coolers R5,000.00 each (KSIA total R40,000.00, KPA R25,000.00, CDSIA R25,000.00); Provisional Sum (3rd Party Procurement & Ad hoc Works) R100,000.00 per airport.
• Mark up provision percentages apply to the above amounts.

VAT: 15% added to subtotal.

No specific compliance requirements (e.g., CSD, tax, B-BBEE, CIDB) are stated in this document.

Occupational health and safety charges are included as a preliminaries item (B.3) covering producing and maintaining a compliant health & safety file, staff medicals, staff PPE, relevant safety training and safety equipment. The amount is value-related.

No evaluation criteria are stated in this document. The document only lists professional service stages (surveys, design, construction administration, close-out) as pricing items.

The document provided is the insurance clauses for landside construction contracts where the awarded contract value does not exceed R150 million, construction period does not exceed 36 months, and defects liability period does not exceed 24 months. It sets out the insurance obligations of both the Employer (ACSA) and the Contractor.

Contact: Nokulunga Masiza

Email: [email protected]

Telephone: +27 (0)11 723 1400

Mobile: +27 (0)79 512 0532

Contact: Buhle Mnguni

Email: [email protected]

Telephone: +27 (0)11 723 1400

Mobile: +27 (0)74 535 9075

Bidders must be registered as a contractor and must comply with all insurance obligations described in the tender. No other pre-qualification or eligibility criteria are stated in the provided document.

The tender is for the appointment of a contractor for the design and build of modular guard house installations at Cluster 3 airports: King Shaka International Airport, Chief Dawid Stuurman International Airport, and King Phalo Airport. The contract period is 18 months.

Insurance requirements:

• The Employer (ACSA) effects Principal Controlled Insurance (PCI) covering Contract Works, Public Liability, Removal of Lateral Support Liability, and Design & Construct Professional Indemnity.
• Contract Works Insurance: full value of the Works, with limitations on open trenches and exposed layer works (2,500 meters aggregate at any one time).
• Public Liability: limit of indemnity R100,000,000 per occurrence.
• Removal of Lateral Support Liability: limit of indemnity R50,000,000 per source.
• Contract Works SASRIA: limited to R500,000,000 (incl VAT) aggregate.
• Design & Construct Professional Indemnity: limit R25,000,000 aggregate per policy period (1 April to 31 March).
• Deductibles payable by Contractor: Contract Works R150,000 (R250,000 for testing/commissioning); Public Liability R75,000 per claim; Lateral Support R75,000 per claim; SASRIA theft R25,000 per occurrence; Professional Indemnity R5,000,000 (contracts under R50m) or R10,000,000 (contracts over R50m).
• Contractor must effect additional insurances: Construction Plant and Equipment (replacement value), Employer's Liability (minimum R20,000,000), Motor Vehicle Liability (minimum R5,000,000), excess Public Liability and Professional Indemnity, and Marine Cargo if applicable.
• Contractor must produce insurance policies within 28 days of contract commencement.

No specific compliance requirements (e.g., CSD, tax, B-BBEE, CIDB) are stated in the provided document.

Insurance clauses for landside construction contracts where the awarded contract value does not exceed R150 million, construction period does not exceed 36 months, and defects liability period does not exceed 24 months. Each party is responsible for effecting and maintaining relevant insurances as specified. The Employer effects Principal Controlled Insurance (PCI) in joint names of Employer, Contractor, and Sub-contractors, covering Contract Works, Public Liability, Removal of Lateral Support Liability, and Design & Construct Professional Indemnity. The Employer pays premiums and is entitled to return premiums. The Contractor must comply with policy terms, and is liable for deductibles (e.g., R150,000 for Contract Works, R75,000 for Public Liability and Lateral Support). The Contractor must effect additional insurances including Construction Plant and Equipment, Employer's Liability (minimum R20,000,000), Motor Vehicle Liability (minimum R5,000,000), and excess Public Liability and Professional Indemnity. The Contractor must notify the Employer of any claims, preserve damaged property, and cooperate with insurers. Sub-contractors must be made aware of and comply with these insurance requirements.

Design and build modular guardhouse installations at Cluster 3 Airports (King Shaka International Airport, Chief Dawid Stuurman International Airport, King Phalo Airport) for a period of 18 months. Total of 18 guard houses: KSIA 8 units, KPA 5 units, CDSIA 5 units. Prefabricated or containerised guard houses, operational, fit for purpose, compliant with applicable standards and airport requirements, aesthetically aligned to airport precinct. Team led by professional architect responsible for design and overall contract management. Purpose: provide secure, weather-resistant guard house facilities at strategic locations across three airports. Scope includes electricity supply, air conditioning, toilet facilities, potable water access where viable, accessibility provisions per SANS 10400, modular design for relocation, internal power trunking, lighting, data/UTP cabling, CCTV/access control/panic alarm integration, split-unit HVAC, Certificate of Compliance per unit, as-built drawings, test reports for earth resistance and insulation integrity.

Closing date: 10 November 2026 at 12:00.

No briefing or site visit dates are stated in the provided document.

Employer: Airports Company South Africa SOC Limited, Cluster 3 Airports (KSIA, CDSIA, KPA)

Address: King Shaka International Airport, King Shaka Dr, La Mercy, 4407

Telephone: (032) 436 6000

Fax: (032) 436 6672

Project Manager: TBC

Address: King Shaka International Airport, King Shaka Dr, La Mercy, 4407

Telephone: (032) 436 6000

Email: TBC

Supervisor: TBC

Address: King Shaka International Airport, King Shaka Dr, La Mercy, 4407

Telephone: TBC

Email: TBC

Adjudicator nominating body: Chairman of Johannesburg Advocate's Bar Council

Arbitration venue: Johannesburg, South Africa

Panel of Arbitrators:

• Adv. Ghandi Badela (Gauteng, +27 11 282 3700, [email protected])
• Mr. Errol Tate Pr. Eng. (Durban, +27 11 262 4001, [email protected])
• Adv. Saleem Ebrahim (Gauteng, +27 11 535-1800, [email protected])
• Mr. Sebe Msutwana Pr. Eng. (Gauteng, +27 11 442 8555, [email protected])
• Mr. Sam Amod (Gauteng, [email protected])
• Adv. Sias Ryneke SC (Gauteng, 083 653 2281, [email protected])
• Mr. Emeka Ogbugo (Pretoria, +27 12 349 2027, [email protected])

Returnable documents — all must be completed, signed and submitted with the bid:

• SBD 1 (Invitation to Bid): bidder and contact details, signed as the offer cover page.
• SBD 4 (Declaration of Interest): discloses whether any director or shareholder is employed by the state or connected to anyone at the procuring institution.
• SBD 6.1 (Preference Points Claim): claims B-BBEE points under the PPPFA 80/20 or 90/10 system.
• SBD 8 (Declaration of Bidder's Past Supply Chain Management Practices).
• SBD 9 (Certificate of Independent Bid Determination): certifies no collusion and independent pricing.
• Form of Offer and Acceptance (Part C1.1): signed offer, including the offered total price (excl. VAT, VAT, incl. VAT).
• Contract Data Part Two (C1.2b): contractor details, key people with CVs appended.
• Pricing Schedule and Bills of Quantities (Annexure 3) as per Part C2.
• Schedule of Deviations (if any).

Submission method and address: not stated in the provided document. Closing time: 12:00 on 10 November 2026 (from tender record).

Disqualification risks:

• Any returnable form left unsigned or omitted.
• Failure to provide securities, bonds, guarantees, or proof of insurance within two weeks of receiving the completed agreement constitutes repudiation.
• Failure to notify the Employer in writing within five working days of receipt of the agreement of any reason for non-acceptance makes the agreement binding.

Evaluation criteria are not detailed in the provided document. The bid is a Request for Proposal under the NEC3 ECC contract. Preference points under the PPPFA (80/20 or 90/10) are implied by SBD 6.1 but the specific split is not stated. No minimum qualifying score is stated. Bidders must be registered on the Central Supplier Database (CSD) and have a valid tax clearance (standard requirements, not explicitly stated in the document).

Scope: Design and build modular guard house installations at three airports for a period of 18 months.

Quantities per airport:

• King Shaka International Airport (KSIA): 8 guard houses
• King Phalo Airport (KPA): 5 guard houses
• Chief Dawid Stuurman International Airport (CDSIA): 5 guard houses

General requirements:

• Modular / prefabricated / containerised solutions, quick to deploy with minimal disruption to airport operations.
• Designed for a life span of 20 years or more.
• Fit for purpose and fully operational at handover.
• High-quality finishes, corrosion protection suitable for coastal environment.
• Aesthetics coordinated to airport identity.
• Sectional completion per site where required.

Per-site details:

• KSIA: Guard houses at staff parking (4-person, with female, disabled, and male toilets plus urinal), shaded parking, long stay parking, drop-off zone, basement exit, car rental entry/exit, north staff parking, coach zone. At least 2 units with toilets and potable water; remaining 6 if viable. All 8 units to have electricity and air conditioning.
• KPA: 5 guard houses at open parking, GAA/Cargo area, entrance to GAA, airside/landside boundary, cargo airside. Each accommodates two people, includes toilet and potable water if viable. All units to have electricity and air conditioning.
• CDSIA: 5 guard houses at remote parking/long term, gate 6, substation 08, solar plant entrance/exit, ATNS radar. Each accommodates two people, includes toilet and potable water if viable. All units to have electricity and air conditioning.

Functional requirements:

• Space for two officers minimum; ergonomic counter, lockable storage, small IT cabinet.
• Access-control interface to booms/turnstiles, CCTV monitor point, panic/duress alarm integration.
• Small hand-wash basin and cleaning storage.
• Toilet facility.
• Accessibility provisions per SANS 10400.
• Modular and expandable, designed for relocation.

Electrical (SANS 10142-1):

• Supply and install 230V/50Hz supply from nearest Main Distribution Board to each guard house.
• Underground cabling, circuit breakers, earthing, bonding, lightning protection, surge arrestors, conduits.
• Sub-distribution boards within each guard house.
• Certificate of Compliance (CoC) for each guard house.
• Copper cables, buried at minimum 600mm (1000mm under roadways) with warning tape.
• 20% spare capacity for future expansion.
• Earth electrode at each remote guard house.
• Work performed or supervised by a registered Installation Electrician or Master Installation Electrician.

Fire detection and fighting:

• Fire detection and alarm per SANS 10139/10400-T.
• Portable firefighting equipment, signage, egress provisions.

ICT/Security:

• UTP cabling, data points, patch panels, cabinet.
• Integrate CCTV, access control readers, intercoms, panic/duress alarms.
• Control for booms/turnstiles and cameras where specified.

Mechanical (HVAC):

• Split-unit air conditioning sized for occupancy, low noise, condensate management.

Plumbing:

• Connections to potable water and sewer waste where available; otherwise temporary modular tanks/reticulation.
• Tie-ins to existing water supply points per SANS, pipe diameters 50mm–250mm.
• Tie-ins to sewer and storm water lines 110mm–250mm.

Ff&e:

• Security counter, operator chairs, lockable storage, key cabinet, first-aid box, notice board, task lighting.

Design & Build approach: team carries out design services and construction/installation. Led by professional architect responsible for design and overall contract management. Concept designs developed for iterative ACSA approval. Detail designs and specifications developed for iterative ACSA approval. QS prepares price breakdowns for cost management during execution phase. Stage 6 close-out deliverables submitted for iterative approval after works completion. Contractor responsible for correct setting out of Works per original points, lines, levels in Works Information or notified by Project Manager/Supervisor/Employer; errors rectified at Contractor's cost. Contractor satisfies itself prior to Contract Date as to completeness, sufficiency, accuracy of all information and drawings provided.

Contractor's Key People: CVs to be appended to Tender Schedule. Required details per key person: Name, Job, Responsibility, Qualifications, Experience. Team led by professional architect responsible for design and overall contract management. Work performed or supervised by registered Installation Electrician or Master Installation Electrician.

Quality assurance requirements per Works Information section 2.5. Plant and Materials standards and workmanship per section 6: investigation/survey/site clearance, building works, civil/structural works, electrical/mechanical engineering, process control/IT works, Plant & Materials, workmanship, dimensions/heights/levels, set out, clean site. As-built drawings, operating manuals, maintenance schedules required (section 3.8). Certificate of Compliance (CoC) for each guard house. As-built drawings showing exact cable routes. Test reports verifying earth resistance and insulation integrity. Work performed or supervised by registered Installation Electrician or Master Installation Electrician.

Option B: Priced Contract with Bill of Quantities (re-measurement contract). Bill comprises items measured using quantities and rates or lump sums. Value-related and time-related items used. Bill of Quantities is only a pricing document, not Works Information. Prices and rates fully inclusive of all work, risks, liabilities, obligations, overheads, profit. Items with no price treated as covered by other prices. Provisional sums expended on proven cost basis with agreed mark-up, net with discounts deducted. Quantities may not be final; assessed quantities certified by Project Manager used for payment. Units of measurement: metric (%, h, ha, kg, kl, km, km-pass, kPa, kW, l, m, mm, m2, m2-pass, m3, m3-km, MN, MN.m, MPa, No., Prov sum, PC-sum, R/only, sum, t, W/day). Refer to attached Bills of Quantities (Annexure 3) and Price Schedule. Design and pricing procedure: upon appointment develop concept designs for iterative ACSA approval; following concept approval develop detail designs for iterative approval; QS prepares price breakdowns for reference cost management during construction; submit stage 6 close-out deliverables for iterative approval after completion.

Pricing format: NEC3 Option B — Priced Contract with Bill of Quantities (re-measurement contract).

• Bill comprises items measured using quantities and rates or lump sums.
• Prices and rates fully inclusive of all work, risks, liabilities, obligations, overheads, profit.
• Items with no price treated as covered by other prices.
• Provisional sums expended on proven cost basis with agreed mark-up, net with discounts deducted.
• Quantities may not be final; assessed quantities certified by Project Manager used for payment.
• Refer to attached Bills of Quantities (Annexure 3) and Price Schedule.

Payment terms:

• Assessment interval: every 4 weeks.
• Payment period: 4–6 weeks from date of invoice.
• Currency: South African Rand.

Retention:

• Retention percentage: 10% of Contract value.

Delay damages:

• 0.05% of the value of the section delayed per day, to a maximum of 10% of Contract value.

Performance bond:

• Unconditional, on-demand performance bond from an accepted bank, valid until end of contract period.
• If bond has expiry date, extend 4 weeks prior to expiry; failure to extend allows Employer to claim full amount as cash security.

Insurance:

• Contractor provides insurance per attached Insurance Clauses (Annexure 5), in joint names, covering Contractor's risks from starting date until Defects Certificate.
• Minimum limit for death/bodily injury to employees per Compensation for Occupational Injuries and Diseases Act.

Limitation of liability:

• Neither party liable for consequential loss.
• Employer's liability for Contractor's indirect/consequential loss limited to R0.00.
• Contractor's total liability for all matters limited to total losses incurred and/or repairs to damages caused.
• Excluded matters: loss/damage to Employer's property, delay damages, defects liability, insurance liability, third-party property damage, personal injury/death, IP infringement.

B-bbee:

• Contractor must annually present a compliant B-BBEE Certificate. Failure is a material breach, sanction may be cancellation of contract.
• B-BBEE and preferencing scheme per Works Information section 4.1.2.

CSD and tax:

• Bidders must be registered on the Central Supplier Database (CSD) and have a valid tax clearance (standard requirements, not explicitly stated in the document).

Key personnel:

• Contractor's Key People: CVs to be appended to Tender Schedule, with details of name, job, responsibility, qualifications, experience.
• Team led by professional architect responsible for design and overall contract management.
• Electrical work performed or supervised by a registered Installation Electrician or Master Installation Electrician.

Subcontracting:

• Preferred subcontractors, subcontract documentation and assessment, limitations on subcontracting, attendance on subcontractors per Works Information sections 4.2.1–4.2.4.

Plant and Materials:

• Quality requirements, free issue by Employer, Contractor procurement, spares and consumables per sections 4.3.1–4.3.4.
• Tests and inspections before delivery per section 4.4.

OHSA:

• Contractor acknowledges employer duties under Occupational Health and Safety Act (Section 37(2)) and Construction Regulations.

Insurance:

• Contractor provides insurance per Insurance Clauses (Annexure 5).

Performance bond:

• Required per Annexure C.ii.

Health and safety risk management per Works Information section 2.3. OHSA Section 37(2) delegation: Contractor acknowledges employer duties under Occupational Health and Safety Act as amended, ensures all work performed and Equipment/Plant/Materials used in accordance with Act and Construction Regulations. SHE requirements included in Risk Register. Occupational Health & Safety listed as early warning matter. Contractor provides insurance for death/bodily injury to employees per Compensation for Occupational Injuries and Diseases Act.

Environmental constraints and management per Works Information section 2.4. Coastal environment protection noted for all three airports. Weather measurements recorded: cumulative rainfall (mm), days with rainfall >10mm, days with minimum air temperature <0°C. Ten-year return weather data provided per calendar month.

NEC3 Engineering and Construction Contract (ECC) April 2013. Main Option B: Priced Contract with Bill of Quantities. Dispute resolution Option W1. Secondary Options: X2 Changes in law, X5 & X7 Sectional completion & Delay damages, X16 Retention, X17 Low-performance damages, X18 Limitation of liability, Z Additional conditions of contract. Law of Republic of South Africa, language English, period of reply 7 days. Completion date 18 months after contract start date. Access date and starting date to be agreed before contract signing. Contractor submits preliminary programme within 2 weeks, revised programmes at intervals no longer than 4 weeks. Defects date 52 weeks after Sectional Completion per site. Defect correction period 4 weeks. Assessment interval every 4 weeks. Currency South African Rand. Payment period 4-6 weeks from invoice date. Weather records kept at Construction Site Office. Ten-year return weather data provided per month. Retention percentage 10% of Contract value. Delay damages 0.05% of value of section delayed per day, maximum 10% of Contract value. Limitation of liability: neither party liable for consequential loss; Contractor's liability for damage to Employer's property limited to total losses/repairs; total liability for design defects not on Defects Certificate limited to total losses/repairs; total direct liability for all matters limited to total losses/repairs. Excluded matters: loss/damage to Employer's property, delay damages, defects liability, insurance liability, third party property damage, personal injury/death, IP infringement. Performance bond: unconditional on-demand bond from accepted bank, valid until end of contract period, extendable 4 weeks prior to expiry. Adjudicator from nominated panel, arbitration per Rules for Conduct of Arbitrations 2013, place Johannesburg. Arbitrator selected from panel by parties, nominating body Chairman of Johannesburg Advocates Bar Council. Termination includes business rescue proceedings. Changes in law definition excludes enacted bills without material changes and income tax modifications. Cession/delegation/assignment requires Employer written consent. Joint and several liability for JV/consortium. Ethics: no corrupt practices, compliance with Prevention and Combating of Corrupt Activities Act. Confidentiality: all information confidential, prior written consent for disclosure, images require Project Manager consent, rights vest in Employer. Employer step-in rights after 2 weeks default notice. Liens waived on Equipment. IP rights remain with originator, Employer gets irrevocable royalty-free licence. Contractor indemnifies Employer against IP infringement claims. Dispute resolution: adjudicator decides on written submissions only, termination disputes go directly to arbitration. B-BBEE: Contractor must annually present compliant BEE Certificate, failure is material breach. Communication: Project Manager requires Employer written consent for design/scope changes ≥5% or completion date extension >30 days. Delegation: Contractor acknowledges employer duties under OHSA Section 37(2), compliance with Construction Regulations.

Additional Z clauses: Z1 Interpretation of law (no waiver/estoppel without written agreement). Z2 Providing Works: Contractor warrants results fit for intended purpose. Z3 Other responsibilities: Contractor satisfies itself on information completeness/accuracy, responsible for setting out Works. Z4 Extending defects date: defects date delayed if Employer cannot use works due to Defect, or part replaced due to Defect; Project Manager notifies change; extended period not exceeding twice original. Z5 Termination: includes business rescue proceedings. Z6 Changes in Law: detailed definition excluding certain enactments and tax modifications. Z7 Performance Bond: unconditional on-demand bond from accepted bank, extendable. Z8 Limitation of liability: Employer's liability for Contractor's consequential loss limited to R0.00; insurance proceeds excluded from limitation calculations. Z9 Cession/delegation/assignment: Contractor requires written consent; Employer may cede/delegate. Z10 Joint and several liability for JV/consortium; key person notification within 1 week; no material alteration without consent. Z11 Ethics: no corrupt practices, compliance with anti-corruption laws, breach grounds for termination. Z12 Confidentiality: all information confidential, exceptions for employees, legal disclosure, public domain; images require consent, rights vest in Employer; subcontractors bound. Z13 Employer step-in rights: after 2 weeks default notice, Employer may remedy at Contractor's cost; Contractor cooperates and provides all required information/materials. Z14 Liens and Encumbrances: Contractor keeps Equipment free of liens, waives liens vis-a-vis Employer, procures subcontractor waivers. Z15 Intellectual Property: rights remain with originator; Employer gets irrevocable royalty-free licence; third-party disclosure requires Contractor approval and confidentiality undertaking; Contractor indemnifies Employer against IP infringement claims; Employer assists in contesting claims at Contractor's cost. Z16 Dispute resolution: adjudicator decides on written submissions only; termination disputes go directly to arbitration. Z17 Compensation event notification: 4 weeks (reduced from 8), no exception for Project Manager/Supervisor instructions. Z18 B-BBEE Certificate: annual compliant certificate required, failure is material breach. Z19 Communication: Project Manager requires Employer written consent for design/scope changes ≥5% or completion extension >30 days. Z20 Delegation: OHSA Section 37(2) compliance, Construction Regulations.

Minimum requirements of people employed on Site per Works Information section 4.1.1. B-BBEE and preferencing scheme per section 4.1.2. Subcontracting: preferred subcontractors, subcontract documentation and assessment, limitations on subcontracting, attendance on subcontractors (sections 4.2.1-4.2.4). Plant and Materials: quality requirements, free issue by Employer, Contractor procurement, spares and consumables (sections 4.3.1-4.3.4). Tests and inspections before delivery (section 4.4). Contractor provides insurance per Insurance Clauses (Annexure 5). Performance bond required (Annexure C.ii). B-BBEE Certificate annually presented, failure is material breach. Contractor submits preliminary programme within 2 weeks, revised programmes every 4 weeks. Records of Defined Cost, payments, compensation events kept by Contractor.