Acsa amr system management and support services – cluster 3 (king phalo and chief dawid stuurman airports) – 60-Month nec3 term service contract

The tender is for the appointment of one contractor per cluster to implement an automated meter reading (AMR) system, including billing software, for a 12-month implementation period, followed by a 60-month operational support services contract. The work is across ACSA airports, categorised into cluster work packages A, B and C. This document covers Cluster 3, which includes King Shaka (KSIA), Chief Dawid Stuurman (CDSIA), and King Phalo (PKA/ELS) airports.

Returnable documents: completed asset registers and pricing schedules as detailed in the tender pack. No other submission instructions are stated in the source document.

The source document does not specify evaluation criteria, scoring, or minimum qualifying scores. Bidders must comply with the RFP requirements and submit the required asset registers and pricing schedules.

The tender covers the implementation of an automated meter reading (AMR) system, including billing software, across ACSA airports in Cluster 3 (King Shaka, Chief Dawid Stuurman, King Phalo).

• Decommissioning of existing energy and water meters, with asset registers capturing: asset type, serial number, make/model, firmware/software version, location, GIS coordinates, circuit number, final readings (kWh for energy, kL for water), decommissioning date, disposal methodology and certificate, and asset condition report.
• Installation of new smart energy and water meters, with asset registers capturing: asset type, serial number, make/model, firmware/software version, location, GIS coordinates, installation status (replaced/new/reused), circuit number, communication type (RF/NB-IoT/PLC), installation and commissioning dates, warranty start/end dates, expected life years, unit rate, customer number, and billable status.
• Ongoing billing: record total electrical consumption (kWh) and water consumption (kL) for 12 months, with monthly readings (Month 1 to Month 12). Meter readings reports must include kWh, kVArh, kW, and power factor (Pf).
• Maintenance requirements for smart meters, communication infrastructure (including server), gateways, data concentrators, calibration and accuracy verification, cybersecurity, data backups, spare parts management, and reporting (overall system health assessments and calibration status reports).
• Provision of critical spares for energy and water metering, with pricing per unit and total cost (excl. VAT), and storage name and location.

Pricing schedules are required for critical spares (energy and water metering), with unit rates and total costs (excl. VAT). No other financial requirements are stated.

No specific compliance requirements are stated in the source document.

Compulsory briefing session: 29 September 2026 at 11h00, at ORTIA Media Boardroom, next to Post Office, O.R. Tambo International Airport. Attendance is mandatory; the attendance register must be signed. Permits and signing of attendance register from 09h00 to 10h45; briefing from 11h00 to 12h00; non-compulsory site inspection from 12h00 to 14h00.

Non-compulsory site inspections (each at 11h00, permit and parking costs as noted):

• 29 September 2026: O.R. Tambo International Airport, 1 Jones Road, Kempton Park, Gauteng, 1632. Permit R553, parking R62. Contact: Rhulani Mabasa (+27 66 197 0990).
• 1 October 2026: King Shaka International Airport, N2, La Mercy, KwaZulu-Natal, 4407. Permit R180, parking R62. Contact: Sipho Khumalo (+27 82 702 3272).
• 2 October 2026: Chief Dawid Stuurman International Airport, Alister Miller Drive, Walmer, Gqeberha, Eastern Cape, 6070. Permit R30, parking R62. Contact: Aphindile Nofuma (+27 77 601 9457).
• 5 October 2026: Upington International Airport, Diedericks St, Upington, Northern Cape, 8801. Permit R451, parking R48. Contact: Bonginkosi Khumalo (+27 65 346 3984).
• 6 October 2026: Kimberley International Airport, Old De Beers Road, Kimberley, Northern Cape, 8301. Permit R31, parking R37. Contact: Xolani Gumede (+27 64 182 8142).
• 7 October 2026: Bram Fischer International Airport, Airport Road, Bloemfontein, Free State, 9301. Permit R35, parking R42. Contact: Siseko Tshangana (+27 61 306 5892).
• 8 October 2026: George International Airport, R102, George, Western Cape, 6530. Permit R180, parking R62. Contact: Siphosethu Sambo (+27 67 418 7968).
• 9 October 2026: King Phalo International Airport, Settlers Way, East London, Eastern Cape, 5201. Permit R37, parking R44. Contact: Mbulelo Lupondwana (+27 82 900 8706).
• 12 October 2026: Cape Town International Airport, Matroosfontein, Cape Town, Western Cape, 7490. Permit R270, parking R62. Contact: Fulu Rathogwa (+27 72 106 6450).

Closing date for enquiries: 23 October 2026 at 11h00.

Closing date and time: 6 November 2026 at 11h00 (South African time).

Tender validity: 12 weeks (84 days) from closing date.

Addenda will be issued until 10 working days before closing.

Bidding procedure and technical enquiries:

• Contact: Patricia Nkambule
• Email: [email protected]
• Telephone: not stated

Site inspection contacts (as listed in importantDates).

Submission address:

Western Precinct ACSA Offices

Reception, 3rd Floor

1 Jones Road, Aviation Park

Kempton Park, Johannesburg

Tender box location: same as above.

Public opening of tenders will take place after closing at the same address.

Submission method: physical delivery only. Bids must be deposited in the tender box at the Western Precinct ACSA Offices, Reception, 3rd Floor, 1 Jones Road, Aviation Park, Kempton Park, Johannesburg. The Tender Deposit Register must be completed and signed by the person depositing the bid.

• Format: 1 original and 1 copy, plus an electronic copy on a USB flash drive. Each package must be sealed separately and clearly marked "ORIGINAL" and "COPY".
• Envelope marking: each package must show the tenderer's name and contact details, the tender reference number (COR8204/2026/RFP), and the tender description.
• Late bids: bids received after the closing time will not be accepted and will be returned unopened. The bidder's return address must appear on the outside of the envelope.
• Electronic submissions (email, fax, telegraph, telex) are not accepted.
• Bids must be submitted on the official forms provided; do not re-type them.
• The bid document and the contract document must be completed and returned in their entirety.
• Returnable documents (all must be completed, signed, and submitted):
• SBD 1 (Invitation to Bid): bidder details and signed offer cover page.
• SBD 4 (Declaration of Interest): discloses any connection to state employees.
• SBD 6.1 (Preference Points Claim): claims B-BBEE points under the PPPFA.
• SBD 6.2 (Declaration for Local Production and Content): if applicable.
• SBD 8 (Declaration of Bidder's Past SCM Practices).
• SBD 9 (Certificate of Independent Bid Determination): certifies no collusion.
• Authority to Sign / Board Resolution: proof of signatory authority.
• Completed NEC3 ECC and TSC contracts (both must be signed and returned).
• Pricing schedules (C2.1 and C2.2).
• Form of Offer and Acceptance (C1.1).
• All returnable schedules listed in Part T2.
• Disqualification risks: failure to provide any mandatory document, unsigned forms, late submission, or non-responsive tender.

Evaluation is in four stages:

• Stage 1: Responsiveness screening – a checklist of 13 items, including CIDB grade, CSD registration, CIPC registration, COIDA letter of good standing, tax clearance, attendance of compulsory briefing, signed form of offer, key personnel experience, company experience, project implementation plan, maintenance schedule, and OEM authorisation. Failure on any item disqualifies.
• Stage 2: Mandatory administration criteria – must meet all of the following or be automatically disqualified:
• CIDB grade 7EB or 7EP or higher.
• Valid COIDA letter of good standing (from Compensation Fund/DEL, FEM, or RMA).
• Attendance of compulsory briefing session and signing of attendance register.
• Completed and signed form of offer.
• Stage 3: Functionality evaluation – minimum cumulative score of 70 out of 100 to be considered technically responsive. The scorecard is split into two components:
• Component 1 (Asset Delivery, max 65 points):
• A1 to A5: Relevant qualifications and professional registrations of key personnel (12 points).
• A1 to A5: Relevant experience or completed comparable projects of key personnel (18 points).
• A6: Project Implementation Plan and Rollout Methodology for the 12-month ECC contract (10 points).
• A7 Part A: Company's experience, core competency, and track record – number of completed projects and technical delivery lifecycle (20 points).
• A7 Part C: Operating environment and live site exposure (5 points).
• Component 2 (Operational Service Maintenance, max 35 points):
• A7 Part B: Company's experience in system integration and communication networks (10 points).
• A8 Part A: Long-term maintenance strategy, draft maintenance schedule, operational procedures, and asset management plan (18 points).
• A8 Part B: OEM authorisation, OEM agreement, and technical product documentation (7 points).
• Stage 4: Preference points – 80/20 system under the PPPFA (price 80, B-BBEE 20).
• Only tenderers achieving at least 70/100 in functionality proceed to Stage 4.
• The contract will be awarded to the tenderer with the highest total points, subject to price and B-BBEE.
• Key personnel will be evaluated solely on relevant experience; tables A5.1 to A5.5 must be completed.
• Only completed contracts from the past 15 years will be scored for company experience.
• Fraudulent or misleading information leads to immediate disqualification and potential restriction from public sector business.

The procurement is for the appointment of one principal contractor per cluster to implement an Automated Meter Reading (AMR) system, including billing software, across ACSA airports. The work is split into three cluster work packages (A, B, C).

• Contract 1 (NEC3 ECC – Engineering and Construction Contract): 12-month implementation period covering design, supply, delivery, installation, configuration, testing, commissioning, and integration of a fully functional AMR system for water and electricity metering, including billing software.
• Contract 2 (NEC3 TSC – Term Service Contract): 60-month operational support services contract covering billing support, tariff configuration and adjustments, software support, updates and upgrades, on-premises database hosting, data storage, system monitoring, utilities analytics reporting, asset management, cybersecurity management, preventative and corrective maintenance, and lifecycle support.
• The two contracts run concurrently during the initial 12-month implementation period.
• The successful tenderer may subcontract specialised portions with prior written approval, but remains fully responsible for all works and services.
• Key personnel roles include: Smart Metering System & Integration Engineer, Project Manager, Design & Integration Engineer, Electrical/Energy Metering Installer (Lead Electrician), Water Metering Installer (Lead Plumber or Civil Artisan).
• Personnel transitions are permitted: e.g., Project Manager may become TSC Service Manager on an on-call/part-time basis; Design & Integration Engineer may become Billing Software & Tariff Support Engineer; Lead Electrician may become On-site TSC Support Electrician.
• Site inspections are non-compulsory but recommended; attendees must bring original ID or passport, safety boots, reflector vest, and hard hat. Permits are required and costs vary by airport.

Pricing must be fixed and firm for the full duration of both contracts. No contract price adjustments, foreign exchange fluctuations, inflationary adjustments, or other price variations apply.

• For the TSC (60-month contract), annual escalations must be fully incorporated into the tendered rates and reflected in the final amounts carried forward to the Form of Offer. Prices are deemed fixed for each contract year.
• Pricing must be aligned with the NEC3 ECC and TSC contract requirements.
• Pricing schedules (C2.1 and C2.2) must be completed.
• No bid security or guarantee amounts are stated in the document.
• Insurance requirements are not specified in the extracted text; bidders are advised to seek qualified advice regarding insurance.

Mandatory eligibility requirements (failure leads to automatic disqualification):

• CIDB grading: minimum Grade 7EB or 7EP (or higher) in either class of works.
• CSD registration: must be registered on the Central Supplier Database and provide a CSD number.
• CIPC registration: company registration certificates required.
• COIDA: valid company letter of good standing issued by the Compensation Fund / Department of Employment and Labour (DEL), Federated Employers Mutual Assurance Company (FEM), or Rand Mutual Assurance (RMA).
• Tax compliance: valid tax clearance certificate (SARS TCS PIN or CSD number). Each party in a consortium/JV/subcontractor must submit a separate TCS certificate/PIN/CSD number.
• Attendance of compulsory briefing session and signing of attendance register.
• B-BBEE: preference points will be claimed under the PPPFA 80/20 system. Bidders must submit a valid B-BBEE certificate or sworn affidavit as applicable. The document indicates a minimum B-BBEE level of 7.
• Local content: SBD 6.2 (Declaration for Local Production and Content) may be required.
• All documents must remain valid up to the tender closing date and be kept valid through renewal during implementation and after award.

The contract is for the provision of 60 months of comprehensive system management, billing support, tariff management, software maintenance, on-premises application and database support, data management and backup services, utilities analytics reporting, cybersecurity management, preventative and corrective maintenance, asset management and lifecycle support for the Automated Meter Reading (AMR) water and electricity metering system, running concurrently with the AMR system implementation phase at OR Tambo International Airport and Bram Fischer International Airport. Contract type: NEC3 Term Service Contract (TSC) – Cluster 1.

Closing date: 6 November 2026 at 11:00 (from tender record).

No other dates (briefings, site visits, clarification deadlines) are stated in this document.

Service Manager for Cluster 1: Jobe Zulu

Employer: Airports Company South Africa SOC Limited

Registered office: Airports Company South Africa (ACSA) SOC, Western Precinct, Aviation Park, O.R. Tambo International Airport, 1 Jones Road, Kempton Park, Gauteng, South Africa, 1632

Telephone: (+27) 11 723 1400

Site addresses:

OR Tambo International Airport: 1 Jones Road, Kempton Park, Johannesburg, Gauteng, 1632, South Africa

Bram Fischer International Airport: Airport Road, Bloemfontein, Free State, 9301, South Africa

Returnable documents:

• C1.1 Form of Offer and Acceptance: signed offer with total price (exclusive and inclusive of VAT) and schedule of deviations.
• C1.2b Contract Data (Contractor): completed with company details, fee percentages, key people CVs, and risk register items.
• C1.3 Occupational Health and Safety Agreement: signed under Section 37(2) of the OHS Act.
• C1.4 Environmental Terms and Conditions: acknowledgement.
• Pricing Data (Part C2): completed price list.
• Proof of insurance (aviation liability) and performance bond as required.

Submission method and address: not stated in this document.

Disqualification risks:

• Failure to provide bonds, guarantees, proof of insurance, or other required documentation within two weeks of receiving the signed agreement constitutes repudiation.
• Failure to notify the employer in writing within five working days of receiving the agreement of any reason for non-acceptance makes the agreement binding.

Evaluation criteria are not stated in this document. The contract is a NEC3 Term Service Contract with main Option A (priced contract with price list). No scoring split or minimum qualifying score is provided.

Scope of service (Cluster 1 – OR Tambo and Bram Fischer International Airports):

• Provision of 60 months of comprehensive system management for the Automated Meter Reading (AMR) water and electricity metering system.
• Billing support and tariff management.
• Software maintenance, on-premises application and database support.
• Data management and backup services.
• Utilities analytics reporting.
• Cybersecurity management.
• Preventative and corrective maintenance.
• Asset management and lifecycle support.
• Service runs concurrently with the AMR system implementation phase.

Contract type: NEC3 Term Service Contract (TSC), April 2013, with Particular Conditions.

Service period: 60 months from signing of contract by ACSA.

Affected properties: ACSA sites at Bram Fischer International Airport and OR Tambo International Airport.

Service Manager for Cluster 1: Jobe Zulu.

Accepted Plan: included in Part C3, including annexures as submitted by the Contractor and accepted by the Service Manager.

Risk Register matters: access to site permits, delays, implementation timing and logistics, spare parts management, technical competency, service level agreement, health and safety hazards, live operations and site constraints, financial risks.

Key performance indicators: incentive schedule per Service Information (C3); performance reports provided at intervals of one month.

Task Order programme: submitted within 5 days of receiving a Task Order.

Forecasts of final total Prices: prepared at intervals no longer than 4 weeks.

Contract Data (Contractor) requires the bidder to provide details of key people, including name, qualifications relevant to the contract, and experience. CVs must be appended. The document does not specify minimum experience or qualification requirements.

Pricing Data (Part C2): Price list can be priced as lump sums or as expected quantities of service multiplied by a rate or a mix of both. Function of the Price List: Clause 54.1 in Option A states information in the Price List is not Service Information; instructions to do work are in the Service Information, not the Price List.

Pricing instructions: Option A – Priced contract with price list. The Price for Services Provided to Date is the total of the price for each lump sum item completed plus, where a quantity is stated, the quantity completed multiplied by the rate.

The offered total of the Prices exclusive of VAT, VAT @ 15%, and total inclusive of VAT must be stated in the Form of Offer and Acceptance. In case of conflict, the amount in the Form of Offer and Acceptance prevails over Pricing Data [Total E].

Pricing: Main Option A – Priced contract with price list. Price list can be priced as lump sums, expected quantities multiplied by rates, or a mix.

Payment terms:

• Amounts assessed every 4 weeks (or monthly) at payment assessment dates.
• No upfront or early payment; payment only after certification of completed work by the Project Manager.
• Advance payments restricted by PFMA and National Treasury Regulations; only if contractually permitted and supported by an approved Advance Payment Guarantee.
• Payment period: 4 to 6 weeks after receipt of tax invoice and signed payment certificate.
• Interest on late payments: prime lending rate of Nedbank, but no interest if late payment results from contractor's failure to provide a correctly rendered VAT invoice.
• Employer may deduct or set off any sums due from the contractor.

Insurance:

• Aviation liability insurance cover with indemnity limit not less than R300,000.
• Proof of insurance to be submitted to ACSA before work starts and annually for the duration of the project.

Performance bond:

• Unconditional, on-demand performance bond from a bank or insurer accepted by the Service Manager.
• Bond must remain valid until end of service period; if it expires earlier, contractor must extend validity four weeks before expiry, failing which employer may claim the full amount and retain as cash security.

Delay damages: 0.05% per day, up to a limit of 10% of contract value.

Limitation of liability:

• Neither party liable for indirect or consequential loss.
• Contractor's liability for loss/damage to employer's property limited to total losses incurred and/or repairs.
• Contractor's total direct liability limited to total losses incurred and/or repairs, excluding certain matters (loss/damage to employer's property, defects correction, insurance liability, death/injury, IP infringement).
• Employer's liability to contractor for indirect/consequential loss limited to R0.00.

B-BBEE and tax clearance:

• Contractor must annually present a compliant B-BBEE certificate and a tax clearance certificate.
• Failure to do so is a material breach and may lead to cancellation of the contract.

Occupational Health and Safety:

• Must comply with OHS Act and Construction Regulations.
• Must be registered with the Compensation Fund (COID Act) and provide a letter of good standing before commencing work.
• Must hold public liability insurance and other cover as required.
• Must submit safety documentation, including Construction Manager appointment, 7 days before work commences.
• Must perform baseline risk assessment before work.
• Must appoint competent persons, provide PPE, and enforce safety practices.
• Must report incidents to the Department of Labour and the Client.
• Must obtain permits before work requiring them.
• No alcohol or intoxicating substances on premises.

Environmental compliance:

• Must comply with ACSA's Environmental Policy and EMS 048.
• No contamination of stormwater or groundwater; clean up pollution at contractor's cost.
• Waste separation and disposal at permitted landfill sites; no dumping, burying or burning.
• No open fires; control dust, odours, emissions and noise.
• Penalties for environmental infringements: R200 to R20,000, decided by ACSA's Airport Environmental Management Representative.

Occupational Health and Safety Agreement (C1.3) in terms of Section 37(2) of the Occupational Health & Safety Act and Construction Regulation 5.1(k).

Objectives: assist ACSA to comply with OHS Act and COID Act.

Parties: ACSA (OR Tambo and Bram Fischer) as Client, and the Mandatary/Principal Contractor.

Mandatary must be familiar with OHS Act and regulations; must conclude similar agreements with its own subcontractors; must submit safety documentation including Construction Manager appointment 7 days before work commences.

Mandatary warrants employees covered by COID Act and holds public liability and other insurance.

Must comply with OHS Act: work under close supervision, assign responsibilities per Section 16(1), perform baseline risk assessment before work, ensure PPE worn, enforce safety practices, report incidents to Department of Labour and Client, obtain permits before work, prohibit alcohol/intoxicating substances on premises.

Environmental provisions: no contamination of stormwater or groundwater, clean up pollution, label and handle hazardous chemical substances, clean up spillages immediately.

Environmental Terms and Conditions (EMS 048) to commence work.

ACSA may audit contractor activities, products and services for compliance. Pollution clean-up costs borne by contractor.

Contractor must comply with ACSA's Environmental Policy.

Washing, maintenance and refuelling of equipment only in designated service areas on ACSA property.

No leaking equipment or vehicles permitted on airport.

Air pollution: minimise dust, odours and emissions; no open fires.

Noise pollution: minimise noise; comply with applicable regulations.

Waste management: separate general and hazardous waste; dispose at permitted landfill sites if recycling/reuse not feasible; no dumping, burying or burning of waste; maintain tidy work area.

Hazardous chemical substances: store with Material Safety Data Sheets; report spillages to ACSA immediately; comply with legislation on transport, storage, use and disposal.

Penalties for environmental infringements: R200 to R20,000, decided by ACSA's Airport Environmental Management Representative in consultation with the Airport Manager; decision final. Penalties do not replace legal proceedings.

Contract type: NEC3 Term Service Contract, April 2013, with Particular Conditions.

Document precedence: Service Information (C3) and Annexes prevail; then Contract Data (C1.2) and Conditions of Contract; then General Conditions of Contract; then Pricing Data; then additional conditions (Z clauses); lastly schedules, drawings and other documents.

Main Option A (Priced contract with price list), dispute resolution Option W1, secondary options X2 (Changes in law), X17 (Low service damages), X18 (Limitation of liability), X19 (Task Order), X20 (Key performance indicators), and Z additional conditions.

Employer: Airports Company South Africa SOC Limited (ACSA), Registration No 1993/004149/30, VAT no 4930138393.

Service Manager for Cluster 1: Jobe Zulu.

Law of contract: Republic of South Africa. Language: English. Period for reply: 5 working days.

Starting date: upon signing of contract by both parties. Service period: 60 months from signing.

Defects date: 52 weeks after completion. Defects correction period: 4 weeks.

Payment assessed every 4 weeks; no upfront or early payment; advance payments restricted by PFMA and require approved guarantee.

Currency: ZAR. Payment period: 4-6 weeks after receipt of tax invoice and signed payment certificate. Interest rate: prime lending rate of Nedbank.

Delay damages: 0.05% per day up to 10% of contract value.

Limitation of liability: neither party liable for indirect or consequential loss; contractor's liability for loss/damage to employer's property limited to total losses incurred and/or repairs; total liability limited to total losses incurred and/or repairs, excluding certain matters.

Adjudicator and arbitrator appointed from panels; arbitration in Johannesburg under Association of Arbitrators (Southern Africa) rules.

Z clauses: waiver, fitness for purpose, setting out, termination for business rescue, ambiguity resolution, payment set-off, changes in law, performance bond, limitation of liability, cession/delegation, joint and several liability, ethics, confidentiality, step-in rights, liens, intellectual property, dispute resolution, safety, compensation event notification, BBBEE and tax clearance, communication, delegation.

Contractor must not cede, delegate or assign rights without written consent. Joint ventures are jointly and severally liable. Contractor must notify key person with authority to bind within 1 week of starting date.

Ethics: no corrupt practices; breach allows termination.

Confidentiality: all information confidential; images of services or affected property require prior written consent.

Step-in rights: employer may remedy default if contractor fails to remedy within 2 weeks of notification.

Intellectual property: IP remains with originator; contractor grants employer irrevocable, transferable, non-exclusive, royalty-free licence for service-related IP.

Dispute resolution: adjudication and arbitration; adjudicator decides solely on written submissions; disputes relating to termination go directly to tribunal.

Safety: employer may stop unsafe service; instruction to stop is not a compensation event.

Compensation event notification: delete 'eight weeks' and replace with 'four weeks'.

Communication: written consent of employer required for changes to design, scope, or service information of 5% or more, or for completion date extension of more than 30 days.

The contract covers 60 months of comprehensive system management, billing support, tariff management, software maintenance, on-premises application and database support, data management and backup services, utilities analytics reporting, cybersecurity management, preventative and corrective maintenance, asset management and lifecycle support for the AMR water and electricity metering system at King Phalo Airport and Chief Dawid Stuurman International Airport, running concurrently with the AMR implementation phase.

Closing date: 6 November 2026 at 11:00 (from tender record).

No briefing or site visit dates are stated in this document.

No specific contact names, emails, or telephone numbers are provided in this document. The employer's registered office is:

Airports Company South Africa SOC Limited

Western Precinct, Aviation Park

O.R. Tambo International Airport

1 Jones Road, Kempton Park, Gauteng, 1632

Telephone: (+27) 11 723 1400

Returnable documents:

• Form of Offer and Acceptance (C1.1): signed offer with total price (excl. VAT, VAT @15%, incl. VAT).
• Contract Data Part Two (C1.2b): company details, key personnel CVs, fee percentages.
• Pricing Data (Part C2): completed price list.
• Occupational Health and Safety Agreement (C1.3): signed under Section 37(2) of OHS Act.
• Performance bond as per Option X13.
• Proof of aviation liability insurance (min R300,000).
• Annual B-BBEE certificate and tax clearance certificate.

Submission method and address: not stated in this document. Closing time: 11:00 on 6 November 2026 (from tender record).

Evaluation criteria are not detailed in this document. The contract is a NEC3 Term Service Contract with main Option A (priced contract with price list). No minimum qualifying score or preference point system (80/20 or 90/10) is stated.

Scope: Provision of 60 months of comprehensive system management, billing support, tariff management, software maintenance, on-premises application and database support, data management and backup services, utilities analytics reporting, cybersecurity management, preventative and corrective maintenance, asset management and lifecycle support for the Automated Meter Reading (AMR) water and electricity metering system.

This service runs concurrently with the AMR system implementation phase at:

• King Phalo Airport (East London, Eastern Cape)
• Chief Dawid Stuurman International Airport (Gqeberha, Eastern Cape)

Contract type: NEC3 Term Service Contract (April 2013), main Option A (priced contract with price list).

Contract Data Part Two (C1.2b) requires bidders to provide details of key people, including qualifications and experience relevant to the contract. CVs must be appended. No specific minimum experience or qualification levels are stated in this document.

Pricing Data (Part C2) – Option A (priced contract with price list).

• Price list can be priced as lump sums, expected quantities multiplied by rates, or a mix.
• The Price for Services Provided to Date is the total of completed lump sum items plus quantities completed multiplied by rates.
• The Price List is not Service Information; instructions are in Service Information (C3).
• The offered total (excl. VAT) in the Form of Offer and Acceptance prevails over Pricing Data Total E in case of conflict.

Pricing: Price list can be priced as lump sums, expected quantities multiplied by rates, or a mix. The offered total (excl. VAT) is stated in the Form of Offer and Acceptance; in case of conflict, the Form amount prevails.

Payment terms:

• Assessments every 4 weeks (or monthly) before payment certificate.
• No upfront or early payment; payment only after certification of completed work.
• Payment within 4-6 weeks after receipt of tax invoice and signed payment certificate.
• Interest at Nedbank prime lending rate.
• No interest on late payment if contractor fails to provide correct VAT invoice.

Bonds and guarantees:

• Performance bond: unconditional, on-demand, from an accepted bank or insurer, valid until end of service period; must be extended if expiry precedes end of service period.

Insurance:

• Aviation liability insurance cover with indemnity limit not less than R300,000.
• Proof of insurance to be submitted before work starts and annually.

Delay damages: 0.05% per day, up to 10% of contract value.

Limitation of liability: Neither party liable for indirect or consequential loss; total direct liability limited to losses incurred and repairs to damages caused.

B-BBEE: Annual compliant B-BBEE certificate required; failure is a material breach and may lead to contract cancellation.

Tax: Annual tax clearance certificate required; failure is a material breach.

Occupational Health and Safety:

• Comply with OHS Act and Construction Regulations.
• Registered with Compensation Fund or licensed insurer under COID Act; provide letter of good standing before work starts.
• Baseline risk assessment before commencement.
• Appoint competent persons, provide PPE, report incidents to Department of Labour and client.
• No work may commence until OHS Agreement is signed and received by client.

Environmental:

• Comply with ACSA Environmental Terms and Conditions (EMS 048).
• No dumping, burying or burning of waste; maintain tidy work area.
• Penalties for environmental infringements: R200 to R20,000, decided by ACSA's Airport Environmental Management Representative.

No CIDB grading, CSD registration, or turnover requirements are stated in this document.

Occupational Health and Safety Agreement (C1.3) under Section 37(2) of OHS Act and Construction Regulation 5.1(k).

Obligations:

• Comply with OHS Act and COID Act.
• Provide insurance: COID coverage for all employees, public liability insurance.
• Perform baseline risk assessment before work starts.
• Appoint competent, trained supervisors.
• Provide and enforce use of PPE.
• Report incidents to Department of Labour and client.
• Obtain permits before work requiring them.
• No alcohol or intoxicating substances on premises.
• Only a Section 16.2 appointee may sign the agreement; signing authority must be designated in writing by CEO.
• No work may commence until agreement is signed and received by client.
• Non-compliance may lead to immediate contract cancellation.
• Safety documentation, including Construction Manager appointment, must be submitted 7 days before work commences.

Environmental Terms and Conditions (EMS 048):

• Comply with ACSA's Environmental Policy.
• No dumping, burying or burning of solid or liquid waste.
• Maintain tidy, litter-free work area.
• No leaking equipment or vehicles on airport.
• Washing, maintenance and refuelling only in designated areas.
• Minimise dust, odours, emissions; no open fires.
• Minimise noise from work operations.
• ACSA may audit contractor activities; pollution clean-up costs borne by contractor.
• Penalties for infringements: R200 to R20,000, decided by ACSA's Airport Environmental Management Representative; penalties do not replace legal proceedings.

Contract type: NEC3 Term Service Contract (April 2013) with main Option A (priced contract with price list), dispute resolution Option W1, and secondary options X2 (changes in law), X17 (low service damages), X18 (limitation of liability), X19 (task order), X20 (key performance indicators), and Z (additional conditions).

Key terms:

• Law of contract: South African law; language: English.
• Period for reply: 5 working days.
• Service period: 60 months from signing by ACSA.
• Starting date: upon signing by both parties.
• Accepted Plan: included in Part C3, submitted by contractor and accepted by Service Manager.
• Risk Register includes: access to site permits, spare parts management, technical competency, service level agreement, health and safety hazards, live operations and site constraints, financial risks.
• Payment: assessed every 4 weeks; no upfront payment; payment within 4-6 weeks after invoice and certificate; interest at Nedbank prime rate.
• Delay damages: 0.05% per day up to 10% of contract value.
• Limitation of liability: no indirect/consequential loss; total direct liability limited to losses incurred and repairs.
• Performance bond: unconditional, on-demand, valid until end of service period.
• Cession, delegation, assignment: requires written consent of employer.
• Joint and several liability for JV/consortium.
• Ethics: no corrupt practices; breach may lead to termination.
• Confidentiality: all information confidential; images require prior written consent.
• Step-in rights: employer may remedy default after 2 weeks notice.
• Liens: contractor waives all liens on equipment.
• Intellectual property: IP remains with originator; contractor grants irrevocable, royalty-free licence to employer.
• Dispute resolution: adjudication then arbitration; adjudicator decides on written submissions only; disputes on termination go directly to tribunal.
• Safety: employer may stop unsafe work; contractor must comply with OHS Act.
• Annual B-BBEE and tax clearance certificates required.
• Changes to design/scope/service info of 5% or more require employer's written consent; completion date extension over 30 days requires consent.
• Business rescue proceedings are grounds for termination.
• Employer's liability for contractor's indirect/consequential loss limited to R0.00.

No evaluation criteria are provided in this document.

The contract covers 60 months of comprehensive system management, billing support, tariff management, software maintenance, on-premises application and database support, data management and backup services, utilities analytics reporting, cybersecurity management, preventative and corrective maintenance, asset management and lifecycle support for the Automated Meter Reading (AMR) water and electricity metering system, running concurrently with the AMR system implementation phase at Cape Town International Airport, George Airport, Upington International Airport and Kimberley Airport.

Employer: Airports Company South Africa SOC Limited (ACSA)

Registered office: Western Precinct, Aviation Park, O.R. Tambo International Airport, 1 Jones Road, Kempton Park, Gauteng, 1632

Telephone: (+27) 11 723 1400

Service Manager for Cluster 2: Sefako Mokolo (name given, no contact details)

Affected properties (service locations):

• Cape Town International Airport, Airport Approach Rd, Matroosfontein, Cape Town, Western Cape
• George Airport, R102, George, Western Cape
• Upington International Airport, Diedericks St, Upington, Northern Cape
• Kimberley Airport, Old De Beers Rd, Kimberley, Northern Cape

Returnable documents:

• Form of Offer and Acceptance (C1.1): signed offer, including offered total price (exclusive and inclusive of VAT).
• Contract Data (C1.2b): completed by the Contractor, including company details, VAT number, address, key people with CVs, fee percentages, and risk register items.
• Occupational Health and Safety Agreement (C1.3): signed under Section 37(2) of the OHS Act and Construction Regulation 5.1(k).
• Environmental Terms and Conditions (C1.4): acknowledged.
• Insurance Schedule (C1.5): proof of required insurance.
• Performance bond: unconditional, on-demand, from an accepted bank or insurer, valid until end of service period.
• Proof of aviation liability insurance (minimum R300,000) before work starts and annually.
• B-BBEE certificate and Tax Clearance Certificate, presented annually.
• Safety documentation, including written Construction Manager appointment (Construction Regulation 8), submitted 7 days before work commences.
• Letter confirming good standing with the Compensation Fund or Licensed Insurer (COID).
• Schedule of Deviations: any deviations from tender documents must be listed; only those listed are valid.

Disqualification risks:

• Failure to provide bonds, guarantees, proof of insurance, or other required documentation within two weeks of receiving the signed agreement constitutes repudiation.
• Failure to present valid B-BBEE and Tax Clearance Certificates annually is a material breach and may lead to contract cancellation.
• Unsigned or incomplete returnable forms.
• Bids received after the closing time.

The evaluation criteria are not detailed in this document. The contract is a NEC3 Term Service Contract with main Option A (priced contract with price list). Bidders must complete the Form of Offer and Acceptance and provide all required documentation. No scoring split, minimum qualifying score, or preference point system (80/20 or 90/10) is stated in this annexure.

Scope of service (Cluster 2):

• Provision of 60 months of comprehensive system management, billing support, tariff management, software maintenance, on-premises application and database support, data management and backup services, utilities analytics reporting, cybersecurity management, preventative and corrective maintenance, asset management and lifecycle support for the Automated Meter Reading (AMR) water and electricity metering system.
• The service runs concurrently with the AMR system implementation phase at the four airports listed above.
• The service is defined in Part C3 (Employer's Service Information) and its annexes.
• The Contractor must provide a first plan for acceptance within two weeks from commencement.
• The Contractor must prepare forecasts of the final total of Prices at intervals no longer than 4 weeks.
• Key Performance Indicators (KPIs) are set out in the Service Information; performance against each KPI is reported monthly.
• The Contractor must submit a Task Order programme within 5 days of receiving a Task Order.

Key personnel:

• Contractor must provide details of key people in Contract Data (C1.2b), including title, name, qualifications relevant to the contract, and experience.
• CVs must be appended.
• The key person with authority to bind the Contractor must be notified to the Service Manager and Employer within 1 week of the starting date.

Pricing is under NEC3 Term Service Contract Option A (priced contract with price list).

• The Price Schedule lists lump sum items and rates; the Price for Services Provided to Date is the total of completed lump sum items plus quantities multiplied by rates.
• The offered total price (exclusive of VAT) is stated in the Form of Offer and Acceptance; in case of conflict, the Form of Offer and Acceptance prevails over Pricing Data Total E.
• Direct fee percentage and subcontracted fee percentage must be stated in Contract Data.
• Payment is assessed every 4 weeks; no upfront payment.
• The Contractor must prepare forecasts of the final total of Prices at intervals no longer than 4 weeks.

Pricing format:

• Main Option A: Priced contract with price list (Part C2 Pricing Data).
• The offered total price (exclusive of VAT) is stated in the Form of Offer and Acceptance; in case of conflict, the Form of Offer and Acceptance prevails over Pricing Data Total E.
• Direct fee percentage and subcontracted fee percentage must be stated in Contract Data.

Payment terms:

• Payment assessed every 4 weeks (or monthly) at payment assessment dates.
• No upfront or early payment; payment only after certification of completed work by the Project Manager.
• Advance payments restricted by PFMA and National Treasury Regulations; only if contractually permitted and supported by an approved Advance Payment Guarantee.
• Payments made 4 to 6 weeks after receipt of tax invoice and signed payment certificate.
• Interest on late payments: prime lending rate of Nedbank.
• No interest paid on late payment if the Contractor fails to provide a correctly rendered VAT invoice.
• Employer may deduct or set off any sums due from the Contractor.

Bonds and guarantees:

• Performance bond: unconditional, on-demand, from a bank or insurer accepted by the Service Manager, valid until end of service period. If it expires before the end, the Contractor must extend it 4 weeks prior; failure allows the Employer to claim the full amount as cash security.

Insurance:

• Aviation liability insurance cover with indemnity limit not less than R300,000.
• Proof of insurance to be submitted before work starts and annually.
• Public liability insurance as required by the Subcontract Agreement.
• COID coverage for all employees; letter of good standing required before work commences.

Delay damages:

• 0.05% per day, up to a limit of 10% of contract value.

Limitation of liability:

• Neither party liable for indirect or consequential loss.
• Contractor's total direct liability limited to total losses incurred and/or repairs to damages caused, excluding certain matters (property damage, defects correction, insurance, death/injury, IP infringement).
• Employer's liability for Contractor's indirect/consequential loss limited to R0.00.

B-bbee:

• Contractor must present a compliant B-BBEE certificate annually. Failure is a material breach and may lead to contract cancellation.

Tax:

• Valid Tax Clearance Certificate required annually; failure is a material breach.

Occupational Health and Safety:

• Must comply with OHS Act and Construction Regulations.
• Must sign a Section 37(2) agreement with ACSA before work commences.
• Must be registered with the Compensation Fund or Licensed Insurer (COID Act).
• Must appoint a Construction Manager in terms of Construction Regulation 8; appointment document submitted 7 days before work.
• Must conduct baseline risk assessment before work starts.
• Must appoint competent, trained persons; provide PPE; enforce safety discipline.
• Must report incidents to the Provincial Director: Department of Labour and to ACSA.
• No alcohol or intoxicating substances on site.
• Only a Section 16.2 appointee may sign the OHS agreement; signing authority must be designated in writing by the CEO.

Environmental:

• Must comply with ACSA's Environmental Terms and Conditions (EMS 048).
• No pollution of storm water or groundwater; clean-up costs borne by contractor.
• No open fires; dust, odours, emissions and noise to be minimised.
• Waste separated into general and hazardous; disposed of at permitted landfill sites; no dumping, burying or burning.
• Hazardous chemical substances (HCS) labelled and stored per MSDS; spillages reported to ACSA immediately.
• Environmental penalties: R200 to R20,000 per infringement, imposed by ACSA's Airport Environmental Management Representative.

Occupational Health and Safety Agreement (C1.3) under Section 37(2) of the OHS Act and Construction Regulation 5.1(k):

• Must be concluded before any work commences.
• Contractor (Mandatary) must comply with OHS Act and COID Act.
• All employees covered under COID; letter of good standing required before work.
• Public liability insurance required.
• Work performed under close supervision of trained employees.
• Baseline risk assessment required before work starts.
• Competent persons appointed and trained.
• PPE issued and worn at all times.
• Written safe working procedures enforced.
• No unsafe equipment or machinery.
• Incidents reported to Provincial Director: Department of Labour and to ACSA.
• No use of Client's machinery/equipment without prior written approval.
• Permits required for certain work.
• No alcohol or intoxicating substances on premises.
• Only a Section 16.2 appointee may sign; signing authority designated in writing by CEO.
• All safety documentation, including Construction Manager appointment, submitted 7 days before work commences.
• No work may commence until the agreement is duly completed, signed, and received by the Client.

Environmental Terms and Conditions (EMS 048):

• No solid or liquid waste may contaminate storm water or groundwater; any pollution must be cleaned up at contractor's cost.
• Washing, maintenance and refuelling of equipment only in designated service areas on ACSA property.
• No leaking equipment or vehicles permitted.
• Dust, odours, emissions and noise to be minimised; no open fires.
• Waste separated into general and hazardous; disposed of at permitted landfill sites; no dumping, burying or burning.
• Hazardous chemical substances (HCS) labelled and stored per MSDS; spillages reported to ACSA immediately.
• Contractors must maintain a tidy, litter-free work area.
• Environmental penalties: R200 to R20,000 per infringement, imposed by ACSA's Airport Environmental Management Representative.

Contract type: NEC3 Term Service Contract (April 2013) with main Option A (priced contract with price list), dispute resolution Option W1, and secondary Options X2, X17, X18, X19, X20, and Z.

Precedence of documents: Service Information (C3) and annexes prevail; then Contract Data (C1.2) and Conditions of Contract; then General Conditions; then Pricing Data; then Z clauses; then schedules and drawings.

Law and language: Law of the Republic of South Africa; English.

Period for reply: 5 working days.

Starting date: upon signing of contract by both parties.

Service period: 60 months from signing by ACSA.

Defects date: 52 weeks after completion; defects correction period: 4 weeks.

Payment: assessed every 4 weeks; no upfront payment; payments 4-6 weeks after tax invoice and signed payment certificate; interest at Nedbank prime rate.

Delay damages: 0.05% per day up to 10% of contract value.

Limitation of liability: Neither party liable for indirect/consequential loss; Contractor's total direct liability limited to losses incurred and/or repairs to damages caused, excluding certain matters.

Additional Z clauses cover: interpretation, service provision, responsibilities, termination (including business rescue), ambiguities, payment, changes in law, performance bond, limitation of liability, cession/delegation, joint and several liability, ethics (anti-corruption), confidentiality, step-in rights, liens, intellectual property, dispute resolution, day definition, safety, notification of compensation events, B-BBEE and tax clearance, communication, and delegation.

Dispute resolution: Adjudication and arbitration; adjudicator/arbitrator appointed from a panel; arbitration in Johannesburg under Association of Arbitrators (Southern Africa) rules.

Communication: Service Manager requires written consent of Employer for changes to design, scope, or Service Information of 5% or more, or if completion date extended by more than 30 days.

Termination: Employer may terminate for corrupt practices; business rescue proceedings are grounds for termination.

Confidentiality: All information confidential; images require prior written consent; IP rights remain with originator, with a licence to Employer.

Step-in rights: Employer may remedy defaults after 2 weeks' notice; costs borne by Contractor.

Ethics: No corrupt practices; compliance with Prevention and Combating of Corrupt Activities Act.

Joint and several liability: If a joint venture, all parties jointly and severally liable; key person with authority to bind must be notified within 1 week of starting date.

Cession: No cession/delegation without written consent.

Insurance: Aviation liability cover of at least R300,000; proof annually.

Performance bond: Unconditional, on-demand, valid until end of service period; extension required if expiry earlier.

B-BBEE and Tax: Annual certificates required; failure is material breach.

Safety: Contractor is an employer under OHS Act; must comply with Construction Regulations; unsafe work may be stopped.

Compensation events: Notification period reduced from 8 weeks to 4 weeks.

The contract is for the design, supply, delivery, installation, configuration, testing, commissioning and integration of a fully operational Automated Meter Reading (AMR) system for both water and electricity metering, including billing software, at Bram Fischer and OR Tambo International Airports (Cluster 1 Airports), for a period of 12 months. The contract is a NEC3 Engineering and Construction Contract (April 2013 edition), Main Option B (Priced Contract with Bill of Quantities), with Dispute Resolution Option W1 and selected Secondary Options.

Closing date: 6 November 2026 at 11:00 (per tender record).

No briefing or site visit dates are stated in the provided document.

Project Manager:

• Name: Puleng Manganyi
• Email: [email protected]
• Telephone: (+27) 06 983 1285
• Address: Western Precinct, Aviation, OR Tambo International Airport, 1 Jones Road, Kempton Park, Gauteng, 1632

Employer (ACSA):

• Name: Airports Company South Africa SOC Limited
• Registration no: 1993/004149/06
• Telephone: (+27) 11 723 1400
• Address: 1 Jones Road, Kempton Park, Gauteng, 1632

Submission address: not stated in the provided document.

Returnable documents (all must be completed, signed and submitted):

• Form of Offer and Acceptance (Part C1.1): the signed offer, including the offered total price and CIDB registration number.
• Contract Data Part 2 (Part C1.2b): contractor-provided data, including key persons and their CVs.
• Pricing Data (Part C2): completed Bill of Quantities and pricing assumptions.
• Occupational Health and Safety Agreement (Part C1.3).
• Environmental Terms and Conditions Agreement (Part C1.4).
• Preliminary quality plan and first programme: to be submitted by the tender closing date.
• Schedule of Deviations (if any).

Submission method and address: not stated in the provided document. Closing time: 11:00 on 6 November 2026 (per tender record).

Evaluation is not detailed in the provided document. The contract is a NEC3 ECC Priced Contract with Bill of Quantities (Main Option B). No scoring split, minimum qualifying score, or preference point system (80/20 or 90/10) is stated. Bidders must submit a compliant offer; the Employer may accept or reject any offer. No functionality evaluation criteria are provided in this document.

Scope: Design, supply, deliver, install, configure, test, commission and integrate a fully operational Automated Meter Reading (AMR) system for both water and electricity metering, including billing software, at the following Cluster 1 airports:

• O.R. Tambo International Airport (ORTIA)
• Bram Fischer International Airport (BFN)

Contract period: 12 months for implementation, followed by a 60-month operational support services contract (per tender title).

Key dates (from Contract Data):

• System designs: 4 months
• Procure materials: 1 month
• System installations and testing: 7 months
• Completion of whole works: 12 months from starting date

Site access: upon signing of the contract, for terminal buildings, plant rooms, substations, cargo, remote infrastructure, etc.

Risk register items include: unavailability of as-built information, site access and permits, site constraints, long lead items, procurement delays, price changes, programme delays, payment delays, decommissioning and safe disposal of current metering equipment, and failure to deliver within scope, cost, time and quality.

Defects correction periods:

• General: 4 weeks
• Defects affecting billing for one or more tenants: 2 weeks
• Defects affecting billing for 10% or more of tenants: 1 week

Defects date: 52 weeks after completion of the whole works.

The Contractor must provide key persons, including a Project Manager, with CVs appended to the contract. The Contract Data Part 2 includes sections for qualifications and experience, but specific requirements are not stated in the provided document.

The Contractor must implement and maintain a quality management system as per the Works Information. A preliminary quality plan must be submitted by the tender closing date. A revised quality policy statement and quality plan must be submitted within 4 weeks of the contract date. The Project Manager may instruct correction of any failure to comply with the quality plan; such instruction is not a compensation event.

Pricing is a Priced Contract with Bill of Quantities (NEC3 Main Option B). The method of measurement is per Part C2: Pricing Data and the Bill of Quantities as submitted in the tender, including amendments in Part C2.1: Pricing Assumptions. The offered total must be stated exclusive of VAT, with VAT at 15% added. No rates or quantities are provided in this document.

Pricing: Priced contract with Bill of Quantities (NEC3 Main Option B). The offered total must be stated exclusive of VAT, with VAT at 15% added.

Performance bond: 5% of contract value, unconditional and on-demand, in the form set out in Annexure B. Must remain valid until end of contract; if it expires earlier, the Contractor must extend it 4 weeks before expiry, failing which the Employer may claim the full amount.

Retention: 5% of contract value. 2.5% released at completion, remaining 2.5% released after the 12-month defects period. Retention free amount: R0.00.

Insurance: Aviation liability insurance with indemnity limit of at least R300,000. Proof of insurance must be submitted before work starts and annually thereafter.

Payment terms: Monthly assessments every 4 weeks. Payment made 4 to 6 weeks after receipt of valid tax invoice and signed payment certificate. No upfront or early payment; advance payments only if contractually permitted and supported by an approved Advance Payment Guarantee.

Delay damages: 0.05% of contract value per day, capped at 10% of contract value.

Low-performance damages: 0.1% of contract value per day, capped at 10% of contract value.

Limitation of liability: Neither party liable for indirect or consequential loss. Contractor's liability for other matters limited to total losses incurred and/or repairs, except for excluded matters (design defects, off-site fabrication, third-party property damage, death/injury, IP infringement) which are unlimited.

CIDB registration: required (registration number must be stated on the Form of Offer and Acceptance).

CSD registration: required (per standard public procurement practice, though not explicitly stated in the provided document).

Tax clearance: valid SARS tax clearance required (implied, not explicitly stated).

B-BBEE: no specific level or evidence requirements stated in the provided document.

Business rescue: bidders must not have initiated business rescue proceedings (per Z14 amendment).

Ethics: bidders must not engage in corrupt practices; breach is grounds for termination.

Quality management: Contractor must implement and maintain a quality management system as per Works Information. Preliminary quality plan due by tender closing date; revised quality policy statement and quality plan due within 4 weeks of contract date.

Subcontracting: Contractor must provide proof of payment to subcontractors within 5 days of request; failure may result in direct payment to subcontractors.

Joint ventures: if a joint venture, all parties are jointly and severally liable. Key person with authority to bind must be notified within 1 week of contract date. Composition cannot be materially altered without consent.

Cession and assignment: prohibited without written consent of the Employer.

The contract includes an Occupational Health and Safety Agreement (Part C1.3) which must be signed and submitted. No specific OHS requirements are detailed in the provided document.

Contract type: NEC3 Engineering and Construction Contract (April 2013), Main Option B (Priced Contract with Bill of Quantities), Dispute Resolution Option W1, with Secondary Options X2 (Changes in law), X4 (Parent Company Guarantee), X5 (Sectional Completion), X7 (Delay damages), X13 (Performance Bond), X16 (Retention), X17 (Low-performance damages), X18 (Limitation of liability), X20 (Key Performance Indicators), and additional Z clauses.

Law and language: Law of the Republic of South Africa; language English.

Period for reply: 2 weeks.

Retention period: 12 months following completion or earlier termination.

Completion date: 12 months from starting date. Starting date is 4 weeks from contract signature.

Key dates: System designs (4 months), Procure materials (1 month), System installations & testing (7 months).

Defects date: 52 weeks after completion. Defect correction periods: 4 weeks generally; 2 weeks for defects affecting billing for one or more tenants; 1 week for defects affecting billing for 10% or more of tenants.

Programme: First programme due by tender closing date; revised programme within 4 weeks of contract date; revised programmes every 4 weeks thereafter.

Quality plan: Preliminary quality plan due by tender closing date; revised quality policy statement and plan within 4 weeks of contract date.

Payment: Monthly assessments every 4 weeks; payment 4-6 weeks after valid tax invoice and signed payment certificate. No upfront or early payment.

Compensation events: Contractor must notify within 4 weeks of becoming aware, else no entitlement. Only if event affects critical path.

Termination: Business rescue proceedings are grounds for termination (Z14).

Delay damages: 0.05% per day, max 10% of contract value. Low-performance damages: 0.1% per day, max 10%.

Performance bond: 5% of contract value, unconditional on-demand, form in Annexure B.

Retention: 5% of contract value; 2.5% released at completion, 2.5% after defects period.

Insurance: Aviation liability insurance, indemnity limit at least R300,000; proof before work starts and annually.

Limitation of liability: No liability for indirect/consequential loss; other liability limited to total losses/repairs, except excluded matters (design defects, off-site fabrication, third-party property, death/injury, IP infringement) which are unlimited.

Key Performance Indicators: Incentive schedule in Part C3.1, item 1.2.2; performance reported monthly.

Additional Z clauses cover: interpretation, project manager/supervisor delegation, early warning, fitness for purpose, subcontractor payment proof, setting out, acceleration, defects date extension, quality management, final assessment, compensation event notification, critical path, termination for business rescue, changes in law, delay damages, performance bond extension, limitation of liability, cession, joint and several liability, ethics, confidentiality, liens, intellectual property.

Confidentiality: All information confidential; images of works require prior written consent.

Intellectual property: IP remains with originator; Contractor grants Employer irrevocable, transferable, royalty-free licence to use IP for the works. Contractor indemnifies Employer against IP infringement claims.

Ethics: No corrupt practices; breach is grounds for termination.

Cession/assignment: Prohibited without written consent.

Joint ventures: Joint and several liability; key person to be notified within 1 week; composition cannot be materially altered without consent.

No specific evaluation criteria are provided in this document. The contract is a priced contract with bill of quantities; the Employer will assess offers based on the conditions of contract. No scoring split or minimum qualifying score is stated.

The contract is for the design, supply, delivery, installation, configuration, testing, commissioning and integration of a fully operational Automated Meter Reading (AMR) system for water and electricity metering, including billing software, at the four Cluster 2 airports (Cape Town International, George, Upington International and Kimberley). The implementation period is twelve months, with a concurrent sixty-month operational support services contract.

Closing date: 6 November 2026 at 11:00 (per tender record).

Starting date: four weeks from the date of signature of the contract by ACSA.

Completion date: twelve months from the starting date.

Key dates:

• System Designs: four months.
• Procure Materials: one month.
• System Installations & Testing: eight months.

Defects date: fifty-two weeks after completion of the whole of the works.

Defect correction period: four weeks, except:

• Faults affecting billing for one or more tenants: two weeks.
• Faults affecting billing for 10% or more of tenants: one week.

No briefing or site visit is stated in this document.

Project Manager:

• Name: Puleng Manganyi
• Address: Western Precinct, Aviation, OR Tambo International Airport, 1 Jones Road, Kempton Park, Gauteng, 1632
• Telephone: (+27) 06 983 1285
• Email: [email protected]

Employer:

• Name: Airports Company South Africa SOC Limited
• Address: 1 Jones Road, Kempton Park, Gauteng, 1632
• Telephone: (+27) 11 723 1400

Returnable documents — all must be completed, signed and submitted with the bid:

• Form of Offer and Acceptance (Part C1.1): the signed offer, including the offered price (exclusive and inclusive of VAT) and the Schedule of Deviations, if any.
• CIDB registration number must be stated in the Offer form.
• First programme: to be submitted by the tender closing date.
• Preliminary quality plan: to be submitted by the tender closing date.
• Proof of aviation liability insurance with an indemnity limit of at least R300,000, to be provided before work starts and annually.
• Performance bond of 5% of the contract value, in the form set out in Annexure B.
• Parent company guarantee (Secondary Option X4) if applicable.

Submission method and address: not stated in this document. Closing time: 11:00 on 6 November 2026 (per tender record).

Disqualification risks:

• Failure to provide required securities, bonds, guarantees, proof of insurance or other documentation within two weeks of receiving the completed agreement constitutes repudiation.
• If the bidder does not notify the Employer in writing within five working days of receipt of the completed agreement of any reason it cannot accept the contents, the agreement becomes binding.

Evaluation method: not stated in this document. The contract is a priced contract with bill of quantities (Main Option B). No minimum qualifying score or preference point system (80/20 or 90/10) is stated in this document.

Scope of work: Design, supply, deliver, install, configure, test, commission and integrate a fully operational Automated Meter Reading (AMR) system for both water and electricity metering, including billing software.

Sites (Cluster 2 Airports):

• Cape Town International Airport (CTIA)
• George Airport (GRJ)
• Upington International Airport (UPN)
• Kimberley Airport (KIM)

Contract period: twelve months for implementation, with a concurrent sixty-month operational support services contract (per tender title).

Key performance indicators (KPIs): specified in Part C3.1 Employer's Works Information, item 1.2.2, with performance reports to be provided at monthly intervals.

Quality management system: the Contractor must implement and maintain a quality management system as stated in the Works Information, and submit a quality plan for acceptance.

The bidder's CIDB registration number must be provided. The tenderer must be duly authorised to sign the Offer.

The Contractor must implement and maintain a quality management system as stated in the Works Information. A preliminary quality plan must be submitted by the tender closing date, and a revised quality policy statement and quality plan within four weeks of the contract date. The Project Manager may instruct the Contractor to correct a failure to comply with the quality plan; such instruction is not a compensation event.

Pricing is a priced contract with bill of quantities. The offered total of the Prices exclusive of VAT, subtotal, VAT at 15%, and total inclusive of VAT must be stated in the Offer form. Pricing data is in Part C2, with measurement method and pricing assumptions in Part C2.1. No upfront or early payment; advance payments restricted by PFMA and National Treasury Regulations.

Pricing format: priced contract with bill of quantities (Main Option B). The offered total of the Prices exclusive of VAT, subtotal, VAT at 15%, and total inclusive of VAT must be stated in the Offer form.

Payment terms:

• No upfront or early payment; payment only after certification of completed work by the Project Manager.
• Advance payments restricted by PFMA and National Treasury Regulations; may only be made where contractually permitted and supported by an approved Advance Payment Guarantee.
• Monthly payment assessments every four weeks.
• Payments made within four to six weeks after receipt of a valid tax invoice and signed payment certificate.

Performance bond: 5% of the contract value, unconditional and on-demand, in the form in Annexure B, valid until the end of the contract period.

Retention: 5% of the contract value; 2.5% released at completion of the works, remaining 2.5% released after the defects period (end of 12-month defects correction period).

Delay damages: 0.05% per day, up to a maximum of 10% of the contract value.

Low-performance damages: 0.1% per day, up to a maximum of 10% of the contract value.

Insurance: aviation liability insurance with an indemnity limit of not less than R300,000, to be sourced by the successful bidder and proof submitted before work starts and annually.

Limitation of liability: neither party is liable for indirect or consequential loss; the Contractor's liability for certain excluded matters (e.g., design defects, third-party property damage, death or injury) is not limited.

CIDB registration: the bidder's CIDB registration number must be provided in the Offer form.

Tax and CSD: not explicitly stated in this document, but standard South African public procurement requirements apply (valid tax clearance and CSD registration).

Joint ventures/consortia: if the bidder is a joint venture, consortium or other unincorporated grouping, all parties are jointly and severally liable, and the composition must not be materially altered without prior written consent of the Employer.

Ethics: the Contractor must not engage in corrupt practices; breach constitutes grounds for termination.

Cession, delegation and assignment: the Contractor may not cede, delegate or assign any rights or obligations without the written consent of the Employer.

Confidentiality: all information obtained under the contract must be treated as confidential; taking images of the works requires prior written consent of the Project Manager.

Intellectual property: IP rights remain vested in the originator; the Contractor grants the Employer an irrevocable, transferable, non-exclusive, royalty-free licence to use and copy IP related to the works.

The contract includes an Occupational Health and Safety Agreement (Part C1.3) and an Environmental Terms and Conditions Agreement (Part C1.4). No specific OHS requirements are detailed in this document.

The contract uses the NEC3 Engineering and Construction Contract (April 2013 edition) with Main Option B (Priced Contract with Bill of Quantities), Dispute Resolution Option W1, and secondary options X2 (Changes in law), X4 (Parent Company Guarantee), X5 (Sectional Completion), X7 (Delay Damages), X13 (Performance Bond), X16 (Retention), X17 (Low-performance Damages), X18 (Limitation of Liability), and X20 (Key Performance Indicators). Additional Z clauses amend core clauses on waiver, subcontracting, quality management, compensation events, termination, and add clauses on cession, joint liability, ethics, confidentiality, liens and intellectual property.

Key terms:

• Performance bond: 5% of contract value.
• Retention: 5% (2.5% released at completion, 2.5% after defects period).
• Delay damages: 0.05% per day up to 10% of contract value.
• Low-performance damages: 0.1% per day up to 10%.
• Limitation of liability: no indirect/consequential loss; liability for excluded matters not limited.
• Insurance: aviation liability cover of at least R300,000.

Key dates and programme:

• Completion date: twelve months from starting date.
• Key dates: System Designs (four months), Procure Materials (one month), System Installations & Testing (eight months).
• Starting date: four weeks from contract signature.
• First programme submitted by tender closing date; revised programme within four weeks of contract; revised programmes every four weeks.
• Defects date: 52 weeks after completion.
• Defect correction period: four weeks, with faster correction for billing-affecting faults (two weeks for one tenant, one week for 10% or more tenants).

Payment:

• Monthly assessments every four weeks.
• No advance payment.
• Payments within four to six weeks of valid invoice and signed certificate.

Dispute resolution:

• Adjudicator selected from a panel in Appendix C.
• Nominating body: Chairman of the Johannesburg Society of Advocates.
• Tribunal: arbitration under the Rules for the Conduct of Arbitrations published by the Association of Arbitrators (Southern Africa), held in the city where the Site is located.

Weather compensation events:

• Weather measurements to be recorded: cumulative rainfall, days with rain >10mm, days with min temp <0°C, days with snow lying at 09:00 CAT, wind speed >40km/h.
• Weather data from South African Weather Service, with records for the Cluster 2 Airports.
• Annexure A provides ten-year return weather data.
• Compensation events assessed based on deviations from these measurements.

No evaluation criteria are stated in this document. The contract is a priced contract with bill of quantities. A preliminary quality plan must be submitted by the tender closing date, and a revised quality policy statement and quality plan within four weeks of the contract date.

The document is a technical specification and guideline for metering systems across ACSA airports. It covers design, installation, operation, and maintenance of water and electricity meters, including related equipment such as voltage and current transformers and monitoring software. The purpose is to support energy optimization, metering and billing standardization, and energy performance certificate (EPC) implementation. Tenants and stakeholders must be billed for energy utilisation per the user-pay principle, and an energy balance across the site is required.

Bidders must comply with the metering technical specifications and guidelines. Local content policy applies; for systems procured from abroad, a local agent with capability for end-to-end maintenance and troubleshooting is required. Bidders must adhere to relevant standards including SANS 62051, NRS 071, NRS 057, SANS 10142, NRS 048, and the OHS Act. The document does not specify CSD registration, tax clearance, B-BBEE level, CIDB grading, or other pre-qualification criteria.

Scope: Design, installation, operation, and maintenance of metering systems across ACSA airports, including water and electricity meters, voltage/current transformers, and monitoring software. Meters must be smart meters integrated with AMR/energy management system and remote data acquisition.

Design considerations:

• System architecture: centralized or decentralized data collection; wired or wireless communication.
• Data management: collection frequency, storage, transmission protocols, integration with energy management systems.
• Scalability and flexibility for future expansion.
• Integration with existing building management systems (BMS).
• Data security: encryption, user authentication, tamper protection.
• Calibration per SANS 62051 and NRS 057: 5-yearly (>10 MVA), 10-yearly (1-10 MVA), 20-yearly (<100 kVA).
• All systems must have a master and backup (N+1) system not supplied from the same point.

Preferred power meter specifications:

• Compact design, backlit, powered 220V/400V AC (±20%), 50 Hz.
• Measures voltage (50/80 VAC to 330/570 VAC, up to 1 MV with external VT), current (In=6A, withstand 10A), power, energy, demand, THD up to 15th harmonic.
• Anti-tamper security feature; internal memory for interval logging.
• Accuracy (CT x/5A): active energy Class 0.5S, reactive Class 2, current ±0.3% (0.5-6A), voltage ±0.3% (50-330V), power ±0.5%, reactive power ±2%, PF ±0.005, frequency ±0.05%.
• Accuracy (CT x/1A): active energy Class 1, current ±0.5% (0.1-1.2A), power ±1%, PF ±0.005.
• Display: separate lines for measurement and configuration, setup via display, error codes, alarm indication.
• Communication: Modbus/DLMS COSEM via RS485 (not USB), configurable time-stamped alarms.
• Inputs/outputs: configurable digital outputs for kWh and kVarh pulses, pulse length min 50ms, max current 50mA, max voltage 5-40VDC.
• Environment: IP40 front, IP20 casing, installation category III, pollution degree 2, consumption ≤10 VA, operating temp -25°C to +55°C.

Panel mount power meters:

• Non-volatile memory for setup; real-time clock with ≥1 year battery backup; synced to central reference.
• Removable connectors; fits existing panel without modification.
• Sampling: 64 samples/cycle, true RMS to 31st harmonic.
• Current inputs: 0-10A with 5A nominal; fourth CT input for neutral/ground.
• Voltage inputs: nominal 400V L-N / 690V L-L, max 480V L-N / 828V L-L.
• Control power: 100-415VAC L-N ±10% or 125-250VDC ±20%; operating temp -25 to 70°C (meter), -20 to 70°C (display).
• Accuracy: active energy Class 0.5S, reactive Class 2, four-quadrant metering.
• 2 digital inputs, 2 relay outputs.
• Logging: 256KB non-volatile memory, log 2 values every 30 min for 60 days.
• Communication: RS-485 Modbus/DLMS COSEM or Jbus.
• Display: backlit dot-matrix LCD, anti-glare, scratch resistant, min 128x128 pixels, view four values at once, language changeable to English.
• Measured values: true RMS, min/max, interval min/max/average.
• Real-time readings: current, voltage, real/reactive/apparent power, power factor, frequency.
• Energy readings: accumulated real/reactive/apparent energy, active and reactive energy for 4 independent rates.
• Demand readings: current (per-phase, average, neutral), real, reactive, apparent power, present and peak.

Commissioning, maintenance, and handover requirements as detailed in complianceRequirements section.

Commissioning requirements:

• Functional verification: meters installed per design, calibrated to accuracy standards, communication interfaces and data loggers operational, data collection/storage/retrieval functioning.
• Performance testing: meters measure specified parameters within tolerance, stable under operational conditions, data transmission consistent and accurate, data integrity maintained.
• Compliance: equipment meets industry standards and regulatory compliance, installation complies with safety standards and electrical codes, environmental and sustainability standards adhered to.
• Documentation: user manuals, technical specifications, calibration certificates, as-built drawings and installation records complete and accurate.

Maintenance requirements:

• Manufacturer's recommendations for servicing and maintenance included in manual, with service intervals and estimated hours.
• List of spares, tools, testing equipment supplied under contract, and authorized agents/contractors.
• Proposed maintenance schedule for 36 months after final delivery.
• List of spares/testing equipment not supplied but required for future maintenance.
• Nameplate data with serial numbers and descriptive data.
• Bill of materials.
• Operating instructions and training: detailed procedures, safety measures, fault-finding guide; training for staff with signed certificates.
• Letter of warranties, disposal certificate (if retrofitting), recurring failures and troubleshooting guides, technology guarantee and licensing requirements, FMEA study, RAM study, competency and skill sets of O&M personnel with certifications.

Handover requirements:

• Design reports with calculations.
• Electronic datasheets of equipment.
• Electronic and hard copy of all routine test results and measurements from site and factory testing.
• Complete as-built drawings (one electronic and three hard copies) including architectural drawings and electrical wiring diagrams.
• Electronic records handed to Asset Information Office at site.

Local content: The guideline promotes use of local goods, services, and resources. For systems procured from abroad, ACSA requires a local agent capable of end-to-end maintenance and troubleshooting. New installations, calibrations, and replacements should align with the Local Content Policy and designed thresholds.

Installation must comply with Occupational Health and Safety Act 85/1993, grid codes, and employer technical specifications. Power meters must meet safety standards: installation category III, pollution degree 2, IP40 front panel, IP20 casing. Related legislation includes Electricity Regulation Act, OHS Act, South African Distribution Code, South African Grid Code, and various NRS and SANS standards.

Design trade-offs: At design stage, due diligence must justify chosen meter type, balancing technology complexity vs ease of implementation, wired vs wireless connectivity (smart meters required for new installations), data resolution vs storage capacity, and maintenance requirements vs reliability. All systems must have a master and backup (N+1) system not supplied from the same point.

Monitoring: Implementation monitored through committees and reviews. Self-assessment by Maintenance Engineering (level 1) and Operational Governance (level 2). Annual audits or per audit plan. Manual reviewed every 3 years. Accountabilities: Group Executive: Capital Infrastructure Asset Management accountable for development; Group Executive: Operations Management accountable for implementation. Roles: Senior Site Manager ensures meters adhere to standard; employees ensure connections meet minimum requirements and works conform to EAM 003 before commissioning. Non-conformance reported per Z001 001M. Related policy documents: Z001 006M, Z001 008M, D060MAN, D061MAN. Related legislation and standards as listed. Change control per Z001 003M. Records maintained per record keeping requirements.

Evaluation of cost implications of various design choices, including initial installation, must be done before conclusion of design stage. At design stage, due diligence must justify the chosen type of meters.

The works comprise the design, supply, delivery, installation, configuration, testing, commissioning and integration of a fully operational Automated Meter Reading (AMR) system for both water and electricity metering, including billing software, at King Phalo Airport, Chief Dawid Stuurman International Airport, and King Shaka International Airport (Cluster 3 Airports), for a period of 12 months. The sites are the ACSA Cluster 3 Airports: King Phalo Airport (KPA/ELS), Chief Dawid Stuurman International Airport (CDSIA), and King Shaka International Airport (KSIA).

Closing date: 6 November 2026 at 11:00.

No briefing or site visit dates are stated in this document.

Returnable documents (all must be completed, signed and submitted with the bid):

• Part C1.1 Form of Offer and Acceptance: the offer, including the offered total price (exclusive and inclusive of VAT) and the tenderer's CIDB registration number.
• Part C1.2b Contract Data provided by the Contractor.
• Part C1.3 Occupational Health and Safety Agreement.
• Part C1.4 Environmental Terms and Conditions Agreement.
• Preliminary quality plan and first programme, to be submitted by the tender closing date.
• Schedule of Deviations (if any).

Submission method: not stated in this document. Closing time: 11:00 on 6 November 2026 (per tender record).

The document does not state the evaluation scoring split, minimum qualifying score, or preference point system (80/20 or 90/10). Bidders must submit a completed Form of Offer and Acceptance with the offered total price. A CIDB registration number is required. A preliminary quality plan and programme must be submitted by the tender closing date.

Scope of work: Design, supply, deliver, install, configure, test, commission and integrate a fully operational Automated Meter Reading (AMR) system for both water and electricity metering, including billing software, at the following Cluster 3 airports:

• King Phalo Airport (KPA/ELS)
• Chief Dawid Stuurman International Airport (CDSIA)
• King Shaka International Airport (KSIA)

Contract period: 12 months for implementation, with a concurrent 60-month operational support services contract (per tender title).

Key dates (from Contract Data):

• System designs: 4 months
• Procure materials: 1 month
• System installations and testing: 7 months
• Starting date: 4 weeks from contract signature by ACSA
• Completion date: 12 months from starting date
• Defects date: 52 weeks after completion
• Defect correction period: 4 weeks, except:
• Defects affecting billing for one or more tenants: 2 weeks
• Defects affecting billing for 10% or more of tenants: 1 week

Site access: upon signing of the contract, for terminal buildings, plant rooms, substations, cargo, remote infrastructure, etc.

Risk register items include: unavailability of as-built information, site access and logistics, long lead items, procurement delays, price changes, programme delays, payment delays, decommissioning and safe disposal of current metering equipment, and delivery within scope, cost, time and quality.

Weather records must be kept on site; adverse weather may be a compensation event.

The Contractor must implement and maintain a quality management system meeting the requirements of the Works Information. A preliminary quality plan must be submitted by the tender closing date, and a revised quality policy statement and quality plan within 4 weeks of the contract date. Changes to the quality plan must be submitted for acceptance. The Project Manager may instruct correction of non-compliance with the quality plan; such instruction is not a compensation event.

Pricing is under NEC3 Main Option B: Priced Contract with Bill of Quantities. The method of measurement is per Part C2: Pricing Data and the Bill of Quantities as submitted in the tender, including amendments in Part C2.1: Pricing Assumptions. The offered total price (exclusive and inclusive of VAT) is stated in the Form of Offer and Acceptance.

Pricing: NEC3 Main Option B – Priced Contract with Bill of Quantities. The offered total price (exclusive and inclusive of VAT) is stated in the Form of Offer and Acceptance.

Payment terms:

• Assessment interval: every 4 weeks
• Payment period: 4 to 6 weeks after receipt of a valid tax invoice and signed payment certificate
• No upfront or early payment; advance payments only if contractually permitted and supported by an approved Advance Payment Guarantee

Performance bond: 5% of contract value, unconditional and on-demand, in the form set out in Annexure B. Must be valid until the end of the contract period; if it expires earlier, the Contractor must extend it 4 weeks before expiry, failing which the Employer may claim the full amount.

Retention: 5% of contract value; 2.5% released at Completion, remaining 2.5% released after the 12-month defects period. Retention free amount: R0.00.

Insurance: Aviation liability insurance with indemnity limit not less than R300,000. Proof of insurance must be submitted to ACSA before work starts and annually for the project duration.

Delay damages: 0.05% of contract value per day, capped at 10% of contract value.

Low-performance damages: 0.1% of contract value per day, capped at 10% of contract value.

Limitation of liability: Neither party liable for indirect or consequential loss. Contractor's total liability limited to losses incurred and repairs, except for excluded matters (design defects, off-site fabrication, third-party property damage, death/injury, IP infringement) which are unlimited.

Payment on termination: final assessment within 13 weeks of termination.

CIDB: Tenderer's CIDB registration number must be provided in the Form of Offer and Acceptance. No minimum grade is stated in this document.

CSD registration, tax clearance, B-BBEE: not stated in this document.

Quality management: The Contractor must implement and maintain a quality management system per the Works Information. A preliminary quality plan must be submitted by the tender closing date, and a revised quality policy statement and quality plan within 4 weeks of the contract date. Changes to the quality plan must be submitted for acceptance. The Project Manager may instruct correction of non-compliance.

Occupational Health and Safety Agreement (Part C1.3) and Environmental Terms and Conditions Agreement (Part C1.4) must be signed and submitted.

Part C1.3 Occupational Health and Safety Agreement must be signed and submitted with the bid. The document does not provide further OHS requirements in the extracted text.

Additional conditions of contract (Z clauses) apply, including anti-corruption provisions (Z21.1.1), confidentiality obligations (Z22.2), and contractor's design liability (Z24.5.1). The Contractor must ensure subcontractors attend risk reduction meetings if required (Z3.1). The Contractor must provide a performance bond and aviation liability insurance as specified.

The tender is for the appointment of one contractor per cluster to implement an AMR system with billing software, for a 12-month implementation period plus a concurrent 60-month operational support services contract, across ACSA airports in Cluster 2 (Cape Town, George, Upington, Kimberley).

The tender covers the implementation of an Automated Meter Reading (AMR) system, including billing software, across ACSA airports in Cluster 2 (Cape Town, George, Upington, Kimberley).

• Scope includes decommissioning of existing energy and water meters, installation of new smart meters, data concentrators, gateways, and related assets.
• Bidders must complete asset registers for decommissioned and new installations, capturing serial numbers, makes, models, firmware/software versions, locations, GIS coordinates, circuit numbers, and installation/decommissioning dates.
• For new meters, record communication type (RF, NB-IoT, PLC), phases (single/three), warranty dates, expected life years, unit rates, customer numbers, and billable status.
• Meter readings must be recorded monthly for 12 months, including kWh, kVArh, kW, and power factor for energy; kL for water.
• Maintenance requirements cover smart meters, communication infrastructure, gateways, data concentrators, calibration and accuracy verification, cybersecurity, data backups, spare parts management, and reporting (system health and calibration status).
• Critical spares for energy and water metering must be priced per unit and total cost excl. VAT, with storage location specified.

Pricing must be provided for critical spares (energy and water metering) with unit rates and total costs excl. VAT, per airport in Cluster 2.