Professional services for planning, design, supervision and completion of nobantu primary school (fidpm stages 2–7), eastern cape

Appointment of a professional service provider for the provision of professional services to plan, design, monitor and complete Nobantu Secondary School (as per FIDPM stages 2-7) in the Eastern Cape.

• Advertisement: 30 October 2026
• Compulsory briefing: 05 November 2026 at 11:00–12:00, online via Microsoft Teams (link on first page)
• Deadline for written questions/clarifications: 09 November 2026 (each bidder to submit one consolidated email)
• DBSA response to clarifications: 09 November 2026 (before this date)
• Closing date and time: 13 November 2026 at 23:55 (Telkom Time)

• Enquiries (all written, preferably by email):
• Contact: Lihle Nyide
• Role: Tender Manager, DBSA Supply Chain Unit
• Email: [email protected]
• No telephonic questions answered
• Submission link request: via email to the Tender Manager (same as above) — request must be made no later than 3 days before tender closure
• Service/delivery address: Not specified in the document (project site is Nobantu SSS, Eastern Cape — exact site details absent)

Submissions must be made online via a Microsoft OneDrive link, which bidders must request by email no later than 3 days before tender closure.

• Method: Online upload (OneDrive) — request the link via email; no physical submissions.
• Files only, not folders — compress all required documents into a zipped folder before uploading.
• Label documents correctly and follow the prescribed order; incorrect documents cannot be deleted after upload, so a corrected version must be labelled "Corrected".
• Late bids or bids submitted to the wrong OneDrive link will not be considered.
• Returnable documents (all must be completed, signed, and submitted; omission may lead to disqualification):
• Part A: Invitation to Bid (completed and signed as the offer cover page)
• Part B: Checklist of compulsory returnable schedules and documents (with tick boxes)
• Part C: Specifications, Conditions of Tender, and Undertakings by Bidder
• Annexure A: CVs of all proposed key personnel with supporting documents
• Annexure B: SBD2 - Tax Requirement (SARS tax pin/compliance status)
• Annexure C: SBD4 - Bidders Disclosure (declaration of any interest in state employment or connections)
• Annexure D: SBD6.1 and B-BBEE status level certificate (preference points claim)
• Annexure E: SBD8 - Declaration of Bidder's Past Supply Chain Practices
• Annexure F: SBD9 - Certificate of Independent Bid Determination (no collusion)
• Annexure G: CIPC company registration documents (for close corporations) listing all members with percentages
• Annexure H: Latest share certificates (for companies)
• Annexure I: List of traceable references (company name, department, branch, contact person, office telephone)
• Annexure J: Financial Statements
• Annexure K: Contract Skills Development Goal (CSDG) documentation
• Annexure L: Declaration of Default and Termination (signed)
• Annexure M: CIDB Standard Professional Services Contract (July 2009) Edition 3, CIDB Document 1014) and Scope of Work
• One original bid document plus one copy (clearly marked as original and copy) and a flash drive with required documents must be submitted.
• All bids must remain open for acceptance for a minimum of 90 days from the closing date.

Evaluation is conducted in three stages:

• Stage 1: Administrative Responsiveness (pre-qualifiers) — bidders failing any pre-qualifier are immediately disqualified:
• Attendance at the compulsory online briefing
• Completed and signed Declaration of Default and Termination (Annexure L)
• Form of Offer signed and priced (in numbers or words)
• Submission of CVs with proof of professional registration for all key personnel (see technicalSpecifications)
• Additional responsiveness checks (must be satisfied within 48 hours of request):
• Adherence to Standard Conditions of Tender (no deviations, qualifications, or alternatives)
• Returnable documents completed and signed
• Registration on the National Treasury Central Supplier Database (CSD) — mandatory
• Valid SARS Tax Pin
• Valid B-BBEE certificate or affidavit (consolidated for consortia/JVs — score 0 preference points if not submitted)
• Proof of professional indemnity insurance of R5,000,000.00 with no limit on number of claims (covering all disciplines)
• Stage 2: Price and Preference Evaluation — 80/20 preference point system:
• Price: maximum 80 points (formula: Ps = 80(1 - (Pt - Pmin)/Pmin))
• Specific Goals (B-BBEE status level): maximum 20 points
• Level 1: 20 points
• Level 2: 18 points
• Level 3: 14 points
• Level 4: 12 points
• Level 5: 8 points
• Level 6: 6 points
• Level 7: 4 points
• Level 8: 2 points
• Non-compliant contributor: 0 points
• Highest total points (out of 100) wins, subject to Stage 3.
• Stage 3: Risk Analysis & Objective Criteria — checks include:
• Compliant tax status at time of recommendation (active SARS pin)
• CSD registration
• No misrepresentation in tender information
• Not listed on the Register of Tender Defaulters (Prevention and Combating of Corrupt Activities Act)
• Completed Compulsory Enterprise Questionnaire, no conflicts of interest
• No fraud/corruption convictions
• Not removed from a contract with an organ of state for failure to perform
• No non-performance termination by DBSA in the 18 months preceding closing; no written notice of non-performance in the 12 months prior to award (discretionary exclusion)
• Financial health assessment (accounts receivable/payable turnover, liquidity, solvency)
• Unduly high or low tendered rates may lead to disqualification (CIDB Inform Practice Note #5)
• PEP and Procure Checks — negative results may lead to exclusion
• Online verification of professional registration documents and authenticity of all documents (48-hour response for additional evidence)
• Bidders must submit supporting documentation for Stages 1 to 3 as Annexure K.

Scope of services:

• Appointment of a professional service provider to plan, design, monitor and complete [as per FIDPM Stages 2–7] Nobantu Secondary School (SSS) in the Eastern Cape.
• Services cover FIDPM stages 2 to 7 (planning, design, contract administration, monitoring and completion).
• Key personnel (with professional registration and minimum post-registration experience) — one CV per discipline only, clearly stating which discipline the resource is offered for:
• Construction Project Manager (Team Leader): SACPCMP Pr. CPM, minimum 5 years
• Professional Architect / Senior Architectural Technologist / Architectural Technologist: SACAP (Pr.Arch / Senior Pr.Arch Tech / Arch Tech), minimum 10 years
• Structural Engineer/Technologist: ECSA Pr.Eng / Pr.Tech, minimum 5 years
• Civil Engineer/Technologist: ECSA, minimum 5 years
• Electrical Engineer/Technologist: ECSA, minimum 5 years
• Mechanical Engineer/Technologist: ECSA, minimum 5 years, with detailed fire experience
• Quantity Surveyor: SACQSP, minimum 5 years
• Construction Health & Safety Agent: CHSA (SACPCMP), minimum 5 years
• Social Facilitator: minimum 10 years in infrastructure development projects
• Clerk of Works: minimum 10 years in built environment (Civil/Building)
• Asbestos Approved Inspection Authority (AIA): registered as an Approved Inspection Authority with Department of Employment and Labour and accredited with SANAS
• All professional registrations must be valid; if the registration document does not show first registration date or validity period, a supplementary document from the regulatory body is required.
• CVs must detail work experience (number of years), role/duties, be readable, and clearly state the discipline.
• Document does not specify quantities, materials, or construction standards beyond professional services requirements.

Key personnel must be professionally registered as listed (SACPCMP, SACAP, ECSA, SACQSP, CHSA, AIA) with minimum post-registration experience (5-10 years depending on role). CVs must explicitly show years of experience, roles/duties, and be readable; bidders must indicate which discipline each CV is for; only one CV per discipline assessed. For AIA, registration with Department of Employment and Labour and SANAS accreditation is required. Supplementary documents needed if registration documents lack first registration date or validity.

No specific quality management standards are stated beyond the requirement that all CVs and documents must be readable and authentic. The DBSA may verify the authenticity of documents, including professional registrations, and may request independent evidence within 48 hours. Bidders must ensure accuracy and completeness of their submissions.

The Form of Offer must be signed and priced (in numbers or words). Pricing must follow the Pricing Instructions in the tender; failure to do so makes the bid non-compliant. Unpriced cost items will be clarified but costs cannot be amended or included. Unduly high or low rates may lead to disqualification (CIDB Inform Practice Note #5). DBSA may award the scope in full or part subject to budget availability, and may retender excluded items. No specific pricing schedule format (e.g., BOQ) was provided in the available text.

• Professional indemnity insurance of R5,000,000.00 (no limit on number of claims) covering all disciplines; each professional may provide their own indemnity if the contractor's does not cover all.
• Financial statements (Annexure J) are required as part of the bid.
• Unrealistic (unduly high or low) tender rates may lead to disqualification (CIDB Inform Practice Note #5).
• Financial health may be assessed (accounts receivable/payable turnover, liquidity, solvency).
• Cumulative order book limits: bidders with an order book exceeding R60m (Level 6), R120m (Level 7), or N/A (Level 8-9) may not be awarded, subject to CIDB classification.
• Bidders with five or more active awards/orders with outstanding value may not be awarded; if the outstanding value is 10% or less, the DBSA may consider an award.
• No bid security, bond, retention, or payment terms are specified in the available text.

• Mandatory registration on the National Treasury Central Supplier Database (CSD) — required to do business with DBSA; CSD Summary Report must be submitted.
• Valid SARS Tax Pin (tax clearance status) — required.
• Valid B-BBEE certificate or affidavit (proof of B-BBEE compliance) is mandatory for contract award; consortia/JVs must submit a consolidated B-BBEE certificate.
• B-BBEE points are awarded per status level (see evaluation criteria); non-compliance yields 0 preference points.
• CIPC registration documents (Annexure G for close corporations) or share certificates (Annexure H for companies) as applicable.
• Declaration of Default and Termination (Annexure L) must be signed.
• No contract award without B-BBEE compliance; DBSA may verify any claims.
• Additional checks: tax compliance at award, no tender defaulters listing, no fraud/corruption convictions, no prior non-performance with DBSA.
• Professional indemnity insurance as specified.

No specific OHS requirements are listed beyond the inclusion of a Construction Health & Safety Agent (CHSA SACPCMP) with minimum 5 years' experience as part of the key personnel. The bidder must comply with all applicable laws. The document does not state detailed HSE plans or compliance requirements.

The RFP is an invitation, not an offer; a binding contract exists only upon execution of a formal written contract. Bids must remain open for 90 days from closing. The DBSA may cancel the tender or negotiate. Bids must not be conditional on board approval, due diligence, regulatory approvals, or third-party consent. Late bids are disqualified unless caused by the DBSA or a major incident. All communications must be directed to the Tender Manager. Bidders must not engage in collusion or improper assistance; violations lead to disqualification. Complaints must be submitted in writing to the Tender Manager. The DBSA may accept a bid in part or whole and may negotiate best and final offers.

Evaluation follows three stages: (1) Administrative Responsiveness (pre-qualifiers including compulsory briefing attendance, signed Declaration of Default and Termination, signed and priced Form of Offer, and CVs with professional registration); (2) Price and Preference (80/20 system, price 80 points, B-BBEE status up to 20 points); (3) Risk Analysis & Objective Criteria (tax status, CSD, no defaulting, financial health, pricing reasonableness, and document authenticity). Bidders failing any pre-qualifier are disqualified.

Scope of work spans the full project lifecycle, from initiation and concept/feasibility through design, procurement, construction, commissioning and close-out, for the upgrade of Nobantu Primary School.

The evaluation will consider the PSP's compliance with OHS and environmental legislation, including the appointment of a SACPCMP-registered Construction Health and Safety Agent and Construction Health and Safety Manager. The bidder must demonstrate the necessary competency, statutory registrations, and resources to fulfil the design and project management roles. Compliance with DBSA procurement processes is required. The evaluation includes a review of the contractor's risk and safety management capabilities, past experience, and completed projects. Health and safety requirements must be clearly priced in the Bill of Quantities.

Scope of professional services (FIDPM stages 2–7) for Nobantu Primary School in the Eastern Cape:

• Review and finalize existing designs across all disciplines, including quantification and costing of works.
• Prepare and finalize detailed designs, specifications, working drawings, and finishing schedules.
• Provide construction supervision and manage project close-out.

Refurbishment of existing blocks:

• BLOCK A (3-room administration block, 40 m²): Replace roof sheeting with IBR sheeting and new trusses.
• BLOCK B (Grade 7 & multipurpose classrooms, 4 classrooms, 285 m²): Replace wooden floors with concrete floors and PVC tiling, replace old vinyl sheeting.
• BLOCK C (Grades 3–6, 4 classrooms, 285 m²): Fix broken windows, paint interior and exterior walls, install new ceilings.
• BLOCK D (Grades 1, 2, R, 5 classrooms, 350 m²): Install new electrical connections and fittings in all classrooms, convert community room to Grade R (add sick bay, storeroom, teacher's corner), install new balustrades and safety measures along verandas, install new fire extinguishers, general repairs and maintenance.
• BLOCK E (70 m² existing ablution block): Clean and convert to workshops and storage facility.

New works:

• Design review and construction of new ablution blocks for learners (8 WCs), staff (3 WCs), disabled (2 WCs), and Grade R/RR (5 WCs).
• Carports and parking area.
• Water harvesting, stands and tanks.
• Convert one brick-and-mortar classroom to a computer laboratory with a strong room.
• Eskom electrical upgrade for additional classrooms.

Modular structures:

• Kitchen and dining hall (outdoor paved eating area approx. 620 m²) – details to be supplied by the supplier.
• Supply and install 3 prefabricated classrooms.

Construction methodology and planning must be considered during tender stage to inform planning, costing, and sequencing, without detailing contractor-specific methods. Project Execution Plan or equivalent planning documentation is required.

Designers and consultants must be competent and registered with statutory bodies, with records of other professionals submitted and recorded to ensure competent professionals are appointed.

The baseline risk assessment informs the project Health and Safety Specification, and findings must be communicated to designers, PSPs, and the Principal Contractor. Safety in Design principles are required per Construction Regulation 6.

Bill of Quantities must include clearly defined health and safety requirements, and contractors must adequately price for compliance.

The Bill of Quantities must include provision for health and safety requirements, and contractors must adequately price for health and safety compliance in tender pricing.

Compliance with the Occupational Health and Safety Act and Construction Regulations 2014, including Construction Regulation 5(1)(a).

Appointment of competent Construction Health and Safety Agent and Construction Health and Safety Manager, both registered with SACPCMP.

Compliance with environmental legislation, including the National Environmental Management Act (NEMA) and other applicable environmental laws. Environmental approvals and authorizations must be obtained before project approval.

Contractors must be evaluated for risk and safety management capabilities, competencies, and past experience before award.

Principal Contractor must have a valid Letter of Good Standing (LOGS) for COID and submit Notification of Construction Work to the Department of Employment and Labour at least 7 days before commencement.

Construction Work Permit required from the Department of Employment and Labour before construction starts; the CHSA must submit the permit application at least 30 days before planned commencement.

The Principal Contractor must obtain a Letter of Good Standing (LOGS), submit a Notification of Construction Work to the Department of Employment and Labour at least 7 days before commencement, and obtain a Construction Work Permit at least 30 days before planned commencement. Site-specific risk assessments and method statements must be approved before activities commence. Appointed Construction Manager, Supervisor, and Health and Safety resources must be SACPCMP-registered and competent.

Environmental approvals and authorizations must be obtained in accordance with NEMA and other applicable environmental legislation prior to project approval. Site surveys, water sample tests, hydrogeological surveys, and Eskom consultations are required to assess resource availability.

Risk assessment outputs highlight that the client will evaluate contractor capabilities, including provision of competent operators with valid medical fitness, roadworthy vehicles, and proper lifting equipment controls. Community engagement and dust control measures are required during site establishment.