Professional service provider for detailed costing and resource mobilisation plan for the national waste management strategy (12 months)

Closing: 25 November 2026 at 11:00.

Information session: not applicable (no briefing session).

Enquiries: must be submitted at least 10 days before the closing date.

Enquiries (bidding procedure and general):

• Contact: SCM Officials
• Email: [email protected]

Enquiries (technical):

• Not stated (only SCM Officials listed).

Submission address:

Department of Forestry, Fisheries and the Environment

The Environment House

473 Steve Biko Road

Cnr Soutpansberg and Steve Biko Road

Arcadia, Pretoria/Tshwane

Submission method: physical delivery to the bid box.

Submission address: Department of Forestry, Fisheries and the Environment, The Environment House, 473 Steve Biko Road, Cnr Soutpansberg and Steve Biko Road, Arcadia, Pretoria/Tshwane.

Closing time: 25 November 2026 at 11:00. Late bids are not accepted for consideration.

Required format: One master original document, bound, with a table of contents, plus an electronic copy (USB) identical to the master.

Bids must be submitted on the official forms provided (not re-typed); prices must be shown on SBD 3.3 and Annexure A.

Returnable documents (each to be completed and signed unless noted):

• SBD 1 (Invitation to Bid): bidder and contact details, signed as the offer cover page.
• SBD 3.3 (Pricing Schedule for Professional Services): completed with the total ceiling price.
• SBD 4 (Bidder's Disclosure): declares any interest or relationship with state employees; false declaration disqualifies the bid.
• SBD 6.1 (Preference Points Claim): claims B-BBEE / specific-goal points under the 80/20 system.
• CSD registration number or proof of registration, or a SARS Tax PIN.
• Letter of Authority: signed proof of authority to sign on behalf of the company (e.g. company resolution).
• Consent and indemnity form: signed.
• If a trust, consortium, joint venture or partnership: a completed and signed JV/partnership agreement.
• Annexure B (CV template) for the team leader and each key expert.
• Reference letters from contracting institutions (on letterhead) for company experience.

Disqualification risks:

• Late submission or delivery to the wrong address.
• Any missing, unsigned or incomplete returnable document.
• Failure to comply with capped hours on the pricing schedule (modification of total capped hours is prohibited).
• Misrepresentation in SBD 4 or SBD 6.1.
• Failure to respond in writing to any extension of the bid validity period.
• Not being registered on the CSD at the closing date and time.

Evaluation phases:

1. Phase 1 – Pre-compliance: checks returnable documents, tax matters, and CSD registration.
2. Phase 2 – Functionality: scored out of 100; minimum qualifying score to proceed is 60%.
3. Phase 3 – Price and preference points: 80/20 system, price out of 80, specific goals out of 20.

Functionality criteria (out of 100):

• Project plan, methodology and project management (weight 10): a detailed project plan covering all five sub-headings (work breakdown, SMART targets, resource allocation, risk identification, risk mitigation) scores 5; fewer sub-headings score lower, down to 0.
• Qualifications of the Project Team Leader (weight 10): PhD or NQF 10 = 5 points; Master's or NQF 9 = 4; Honours or NQF 8 = 3; Bachelor's or NQF 7 = 2; Diploma or NQF 6 = 1; below NQF 6 = 0. Field: Environmental Management, Environmental Science, Environmental Economics or Waste Management.
• Experience of Project Team Leader (weight 10): 10+ years = 5; 8 to <10 = 4; 6 to <8 = 3; 4 to <6 = 2; 2 to <4 = 1; <2 = 0.
• Qualifications of Key Expert 1 (weight 10): same degree-scale points as above (5/4/3/2/1/0); field: Environmental Management, Environmental Science or Waste Management.
• Experience of Key Expert 1 (weight 10): same 5/4/3/2/1/0 scale for years of experience.
• Key Expert 2 qualification (weight 10): same degree-scale; field: Financial Management, Economics, Business Finance, Resource Economics, Environmental Economics, Developmental Finance, MBA or Commerce.
• Experience and track record of Key Expert 2 (weight 10): same 5/4/3/2/1/0 scale for years of experience.
• Company experience and completed projects (weight 20): 5 or more successfully completed financial and waste management projects with 5 positive reference letters = 5; 4 projects with 4 letters = 4; 3 with 3 = 3; 2 with 2 = 2; 1 with 1 = 1; none = 0.

Price scoring (80/20 system):

Ps = 80[1 - (Pt - Pmin)/Pmin], where Pt = price of tender under consideration, Pmin = lowest acceptable tender price.

Preference points (specific goals, out of 20):

• 20 points for more than 50% ownership by Black people, OR more than 50% by women, OR more than 50% by people with disabilities.
• 0 points for 50% or lower ownership by these categories.

A bid must pass all three phases to be considered for award; the contract may be awarded to a tenderer that did not score the highest points under section 2(1) of the PPPFA.

Scope: Appoint a professional service provider for 12 months to develop a detailed costing and a comprehensive resource mobilisation plan for the sustainable implementation of the National Waste Management Strategy (NWMS).

Background:

• The NWMS is established under the National Environmental Management: Waste Act, 2008.
• The reviewed NWMS guides implementation post-2026 and requires a credible costing and financing framework.
• The project aims to support DFFE in assessing the full financial implications and mobilising resources from government, private sector, development finance institutions and other partners.

Objectives:

• Develop a detailed costing of the NWMS implementation plan.
• Develop a comprehensive resource mobilisation plan for the 2026 NWMS.
• Identify existing funding sources, baseline, potential sources with annual targets and means of verification.
• Establish partnerships and written agreements between DFFE and strategic partners.
• Develop a monitoring and evaluation plan with KPIs to track implementation progress.

Scope of work (deliverables):

• Project plan and inception report detailing milestones and costs.
• Project progress report every two months, presented at monthly meetings.
• Minutes of consultation and progress meetings.
• Stakeholder consultation database and plan.
• Engagement reports (draft and final) from consultations with working groups, municipalities, private sector and other stakeholders.
• Comments and response registers.
• Financial situational analysis report of waste sector stakeholders.
• Detailed budget for strategy implementation.
• Activity-based costing differentiating capital and operational costs, covering short, medium and long term per the five-year NWMS plan.
• Draft and final resource mobilisation plan, reports and PowerPoint presentation.
• Report on established funding partnerships and written agreements.
• Final report with findings, cost-benefit analysis, recommendations, monitoring and evaluation plan and implementation plan, in soft and editable formats ready for printing.

Project Team Leader: qualification in Environmental Management, Environmental Science, Environmental Economics or Waste Management (degree level scored as per functionality); 10+ years of relevant experience for top points.

Key Expert 1: qualification in Environmental Management, Environmental Science or Waste Management; 10+ years of experience preferred.

Key Expert 2: qualification in Financial Management, Economics, Business Finance, Resource Economics, Environmental Economics, Developmental Finance, MBA or Commerce; 10+ years of experience preferred.

Company experience: must submit reference letters from contracting institutions on letterhead, indicating competency, project duration and successful completion; scoring based on number of successfully completed financial and waste management projects (5+ projects with 5 letters = top score).

CVs must follow the DFFE template (Annexure B); if a CV is inconsistent with the project plan, the DFFE template takes precedence.

Pricing form: SBD 3.3 (Professional Services) and Annexure A – Pricing Schedule.

Bidders must quote a ceiling price covering all phases, all expenses, and all applicable taxes (VAT included).

The pricing schedule lists expected deliverables (e.g., project plan, progress reports, consultation minutes, stakeholder plan, engagement reports, financial analysis, detailed costing budget, activity-based costing, resource mobilisation plan, partnership report, final report).

Total capped hours: the total number of hours is fixed by DFFE; bidders may only reallocate hours across line items, not change the total.

The offer must remain valid for 120 days from closing date.

In case of discrepancy between the bid price and SBD 3.3, SBD 3.3 takes precedence.

Travelling costs between the bidder's home/office and DFFE office are not claimable.

Pricing format: Professional services pricing schedule (SBD 3.3) and Annexure A – Pricing Schedule.

Bidders must quote a ceiling price based on the total estimated time for all phases, including all expenses and all applicable taxes.

The offer must be valid for 120 days from the closing date of the bid; extension of validity requires a written response.

Capped hours: The total capped hours on the pricing schedule must not be increased or decreased; bidders may only reallocate hours across line items (innovative allocation allowed). Failure to comply renders the bid non-responsive.

Travelling costs between home/office and the DFFE office are not reimbursable.

DFFE reserves the right to enter negotiations with the highest-ranked bidder.

Payment terms: not detailed in the extract; the ToR includes a 'Payment Terms' section (section 13) but its content is not available.

CSD registration: proof of registration on the Central Supplier Database (CSD) must be submitted with the bid at closing date and time.

Tax compliance: bidders must be tax-compliant and submit a SARS Tax PIN or a printed Tax Compliance Status (TCS) certificate; where not available, a CSD number must be provided.

Joint ventures/consortia/sub-contractors: each party must submit a separate TCS certificate/PIN/CSD number.

B-BBEE: to claim preference points, bidders must submit a valid B-BBEE Status Level Verification Certificate issued by SANAS, or an accredited verification agency, or a B-BBEE Certificate issued by CIPC, or a sworn affidavit (for EMEs and QSEs) commissioned by the Commissioner of Oaths (deponent and Commissioner must sign on the same date).

State employees: bids are not considered from persons in the service of the state, companies with directors who are, or close corporations with members who are.

POPIA: personal information must be protected as per the Protection of Personal Information Act (no further detail given).

No CIDB grading is required (professional services, not construction).

No specific health and safety requirements are stated beyond the compliance with general conditions of contract and the declaration in SBD forms. The project is a professional services consultancy, not construction.

The project's purpose is environmental sustainability: to support the National Waste Management Strategy, which aims to minimise waste generation, promote the waste management hierarchy, prevent pollution and ecological degradation, and achieve integrated waste management. The bidder's work must align with the objectives of the National Environmental Management: Waste Act, 2008 and the NWMS.

Contract duration: 12 months after signing of the Memorandum of Agreement (MOA) and issuing of an Official Order by DFFE.

Validity period: 120 days from closing date; extension requires written acceptance.

The successful bidder must sign a written contract form (SBD 7).

DFFE reserves the right to negotiate with the highest-ranked bidder.

Special conditions of contract are referenced (section 12 of ToR) but not detailed in the extract.

Payment terms are referenced (section 13) but not detailed in the extract.

Penalties/termination not specified in the extract.

Same as evaluationCriteria section above: Phase 1 pre-compliance, Phase 2 functionality (minimum 60% to proceed), Phase 3 price and preference points (80/20). Functionality score out of 100 with specific weights: project plan (10), team leader qualifications (10), team leader experience (10), Key Expert 1 qualification (10), Key Expert 1 experience (10), Key Expert 2 qualification (10), Key Expert 2 experience (10), company experience (20). Preference points: 20 for >50% ownership by Black people, women, or people with disabilities.