Professional services for planning, design & monitoring of manzana sss – eastern cape tender by DBSA

Appointment date: 28 October 2026

The professional service provider must be a competent person registered with a statutory body approved by the Chief Inspector (e.g., SACPCMP) to act as the client's health and safety agent. Compliance with the Occupational Health and Safety Act, 1993 and Construction Regulations 2014 is mandatory. The provider must ensure the principal contractor is registered and in good standing with the Compensation Fund or a licensed compensation insurer before work commences.

Scope: Provision of professional services to plan, design, monitor and complete the Manzana SSS (Senior Secondary School) project in the Eastern Cape, per FIDPM stages 2 to 7.

Services cover: planning, design, monitoring, and completion of the project.

High-level implementation stages (FIDPM):

• Stage 1: Initiation
• Stage 2: Concept
• Stage 3: Design Development
• Stage 4: Design Documentation
• Stage 5: Works
• Stage 6: Handover
• Stage 7: Close out

Client: Development Bank of Southern Africa (DBSA).

Professional service provider (supervision): to be advised.

Relevant policy: DBSA Safety, Health, Environment and Quality Policy.

The Health and Safety Specification is prepared under Construction Regulation 5(1)(b) of the OHS Act and in line with the Baseline Risk Assessment.

Compliance with all applicable health, safety and environmental requirements is required.

Method statements must be developed for key activities, detailing how hazards identified in the risk assessment will be reduced.

Standard working procedures (SWPs) and method statements are required as part of the health and safety plan.

Arrangements for monitoring and review of OH&S performance are specified.

The contract requires adherence to the DBSA Safety, Health, Environment and Quality Policy.

Quality management provisions are part of the Health and Safety Specification, including regular monitoring and review of OH&S performance.

The provider must be registered with a statutory body approved by the Chief Inspector (e.g., SACPCMP) to act as the client's health and safety agent.

Compliance with the Occupational Health and Safety Act, 1993 and Construction Regulations 2014 is mandatory.

All responsible persons must have legal appointment letters.

The principal contractor must be registered and in good standing with the Compensation Fund or a licensed compensation insurer before work commences.

The Principal Contractor must provide a site-specific health and safety plan based on the client's specification, and keep a health and safety file on site.

Risk assessments must be conducted and method statements prepared for key activities.

All employees must have valid medical certificates of fitness issued by an occupational health practitioner (Annexure 3).

Health and safety induction training is required for all employees and visitors.

The Principal Contractor must appoint a full-time Construction Health and Safety Officer and Construction Manager (SACPCMP registered).

Site audits must be conducted at least once every 30 days, with corrective action plans submitted within 7 days after an audit.

The Principal Contractor must provide the client with a consolidated health and safety file on completion.

Incident reporting to the Provincial Director is required per Section 24 of the Act.

Construction work permit applications must be submitted to the Department of Employment and Labour at least 30 days before work commences.

The provider must be a competent person registered with a statutory body approved by the Chief Inspector (e.g., SACPCMP) to act as the client's health and safety agent.

Compliance with the Occupational Health and Safety Act, 1993 and Construction Regulations 2014 is mandatory.

High-level implementation stages per FIDPM: stages 2 to 7.

Adherence to the DBSA Safety, Health, Environment and Quality Policy is required.

The Development Bank of Southern Africa seeks a professional service provider to plan, design, monitor and complete Manzana SSS (a secondary school) in the Eastern Cape, covering FIDPM stages 2 to 7.

Compulsory briefing: 05 November 2026 at 11:00-12:00, online via Microsoft Teams (link on first page)

Question/clarification submission deadline: 09 November 2026 (consolidated email; no questions after this date)

DBSA response to clarifications: 09 November 2026 (responses issued via email to all invitees/attendees)

Closing date: 13 November 2026

Closing time: 23:55 (Telkom Time)

Period bids must remain valid: 90 days from closing date

Advertisement: 30 October 2026 on DBSA website and E-Tender Portal

Tender Manager:

• Name: Lihle Nyide
• Unit: DBSA Supply Chain Unit
• Email: [email protected]
• Telephone: none stated (questions not answered telephonically)

All communications must be directed to the Tender Manager in writing, preferably by email.

Submission method: online via a Microsoft OneDrive link, requested by email no later than 3 days before tender closure.

• Bidders must email the Tender Manager to request the submission link.
• Documents must be loaded as files only, not folders; compress folders into a zip file before uploading.
• Ensure loaded documents are correct and accurate; once loaded they may not be accessible again or deleted. If a correction is needed, load a new document with the wording "Corrected".
• Label files correctly and follow the prescribed structure and order of annexures.
• Avoid excessively large files; break submissions into components where possible.
• Bids must be submitted before the closing time. Late bids, or those sent to the wrong link, are not considered.

Returnable documents (all must be completed, signed, and submitted):

• Part A: Invitation to Bid
• Part B: Checklist of compulsory returnable schedules and documents
• Part C: Specifications, Conditions of tender and Undertakings by Bidder
• Annexure A: Copy of CV and supporting documents
• Annexure B: SBD2 Tax Requirement
• Annexure C: SBD4 Bidders Disclosure
• Annexure D: SBD6.1 and B-BBEE status level certificate
• Annexure E: SBD8 Declaration of Bidder's Past Supply Chain Practices
• Annexure F: SBD9 Certificate of Independent Bid Determination
• Annexure G: CIPC company registration documents listing all members with percentages (for close corporations)
• Annexure H: Latest share certificates (for companies)
• Annexure I: List of traceable references of past and present clients with contact details
• Annexure J: Financial Statements
• Annexure K: Contract Skills Development Goal (CSDG)
• Annexure L: Declaration of Default and Termination
• Annexure M: CIDB Standard Professional Services Contract (July 2009) Edition 3 (CIDB Document 1014) & Scope of Work
• One original bid document plus one copy (clearly marked) and a flash drive with required documents.

Disqualification risks:

• Missing any compulsory returnable document.
• Unsigned or incomplete forms.
• Non-attendance of the compulsory briefing.
• Bids submitted late or to the incorrect link.
• Deviations, qualifications, or alternatives to standard conditions of tender.

Evaluation stages:

• Stage 1: Responsiveness Evaluation (administrative and pre-qualification)
• Stage 2: Price and Preference Evaluation (80/20 system)
• Stage 3: Risk Analysis & Objective Criteria

Stage 1 pre-qualifiers (failure disqualifies immediately):

• Attendance of compulsory online tender briefing
• Completed and signed Declaration of Default and Termination (Annexure L)
• Form of Offer signed and priced (in numbers or words)
• CVs of all ten key personnel with proof of professional registration

Stage 1 clarification requirements (must respond within 48 hours):

• Adherence to standard conditions of tender (no deviations, qualifications, alternatives)
• Returnable documents completed and signed
• CSD registration summary report (bidder must be registered to do business with DBSA)
• Valid SARS Tax Pin
• B-BBEE certificate or affidavit (consolidated for consortium/JV/partnership) - otherwise 0 preference points
• Proof of professional indemnity insurance of R5,000,000.00, no limit on number of claims, covering all disciplines

Stage 2 scoring:

• Price: 80 points maximum. Formula: Ps = 80(1 - (Pt - Pmin)/Pmin)
• B-BBEE status level: 20 points maximum, allocated as:
• Level 1: 20
• Level 2: 18
• Level 3: 14
• Level 4: 12
• Level 5: 8
• Level 6: 6
• Level 7: 4
• Level 8: 2
• Non-compliant: 0
• Highest total (out of 100) wins, unless DBSA cancels or negotiates.

Stage 3 risk assessment:

• Tax compliance status re-checked at time of recommendation
• CSD registration confirmed
• No misrepresentation in tender information
• Not listed on Register of Tender Defaulters (Prevention and Combating of Corrupt Activities Act, 2004)
• No conflict of interest; completed Compulsory Enterprise Questionnaire
• No fraud/corruption convictions
• No prior removal from a state contract for non-performance
• Bids terminated for non-performance in the 18 months before closing may be excluded; written non-performance notice in the 12 months before award may also cause exclusion
• Financial health assessed if needed (liquidity, solvency, receivables/payables turnover)
• Unduly high or low rates may lead to disqualification (CIDB Inform Practice Note #5)
• PEP and Procure checks; negative results may cause exclusion
• Verification of professional registration documents; bidders may need to provide independent evidence within 48 hours
• DBSA may not award to bidders with cumulative order book above R60m (Level 6) or R120m (Level 7) depending on CIDB classification
• Bidders with five or more active awards with outstanding value may be excluded unless outstanding value is 10% or less
• Post-tender negotiations may be held for best and final offer

Scope of professional services: plan, design, monitor and complete the Manzana SSS (Secondary School) in the Eastern Cape, covering FIDPM stages 2 to 7 (concept and viability, design development, documentation and procurement, works construction and close-out).

Key personnel requirements (all must be professionally registered with valid registration):

• Construction Project Manager (Team Leader): SACPCMP, Pr. CPM, minimum 5 years post-registration experience
• Professional Architect / Senior Architectural Technologist / Architectural Technologist: SACAP Pr.Arch / Senior Pr.Arch Tech / Arch Tech, minimum 10 years post-registration experience
• Structural Engineer/Technologist: ECSA Pr.Eng./Pr.Tech, minimum 5 years post-registration experience
• Civil Engineer/Technologist: ECSA Pr.Eng./Pr.Tech, minimum 5 years post-registration experience
• Electrical Engineer/Technologist: ECSA Pr.Eng./Pr.Tech, minimum 5 years post-registration experience
• Mechanical Engineer/Technologist: ECSA Pr.Eng./Pr.Tech, minimum 5 years post-registration experience and detailed fire experience
• Quantity Surveyor: SACQSP, minimum 5 years post-registration experience
• Construction Health & Safety Agent: CHSA SACPCMP, minimum 5 years experience
• Social Facilitator: minimum 10 years infrastructure development projects experience
• Clerk of Works: minimum 10 years experience in built environment (civil/building)

CV requirements:

• Each CV must state years of work experience and detail the role/duties
• Documents must be readable
• Bidders must specify which resource CV is for which discipline; only one CV per discipline assessed

No specific quality management requirements stated beyond professional registration and adherence to the CIDB Standard Professional Services Contract and the scope of work.

Bidders must ensure accurate and complete bids; DBSA may disregard illegible content and has no obligation to seek clarification.

Pricing must comply with the documented Pricing Instructions; failure to comply renders the offer non-compliant. Unpriced items will be clarified but cannot be amended or included after submission. Price points calculated as 80 points maximum using the stated formula. Unduly high or low rates may lead to disqualification.

Professional indemnity insurance: R5,000,000.00 minimum, with no limit on number of claims; must cover all professional disciplines (either the contractor's policy or individual policies for each professional)

Pricing: Fixed price or as per pricing instructions; any unpriced cost item will be clarified but cannot be amended or included after submission.

Financial capacity:

• Financial health may be assessed (liquidity, solvency, accounts receivable/payable turnover)
• Bidders with cumulative order book exceeding R60m (for CIDB Level 6) or R120m (for CIDB Level 7) may not be awarded (if CIDB classification applies)
• Bidders with five or more active awards with outstanding value may be excluded unless outstanding value is 10% or less
• Unrealistic or distorted pricing may lead to disqualification (CIDB Inform Practice Note #5)

CSD registration: Mandatory; bidder must be registered on National Treasury Central Supplier Database to do business with DBSA; CSD summary report required.

Tax: Valid SARS Tax Pin required.

B-BBEE: A valid B-BBEE certificate or proof of compliance (affidavit, CIPC affidavit) is mandatory for contract award. Consortiums, JVs and partnerships must submit a consolidated B-BBEE certificate.

Professional registration: All key personnel must be registered with the relevant professional body (SACPCMP, SACAP, ECSA, SACQSP, CHSA) and registration must be valid.

Other returnable forms:

• SBD2 Tax Requirement: confirms tax compliance status
• SBD4 Bidders Disclosure: discloses any interest or relationship with the state
• SBD6.1 Preference Points Claim: claims B-BBEE preference points
• SBD8 Declaration of Bidder's Past Supply Chain Practices: declares past SCM practices
• SBD9 Certificate of Independent Bid Determination: certifies no collusion or price disclosure
• CIPC registration documents (for close corporations) or share certificates (for companies)
• Financial statements
• Annexure K Contract Skills Development Goal (CSDG)
• Annexure L Declaration of Default and Termination
• Annexure M CIDB Standard Professional Services Contract (July 2009) & Scope of Work

A Construction Health & Safety Agent (CHSA) registered with SACPCMP with minimum 5 years experience is required as part of the key personnel. This implies compliance with OHS requirements for construction projects. No additional health and safety requirements stated.

Contract: The proposed contract is the CIDB Standard Professional Services Contract (July 2009) Edition 3 (CIDB Document 1014) and Scope of Work.

Bids must remain valid for 90 days from closing date; may be extended by written mutual agreement.

Bids must be irrevocable and unconditional; conditional bids (e.g., subject to board approval, due diligence, regulatory consent) will be disregarded.

Late bids: Only accepted if the delay was caused by the DBSA, denial of access to the tender box, or a major incident, and the integrity of the process is not compromised.

Confidentiality: All bid content is confidential; DBSA may disclose as required by law or for evaluation.

Post-tender negotiations: DBSA may negotiate with the highest-scoring bidder for best and final offer; selection does not guarantee contract award.

DBSA is not obligated to award; may cancel or retender if funds unavailable or needs change.

Bidders must comply with anti-corruption and anti-competitive conduct rules; violations lead to disqualification.

Evaluation follows three stages: Stage 1 - Responsiveness (pre-qualifiers and clarifications); Stage 2 - Price and Preference (80/20 system); Stage 3 - Risk Analysis & Objective Criteria. Details in main evaluationCriteria section.