Professional services for planning, design, monitoring and completion of myolwa primary school (fidpm stages 2–7), eastern cape

The tender is for the appointment of a professional service provider to plan, design, monitor and complete the Myolwa Primary School project in the Eastern Cape, covering FIDPM Stages 2 to 7. The services are required by the Development Bank of Southern Africa (DBSA).

• Advertisement on DBSA website and E-Tender Portal: 30 October 2026
• Compulsory online briefing: 05 November 2026 at 11:00, via Microsoft Teams (link on first page of RFP)
• Deadline for written questions/clarifications: 09 November 2026 (one consolidated email per bidder; no questions after this date)
• DBSA response to clarifications: 09 November 2026
• Closing date: 13 November 2026 at 23:55 (Telkom Time)

Tender Manager:

• Name: Lihle Nyide
• Role: DBSA Supply Chain Unit
• Email: [email protected]
• Telephone: None stated

Note: No questions will be answered telephonically. All communications must be directed to the Tender Manager in writing, preferably by email. Submission address: Microsoft OneDrive link (request via email).

Submission method: Online via Microsoft OneDrive link.

• Request the Tender Submission Link by email no later than 3 days before tender closure (by 10 November 2026).
• Upload documents as files, not folders. Compress or zip folders containing required content before uploading.
• Label files correctly and follow the prescribed structure and order.
• If incorrect documents are uploaded and cannot be deleted, upload corrected files with the word “Corrected” in the name.
• Uploaded documents may not be accessible again or deletable.
• Uploads must be received by the closing time; late or incorrectly submitted bids will not be considered.
• Submit one original bid document plus one copy (marked original and copy) and a Flash Drive with required documents.

Returnable documents (all must be completed and signed; non-compliance may lead to disqualification):

• Part A: Invitation to Bid (bidder details and signed offer)
• Part B: Checklist of compulsory returnable schedules and documents
• Part C: Specifications, Conditions of tender and Undertakings by bidder
• Annexure A: CVs of key personnel and supporting documents
• Annexure B: SBD2 – Tax Requirement (SARS tax pin)
• Annexure C: SBD4 – Bidder's Disclosure (conflicts of interest)
• Annexure D: SBD6.1 and B-BBEE status level certificate
• Annexure E: SBD8 – Declaration of Bidder's Past Supply Chain Practices
• Annexure F: SBD9 – Certificate of Independent Bid Determination
• Annexure G: CIPC company registration documents with member percentages (for close corporations)
• Annexure H: Latest share certificates (for companies)
• Annexure I: List of traceable references with contact details
• Annexure J: Financial statements
• Annexure K: Contract Skills Development Goal (CSDG)
• Annexure L: Declaration of Default and Termination
• Annexure M: CIDB Standard Professional Services Contract (July 2009, Edition 3 of CIDB Document 1014) and Scope of Work

Disqualification risks:

• Late submission or submission to the wrong OneDrive link.
• Missing or unsigned returnable documents.
• Deviation from Standard Conditions of Tender (no qualifications or alternatives).

Evaluation stages:

• Stage 1: Responsiveness evaluation (administrative and pre-qualification checks).
• Stage 2: Price and preference evaluation (80/20 system).
• Stage 3: Risk analysis and objective criteria.

Stage 1 – Pre-qualifiers (failure = immediate disqualification):

• Attendance of compulsory online tender briefing.
• Completed and signed Declaration of Default and Termination.
• Signed and priced Form of Offer.
• CVs for all 10 key resources, each with proof of professional registration and specified post-registration experience (see technical specifications).

Stage 1 – Responsiveness requirements (48-hour clarification window):

• Adherence to Standard Conditions of Tender – no deviations, qualifications or alternatives.
• All returnable documents completed and signed.
• CSD registration summary report (must be registered on Central Supplier Database).
• SARS Tax PIN.
• Valid B-BBEE certificate or affidavit (consolidated for consortia, JVs and partnerships). Non-submission scores 0 preference points.
• Proof of professional indemnity insurance of R5,000,000.00 with no limit on number of claims (covering all disciplines; if individual professionals carry own indemnity, each must submit).

Stage 2 – Price and preference:

• Price points: 80, calculated by formula Ps = 80(1-(Pt-Pmin)/Pmin).
• Specific goals (B-BBEE status): 20 points.
• B-BBEE points allocated: Level 1 = 20, Level 2 = 18, Level 3 = 14, Level 4 = 12, Level 5 = 8, Level 6 = 6, Level 7 = 4, Level 8 = 2, non-compliant = 0.
• Highest total score (out of 100) wins, unless DBSA exercises cancellation right.

Stage 3 – Risk analysis and objective criteria:

• Tax compliance confirmed at recommendation stage.
• CSD registration confirmed.
• No misrepresentation in tender information.
• Not listed on Register of Tender Defaulters (Prevention and Combating of Corrupt Activities Act, 2004).
• No conflict of interest; completed Compulsory Enterprise Questionnaire.
• Not convicted of fraud or corruption.
• No prior removal from a state contract for failure to perform.
• Prior DBSA non-performance history: exclusion may apply if tender award terminated within 18 months before closing, or written notice of non-performance within 12 months before award.
• Financial health may be assessed (liquidity, solvency, accounts receivable/payable turnover).
• Unduly high or low tendered rates may lead to disqualification (CIDB Inform Practice Note #5).
• PEP and Procure checks may be run; negative results may exclude.
• Online verification of professional registration documents.
• DBSA may request independent evidence within 48 hours to prove authenticity of documents; failure = non-responsive.
• Bids must remain valid for 90 days from closing date.

The Development Bank of Southern Africa (DBSA) seeks to appoint a professional service provider for the planning, design, monitoring and completion of the Myolwa Primary School (PS) in the Eastern Cape, covering FIDPM Stages 2 to 7. The scope includes:

• Planning, design, monitoring and completion of the school project.
• All professional services required for the full project lifecycle.

Key personnel requirements (10 resources, each with valid professional registration and post-registration experience):

• Construction Project Manager (Team Leader): SACPCMP, Pr. CPM, minimum 5 years' post-registration experience.
• Professional Architect / Senior Architectural Technologist / Architectural Technologist: SACAP, Pr.Arch / Senior Pr.Arch Tech / Arch Tech, minimum 10 years' post-registration experience.
• Structural Engineer / Technologist: ECSA, Pr.Eng / Pr.Tech, minimum 5 years' post-registration experience.
• Civil Engineer / Technologist: ECSA, Pr.Eng / Pr.Tech, minimum 5 years' post-registration experience.
• Electrical Engineer / Technologist: ECSA, Pr.Eng / Pr.Tech, minimum 5 years' post-registration experience.
• Mechanical Engineer / Technologist: ECSA, Pr.Eng / Pr.Tech, minimum 5 years' post-registration experience and detailed fire experience.
• Quantity Surveyor: SACQSP, minimum 5 years' post-registration experience.
• Construction Health & Safety Agent: CHSA SACPCMP, minimum 5 years' experience.
• Social Facilitator: minimum 10 years' infrastructure development projects experience.
• Clerk of Works: minimum 10 years' experience in built environment (Civil/Building).

CV requirements:

• Each CV must clearly state number of years of work experience, detailed role/duties, and be readable.
• Bidders must specify which discipline each CV is offered for; CVs will not be assessed for other disciplines.
• Only one resource CV per discipline will be assessed.
• Professional registration documents must state date of first registration and validity period; if not, a supplementary document from the regulatory body must be provided.

Pricing instructions are mandatory; failure to adhere makes the offer non-compliant. Unpriced cost items will be clarified but costs cannot be amended or added. The price evaluation formula is Ps = 80(1-(Pt-Pmin)/Pmin), where Ps = points scored, Pt = comparative price of offer under consideration, Pmin = lowest acceptable offer. Unrealistic price offers may be disqualified per CIDB Inform Practice Note #5. DBSA may negotiate for value for money and may award the scope in full or in part, subject to budget availability. Bidders with excessive cumulative order books (R60m for Level 6, R120m for Level 7) or more than five active awards may not be considered.

Pricing instructions must be followed; failure results in non-compliant offer.

• Price points: 80 out of 100, using formula Ps = 80(1-(Pt-Pmin)/Pmin).
• Unpriced cost items may be clarified but costs cannot be amended or added.
• Professional indemnity insurance of R5,000,000.00 (no limit on number of claims) required as responsiveness criterion.
• Financial statements must be submitted (Annexure J).
• Financial health of bidder may be assessed (ratios: accounts receivable/payable turnover, liquidity, solvency).
• Unduly high or low rates may be disqualified (CIDB Inform Practice Note #5).
• DBSA may not award if bidder's cumulative order book exceeds: R60 million (Level 6), R120 million (Level 7), or N/A for Level 8-9, depending on applicable CIDB classification.
• DBSA may not award if bidder has five or more active awards/orders with outstanding value, unless outstanding value is 10% or less (project nearing completion).
• For JV/Consortium, order book and awards considered based on participation percentage.
• DBSA reserves right to negotiate for value for money and to award scope in full or part, subject to budget.

Mandatory registrations and certificates:

• CSD registration: must be registered on National Treasury Central Supplier Database.
• SARS Tax PIN: valid and compliant.
• B-BBEE: valid certificate or affidavit (EME/QSE affidavit, CIPC affidavit) mandatory for contract award; consolidated certificate for consortia/JVs. Non-submission scores 0 preference points.
• CIPC registration: for close corporations, copy of registration documents with member percentages; for companies, latest share certificates.
• Professional indemnity insurance: R5,000,000.00 cover.

Standard forms (each must be completed and signed):

• SBD2 (Tax Requirement): confirms tax compliance status.
• SBD4 (Bidder's Disclosure): discloses any interest or relationship with the state or DBSA.
• SBD6.1 and B-BBEE certificate: claims preference points.
• SBD8 (Declaration of Bidder's Past Supply Chain Practices): declares any prior non-compliance.
• SBD9 (Certificate of Independent Bid Determination): certifies no collusion.
• Annexure L (Declaration of Default and Termination): declares any prior defaults.

Disqualification risks:

• Missing any compulsory document or form.
• Not registered on CSD.
• No valid tax pin.
• No B-BBEE evidence (score 0 points or may be non-responsive).
• No professional indemnity insurance.
• Misrepresentation, conflict of interest, or being on Register of Tender Defaulters.

The RFP is an invitation for proposals, not an offer. No contract exists until a formal written contract is executed between DBSA and the successful bidder. Bids must remain open for acceptance for 90 days from closing. Bids must not be conditional on board approval, due diligence, regulatory consent, third-party consent, or negotiation of commercial terms. The DBSA may accept or reject bids in whole or part, negotiate with bidders, and may cancel the process. The DBSA may issue addenda before closing. Bidders warrant they have not relied on unauthorised statements and accept the terms of the RFP. Bidders must notify the DBSA of any errors in their bid promptly.

Late bids are disqualified unless the delay was caused by DBSA, denial of access to the tender box, or a major/critical incident, and the integrity of the process is not compromised. Bids lodged at the wrong location or in the wrong manner are disqualified.

The contract will be based on the CIDB Standard Professional Services Contract (July 2009, Edition 3 of CIDB Document 1014) and the Scope of Work. Contractual terms may include termination for non-performance; DBSA may exclude bidders with prior non-performance records (termination within 18 months, or written notice within 12 months preceding award).

Additional evaluation criteria beyond the 80/20 split:

• Responsiveness requirements include CSD registration summary, SARS Tax PIN, B-BBEE certificate/affidavit, and proof of professional indemnity insurance.
• Stage 3 risk checks: tax status, CSD registration, no misrepresentation, no register of tender defaulters, no conflicts of interest, no fraud/corruption convictions, no prior contract termination for non-performance, financial health, reasonable rates, PEP/Procure checks, and verification of professional registrations.
• Bidders must submit Annexure K (Contract Skills Development Goal) supporting responses to evaluation stages.
• DBSA may request independent evidence within 48 hours to verify authenticity of documents; failure results in non-responsive bid.

The Development Bank of Southern Africa (DBSA), as the client, requires professional services to plan, design, monitor and complete Myolwa PS in the Eastern Cape, covering FIDPM stages 2–7.

• The provider acts as the Designer and must take the client's health and safety specification into account during design.
• The provider is responsible for the Health & Safety Policy and Health and Safety Plan for the project.

Minimum qualifications

• The provider must be registered with the SACPCMP as a Professional Construction Health and Safety Agent (Pr.CHSA).
• The provider must be a registered designer (e.g., architect or engineer) with the relevant statutory body.
• The provider must have the necessary competencies and resources to carry out the work safely and be in good standing with the Compensation Fund.
• Full compliance with the Occupational Health and Safety Act and Construction Regulations 2014 is mandatory.

High-level implementation stages (FIDPM)

• Stage 1: Initiation
• Stage 2: Concept
• Stage 3: Design Development
• Stage 4: Design Documentation
• Stage 5: Works
• Stage 6: Handover
• Stage 7: Close out

Scope

• The contract covers professional services for planning, design, monitoring and completion of Myolwa PS in the Eastern Cape, covering FIDPM stages 2–7.
• The provider acts as the Designer under Construction Regulation 6, and is responsible for a design that takes into account the client's health and safety specification.
• The provider must inform the contractor in writing of any known or anticipated dangers or hazards relating to the work, and must stop any work that deviates from the design.
• The provider must conduct inspections at appropriate times and issue a completion certificate after final inspection prior to commissioning.
• The provider must not include anything in the design that requires dangerous procedures or hazardous materials.

The provider must develop a Health and Safety Plan that includes documented Method Statements of Work detailing key activities, in order to reduce hazards identified in the risk assessment.

• Standard working procedures (SWPs) and method statements are required.
• Arrangements for monitoring and review are to be established.
• Site rules and other restrictions must be documented.

The specification forms part of the Health, Safety, Environmental & Quality Management system (Document S-HSS-001-00, Revision 01).

• The provider must ensure that all required appointments, evaluations, inspections, assessments and tests are carried out, with records generated and kept as prescribed.
• The provider must prepare a Corrective Action Plan after each health and safety audit, and submit it to the Construction Health and Safety Agent within 7 days of receiving the audit.
• The Corrective Action Plan must include findings, action taken or to be taken, date closed out, signature of the Construction Health and Safety Officer, and photos as proof, and must be signed off by the Construction Manager before submission.

Mandatory appointments and registrations

• The provider must be registered with the SACPCMP as Pr.CHSA.
• The provider must be a registered designer (architect or engineer) with the relevant statutory body.
• The provider must be in good standing with the Compensation Fund.
• All responsible persons must have legal appointment letters.
• Legal appointments required under the Construction Regulations include (as applicable): Principal Contractor, Construction Health and Safety Agent, Designer, Construction Manager (SACPCMP CM), Construction Health and Safety Officer (SACPCMP CHSO), and various supervisors and inspectors.

Health and safety compliance

• The provider must comply with the Occupational Health and Safety Act, 1993 and the Construction Regulations 2014 in their entirety, along with applicable safety standards.
• The provider must prepare a Health & Safety Policy and a project-specific Health and Safety Plan.
• The provider must set up a Risk Assessment Program prior to drafting the Health and Safety Plan.
• The provider must ensure that a health and safety file is opened and maintained on site, and handed over to the client upon completion.
• All employees must have valid medical certificates of fitness (Annexure 3) before starting work.
• Site-specific health and safety inductions must be provided to all workers and visitors.
• Construction work permit applications must be submitted at least 30 days before commencement.

Purpose and scope

• The Health and Safety Specification is prepared under Construction Regulation 5(1)(b) and is based on the Baseline Risk Assessment.
• Its purpose is to brief the Professional Service Provider and Contractors on health and safety requirements for the project, including safety considerations, health and safety aspects of structures and equipment, and required health and safety submissions.

General duties

• The provider (as Designer) must take the client's health and safety specification into account during design, inform contractors of known dangers, and stop work that deviates from safe design.
• The provider must ensure all legal appointments are in writing and that competencies of appointed personnel are attached to appointments and placed in the Health and Safety File.
• The provider must provide an organogram of all appointed contractors to the client.

Communication and liaison

• Communication on health and safety must occur in OHS Committee or project meetings.
• The provider must liaise continuously with the Pr.CHSA on health and safety issues.

Audits

• Health and safety audits and document verification must be conducted at least once every 30 days.
• Audit reports must be provided to the Principal Contractor within 7 days.

Completion

• The provider must hand over a consolidated health and safety file to the client upon completion, including drawings, designs, materials used, and a record of all contractors on site.

The document provides no additional evaluation criteria beyond the mandatory registration and competency requirements.