Outright purchase of enterprise IT infrastructure with 60-Month support – gauteng tender

Closing date: 24 November 2026 at 11:00

Compulsory briefing session:

• Date: 09 November 2026 at 12:30
• Venue: 600 Lilian Ngoyi Street, Berea Park, Pretoria, 0001 (Room D1-16)
• Attendance is compulsory.

Bid administration (SCM):

• Contact: Ms. Mmabatho Mafa
• Email: [email protected]
• Telephone: 081 045 1693

Technical enquiries:

• Contact: Mr. Gideon Phokane
• Email: [email protected]
• Telephone: 081 043 1892

Submission address:

Department of Land Reform and Rural Development

Berea Park

600 Lilian Ngoyi Street

Pretoria, 0001

Submission method and address:

• Method: physical delivery into the Tender/Bid Box.
• Address: Department of Land Reform and Rural Development, Berea Park, 600 Lilian Ngoyi Street, Pretoria, 0001.
• Envelope: sealed, with the bidder's name and address, the bid number DLRRD (CRD-10) 2026/27, and the closing date.

Returnable documents (all required, failure to submit any may disqualify the bid):

• Authority to Sign the SBDs (on entity letterhead, with the relevant board/members/partners resolution where applicable).
• SBD 1 (Invitation to Bid): bidder details and signed offer cover page.
• SBD 3.3 (Pricing Schedule – Professional Services): completed and signed with the total bid price.
• SBD 4 (Declaration of Interest): discloses any state employment or connection to the procuring institution; false disclosure disqualifies.
• SBD 6.1 (Preference Points Claim Form): claims specific-goal points with supporting evidence.
• Supplier Maintenance (Bank Details) Form.
• Proof of tax compliance: SARS Tax Compliance Status PIN or printed TCS certificate, or a CSD number.
• Copy of B-BBEE certificate or sworn affidavit (for EMEs/QSEs) to qualify for preference points.

General conditions:

• Bids must be submitted on the official forms provided — not re-typed.
• Late bids are not accepted for any reason.
• The successful bidder must complete and sign SBD 7 (Contract Form) before award.

Preference point system: 80/20 (applicable to tenders up to R50 million inclusive of taxes).

Score allocation:

• Price: maximum 80 points.
• Specific goals: maximum 20 points.
• Total: 100 points.

Specific goals and points allocated (claimed against percentage ownership):

• Historically Disadvantaged Individuals (HDI): maximum 8 points.
• Female ownership: maximum 5 points.
• Disability ownership: maximum 2 points.
• Youth (not older than 35 years on closing date): maximum 2 points.
• Locality: maximum 3 points.

Price scoring formula (80/20 system):

Ps = 80 x (1 - (Pt - Pmin)/Pmin), where Pt = price under consideration, Pmin = lowest acceptable tender price.

Specific-goal rules:

• Points are calculated as percentage ownership x allocated points ÷ 100.
• Failure to fully complete the specific-goal table results in no specific-goal points.
• Supporting proof for each claim must be submitted (ID copies, company registration, doctor's letter for disability).
• Points are not awarded for HDI if more than 25% of contract value is sub-contracted to an enterprise not qualifying for the same or more HDI points.
• A bidder awarded a contract on HDI preference may not sub-contract more than 25% of the value to a non-HDI entity.

Scope: Outright purchase, design, supply, delivery, installation, configuration, commissioning, data migration, support and maintenance of enterprise engineered IT infrastructure, identical at two sites:

• Production site: North Gauteng Deeds Registry.
• Disaster Recovery (DR) site: Cape Town Deeds Registry.

Contract includes 60 months of support and maintenance, 24/7 with 4-hour on-site response.

Hardware requirements (quantities shared equally between the two sites):

• Rack infrastructure: 2 x 42U 600x1200mm racks with integrated vertical PDUs (36 C13, 6 C19 outlets), energy-efficient metered/switched PDUs.
• High-performance rack servers: 6 x servers, each with 2 x Intel Xeon (or equivalent) scalable processors (min 64 cores total, 2.5GHz base), 2048GB DDR5 RAM, 2 x 480GB SSD boot drives (RAID-1), 2 x 10/25/100Gb SFP28/SFP+ adapters, 1 x 1Gb 4-port BASE-T adapter, 2 x 32Gb Fibre Channel HBA, 2 x 25/100Gb SR transceivers, OS compatible with Linux 9+ and hypervisor support for Linux/Windows VMs, 5-year OEM-registered warranty.
• SAN storage array: 2 x all-flash NVMe arrays, minimum 100TB usable capacity each (post-deduplication/compression), 4 x 25Gb Ethernet ports, 8 x 32/64Gb FC ports, support for NVMe-TCP/FC/RoCEv2, synchronous replication for active-active DR, power under 2000W peak and 6000 BTU/hr, 5-year warranty with next-gen hardware upgrades on maintenance extension.
• SAN switches: 4 x 48-port 64Gb Fibre Channel switches with 24 port licenses and 24 x 32Gb transceivers, support NVMe over FC, 5-year warranty.
• Data Centre network switches: 4 x 48-port PoE 25/100Gb SFP28/SFP+ top-of-rack switches with 8 x 100Gb QSFP28/QSFP-DD uplink ports, plus 10Gb BASE-T management switches with 6 x 40Gb QSFP+ uplinks, 24 x 25Gb transceivers, 5-year warranty, 24/7 maintenance.
• Backup software: 5-year license.
• DLP equipment (on-premises or cloud) and license subscription up to 5 years.
• Data migration to Data Centre and DR site.
• Project management from initiation to close-out.

Other requirements:

• All components must be energy-efficient and space-minimal.
• OEM preferably a leader in Gartner Magic Quadrant for relevant categories.
• Solution must be compatible with Oracle Database and Middleware software.
• Operating system must host virtual machines supporting current Oracle workloads.
• Solution must include integrated data loss prevention to protect sensitive land/property registry data.
• Architecture/design diagram must be provided as part of the solution proposal.

The department requires a credible, reputable and experienced service provider with a high level of expertise in implementing and rolling out robust, high-performance Enterprise Engineered Systems. The provider must be capable of establishing a 'hot' Disaster Recovery site, not a passive one.

Pricing is on SBD 3.3 (Professional Services). The bidder must state a ceiling price covering all deliverables and expenses inclusive of all applicable taxes. Payment is on time-and-cost basis per deliverable. The bid must remain valid for 90 days from closing date. The schedule itemises quantities for racks (2), servers (6), SAN arrays (2), backup storage (2), network switches (4), SAN switches (4), backup software (1), DLP equipment (1), data migration (1), project management (1), and five years of support and maintenance (12 months each). VAT at 15% is added to the total to reach the grand total.

Pricing schedule (SBD 3.3, Professional Services):

• Bid must indicate a ceiling price covering total estimated time for all deliverables and all expenses, inclusive of all applicable taxes.
• Payments made on a time-and-cost basis upon successful completion of each deliverable (or portion) per agreement.
• Bid validity: 90 days from closing date.

Price components (quantities per bid item; quantities split equally between the two sites):

• 42U racks: 2
• High-performance rack servoers: 6
• SAN Storage Array: 2
• Backup Storage: 2
• Data Centre network switches: 4
• SAN Switches: 4
• Backup software (5-year license): 1
• DLP equipment and license subscription (up to 5 years): 1
• Data migration: 1
• Project management: 1
• Support and maintenance (Year 1 through Year 5, 12 months each): 5 lines
• Other design-consideration items: to be itemised
• VAT at 15% to be added, then grand total.

No bid security, guarantee, or retention amounts are specified in the document.

Tax compliance:

• Bidder must have a valid SARS Tax Compliance Status (TCS) PIN, or submit a printed TCS certificate with the bid, or provide a Central Supplier Database (CSD) number if no TCS PIN is available.
• For consortia/joint ventures/sub-contractors, each party must submit a separate TCS certificate/PIN/CSD number.
• Foreign suppliers not resident in South Africa and with no branch, permanent establishment, income, or tax liability in the RSA are not required to hold a TCS PIN.

Disqualification:

• Bids from persons in the service of the state, companies with directors in state service, or close corporations with members in state service are not considered.
• Bidders listed on the Register for Tender Defaulters or the List of Restricted Suppliers are automatically disqualified.

B-bbee:

• A valid B-BBEE status level verification certificate, or a sworn affidavit (for EMEs and QSEs), must be submitted to qualify for preference points.

Authority to sign:

• Authorised signatories only; for companies/close corporations/partnerships/joint ventures, proof of authority (e.g. board resolution) must be attached on company letterhead.

Foreign suppliers:

• Must indicate if they are an accredited representative in South Africa and complete a foreign-supplier questionnaire if applicable.

Warranty and maintenance:

• All supplied hardware (rack, servers, storage arrays, SAN switches, network switches) must carry a 5-year OEM-registered warranty.
• Support and maintenance must be 24/7 with a 4-hour on-site response SLA.
• Storage array warranty includes next-generation hardware upgrades on maintenance extension.

Payment:

• Based on time and cost upon successful completion of deliverables.
• Bid validity: 90 days from closing date.

The successful bidder must sign a written contract (SBD 7) before commencement. Contract is governed by the General Conditions of Contract (GCC).

Evaluation uses the 80/20 system: 80 points for price (using the formula Ps = 80(1 - (Pt - Pmin)/Pmin)) and 20 points for specific goals. Specific goals are HDI (8), female (5), disability (2), youth (2), and locality (3). Points for each goal are calculated as percentage ownership x max points ÷ 100. Bidders must complete the specific-goal table in full; any miscalculation or incomplete table results in no specific-goal points. Consortia/joint ventures may claim points based on the percentage of contract value they manage or execute. Sub-contracting more than 25% to a non-qualifying entity prevents HDI points. False claims may result in disqualification, cost recovery, contract cancellation, restriction from state business up to 10 years, or criminal prosecution.