Removal, transportation and disposal of contaminated waste, oil sludge and filters for city of tshwane bus services (Q45-2026/27)

Closing date: 13 November 2026 at 10:00

Briefing session: N/A (none stated)

Supply Chain enquiries:

• Contact: Josia Masenya
• Telephone: (012) 358 0658
• Email: [email protected]

Technical enquiries:

• Contact: Stoffel Setshogoe
• Telephone: (012) 358 0244
• Email: [email protected]

Submission address (online only): City of Tshwane e-tender portal (no physical tender box)

Issuing office: Tshwane House, Supply Chain Management, 320 Madiba Street, Pretoria, 0001

Submission method: online via the City of Tshwane e-tender portal; do not deposit bids in the tender box.

Closing time: 13 November 2026 at 10:00.

Bids must be completed in black ink or typed; corrections must be crossed out and initialled; no correction fluid (Tippex) on any item; use on the pricing schedule disqualifies the bid.

All returnable forms must be completed and signed; missing or unsigned forms disqualify the bid.

Returnable forms (complete and submit):

• Pricing Schedule (all items must be quoted; incomplete schedule disqualifies).
• MBD 1 (Invitation to Bid): bidder details and signed offer.
• MBD 4 (Declaration of Interest): disclose any state employment or family connections.
• MBD 6.1 (Preference Points Claim): claim B-BBEE and specific goal points.
• MBD 7.2 (Contract Form – Rendering of Services): to be signed after award.
• MBD 8 (Declaration of Past Supply Chain Management Practices): declare any SCM abuses or restrictions.
• MBD 9 (Certificate of Independent Bid Determination): certify no collusion.
• Company registration certificate.
• Tax clearance certificate or SARS unique PIN.
• B-BBEE certificate or sworn affidavit (EME/QSE).
• Municipal account statement (company and owners) or lease agreement; not older than 3 months; not in arrears for more than 90 days; for informal/rural areas, a letter from the local councillor.
• CSD summary report.
• Audited financial statements for the last 3 years (or since establishment if younger); if not legally required, proof of exemption.
• Joint venture agreement signed by all parties (if bidding as a JV).

Disqualification risks:

• Late submission (after 10:00 on 13 November 2026).
• Bids from persons in the service of the state.
• Failure to declare interest in related companies (MBD 4 question 3.14).
• Non-attendance of compulsory briefing (if applicable).
• Use of correction fluid on the pricing schedule.
• Incomplete pricing schedule or omitted items.

Evaluation stages:

1. Stage 1 – Administrative compliance: all returnable documents submitted, tax status compliant, CSD valid, municipal account up to date, MBD forms signed, financial statements provided, JV agreement (if applicable).
2. Stage 2 – Mandatory requirements: submit proof of Waste Management Licence, landfill permit, vehicle permits, PrDP (D), training certificates, two reference letters, and financial capability of R1 million.
3. Stage 3 – Preference point system: 80/20 system (80 points price, 20 points specific goals).

Points for specific goals (80/20):

• B-BBEE level: Level 1 = 8 points, Level 2 = 7, Level 3 = 6, Level 4 = 5, Level 5 = 4, Level 6 = 3, Level 7 = 2, Level 8 = 1, Non-compliant = 0.
• EME/QSE = 2 points (with sworn affidavit or CIPC certificate).
• At least 51% women-owned = 2 points.
• At least 51% owned by people with disability = 2 points.
• At least 51% youth-owned = 2 points.
• Local economic participation: City of Tshwane = 4 points, Gauteng = 2 points, National = 1 point.

The highest scoring bidder may be subject to market analysis and price negotiation; refusal to accept a market-related price may lead to negotiation with the next highest scorer or cancellation.

Scope: Removal, transportation, and disposal of contaminated waste items, oil sludge, and filters for City of Tshwane Bus Services (TBS), including desludging of underground oil separator tanks at three TBS depots.

Services required:

• Remove and collect thick/heavy sludge from tank bottoms, used oil, and contaminated items; decontaminate affected areas.
• Transport waste to an accredited waste treatment facility without spillage or littering.
• Clean separators and perform surface cleaning and housekeeping after completion.
• Issue a disposal certificate.
• Supply 210-litre clearly marked drums with seal lids for oil-contaminated items.

Transportation requirements:

• Vehicles must be certified to carry dangerous goods by Department of Transport approved providers.
• Drivers must hold PrDP (D) endorsement and provide proof of dangerous goods training certificates.

Materials and equipment:

• Bidder supplies all materials, consumables, and equipment (pneumatic pumps, vacuum trucks/gully suckers, flexible hoses, high pressure cleaners, etc.).
• Mobilise adequate manpower and PPE.

Performance:

• Standard repair tasks must be completed within 5 working days (8 hours per day) after purchase order, unless environmental conditions prevent.

Compliance:

• Adhere to Section 24 of the National Waste Management Act and the Road Traffic Act for waste transportation.
• Must be a registered waste contractor/transporter.
• Submit a method statement and risk assessment.

Health and safety:

• PPE provided: safety shoes, long-sleeved overalls, hard hat, rain suit, safety gloves, hearing protection, safety glasses, safety harness.
• Non-compliance with PPE leads to project suspension.

Bidders must have relevant experience in the scope of work, evidenced by at least two contactable reference letters or signed completion certificates on company letterhead. Key personnel: drivers must hold PrDP (D) and dangerous goods training certificates; operators must have training for handling hazardous substances. Financial capability of at least R1 million is required.

Quotation awarded as a whole; all items must be quoted. Pricing items:

1. Super sludge sucker vacuum per load – quantity 4, measure 10 000 kg.
2. Labour (including supply, delivery, testing, rigging, cleaning, lifting, travelling) – rate per hour, quantity 40.
3. Supply and delivery of 210-litre marked drums – quantity 10, each.
4. Safe removal of used oil and contaminated items per 210-litre drum – quantity 50, each.

Prices exclusive of VAT; add 15% VAT and total inclusive.

City reserves right to increase/decrease quantities. Market analysis may be conducted; prices deemed non-viable may lead to disqualification or a tight contract; city may negotiate market-related prices with top scorers. Validity: 90 days after closing (quotation validity 30 days stated in one section; confirm).

Pricing schedule items (all must be quoted; incomplete schedule disqualifies):

1. Super sludge sucker vacuum per load: quantity 4, measure 10 000 kg.
2. Labour (supply, delivery, testing, rigging, cleaning, lifting, travelling, etc.): rate per hour, quantity 40.
3. Supply and delivery of 210-litre marked drums: quantity 10, each.
4. Safe removal of used oil and contaminated items per 210-litre drum: quantity 50, each.

Prices exclusive of VAT; add VAT at 15% and total inclusive.

City reserves right to increase or decrease quantities.

Validity period: 90 days after closing date (quotation validity stated as 30 days in one section; confirm which applies).

Market analysis: City may assess price viability; non-viable prices may lead to disqualification or a tight contract; City may negotiate market-related price with highest scorer, then next highest, etc.

No bid security, bond, or guarantee specified.

CSD registration: mandatory – bidders must be registered on the Central Supplier Database and provide CSD number.

Tax compliance: submit SARS tax compliance status PIN or CSD number; must be compliant before award.

Municipal account: company and all owners/directors/major shareholders must provide a municipal account statement (not older than 3 months, not in arrears more than 90 days) or a signed lease agreement; for informal/rural areas, a letter from the local councillor.

B-BBEE: submit a valid B-BBEE certificate (or sworn affidavit for EME/QSE, or CIPC certificate) to claim preference points; required for points allocation.

Waste management licences:

• Valid original Waste Management Licence (WML) under section 49(1) of NEMWA.
• Landfill permit and agreement for disposal of hazardous and specific waste, plus disposal certificate.
• Vehicle waste transportation permits (visible disc or registration letter).

Driver requirements: PrDP (D) for all drivers; proof of dangerous goods training certificates.

Financial capability: minimum of R1 million (proof required).

Experience: minimum two contactable reference letters/completion certificates related to scope.

Joint ventures: signed JV agreement required; each party must provide all required documents; JV must continue for contract duration unless city approves change.

State employment: bids from persons in service of the state are not considered.

OHS compliance: services must be executed in accordance with OHSA regulations. Mandatory PPE: safety shoes, long-sleeved overalls, hard hat, rain suit, safety gloves, hearing protection, safety glasses, safety harness. Non-compliance with PPE leads to project suspension. Drivers and operators must have dangerous goods training certificates and PrDP (D). A method statement and risk assessment must be submitted.

Environmental compliance: handle, remove, transport, and dispose of waste in accordance with NEMA, SEMA, and the National Waste Management Act. Must be a registered waste contractor/transporter. Vehicles must be certified for dangerous goods; no spillages or littering during transit. Waste must be taken to an accredited treatment facility. A disposal certificate must be issued.

Contract form: MBD 7.2 (Rendering of Services) to be completed in duplicate; the successful bidder signs a written contract after award. The contract incorporates the bidding documents, General Conditions of Contract, and any special conditions. Payment terms: purchaser to pay within 30 days of receiving a valid invoice. The bidder warrants that all personnel have appropriate skills and training. The city may increase or decrease quantities subject to budget availability.

Additional specifics: The 80/20 preference point system applies, with 80 points for price and 20 for specific goals. Evaluation stages are administrative compliance, mandatory requirements, and preference points. Bidders failing mandatory requirements are disqualified. No functionality stage is specified.