Kwazulu Natal - Public Works (Head Office) Tenders & RFQ's

Submission method - hand delivery only: place the bid in the tender box at the southern region office, 10 prince alfred street, pietermaritzburg, 3200. - Faxed, emailed, posted or telegraphic bids will not be accepted. - Late submissions will not be accepted. - The tender box is generally open during official working hours. Format - submit the original plus one copy of the full tender document, including supporting documents and the priced bill of quantities, scanned to a readable CD in pdf format at the bidder's own cost. - The CD must be clearly marked with the tender information and the bidder's company details. - All documents must be completed and signed in ink on the official forms; forms must not be retyped. - The bidder's company details must appear legibly on every relevant page. - The total including VAT from the final summary of the bill of quantities must be carried to the offer part of the form of offer and acceptance (t2.21). Returnable documents - t2.2 Authority to sign tender: authorises the named signatory to bind the bidder. - T2.3 Authority for consortia or joint ventures to sign tender and t2.4 Special resolution of consortia or joint ventures: required where the bid is submitted by a joint venture. - T2.5 Joint venture involvement declaration: declares the joint venture members and their roles. - T2.6 Schedule of proposed sub-contractors: lists proposed subcontractors. - T2.7 Capacity of tenderer: demonstrates the bidder's capacity to execute the works. - T2.8 Financial standing and other resources of business declaration: declares the bidder's financial resources. - T2.9 Preference points claim form: claims preference points for the specific goals. - T2.10 Site inspection certificate: proof of attendance at the compulsory briefing, signed and stamped by the department representative. - T2.11 Bidder's disclosure (sbd 4): discloses any interest of directors or shareholders in the state or the department. - T2.12 Record of addenda to tender documents: acknowledges receipt of any addenda. - T2.13 Particulars of electrical contractor: provides details of the electrical contractor. - T2.14 Schedule of imported materials and equipment: lists imported materials and equipment. - T2.15a Annual financial statement for the past financial year: provides audited or reviewed financial statements. - T2.16 Equipment schedules: lists the equipment the bidder will use. - T2.17 Contractor's safety, health and environmental declaration: declares commitment to safety, health and environmental requirements. - T2.18 Compulsory enterprise questionnaire: discloses conflicts of interest and enterprise details. - T2.19 Tax compliance status (tcs) pin: allows online verification of tax compliance via SARS e-filing. - T2.20 Proof of good standing with the compensation commissioner: confirms registration and good standing. - T2.21 Form of offer and acceptance: the signed offer that constitutes the bid. - T2.21a Confirm receipt of offer and acceptance: acknowledges receipt of the offer and acceptance. - T2.22 Final bill of quantity: the priced bill of quantities. - T2.23 Certified proof of paid municipal rates and taxes: confirms the bidder is not in arrears. - T2.24 Proof of unemployment insurance fund registration: confirms uif registration. - T2.25 The national industrial participation programme: applicable where required. - T2.26 Proof of registration on the central supplier database (csd): confirms csd registration. - T2.27 Certified proof of CIDB registration number: confirms active CIDB registration at the required grade. - T2.28 Proof of deposit: proof of payment of the r450 tender document deposit. - T2.29 And t2.30 Contract form – purchase of goods/works parts 1 and 2: the contract forms to be signed on award. - T2.31 Ohse plan structure and t2.32 Client's specific requirements for the contractor's detailed ohse plan: the safety, health and environmental plan requirements. - T2.33 Baseline risk assessment: the baseline risk assessment for the works. - T2.34 Functionality criteria: the functionality evaluation criteria. - T2.35 Invitation to tender (sbd 1): the cover page with bidder details. Disqualification risks - failure to submit any compulsory returnable document. - Failure to sign and stamp the site inspection certificate at the compulsory briefing. - Attendance at the briefing without a hard copy of the bid document. - Late arrival at the briefing. - Late submission of the bid. - Submission by fax or email. - Submission of a bid that is not responsive or contains material deviations. - Failure to submit the priced final summary of the bill of quantities at closing.

Submission method and address - bids must be deposited in the bid box at the department of public works and infrastructure, midlands regional office, 40 shepstone road, ladysmith, 3370. - Each bid must be in a separate sealed envelope showing the bidder's name and address, bid number ZNTL003/2026 and the closing date. The envelope must not contain documents for any other bid. - Bids sent by post, telegraph, telephone, telex, facsimile or email will not be accepted. Late bids will not be accepted, and proof of posting is not accepted as proof of delivery. - Bid forms must not be retyped or redrafted. Photocopies may be used but must carry an original signature. The bidder must initial every page. Returnable forms - sbd 1 part a (invitation to bid): completed bidder and contact details, signed as the offer cover page. - Sbd 1 part b (terms and conditions for bidding): acceptance of the bidding terms and conditions. - Section b: central suppliers database registration. - Section c: declaration that central supplier database information is correct and up to date. - Section d: official briefing session/site inspection certificate, confirming compulsory attendance. - Section e: pricing schedule (sbd 3.1), Firm prices only. - Section f: bidder's disclosure (sbd 4), declaring state employment and connections. - Section g: preference points claim form (sbd 6.1), Claiming specific goals points. - Section k: authority to sign the bid, such as a company or board resolution authorising the signatory. Disqualification risks - any returnable form omitted or left unsigned. - Bid received after the closing time, for any reason. - Bid placed in the wrong box, submitted open, or without a bid number on the envelope. - Failure to attend the compulsory briefing session or to submit the signed section d certificate. - Bidder not registered on the central suppliers database at the closing time.

Closing date: 18 november 2026 at 11:00 premises: 680m² total (544m² assignable + 136m² non-assignable), 42 secured undercover parking bays, 5 open bays, 2 disabled bays contract period: 5 years with option to extend 4 years 11 months; zero rent escalation during extended period procuring entity: kwazulu-natal department of public works (head office) tenant: department of social development, amajuba district office, newcastle tender type: request for bid (open tender) estimated value: r4 million category: rental and leasing activities

Submission method: deposit in the bid box at the department of public works, midlands region, 40 shepstone road, hyde park, ladysmith, 3370. Closing time: 18 november 2026 at 11:00. Bids must be on official forms, not retyped; photocopies allowed but original signature required. Each page must be initialled. Alterations must be initialled; correcting fluid prohibited. Envelope must show bidder name and address, bid number (wims 054881) and closing date; separate sealed envelope per bid. Late, telephonic, telegraphic, telex, fax, email or post-delivered bids will not be accepted. Returnable documents (all must be completed and signed): - sbd 1 (invitation to bid): bidder and contact details, signed as cover page. - Sbd 3.3 (Pricing schedule – professional services): ceiling price, rates, phases, travel expenses. - Sbd 4 (bidder's disclosure): declares any state employment or connection to procuring institution; false declaration disqualifies. - Sbd 6.1 (Preference points claim): claims specific goals points. - Sbd 7 (contract form): to be signed by successful bidder. - Sbd 8 (declaration of past SCM practices) and sbd 9 (certificate of independent bid determination): certify NO collusion and independent pricing. - Section c: declaration that csd information is correct and up to date. - Section d: official briefing session/site inspection certificate. - Section m: authority to sign a bid (company resolution or power of attorney). - Appendix a: bid pro-forma, stamped and dated. - Appendix b: summary of professional fees. - Appendix c: checklist of returnable documents. - Appendix d: contract data & pricing data. - Appendix e: format for traceable reference letters. - Proof of csd registration, ecsa good standing (e2), cipc registration (e3), tax compliance pin or certificate. Disqualification risks: - not registered on csd at closing time. - Missing or unsigned returnable forms. - Failure to meet mandatory professional team criteria. - Late submission for any reason.

Submission method: sealed envelope deposited in the bid box at the department of public works KZN, oliver tambo house head office, 191 prince alfred street, pietermaritzburg, 3200. Envelope marking: bidder's name and address, quotation number znq:87/26/27, and closing date. Late, posted, telegraphic, telephonic, telex, facsimile or emailed quotations will not be accepted. Bids must be submitted on the official forms; retyping or redrafting is not permitted. Photocopies are allowed but must carry original signatures. Each page of the bid must be initialled by the bidder. Alterations must be initialled; correcting fluid is prohibited. Returnable documents: - sbd 1 (invitation to bid): bidder details and signed offer. - Sbd 3.1 (Pricing schedule – firm prices): completed price schedule with VAT included. - Sbd 4 (declaration of interest): discloses any state employment or relationship with the procuring institution. - Sbd 6.1 (Preference points claim form): claims specific goals points, supported by a sworn affidavit. - Sbd 7 (contract form): signed by the successful bidder. - Section c (csd declaration): confirms csd information is correct and up to date. - Section k (authority to sign): proof of authority, such as a company resolution. - SARS tax compliance status pin or csd number. - B-bbee certificate or sworn affidavit (for preference points). - Proof of previous experience (at least three similar engagements). - Oem approval letter. - Sworn affidavit for ownership by black people (if claiming specific goals points).

Submission method: sealed envelope deposited in the bid box at 191 prince alfred street, pietermaritzburg 3200. Envelope must show the bidder's name and address, the quotation number znq 86/26/27 and the closing date. Bids sent by telex, facsimile, email or post will not be accepted; late bids are rejected. Bid forms may not be retyped or redrafted; photocopies are allowed only with original signatures. Each page of the bid document must be initialled; corrections must be initialled and correcting fluid is prohibited. Returnable documents: - sbd 1 (invitation to bid): bidder details and signed offer. - Sbd 3.1 (Pricing schedule – firm prices): itemised pricing with VAT included. - Sbd 4 (declaration of interest): discloses any state employment or connection to the department. - Sbd 6.1 (Preference points claim form): claims the 20 specific-goal points for 100% black ownership. - Sworn affidavit (eme or qse) signed by a commissioner of oaths as proof of black ownership. - Csd registration number and SARS tax compliance status pin or csd number. - Three reference letters for similar projects of similar value. - Authority to sign (e.g. Company resolution). - Sbd 7 (contract form) to be completed by the successful bidder only.

Submission method: sealed envelope deposited in the bid box. Bid box address: department of public works KZN, oliver tambo house, head office 191 prince alfred street pietermaritzburg 3200 envelope requirements: - separate sealed envelope per bid. - Write the bidder's name and address, the quotation number (znq 82/26/27) and the closing date on the envelope. - The envelope must contain NO documents relating to any other bid. Document format: - use the official forms as issued; retyping or redrafting is not permitted. - Photocopies of the original documents are allowed only if each carries an original signature. - Initial every page of the bid document. - Initial every alteration; correcting fluid is prohibited. - Do not enclose bidding documents in packages containing samples. Returnable documents: - sbd 1 (invitation to bid): bidder details and signed offer. - Sbd 3.1 (Pricing schedule – firm prices): itemised priced offer. - Sbd 4 (declaration of interest): discloses state employment or connections to the department. - Sbd 6.1 (Preference points claim form): claims the 20 specific-goals points. - Sworn affidavit (eme or qse) or b-bbee certificate: supports the preference claim. - Csd registration and declaration that csd information is correct and current. - SARS tax compliance status pin or csd number. - Three reference letters for similar projects of similar value. - Authority to sign, such as a company resolution. - Sbd 7 (contract form): completed by the successful bidder only. Disqualification risks: - late submission; posted, telegraphic, telephonic, telex, facsimile or emailed bids are not accepted. - Bid not deposited in the designated bid box. - Missing or unsigned returnable form. - Failure to initial every page or to initial an alteration. - Use of correcting fluid. - Not registered on the csd at the closing time. - Failure to submit the three reference letters.

Submission channel and format - method: hard copy only, deposited into tender box NO. 6 and 7. - Address: department of public works and infrastructure, ethekwini regional office, 455a king cetshwayo highway, mayville 4091, basement tender office (helpdesk). - A completed pdf copy of the quotation and all supporting documents must be submitted by the closing time. - Late, faxed or emailed bids are not accepted. Returnable documents and forms - completed quotation document with all required annexures. - Proof of csd registration (bidders must be registered on the central supplier database). - Ownership evidence as described in mandatory requirements (title deed, power of attorney, or sale agreement). - Space planning and parking layouts signed off by a registered professional architect. - Letter from a registered professional architect confirming the minimum gross lettable area, with a copy of the architect's valid registration. - Letter of undertaking that the final plan will be signed off after award and before occupation. - Original eme/qse sworn affidavit for claiming specific goal points. - Payment of the r380 tender document fee (proof of payment may be required; the document is obtainable at NO cost from the websites). General notes - the department may conduct a detailed risk assessment before award. - The department is not bound to accept the lowest or any bid. - Offers must remain valid for 90 days from the closing date.

13.1 Bidders are to quote for all items. 13.2 Should bidders not quote for all items, they would be considered non-responsive. Required by: ........................................ - At: ........................................ ....................................... Brand and model ........................................ Country of origin ........................................ - Does the offer comply with the specification(s)? *Yes/no if not to specification, indicate deviation(s) ........................................ Period required for delivery ........................................ Delivery: firm/not firm delivery basis .......................................... Note: all delivery costs must be included in the bid price, for delivery at the prescribed destination. ** “All applicable taxes” includes value- added tax, pay as you earn, income tax, unemployment insurance fund contributions and skills development levies. *Delete if not applicable sbd 3.2 Pricing schedule – non-firm prices (purchases) znt3330w: the appointment of a suitable service provider to render the new safeguarding and security services for a period of thirty-six (36) months at southern region office: 10 – 18 prince alfred street extension, pietermaritzburg applicable not applicable x note: price adjustments will be allowed at the periods and times specified in the bidding documents. In cases where different delivery points influence the pricing, a separate pricing schedule must be submitted for each delivery point name of bidder.......................................... Bid number znt3330w closing time 11:00 closing date: 25 november 2026 bid price including VAT: r ............................................................................................................................................................... Amount in words: ................................................................................................................................................................................. Nb: use the price schedule above this offer if is applicable ............................................................................................................................................................................................. Offer to be valid for...90...DAYS From the closing date of bid. ----------------------------------------------------------------------------------------------------------------------------- ---------------------------- ----------------------------------------------------------------------------------------------------------------------------- ---------------------------- Required by: ................................................ - At: ................................................. Brand and model ................................................ Country of origin ................................................. - Does the offer comply with the specification(s)? *Yes/no if not to specification, indicate deviation(s) ................................................. Period required for delivery ................................................. - Delivery: *firm/not firm ** “all applicable taxes” includes value- added tax, pay as you earn, income tax, unemployment insurance fund contributions and skills development levies. *Delete if not applicable sbd 3.2 Price adjustments znt3330w: the appointment of a suitable service provider to render the new safeguarding and security services for a period of thirty-six (36) months at southern region office: 10 – 18 prince alfred street extension, pietermaritzburg a non-firm prices subject to escalation 1. In cases of period contracts, non firm prices will be adjusted (loaded) with the assessed contract price adjustments implicit in non firm prices when calculating the comparative prices in this category price escalations will only be considered in terms of the following formula:  r1t r 2t r 3t r 4t  pa = (1 − v )pt  d1 + d 2 + d3 + d 4  + vpt  r1o r 2o r 3o r 4o  where: pa = the new escalated price to be calculated. (1-V)pt = 85% of the original bid price. Note that pt must always be the original bid price and not an escalated price. D1, d2.. = Each factor of the bid price eg. Labour, transport, clothing, footwear, etc. The total of the various factors d1, d2...etc. Must add up to 100%. R1t, r2t...... = Index figure obtained from new index (depends on the number of factors used). R1o, r2o = index figure at time of bidding. Vpt = 15% of the original bid price. This portion of the bid price remains firm i.e. IT is not subject to any price escalations. 3. The following index/indices must be used to calculate your bid price: index.......... Dated.......... Index.......... Dated.......... Index.......... Dated.......... Index.......... Dated.......... Index.......... Dated.......... Index.......... Dated.......... 4. Furnish a breakdown of your price in terms of above-mentioned formula. The total of the various factors must add up to 100%. Factor percentage of bid price (d1, d2 etc. Eg. Labour, transport etc.) Sbd 3.2 B prices subject to rate of exchange variations 1. Please furnish full particulars of your financial institution, state the currencies used in the conversion of the prices of the items to south african currency, which portion of the price is subject to rate of exchange variations and the amounts remitted abroad. Amount in portion foreign particulars of of price item NO price currency rate currency financial institution subject remitted to roe abroad ZAR= ZAR= ZAR= ZAR= ZAR= ZAR= 2. Adjustments for rate of exchange variations during the contract period will be calculated by using the average monthly exchange rates as issued by your commercial bank for the periods indicated hereunder: (proof from bank required) date date from which date until which documentation new calculated average monthly exchange rates new calculated must be prices will for the period: price will be submitted to become effective this office effective sbd 3.3

Obtaining bid documents - download at NO cost from the e-tender portal. - Printed hard copy: r 330.00 Non-refundable payment; proof of payment required before collection; NO eft payments accepted. Submission method and format - bids must be submitted on the original bid document issued by the department. - Re-typed or re-drafted bid documents will not be accepted. - Bidders who downloaded the document must submit the complete original completed bid document together with all supporting documents at the close of bids. Delivery rules - late submissions will not be accepted. - Posted, faxed or e-mailed bids are not accepted. Disqualification risks - late, posted, faxed or e-mailed bids. - Re-typed or re-drafted bid documents. - Incomplete original bid document or missing supporting documents. - Bidder not registered on the central suppliers database.\nevaluationCriteria

Closing date: 18 november 2026 at 11:00 premises size: 440 m² total (352 m² assignable, 88 m² non-assignable) parking: 6 lock-up bays, 14 undercover bays, 1 open bay, 1 disabled bay, 1 wash bay lease term: 5 years initial, with option to extend 4 years 11 months rent escalation: prohibited during the extension period — rate remains fixed delivery location: newcastle, kwazulu-natal estimated value: r4 million procurement type: open tender (request for bid)

Closing date and time: 18 november 2026 at 11:00 NO compulsory briefing or site visit is specified the office accommodation must be 342.5 M² total (274 m² assignable + 68.5 M² non‑assignable) parking must include 6 lock‑up bays, 4 open bays, 14 undercover bays and 1 disabled parking bay contract period is 5 years with an option to extend for a further 4 years and 11 months; NO escalations are permitted during the extension

Must provide suitable office accommodation for the department of social development newcastle service office; total area must be at least 507 m² including a 25% non-assignable space allowance; must include minimum 27 parking bays (15 secured undercover, 11 open, plus 1 disabled); initial lease term of 5 years with optional extension up to 4 years 11 months; NO rent escalation permitted during the extension period

Submission method: deposit completed quotation documents in tender box NO. 6 & 7 at 455a king cetshwayo highway, mayville 4091 (basement tender office – helpdesk). - Faxed or emailed bids are not accepted. - Late submissions will not be accepted. - A pdf copy of the completed quotation document and all supporting documents must be submitted at close of tender. - Only bidders registered on the central suppliers database (csd) are eligible to submit a quotation. - Returnable forms: complete and sign all required standard forms (e.g., Sbd 1, sbd 4, sbd 6.1, Sbd 8, sbd 9) as specified in the tender document.

• Must be a registered contractor or supplier in the construction/civil engineering industry. • Must comply with all tender submission requirements and deadlines. • Must be able to perform fire and emergency services and HVAC upgrades at a hospital facility.

Bid document collection - download: free from the e-tender portal. - Printed copy: r 330.00 Non-refundable; proof of payment must be produced before collection. - Banking details: KZN prov gov- works, absa bank, account NO 41-2194-1044, business cheque account, branch 632005. NO eft payments accepted. Submission method and address - method: hand delivery only. Posted, faxed or e-mailed bids are not accepted. - Delivery address: KZN department of public works midlands regional office, 40 shepstone road, umkhamba gardens, ladysmith, 3370. Document format - bids must be submitted on the bid document issued by the department. - The bid document must not be re-typed or re-drafted. - Bidders who downloaded the document must submit the complete original completed bid document with all supporting documents at the close of bids. Disqualification risks - late submissions are not accepted. - Bids sent by post, fax or e-mail are not accepted. - Bids not on the department-issued document, or re-typed or re-drafted documents, are not accepted.