Security services for 36 months at umzinyathi sub-district office – government tender in kwazulu-natal

Compulsory briefing session: 18 November 2026 at 10:00, Auditorium, 71 Karellandman Street, Dundee, 3000.

Closing date and time: 04 December 2026 at 11:00.

Bid offer validity: 90 days from the closing date.

Bidding procedure enquiries:

• Name: Ms NP Mkhize
• Telephone: 036 638 8063
• Email: [email protected]
• Facsimile: 036 638 8099

Technical enquiries:

• Name: Mrs S Mchunu
• Telephone: 036 638 8047
• Email: [email protected]
• Facsimile: 036 638 8099

Submission address:

Department of Public Works and Infrastructure

Midlands Regional Office

40 Shepstone Road

Ladysmith

3370

Service location:

Department of Public Works and Infrastructure

uMzinyathi Sub District Office

Tugela Ferry

Submission method: deposit the bid in the tender box at Department of Public Works and Infrastructure, Midlands Regional Office, 40 Shepstone Road, Ladysmith, 3370.

Envelope: separate sealed envelope showing the bidder name and address, bid number ZNTL002/2026 and closing date; the envelope must not contain documents for any other bid.

Document format: official forms must not be retyped or redrafted; the bidder must initial every page; alterations must be initialled; correcting fluid is prohibited.

Late bids, and postal bids received after closing, telegraphic, telephonic, telex, facsimile or e-mail bids are not accepted; proof of posting is not accepted as proof of delivery.

Bid documents: free download from www.etenders.gov.za or www.kznworks.gov.za; a printed hard copy costs R330.00 non-refundable from the Midlands Regional Office, Ladysmith, payable to KZN PROV GOV-WORKS, ABSA Bank, account 41-2194-1044, branch 632005, reference 003/2026; proof of payment is required on collection.

Returnable forms:

• SBD 1 (Invitation to Bid): completed and signed bidder and contact details forming the offer cover page.
• SBD 3.1 (Pricing Schedule - Firm Prices): firm price offer for the 36-month security contract.
• SBD 4 (Bidder's Disclosure): declaration of state employment, relationships and other interests.
• SBD 6.1 (Preference Points Claim Form): claim for specific goals points under the 80/20 system.
• SBD 7.2 (Contract Form - Rendering of Services): to be signed by the successful service provider and the purchaser.
• Section D (Briefing Session/Site Inspection Certificate): compulsory attendance certificate, completed and signed in full.
• Section K (Authority to Sign the Bid): proof of authority for the signatory, e.g. company resolution.

Phase 1 - administrative compliance: CSD registration; Form of Offer fully completed and signed in black ink; bid received on time and complete; compulsory documents from Section L; attendance at the compulsory briefing with the Section D certificate signed; SBD 4 completed.

Phase 2 - mandatory response requirements: failure to include any listed item disqualifies the bid.

Phase 3 - price and specific goals: 80/20 preference point system; price 80 points; specific goals 20 points; total 100 points.

Specific goals:

• Ownership by Black People: 10 points; proof: original sworn affidavit signed and dated by a Commissioner of Oaths.
• Promotion of enterprises in uThukela, uMzinyathi or Amajuba District Municipalities: 10 points; proof: municipal account showing the physical business address, or signed lease agreement, or letter from the ward councillor.

Failure to submit the required proof means no specific goal points are claimed.

The organ of state may require substantiation of any preference claim before or after adjudication.

Procurement: rendering of security services for 36 months at the Department of Public Works and Infrastructure: uMzinyathi Sub District Office, Tugela Ferry.

Staffing: 2 PSIRA Grade C security officers, Monday to Friday 06:00-18:00 including public holidays and weekends; 2 PSIRA Grade C security officers, Monday to Friday 18:00-06:00 including public holidays and weekends.

Equipment and consumables: patrolling and monitoring equipment and other security equipment; guard uniforms.

Experience: schedule of at least 2 contracts awarded to the bidder in the last 5 years, each with commencement and end dates and a value of R3 000 000, supported by letters of award and reference letters on company letterhead signed by a responsible official.

PSIRA: Grade A grading for the owner/director; PSIRA registration of the company; PSIRA Grade C registered security officers on the payroll or recruitment plan.

Radios: ICASA registration for radio equipment and frequencies; for rented radios, a signed lease agreement with an accredited service provider.

Director: valid six-month police clearance certificate of the company director.

Insurance: public liability insurance of at least R10 000 000.

SBD 3.1 Pricing Schedule - Firm Prices: only firm prices are accepted; non-firm prices are not considered.

Items to price: 2 Grade C guards, Monday to Friday 06:00-18:00 including public holidays and weekends; 2 Grade C guards, Monday to Friday 18:00-06:00 including public holidays and weekends; patrolling and monitoring equipment and other security equipment; guard uniforms; profit and overheads.

Pricing build-up: subtotal, plus 15% VAT, giving the bid price including VAT carried forward to Section E.

Validity: offer valid for 90 days from the closing date.

Escalation: year 2 and year 3 rates based on PSIRA rates applicable for those years, covering salary, overhead and profit increases; total bid price remains fixed for the contract duration.

Pricing: SBD 3.1 firm prices only; non-firm prices, including prices subject to exchange rate variation, are not considered.

Price build-up: Grade C day-shift guards, Grade C night-shift guards, patrolling and monitoring equipment, guard uniforms, profit and overheads, subtotal, plus 15% VAT, giving the bid price including VAT.

Validity: offer valid for 90 days from the closing date.

Escalation: year 2 and year 3 rates escalate according to PSIRA rates applicable in those years; the total bid price remains fixed for the contract duration.

Document cost: R330.00 non-refundable for a printed hard copy.

Payment: within 30 days after receipt of an invoice.

Insurance: public liability insurance of at least R10 000 000 (mandatory).

CSD registration: mandatory; a supplier not registered at closing time is disqualified.

Tax compliance: SARS Tax Compliance Status PIN or CSD number; printed TCS certificate acceptable; each consortium, joint venture or subcontractor party must submit a separate TCS certificate, PIN or CSD number.

State employment: no bids from persons in the service of the state, or from companies or close corporations with directors or members in the service of the state.

SBD 4: bidder's disclosure of state employment, relationships and interests.

SBD 6.1: preference points claim form.

PSIRA: Grade A for the owner/director; company registration; Grade C registered security officers.

ICASA: registration for radio equipment and frequencies, or signed lease agreement for rented radios.

Police clearance: valid six-month certificate for the company director.

Insurance: public liability insurance of at least R10 000 000.

B-BBEE evidence: sworn affidavit for black ownership; municipal account, signed lease agreement or ward councillor letter for the municipal-location goal.

Authority to sign: Section K authority, e.g. company resolution.

Contract period: 36 months.

Contract award: the successful bidder must complete and sign a written contract form (SBD 7.2 - Rendering of Services) and a lease agreement.

Payment: within 30 days after receipt of an invoice.

Department's rights: the department may not award to the lowest bidder, may withdraw or cancel the bid at any stage under Delegation 9.1, and may conduct a detailed risk assessment before award.

Fraudulent preference claims: disqualification, recovery of costs, losses or damages, contract cancellation, restriction from state business for up to 10 years, and possible criminal prosecution.