Cleaning & Maintenance Tenders in South Africa

Returnable documents:

Enquiry number: e1026tsseri awarded supplier: tsl trading (pty) ltd contract period: 3 years area: tss enquiries contact: thuso ralekwa, telephone 011 629 8108, email [email protected] This is a regret letter only; NO further bidding action is required.

Submission method: TRANSNET e-tender submission portal (https://transnetetenders.azurewebsites.net). Register company profile, log intent to bid, and upload bid documents. Upload limit 30 mb per upload, multiple uploads allowed. Submit at least one day before closing to avoid technical issues; NO late submissions accepted. Each company must submit under its own registered profile; submitting via another company's profile disqualifies the bid. Joint ventures may submit via any partner's profile. Returnable documents (all must be signed, stamped, and dated): - sbd 1 (invitation to bid): bidder details and signed offer cover page. - Annexure b (pricing schedule): completed pricing per the schedule. - Returnable schedule e1: valid registration certificate with the national contract cleaners association or recognised cleaners association. - Returnable schedule e2: valid letter of good standing coida. - Returnable schedule t1: three reference letters (not older than one year, minimum one year experience). - Returnable schedule t2: list of cleaning chemicals with safety data sheets. - Returnable schedule t3: generic risk assessment covering safety, health, environment, and quality. - Returnable schedule t4: proof of training (attendance registers or certificates). - Returnable schedule t5: hazardous material/chemicals control plan (SOP). - returnable schedule t6.1–6.6: She plan covering waste management, working at heights, hazardous biological agents, PPE issuing, safe working procedures, and injuries on duty. - Proof of specific goals (b-bbee) claims. - Section 5: RFP declaration and breach of law form. - Section 7: certificate of attendance of compulsory RFP briefing. - Section 8: RFP protection of personal information form. - Essential returnable schedule e3: minimum equipment. - Latest financial statements (audited or signed by accounting officer) plus two previous years. - Certified copies of directors' ids. - Csd registration proof. - Joint venture agreement or intention to enter into one (if applicable). - Proof of general/public liability insurance with indemnity limit of r10,000,000. Disqualification risks: - missing any mandatory returnable document at closing. - Late submission. - Submitting via another company's profile. - Pricing not in the prescribed format or below contract cleaning centre minimum wage. - Failure to attend compulsory briefing.

Returnable documents:

Returnable documents:

Returnable documents:

Returnable documents:

Returnable documents: - site inspection certificate, counter-signed by the contract manager on the day of the site visit. Tender documents will only be accepted if this certificate is signed. - Full particulars of all relevant equipment and works, confirming compliance with the minimum requirements. - Detailed project plan / gantt chart showing main activities and periods up to handover. - Detailed procedure for the inspection, cleaning and sealing of gutters, drains, channels, downpipes, roof sheets and ridges. - Full price breakdown per individual area. - Tenders must be submitted in duplicate. Disqualification risks: - submitting without a signed site inspection certificate. - Omitting full particulars of equipment and works at tender stage. - Failure to provide the required project plan, procedure, or price breakdown.

Returnable documents:

Returnable documents:

Submission method: hand delivery or courier only; faxed and emailed bids are not accepted. Deposit the bid in the tender box at the raf reception before the closing time. Address: road accident fund (raf), eco glades 2 office park, 420 witch-hazel avenue, centurion, 0046. Submit an original bid document plus one copy, enclosed in the same envelope. Envelope must be clearly marked with the tender number and description. Bids must be submitted on the official forms provided; do not retype them. Late bids will not be considered. Returnable documents (all must be completed, signed and submitted): - sbd 1: invitation to bid – bidder and contact details, signed as the offer cover page. - Sbd 3.1: Pricing schedule (firm prices) – completed and signed. - Sbd 4: declaration of interest – discloses any director/shareholder employed by the state or connected to the procuring institution. - Sbd 5: national industrial participation programme – signed and submitted with the bid. - Sbd 6.1: Preference points claim form – claims preference points for specific goals. - Specification document and general conditions of contract – acknowledged. - Tax tcs pin or csd number – provide to verify tax status; each party in a jv/consortium/sub-contracting arrangement must submit separately. - Joint venture agreement – if bidding as a jv, consortium or unincorporated grouping. - Proof of authority to sign (e.g., Company resolution). Disqualification risks: - any returnable document omitted or unsigned. - Bids received after the closing time, regardless of reason. - Bidders listed on the national treasury register of restricted suppliers or tender defaulters. - Bidders who are persons in the service of the state, or companies/close corporations with directors/members in the service of the state.

Returnable documents: sbd 4 (bidder's disclosure) must be completed, signed, and submitted with the quotation. The form requires disclosure of any state employment, relationships with procuring institution staff, and interests in related enterprises. False declarations may lead to disqualification or legal action.

Clarification questions must be submitted before 9 october 2026 at 14:00. Submit via email to [email protected] Or [email protected]. The clarification form (annexure 2) must be used, with the RFP number PRASA/NGR/002/09/2026 and attention to thulisile shabangu, copy to bongiwe sithembile.

Submission method: sealed envelopes deposited in the PRASA tender box at the main entrance of shosholoza meyl junction. Submission address: ground floor shosholoza meyl junction cnr leyds and simmonds street braamfontein, 2001 packaging: two sealed envelopes. - Envelope 1 (volume 1): part a – mandatory requirements response; part b – technical/functional response. - Envelope 2 (volume 2): part c – financial proposal and specific goals. Submit in a separate sealed envelope. Copies: 1 original response; copies and an electronic version on a memory card/external hard drive may be submitted. All copies must be identical to the original. Format: english, a4 (graphics up to a3), neatly bound, pages consecutively numbered. Signatures in black ink. Non-original documents must be certified as true copies by a commissioner of oaths. Returnable forms (all must be completed and signed): - form a – invitation to bid: bidder and contact details. - Form b – terms and conditions for bidding: acknowledgement of terms. - Form c – tender form (pricing schedule): priced offer, submitted in envelope 2. - Form d – site inspection certificate / pre-tender briefing session: proof of attendance at the compulsory briefing. - Form e – statement of work successfully carried out by bidder: track record. - Form f – security screening form: personal information for security checks. - Form g – acknowledgement: receipt of RFP documents. - Sbd 4 – bidder's disclosure: declaration of interest (state employment/connection). - Sbd 5 – national industrial participation programme: nipp obligations. - Sbd 6.1 – Preference points claim form: claims specific goals points. - Annexure 1 – list of PRASA tender returnable forms. - Annexure 2 – RFP clarification form. - Annexure 3 – draft contract (may be marked up with track changes; disc copy in word, not password protected). - Annexure 4 – scope of work/specification. - Annexure 5 – pricing and form c and boq. Disqualification risks: - late or incorrectly addressed submissions. - Missing mandatory documents (form c, boq, form d). - Attempting to canvass PRASA officers between closing and award. - Collusion with other bidders. - Offering gifts to PRASA employees. - Failure to attend the compulsory briefing.

Submission method: electronic only, via email to [email protected] Bids must be submitted per provincial office of interest (annexure a–d). Each bid must be organised into three folders: - folder a: stage 1 – administrative requirements - folder b: stage 2 – phase a (mandatory requirements) and phase b (functionality evaluation) - folder c: stage 3 – price and specific goals returnable forms and documents (all must be completed, signed, and submitted): - sbd 1 (invitation to bid): bidder and contact details, signed as the offer cover page. - Sbd 4 (declaration of interest): discloses whether any director or shareholder is employed by the state or connected to anyone at the seta. - Sbd 6.1 (Preference points claim form): claims b-bbee preference points under the PPPFA. - general conditions of contract (gcc): must be completed in full. - Tax compliance status (tcs) pin issued by SARS, for verification prior to award. - Pricing schedule for each office (annexure a–d), fully completed and signed. - Cleaning materials compliance table (y/n) for each annexure, fully completed. - B-bbee certificate or sworn affidavit (for emes) to claim specific goals. - Coida certificate, cleaning association membership, and public liability insurance proof (mandatory requirements). Disqualification risks: - late, incomplete, or unsigned bids will not be accepted. - Failure to fully complete the cleaning materials compliance table leads to disqualification. - Failure to fully complete and sign the pricing schedule means pricing will not be considered. - Missing any required document or information; the seta takes NO responsibility for missing information in submissions.

Submission method: online only via the etender portal at https://www.etenders.gov.za/ (Tutorial: https://youtu.be/B7pNseNJYHM). Faxed or emailed bids are not accepted. Bid format: - prepare one technical bid and one financial bid separately, each marked "original technical bid" or "original financial bid". - The original bid must be typed or written in indelible ink, signed by an authorised person, and every page initialled. - Any corrections must be initialled. - Bids must remain valid for 90 days after closing. Returnable documents (all must be completed and signed): - sbd 1 (invitation to bid): bidder and contact details, signed as the offer cover page. - Sbd 4 (declaration of interest): discloses whether any director or shareholder is employed by the state or connected to the museum. - Sbd 6.1 (Preference points claim): claims b-bbee points under the PPPFA. - sbd 7.2 (Contract form: professional services): to be signed by the successful bidder. - Letter of authority: names the authorised signatory and provides their contact details. - Csd report: must be attached (self-register at www.csd.gov.za). - Company profile. - Response to the terms of reference, covering mandatory and functionality requirements. - Sanas b-bbee certificate, sworn affidavit, or DTIC b-bbee certificate. Disqualification risks: - late bids are returned unopened. - Bids not submitted on the official forms or not responsive to the tender documents may be rejected. - Variable price quotations are rejected as non-responsive. - Bids valid for less than 90 days are rejected. - Any attempt to influence evaluation or award may result in rejection. - Bids found to be fronting for another entity are disqualified.

Compulsory briefing session: 18 september 2026 at 10:00 at the idt building, glenwood office park, block b, cnr oberon and sprite street, faerie glen, pretoria. Failure to attend invalidates the bid. Closing: 05 october 2026 at 12:00. Bids must be deposited in the idt tender box at the reception area of the idt building (block b, glenwood office park, cnr oberon and sprite street, faerie glen, 0043). Electronic submissions are not accepted; late bids are rejected. Mandatory documents (phase 1a): coida/rma/fem letter of good standing, ncca/beeca or other cleaning association registration, provident fund registration (e.g. Nbc), fully completed and signed sbd 1, sbd 4 and sbd 6.1, And a hard copy of the bid document. Administrative requirements (phase 1b): acceptance of terms of reference (initial each page), acceptance of gcc (initial each page), tax clearance certificate with pin, csd report, cipc document, valid uif document, company resolution letter, and joint venture agreement if applicable. Functionality threshold: minimum 70 points out of 100. Criteria include experience (20 points, appointment and reference letters for contracts of 12 months or more), knowledge and capacity (25 points, cvs of project manager and supervisor), contingency plan (15 points), project implementation plan (30 points), and training plan (10 points). Non-completion of any contingency, implementation, or training sub-item results in zero for that criterion. Pricing: must follow the part c price structure template exactly, inclusive of VAT, and cover all services including deep cleaning of carpets (4000m² twice a year). Prices are fixed for the first 12 months; a once-off cpi adjustment is allowed at month 13. A separate quotation on company letterhead is required. Evaluation: 80/20 preference point system applies. Price scores 80 points, specific goals score 20 points (women 6, youth 6, people with disabilities 4, black people 4). Proof of specific goals must be submitted with the bid. Staffing: 1 full-time supervisor and 6 full-time cleaners, plus a part-time project manager available as required. Staff must work a minimum of 8 hours per day, wear uniforms with the company name, and be trained before deployment. Idt may vet and remove staff. Enquiries: email [email protected], Submitted at least five business days before closing. Tender validity is 120 calendar days.

Submission method: physical delivery only. Completed bid documents must be deposited at the nelson mandela museum, corner owen street and nelson mandela drive, mthatha, 5099, by 14 october 2026 at 12:00. Upon submission, bidders must sign the register at the security room. The museum is open 08:00 to 16:30. Returnable documents (all must be completed in full and submitted with the proposal; incomplete submissions will not be considered): - sbd 1 (invitation to bid): bidder and contact details, signed as the offer cover page. - Sbd 4 (declaration of interest): discloses whether any director or shareholder is employed by the state or connected to anyone at the museum. - Sbd 6.1 (Preference points claim): claims b-bbee points under the PPPFA 80/20 system. - Sbd 8 (declaration of bidder's past supply chain management practices). - Sbd 9 (certificate of independent bid determination): certifies NO collusion and independent pricing. - Signed general conditions of contract (gcc). - Any other standard national treasury forms included in the tender pack. Disqualification risks: - any returnable document left incomplete or unsigned. - Submission after the closing time. - Bidders on the national treasury register of defaulters or restricted suppliers list. - Bidders whose tax affairs are not in order.