Cleaning & Maintenance Tenders in South Africa

Submission method - physical delivery only: bid documents must be deposited in bid box 8 at the department of public works, ethekwini regional office, 455a king cetshwayo highway, mayville, 4091. - Bids sent by email, fax, telegraph, telex or telephone will not be accepted. - Bids received after the closing time will not be considered; proof of posting is not accepted as proof of delivery. - Bids must be lodged in a separate sealed envelope marked with the bidder's name and address, the bid number and the closing date. An envelope may not contain documents for any other bid. - Bids found in any box other than the designated bid box after the closing time will not be considered. Document format - the official bid forms may not be retyped or redrafted; photocopies of the original document are allowed provided they carry an original signature. - Every page of the bid must be initialled by the bidder. - Any alteration must be initialled; correcting fluid is prohibited. - Bidding documents must not be packed together with samples. - Bidders should check that NO pages are missing or duplicated and that the submission is complete in all respects. Returnable forms and documents - sbd 1 (invitation to bid): bidder and contact details, signed as the offer cover page. - Sbd 3.1 (Pricing schedule – firm prices): the priced schedule of consumables, equipment and vehicle cleaning materials. - Sbd 4 (bidder's disclosure): discloses any interest of the bidder, its directors or shareholders in the state or in the procuring institution. - Sbd 6.1 (Preference points claim form): claims the specific-goal preference points. - Sbd 7 (contract form): completed and signed by the successful bidder. - Authority to sign, such as a company resolution, proving the signatory may bind the bidder. - Official briefing session / site inspection certificate, signed by the bidder's representative and the departmental representative. - Csd declaration confirming the central supplier database information is correct and up to date. - Valid bccci certificate of registration. - Original eme or qse sworn affidavit signed and dated by a commissioner of oaths. - Schedule of previously completed contracts and proof of three contracts completed in the last three years (letter of award or purchase order). Document collection - the bid document may be downloaded free of charge from the e-tender portal or www.kznworks.gov.za. - A printed copy costs a non-refundable r330.00, Payable to KZN prov gov – works, absa bank, business cheque account 41-2194-1044, branch 632005, reference 14074079. Proof of payment must be produced on collection.

Submission method - two submissions are required: a sealed hard copy and an identical electronic copy. - Hard copy: sealed, addressed to the city manager and marked with the tender number, deposited in the tender box in the ground floor foyer of the municipal buildings, 166 ke masinga road (old fort rd), durban. Do not deliver IT to any other municipal department. - Electronic copy: submitted via the ethekwini municipality jde system (esp module) at https://rfq.durban.gov.za/jde/E1Menu.maf. - The hard copy is the ruling version and the tender is valid only if the hard copy is submitted. If the electronic copy is not identical to the hard copy, the tender is invalid. - Fax, email and posted tenders will not be accepted. Late tenders will not be considered. - Print the downloaded document on a4, one side only, and bind IT. - resolve all jde/esp access rights and submission queries before the closing date. Returnable documents - authority of signatory: authorises the named signatory to bind the bidder. - Tax compliance status pin or original tax clearance certificate, valid at closing. - Declaration of municipal fees: confirms municipal accounts are paid up or covered by an acknowledgement of debt; account numbers must be included. - Declaration with respect to the occupational health and safety act. - Mbd 4 (declaration of interest): discloses any relationship with municipal officials involved in the evaluation. - Mbd 5 (declaration for procurement above r10 million): only if applicable. - Mbd 6.1 (Preference points claim): claims preference points for the specific goals. - Mbd 8 (declaration of bidder's past SCM practices). - Mbd 9 (certificate of independent bid determination): certifies the price was set independently, with NO collusion. - Official tender form, completed in full and signed. - Additional schedules, forms or certificates required by the special conditions of tender. Disqualification risks - hard copy not submitted, or electronic copy differing from the hard copy. - Any returnable form omitted, unsigned or incomplete. - Failure to price every item in the schedule of rates. - Deviation from the prescribed pricing schedule. - Late, faxed, emailed or posted submissions. - Failure to meet the stage 1 mandatory requirements.

Returnable documents: part a sbd 1, VAT registration, tax compliance status system pin code from the south african revenue service (SARS), with ID NO. (any person between age of 18 and 35) or csd report reflecting percentage ownership, • disability ownership: proof of ownership with percentage of ownership (cipro certificate) or csd, csd report reflecting percentage ownership verified from cipc with valid proof of veteran status., • Locality ownership: proof of business address (municipal account or valid lease agreement or letter

Returnable documents:

Returnable documents: the RFP requires submission of the completed and signed returnable documents as listed in the bid pack. Bidders must ensure all forms are fully completed and signed; omission or non-compliance may lead to disqualification.

Returnable documents: VAT registration number