cleaning Tenders Gauteng | September 2026

Submission method: hand delivery or courier only; faxed and emailed bids are not accepted. Deposit the bid in the tender box at the raf reception before the closing time. Address: road accident fund (raf), eco glades 2 office park, 420 witch-hazel avenue, centurion, 0046. Submit an original bid document plus one copy, enclosed in the same envelope. Envelope must be clearly marked with the tender number and description. Bids must be submitted on the official forms provided; do not retype them. Late bids will not be considered. Returnable documents (all must be completed, signed and submitted): - sbd 1: invitation to bid – bidder and contact details, signed as the offer cover page. - Sbd 3.1: Pricing schedule (firm prices) – completed and signed. - Sbd 4: declaration of interest – discloses any director/shareholder employed by the state or connected to the procuring institution. - Sbd 5: national industrial participation programme – signed and submitted with the bid. - Sbd 6.1: Preference points claim form – claims preference points for specific goals. - Specification document and general conditions of contract – acknowledged. - Tax tcs pin or csd number – provide to verify tax status; each party in a jv/consortium/sub-contracting arrangement must submit separately. - Joint venture agreement – if bidding as a jv, consortium or unincorporated grouping. - Proof of authority to sign (e.g., Company resolution). Disqualification risks: - any returnable document omitted or unsigned. - Bids received after the closing time, regardless of reason. - Bidders listed on the national treasury register of restricted suppliers or tender defaulters. - Bidders who are persons in the service of the state, or companies/close corporations with directors/members in the service of the state.

Clarification questions must be submitted before 9 october 2026 at 14:00. Submit via email to [email protected] Or [email protected]. The clarification form (annexure 2) must be used, with the RFP number PRASA/NGR/002/09/2026 and attention to thulisile shabangu, copy to bongiwe sithembile.

Submission method: sealed envelopes deposited in the PRASA tender box at the main entrance of shosholoza meyl junction. Submission address: ground floor shosholoza meyl junction cnr leyds and simmonds street braamfontein, 2001 packaging: two sealed envelopes. - Envelope 1 (volume 1): part a – mandatory requirements response; part b – technical/functional response. - Envelope 2 (volume 2): part c – financial proposal and specific goals. Submit in a separate sealed envelope. Copies: 1 original response; copies and an electronic version on a memory card/external hard drive may be submitted. All copies must be identical to the original. Format: english, a4 (graphics up to a3), neatly bound, pages consecutively numbered. Signatures in black ink. Non-original documents must be certified as true copies by a commissioner of oaths. Returnable forms (all must be completed and signed): - form a – invitation to bid: bidder and contact details. - Form b – terms and conditions for bidding: acknowledgement of terms. - Form c – tender form (pricing schedule): priced offer, submitted in envelope 2. - Form d – site inspection certificate / pre-tender briefing session: proof of attendance at the compulsory briefing. - Form e – statement of work successfully carried out by bidder: track record. - Form f – security screening form: personal information for security checks. - Form g – acknowledgement: receipt of RFP documents. - Sbd 4 – bidder's disclosure: declaration of interest (state employment/connection). - Sbd 5 – national industrial participation programme: nipp obligations. - Sbd 6.1 – Preference points claim form: claims specific goals points. - Annexure 1 – list of PRASA tender returnable forms. - Annexure 2 – RFP clarification form. - Annexure 3 – draft contract (may be marked up with track changes; disc copy in word, not password protected). - Annexure 4 – scope of work/specification. - Annexure 5 – pricing and form c and boq. Disqualification risks: - late or incorrectly addressed submissions. - Missing mandatory documents (form c, boq, form d). - Attempting to canvass PRASA officers between closing and award. - Collusion with other bidders. - Offering gifts to PRASA employees. - Failure to attend the compulsory briefing.

Submission method: electronic only, via email to [email protected] Bids must be submitted per provincial office of interest (annexure a–d). Each bid must be organised into three folders: - folder a: stage 1 – administrative requirements - folder b: stage 2 – phase a (mandatory requirements) and phase b (functionality evaluation) - folder c: stage 3 – price and specific goals returnable forms and documents (all must be completed, signed, and submitted): - sbd 1 (invitation to bid): bidder and contact details, signed as the offer cover page. - Sbd 4 (declaration of interest): discloses whether any director or shareholder is employed by the state or connected to anyone at the seta. - Sbd 6.1 (Preference points claim form): claims b-bbee preference points under the PPPFA. - general conditions of contract (gcc): must be completed in full. - Tax compliance status (tcs) pin issued by SARS, for verification prior to award. - Pricing schedule for each office (annexure a–d), fully completed and signed. - Cleaning materials compliance table (y/n) for each annexure, fully completed. - B-bbee certificate or sworn affidavit (for emes) to claim specific goals. - Coida certificate, cleaning association membership, and public liability insurance proof (mandatory requirements). Disqualification risks: - late, incomplete, or unsigned bids will not be accepted. - Failure to fully complete the cleaning materials compliance table leads to disqualification. - Failure to fully complete and sign the pricing schedule means pricing will not be considered. - Missing any required document or information; the seta takes NO responsibility for missing information in submissions.

Compulsory briefing session: 18 september 2026 at 10:00 at the idt building, glenwood office park, block b, cnr oberon and sprite street, faerie glen, pretoria. Failure to attend invalidates the bid. Closing: 05 october 2026 at 12:00. Bids must be deposited in the idt tender box at the reception area of the idt building (block b, glenwood office park, cnr oberon and sprite street, faerie glen, 0043). Electronic submissions are not accepted; late bids are rejected. Mandatory documents (phase 1a): coida/rma/fem letter of good standing, ncca/beeca or other cleaning association registration, provident fund registration (e.g. Nbc), fully completed and signed sbd 1, sbd 4 and sbd 6.1, And a hard copy of the bid document. Administrative requirements (phase 1b): acceptance of terms of reference (initial each page), acceptance of gcc (initial each page), tax clearance certificate with pin, csd report, cipc document, valid uif document, company resolution letter, and joint venture agreement if applicable. Functionality threshold: minimum 70 points out of 100. Criteria include experience (20 points, appointment and reference letters for contracts of 12 months or more), knowledge and capacity (25 points, cvs of project manager and supervisor), contingency plan (15 points), project implementation plan (30 points), and training plan (10 points). Non-completion of any contingency, implementation, or training sub-item results in zero for that criterion. Pricing: must follow the part c price structure template exactly, inclusive of VAT, and cover all services including deep cleaning of carpets (4000m² twice a year). Prices are fixed for the first 12 months; a once-off cpi adjustment is allowed at month 13. A separate quotation on company letterhead is required. Evaluation: 80/20 preference point system applies. Price scores 80 points, specific goals score 20 points (women 6, youth 6, people with disabilities 4, black people 4). Proof of specific goals must be submitted with the bid. Staffing: 1 full-time supervisor and 6 full-time cleaners, plus a part-time project manager available as required. Staff must work a minimum of 8 hours per day, wear uniforms with the company name, and be trained before deployment. Idt may vet and remove staff. Enquiries: email [email protected], Submitted at least five business days before closing. Tender validity is 120 calendar days.