Supply and delivery of new office furniture and appliances for the ilembe district office

Closing date: 17 November 2026 at 11:00

Compulsory briefing session: 09 November 2026 at 10:30 at the iLembe District Office

Site visit: none (N/A)

A compulsory briefing session will be held on 09 November 2026 at 10h30 at the iLembe District Office. No site visit is indicated (N/A).

Bidding procedure enquiries:

• Contact: Mrs K. Ngcobo
• Telephone: 066 535 7932
• Email: [email protected]

Technical enquiries:

• Contact: Mrs PN Mkhize
• Telephone: 066 535 7797
• Email: [email protected]

Submission address:

Department of Public Works & Infrastructure, eThekwini Regional Office

455A King Cetshwayo Highway

Mayville 4031

(Basement tender office – Helpdesk)

Submission method: physical delivery only. Bids must be deposited in Bid Box 6 at the Department of Public Works & Infrastructure, eThekwini Regional Office, 455A King Cetshwayo Highway, Mayville 4031 (Basement tender office – Helpdesk).

• Closing time: 11:00 on 17 November 2026.
• Late, posted, telegraphic, telephonic, telex, facsimile or e-mail bids will not be accepted.
• Bids must be submitted on the official forms (not retyped) and each page must be initialled.
• Each bid must be in a separate sealed envelope marked with the bidder's name, address, bid number and closing date.
• Bids must be complete and include all returnable documents.

Returnable documents (all must be completed, signed and submitted):

• SBD 1 (Invitation to Bid): bidder and contact details, signed as the offer cover page.
• SBD 3.1 (Pricing Schedule – Firm Prices): the priced schedule of quantities.
• SBD 4 (Bidder's Disclosure): declaration of any interest or relationship with the state or procuring institution.
• SBD 6.1 (Preference Points Claim): claim for specific goals (Black ownership).
• SBD 7.1 (Contract Form – Purchase of Goods/Works): to be signed by the successful bidder.
• Section C (Declaration that CSD information is correct and up to date).
• Section D (Official Briefing Session/Site Inspection Certificate): proof of attendance at the compulsory briefing.
• Section K (Authority to Sign a Bid): proof of authority, e.g. company resolution.
• Proof of CSD registration and SARS Tax Compliance Status PIN or CSD number.
• Proof of working capital (see financial requirements).
• Letters confirming credit facility (see financial requirements).
• B-BBEE certificate or sworn affidavit (for EMEs/QSEs) to claim preference points.

Disqualification risks:

• Failure to submit any mandatory requirement (working capital proof, credit facility letters) leads to immediate disqualification.
• Not registered on CSD at closing time.
• Quoting for only some items (must quote for ALL items).
• Omitting or not signing any returnable form.
• Using correcting fluid or making alterations not initialled.
• Including samples in the same package as the bid documents.

The bid document may be downloaded at no cost from the e-Tender Portal and/or the departmental website www.kznworks.gov.za. Closing time for receipt of tenders is 11h00 on 17/11/2026. Bids must be returned to the Department of Public Works, eThekwini Regional Office: 455A King Cetshwayo Highway, Mayville 4031 (Basement tender office – Helpdesk), and deposited in Bid Box 6. Posted, telegraphic, telephonic, telex, facsimile, e-mail and late tender proposals will not be accepted.

Evaluation is in three phases:

Phase 1 – Administrative compliance:

• Bid document must be correct and complete.
• Bidder must comply with bid regulations (CSD registration and other prescripts).
• Bidder must quote for ALL items.
• Bid price must be on the pricing schedule.

Phase 2 – Mandatory requirements (failure leads to immediate disqualification):

• Proof of working capital of at least 10% of the project value.
• Minimum of three letters from furniture distributors/merchants confirming a combined credit facility of R500 000.00.

Phase 3 – Specific goals and price:

• The 80/20 preference point system applies (tender value up to R50 million).
• Price: 80 points.
• Specific goals: 20 points for Ownership by Black People.
• Total: 100 points.
• Price points are calculated using the formula: Ps = 80(1 - (Pt - Pmin)/Pmin).
• Bidders who do not submit proof for specific goals are treated as not claiming those points.
• The department reserves the right not to award to the lowest quotation.

The department requires the supply, delivery and assembly of new office furniture and appliances for the new iLembe District Office. All furniture must be delivered and assembled by the supplier at the new iLembe District Office.

Detailed schedule of items (quantities and unit prices as per the pricing schedule):

• Chairs: various types including high-back chairs, visitor armchairs, banquet side chairs (total 321 chairs).
• Boardroom tables: various sizes and finishes (total 75 tables).
• Desks: including CEO desks, combination desks, and stationery cupboards.
• Cupboards: wall units with glass doors.
• Desks and cupboards: managerial desks and wall units.
• Waiting area furniture: leather sofas and occasional chairs.
• Steel shelves: open shelving units and lockers.
• Fridges: Samsung 321L or equivalent approved (4 units).
• Microwaves: Samsung 40L or equivalent approved (4 units).
• Transport, delivery and assembly: R28 000.00.

Delivery period: 1 month from receipt of purchase order. Delivery must be firm.

Firm prices only are accepted; non-firm prices, including prices subject to rate of exchange variations, will not be considered. The offer must be valid for 90 days from the closing date of bid. Bidders quote on the schedule of rates below:

1. Seating: Black Big & Tall high-back chair, heavy-duty swivel and tilt mechanism, chrome base, chrome padded arms (bonded leather) — 148 @ R7 130,39 = R1 055 297,23; Black Pinnacle visitors armchair, epoxy sleigh frame, nylon padded arms — 70 @ R3 368,82 = R235 817,40; Beige Pinnacle visitors armchair — 2 @ R3 368,82 = R6 737,64; Beige Big & Tall high-back chair — 1 @ R7 130,39; Black banquet side chair, black epoxy 4-leg frame — 100 @ R672,18 = R67 217,67. (R1 372 200,32)

2. Boardroom tables: Havana mahogany veneer boardroom table 6700x1400, 18-seater — 6 @ R49 905,10 = R299 430,60; Havana mahogany veneer boardroom table 6700x1400, 20-seater — 6 @ R53 948,43 = R323 690,56; mahogany veneer conference table, barrel shape 3500x1200 v-leg with 10-seater or San Marco 2750x1200 bow boardroom table with inlay, supawood 32mm top and legs, anthracite carcass — 1 @ R19 340,07; white or black Nucleus coffee table 450 high x 900 diameter — 2 @ R10 659,70 = R31 979,10; training table, folding melamine oak 1800x4500 — 50 @ R2 393,10 = R119 654,75; mahogany veneer round conference table 1200 diameter x base, flat edge with 4 seats — 10 @ R7 421,74 = R81 639,10. (R875 734,18)

3. Desks: mahogany/oak black inlay with metal modesty, veneer, 2000x1000 — 10 @ R16 712,55 = R183 838,01; mahogany veneer CEO combination desk 2200x1000 L-shape, 1200x500 combination, solid top and leg — 1 @ R12 752,16; Combre Optiplan top retrieval A4 melamine hanging 6-drawer 32mm top 1190W x 600D x 1620H — 1 @ R23 238,97; Combre melamine accessories 1500x900 hinge-door stationery cupboard with 3 shelves — 1. (R243 243,14)

4. Cupboards: mahogany veneer wall unit 2200H x 1000L x 360D with full glass door — 11 @ R9 461,70 = R104 078,65; mahogany veneer wall unit 2000H x 900W x 360D — 1 @ R14 078,77. (R118 157,47)

5. Desks and cupboards: melamine Turin managerial Greythorne desk 2000x900 with 1600x500 sliding pedenza and CPU, 25x25 steel frame available in black/silver/white — 20 @ R9 369,83 = R187 396,67; melamine Greythorne Evolution wall unit 1800x900W with 2 hinge doors, base unit plus 2 glass doors on top — 20 @ R6 692,53 = R133 850,53. (R321 247,20)

6. Waiting area: whisky/brown/tan Zambezi leather lodge 2-seater — 4 @ R17 857,11 = R71 428,44; whisky/brown/tan swivel base genuine leather Navada 7.5 sqm per couch — 2 @ R12 596,13 = R25 192,27; whisky/brown/tan custom occasional chair 800x805x450 genuine leather Navada — 4 @ R17 671,00 = R35 342,00. (R131 962,71)

7. Steel shelves: hammer grey steel open shelving unit, DIY 1910H x 914W x 305D, 5 shelves — 50 @ R2 063,61 = R165 088,80; hammer grey steel 2-compartment locker 1800H x 300W x 450D — 20 @ R1 811,69 = R36 233,73. (R201 322,53)

8. Fridges: silver/black Samsung 321L or other equal approved — 4 @ R10 999,99 = R43 999,97.

9. Microwaves: silver/black Samsung 40L or other equal approved — 4 @ R3 532,90 = R14 131,97.

10. Transport/delivery and assembly — R28 000,00.

Sub-total 1: R3 349 999,49; mark-up 10%: R335 324,13; sub-total 2: R3 688 565,38; 15% VAT: R553 284,81; TOTAL: R4 241 850,18. Delivery period required: 1 month from receipt of purchase order. Delivery: firm.

Pricing format:

• Firm prices only; non-firm prices (including those subject to rate of exchange variations) will not be considered.
• Offer must be valid for 90 days from the closing date.
• Bidders must quote on the provided pricing schedule (SBD 3.1).
• The total bid price (including VAT) is calculated as: sub-total 1 (R3 349 999.49) + 10% mark-up (R335 324.13) + 15% VAT (R553 284.81) = R4 241 850.18.

Mandatory financial requirements (Phase 2):

• Proof of working capital of at least 10% of the project value. This must be a letter from a registered financial institution on letterhead, stamped, signed, dated, and not older than 3 months, OR a 3-month bank statement on letterhead and stamped, submitted at close of tender.
• A minimum of three letters from furniture distributors or merchants confirming a combined credit facility of R500 000.00. Letters must not be older than 3 months.

No bid security, bonds, guarantees or retention are specified.

CSD registration:

• Bidders must be registered on the Central Supplier Database (CSD) at closing time. If not registered, the bid will be disqualified.
• CSD number must be provided if no TCS PIN is available.

Tax compliance:

• Bidders must submit their SARS Tax Compliance Status (TCS) PIN or a printed TCS certificate.
• For consortia/JVs/sub-contractors, each party must submit a separate TCS certificate/PIN/CSD number.

B-bbee:

• To claim preference points for specific goals (Black ownership), bidders must submit an original EME or QSE sworn affidavit, signed and dated by a Commissioner of Oaths.
• B-BBEE status level verification certificate or sworn affidavit (for EMEs and QSEs) must be submitted to qualify for preference points.

Other:

• Bids will not be considered from persons in the service of the state, or companies/close corporations with directors/members who are persons in the service of the state.
• Bidders listed on the Register for Tender Defaulters or the List of Restricted Suppliers will be automatically disqualified.
• Proof of authority (e.g. company resolution) must be submitted with the bid.

Specific goals for this tender: Ownership by Black People — 20 points allocated. Documentary proof required: original EME or QSE sworn affidavit, signed and dated by a Commissioner of Oaths.

The successful bidder will be required to sign a written contract form (SBD 7.1). The contract will be subject to the General Conditions of Contract (GCC) and any special conditions. Delivery must be firm, and the offer must remain valid for 90 days from the closing date. The bidder must confirm compliance with the specification; any deviations must be indicated. The contract price is fixed (firm prices only).

Phase 1 – Administrative compliance: the bid document must be correct and complete; the bidder must comply with bid regulations (registration on the Central Supplier Database and other prescripts); the bidder must quote for ALL items; the bid price must be captured on the pricing schedule.

Phase 2 – Mandatory requirements (failure to submit any of the following leads to immediate disqualification):

1. Proof of working capital of at least 10% of the project value — a letter from a registered financial institution on a letterhead, stamped, signed and dated and not older than 3 months, or a 3-month bank statement on a letterhead, stamped, submitted at close of tender.
2. A minimum of three letters from furniture distributors or merchants confirming a combined credit facility of R500 000.00. The letters must not be older than three months.

Failure to meet the pre-qualification criteria will lead to immediate disqualification.

The 80/20 preference point system applies to this tender (a Rand value of up to R50 000 000). Points are awarded for price (80 points) and specific goals (20 points), totalling 100 points. The Department reserves the right not to award to the lowest quotation. Tenderers who fail to submit the proof/documentation required to claim points for specific goals will be treated as not claiming those points.