RFI: lease of additional office accommodation in westville – east grid (kwazulu-natal)

Closing date: 05 November 2026 at 10:00 (South African Standard Time)

Contact: Thandeka Kunene

Role: Officer Procurement

Email: [email protected]

Telephone: +27 31 710 5038

Submission address: NTCSA Tender Bulletin site on the Eskom E-Tendering page (https://eTendering.eskom.co.za)

Submission method: electronic upload only via the NTCSA Tender Bulletin site on the Eskom E-Tendering page at https://eTendering.eskom.co.za. No hard-copy submissions accepted.

Format: All documents in PDF and Excel format. File size limit 50MB per file, total submission 900MB. No zip/condensed files.

Resubmission: If resubmitting, only the latest version is accepted; all previous submissions become null and void.

Status: Ensure submission status is marked as complete.

Late submissions: Late tenders will not be accepted.

Returnable documents: Complete the RFI response sheet (Part B) answering all 20 questions; supplementary documentation may be attached.

This is an information-gathering and market-testing exercise, not a competitive procurement. No contract will be awarded. No formal eligibility or pre-qualification criteria are stated. No CSD registration, tax clearance, B-BBEE level, or CIDB grading required. Responses are not evaluated for tender compliance.

Purpose: NTCSA seeks information on additional office accommodation in the Westville – East Grid area (KwaZulu-Natal).

Property requirements:

• Total rentable office area in square metres, floor configuration, and whether space can be subdivided or expanded.
• Availability date, current occupancy status, and expected availability period.
• Number and type of parking bays, including visitor and accessible parking.
• Available storage, workshop, yard, loading, generator, backup-power or related operational facilities.
• Access to public transport, main roads, nearby business services, and distance from existing NTCSA/Eskom office or central business area.
• Security arrangements: perimeter security, access control, guarding, CCTV, after-hours access.
• Whether alterations or tenant installations may be undertaken, likely lead time, and who would fund such work.
• Willingness to enter a lease of approximately four to five years, subject to future formal procurement.

Location details: physical address, erf/stand details if available, and GPS coordinates of each property.

Respondents must provide:

• Registered legal name and company registration number, where applicable.
• Capacity in which acting: registered property owner, property management company, authorised broker/agent, or other. If not the owner, describe authority to offer information.
• Any other potentially suitable properties or market participants known in the relevant areas.
• Any additional information or recommendations for NTCSA's future sourcing strategy.

Non-binding indicative pricing only, for market analysis purposes.

• Base rental: rand per square metre per month or total rand per month, excluding VAT; indicate whether parking is included.
• Operating costs, municipal services, annual escalation, deposits, tenant-installation costs, and other material commercial assumptions.

No formal compliance requirements (CSD, tax, B-BBEE, CIDB) are stated for this RFI.

Statutory documentation to indicate status and availability (copies may be attached where readily available):

• Proof of ownership or authority
• Occupancy certificate
• Approved building plans
• Electrical certificate of compliance
• Fire-compliance information
• Zoning
• Accessibility provisions
• Any other relevant statutory documentation

Submission must be electronic via the NTCSA Tender Bulletin site on the Eskom E-Tendering page. No hard-copy submissions accepted. All documents in PDF and Excel format (50MB per file, 900MB total). No zip/condensed files. If resubmitting, only the latest version is accepted; previous submissions become null and void. Submission status must be marked as complete. Late submissions will not be accepted.

Respondents must provide:

• Physical address, erf/stand details if available, and GPS coordinates of each property.
• Total rentable office area in square metres, floor configuration, and whether space can be subdivided or expanded.
• Number and type of parking bays, including visitor and accessible parking.
• Status and availability of: proof of ownership or authority, occupancy certificate, approved building plans, electrical certificate of compliance, fire-compliance information, zoning, accessibility provisions, and any other relevant statutory documentation. Copies may be attached where readily available, but the RFI is not a tender-compliance evaluation.

This is not a tender-compliance evaluation. No formal evaluation criteria apply.