Mobile chest x-ray services for sanpc refinery employees – 36-Month contract (RFQ X-RAYS/10/2026)

The tender is for the appointment of a service provider to provide mobile chest X-ray services for SANPC refinery employees, on an as-and-when-required basis, for a period of 36 months.

Closing date: 02 November 2026 at 12:00

Bidding procedure and technical enquiries:

• Contact: Nkosingiphile Radebe
• Email: [email protected]
• Telephone: 010 201 4724

Submission email: [email protected]

Submission method: email to [email protected]

Closing time: 02 November 2026 at 12:00

Bids must be submitted on the official SBD1 form (not re-typed) and signed with proof of authority (e.g. company resolution).

Late bids will not be accepted.

Returnable forms:

• SBD1 (Invitation to Bid): bidder and contact details, signed as the offer cover page.
• SBD7 (Contract Form): the successful bidder must complete and sign it.
• Proof of authority for the signatory (e.g. company resolution).

Bids are subject to the Preferential Procurement Policy Framework Act (PPPFA) and its regulations.

Bidders must be tax compliant and provide a SARS TCS PIN or CSD number.

Bidders must not be persons in the service of the state, nor companies or close corporations with directors or members who are persons in the service of the state.

Foreign suppliers must answer the questionnaire in SBD1 Part A.

The service provider will provide mobile chest X-ray services for SANPC refinery employees.

Services are required on an as-and-when-required basis.

Contract period: 36 months.

Tax compliance:

• Bidders must submit a SARS Tax Compliance Status (TCS) PIN, or a CSD number if no TCS PIN is available.
• TCS PIN applications can be made via e-filing at www.sars.gov.za.
• A printed TCS certificate may be submitted with the bid.
• For consortia, joint ventures or sub-contractors, each party must submit a separate TCS certificate / PIN / CSD number.

State employment:

• Bids from persons in the service of the state, or companies/close corporations with directors/members in the service of the state, will not be considered.

Foreign suppliers:

• Must complete the questionnaire in SBD1 Part A to determine if they are resident, have a branch, permanent establishment, source of income, or tax liability in South Africa.

Enquiries (before closing date and time):

• Contact: Tisetso Radebe
• Email: [email protected]

Submissions:

• Email: [email protected]

After closing date, bidders may communicate with the Procurement Department on matters relating to their submission.

Mandatory returnable documents: Pricing/Quotation. Essential returnable documents: Valid B-BBEE Verification Certificate or sworn affidavit, ANNEXURE A – SBD 1: Invitation to Bid, ANNEXURE B – SBD 4: Bidder's Disclosure, ANNEXURE C – SBD 6.1: Preference points claims form, Proof of Central Supplier Database registration. Failure to provide these at closing may result in disqualification.

Phase 1: Commercial evaluation

Evaluation criteria and weights:

• Price: 80 points
• Specific goals: 20 points
• Total: 100 points

Specific goals points (maximum 20):

• Enterprises with 51% or more ownership by black persons: 10 points
• Enterprises with 51% or more ownership by women: 5 points
• Enterprises with 51% or more ownership by youth: 3 points
• Enterprises with 10% or more ownership by persons with disability: 2 points

Points for specific goals are added to price points; total rounded to two decimal places.

Contract awarded to the tenderer with the highest total score.

If two or more tenderers score equal total points, the award goes to the tenderer with the highest specific goals score; if still equal, the award is decided by drawing of lots.

B-BBEE certificate or sworn affidavit required to claim preference points.

Scope: Provision of mobile chest X-ray services for SANPC refinery employees.

Service basis: As and when required.

Contract period: 36 months.

Service location: 1 Refinery Road, Isipingo, Prospecton, Durban.

Refer to ANNEXURE D – Scope of Work for full details.

Pricing must be an all-inclusive offer covering the full scope of work. Prices quoted in South African Rand on a fixed price basis, including VAT.

Pricing format: All-inclusive pricing offer covering the full scope of work.

Prices must be quoted in South African Rand on a fixed price basis, including VAT.

Validity period: 90 days from the closing date of the RFQ.

Tax compliance: A valid Tax Compliance PIN from SARS must accompany the quotation. No award will be made to a bidder whose tax matters are not declared in order by SARS.

CSD registration: Proof of Central Supplier Database (CSD) registration required.

B-BBEE: Valid B-BBEE Verification Certificate or sworn B-BBEE affidavit required; failure results in zero preference points.

Legal compliance: Successful bidder must comply with all applicable national and local laws.

Security screening: CEF reserves the right to subject a bidder to security screening by SSA before appointment.

Canvassing: Any attempt to canvass CEF officers or employees between closing date and award may lead to disqualification.

CEF endorses the Government's B-BBEE Programme and prefers to do business with local enterprises sharing these values. The 80/20 preference point system applies as the tender value is estimated below R50 million. Bidders must complete SBD 6.1 and submit proof of specific goals to obtain preference points. Failure to submit valid proof at closing will result in zero points for specific goals.

The quotation, together with CEF's acceptance, constitutes a binding contract. If the bidder fails to deliver within the quoted lead time after acceptance, CEF may cancel the order and recover expenses incurred in calling for fresh quotations or accepting a less favourable offer.

CEF reserves the right to undertake post-tender negotiations with selected bidders. CEF is not committed to any course of action and may modify the RFQ, reject quotations, disqualify late submissions, not accept the lowest price, reject all quotations, place an order at any time, award only a portion, split the award, or make no award. CEF may award to the highest scoring bidder unless objective criteria justify otherwise.

Bidder's valid Tax Compliance PIN must accompany the quotation. No award to bidders whose tax matters are not declared in order by SARS. Successful bidder must comply with all applicable national and local laws. CEF reserves the right to subject a bidder to security screening by SSA before appointment.

Phase 1: Commercial evaluation. Price: 80 points, Specific goals: 20 points, Total: 100. Specific goals points: 51%+ black ownership: 10, 51%+ women ownership: 5, 51%+ youth ownership: 3, 10%+ disability ownership: 2. B-BBEE certificate or sworn affidavit required to claim points. Points for specific goals added to price points, rounded to two decimals. Contract awarded to highest total score. In case of equal total points, highest specific goals score wins; if still equal, award by drawing of lots.

The questionnaire requests details of the company's executive management, including names, nationalities, positions, and identity numbers, as well as stock exchange listing information and rating agency details.

CEF Group

Address: 152 Ann Crescent, Block C, Upper Grayston Office Park, Strathavon, Sandton, 2146, South Africa

Telephone: +27 010 201-4700

Fax: +27 010 201-4900

Returnable documents:

• CEF third-party due diligence questionnaire (mandatory): complete all sections covering corporate details, shareholders, executive management, banking details, experience, ongoing projects, sanctions, data protection, competition, ethics, financial status, and litigation.
• Attach all required documents listed in the questionnaire and return a scanned, signed copy to CEF Group nominated personnel.
• Additional pages may be used if necessary.

Bidders must complete and submit the mandatory CEF third-party due diligence questionnaire.

Bidders must not be insolvent, under liquidation, or subject to business rescue.

Bidders must not have been convicted or prosecuted for fraud, bribery, corruption, or competition/anti-trust violations.

Bidders must not be barred from competing for government contracts.

Bidders must have a satisfactory tax status and have submitted all financial returns for the last 3 years, with a written confirmation certificate from the finance manager.

Bidders must provide confirmatory certificates for data protection and ethics policies.

Bidders must disclose any sanctions involvement, government ownership, or directors who are public officials.

The questionnaire requests details of the company's experience and expertise, including years in the industry, licenses (name and authority/regulator registration number), intellectual property, patents, and ongoing projects (project type, name, infrastructure, commencement date, status, and value).

The questionnaire requests the company's experience and expertise, including years in the industry, licenses, intellectual property, and ongoing projects.

The questionnaire requests banking details (bank name, SWIFT code, IBAN/routing code, account manager name) and financial status information, including tax status, submission of financial returns for the last 3 years, insolvency, business rescue, and liquidation status.

Mandatory third-party due diligence questionnaire covering corporate details, shareholders, executive management, banking details, experience, ongoing projects, sanctions, data protection, competition, ethics, financial status, and litigation.

Bidders must confirm they are not insolvent, under liquidation, or subject to business rescue.

Bidders must confirm they have not been convicted or prosecuted for fraud, bribery, corruption, or competition/anti-trust violations.

Bidders must confirm they are not barred from competing for government contracts.

Bidders must have a satisfactory tax status and have submitted all financial returns for the last 3 years, with a written confirmation certificate from the finance manager.

Bidders must provide confirmatory certificates for data protection and ethics policies.

Bidders must disclose any sanctions involvement, government ownership, or directors who are public officials.

The questionnaire requests details of the company's experience in the industry, licenses held, intellectual property, and ongoing projects, as well as processes for identifying and reporting personal data breaches and any penalties for data breaches by regulators.

Returnable documents: SBD 4 (Declaration of Interest) must be completed, signed and submitted with the quotation. The form requires disclosure of any employment by an organ of state, any relationship with persons employed by the procuring institution, and all CSD-registered active companies linked to directors. Failure to disclose all such companies leads to disqualification. The bidder must also certify that the bid was prepared independently and that no information was shared with competitors.

Bidders must complete and sign SBD 4 (Declaration of Interest). Bidders must not be listed on the Register for Tender Defaulters or the List of Restricted Suppliers. Bidders must disclose any employment by an organ of state and any relationship with persons employed by the procuring institution. Bidders must disclose all CSD-registered active companies linked to all directors. Failure to disclose all CSD-registered active companies linked to all directors will lead to disqualification.

Bidders must not have had any consultations, communications, agreements or arrangements with any competitor regarding the quality, quantity, specifications, prices, or any other aspect of the bid. The bid must be prepared independently.

Returnable documents: SBD 6.1 (Preference Points Claim Form) must be completed, signed, and submitted with the quotation. Failure to submit proof or documentation for specific goals with the tender means no preference points will be claimed. The organ of state may require substantiation of any preference claims at any time.

Evaluation is based on the 80/20 preference point system.

• Price: maximum 80 points.
• Specific goals: maximum 20 points.
• Total: 100 points.

Specific goals include: enterprises with 51% or more ownership by black persons (10 points), by women (5 points), by youth (3 points), and enterprises with 10% or more ownership by persons with disabilities (2 points).

Bidders must indicate how they claim points for each specific goal on SBD 6.1.

Bidders must complete and submit SBD 6.1 (Preference Points Claim Form) to claim preference points for specific goals. The form requires declaration of company type and registration number. Fraudulent claims may lead to disqualification, recovery of costs, contract cancellation, restriction from doing business with any organ of state for up to 10 years, and criminal prosecution.

The applicable preference point system for this tender is the 80/20 system. Points are allocated as follows: Price 80 points, Specific Goals 20 points, total 100 points. Specific goals include enterprises with 51% or more ownership by black persons (10 points), women (5 points), youth (3 points), and enterprises with 10% or more ownership by persons with disabilities (2 points). Bidders must indicate how they claim points for each specific goal on SBD 6.1.