Isandlwana pneumatic upgrade services – RFQ in kwazulu-natal

Enquiries (bidding procedure and technical):

• Contact: Mlungisi Shozi
• Email: [email protected]
• Telephone: N/A

Complaints: [email protected]

Submission: via TDPS eSupplier portal at https://esupplierportal.transnet.net/portal/

Submission method: electronic only, via the Transnet Digital Procurement System (TDPS) eSupplier portal at https://esupplierportal.transnet.net/portal/. No paper submissions accepted.

• Register or sign in on the portal, log intent to bid, and upload bid documents against the tender.
• Upload limit: 30 MB per upload; multiple uploads permitted.
• All pricing must be completed electronically in the eSupplier portal; no paper pricing schedules accepted.
• Submit at least one day before closing to avoid technical issues; Transnet not liable for bidder technical problems.
• No late submissions accepted.
• Each company must register and submit under its own profile; bids submitted through another company's profile will be disqualified. Joint ventures may submit via any party's profile.
• All returnable sections must be signed, stamped, and dated.

Returnable documents (all must be submitted with the bid):

• SBD 1 (Invitation to Bid): bidder details and signed offer cover page.
• Section 4 (Quotation Form): confirms offer to supply at quoted prices and acceptance of terms; pricing completed electronically.
• Section 5 (RFQ Declaration, Certificate of Acquaintance and Breach of Law Form): certifies familiarity with all RFQ conditions, no undisclosed relationships with Transnet, and no serious breach of law in the past 5 years.
• Section 6 (Specific Goals Points Claim Form): claims preference points for specific goals.
• Section 7 (Protection of Personal Information): consent to processing of personal information.
• Annexure A (Scope of Work), B (Technical Evaluation Criteria), C (Standard Terms and Conditions), D (Schedule 1 – Schedule of Requirements), E (General Bid Conditions), F (Supplier Integrity Pact), G (Non-Disclosure Agreement).
• Proof of B-BBEE status (certificate, sworn affidavit, or CIPC certificate) as per DTIC guidelines.
• Company previous experience and project schedule/programme (per Annexure B).

Disqualification risks:

• Missing any mandatory returnable document (Quotation Form) at closing.
• Late submission, regardless of reason.
• Submitting through another company's profile.
• Failure to sign, stamp, and date returnable sections.
• Material deviation from standard terms and conditions.

Evaluation stages:

• Stage 1 (Step 1): Administrative and substantive responsiveness – bid lodged on time, all returnable documents completed and valid, bid signed by authorised respondent, priced offer included, material compliance with scope. Must pass to proceed.
• Stage 2 (Step 2): Technical/functionality threshold – minimum 60 points out of 100 (per Annexure B). Technical scores rounded to 2 decimal places. Must meet or exceed to proceed.
• Stage 3 (Steps 3–5): Final weighted scoring – Price (80 points) + Specific Goals (20 points) = 100 points.

Price scoring formula: Ps = 80 × (1 − (Pt − Pmin) / Pmin), where Pt = price of bid under consideration, Pmin = price of lowest acceptable bid.

Specific Goals (20 points):

• B-BBEE Level 1 or 2 contributor: 15 points
• EME/QSE 51% Black Owned: 5 points
• Non-compliant or B-BBEE Level 3–8: 0 points

Evidence for specific goals: B-BBEE certificate, sworn affidavit, or CIPC certificate (consolidated scorecard accepted for JVs) per DTIC guidelines.

• Step 4: Price negotiations (if applicable) – Transnet may negotiate market-related price with highest-ranked bidder, then sequentially with 2nd and 3rd ranked bidders, or cancel the RFQ.
• Step 5: Award of business – Letter of Award issued; acceptance constitutes final contract with RFQ response and standard terms.
• Validity period: 60 business days from closing date; may be extended on same terms.

Provision of services for Isandlwana Pneumatic System Upgrade, on an as-when-required basis, for a period of one (1) year.

• Detailed scope of work is provided in Annexure A (Scope of Work).
• Technical evaluation criteria are detailed in Annexure B.
• Schedule of requirements is in Annexure D (Schedule 1).
• Bidders must submit a project schedule/programme as part of scoring.

Company previous experience and project schedule/programme are required as returnable documents for scoring (details in Annexure B).

Electronic pricing schedule in eSupplier portal; no paper schedules.

• Prices in ZAR inclusive of VAT.
• Unpriced disbursements not accepted.
• Must follow prescribed format; deviation may disqualify.
• Unconditional discounts only considered at final evaluation.
• Transnet may negotiate market-related prices sequentially with top three bidders or cancel RFQ.

Pricing format: electronic pricing schedule completed in the Transnet eSupplier portal; no paper pricing schedules accepted.

• All prices must be quoted in South African Rand, inclusive of VAT.
• Disbursements not specifically priced will not be accepted.
• Pricing must follow the prescribed schedule format; deviation may lead to disqualification.
• Discounts considered only if unconditional and offered at final evaluation stage.
• Transnet may negotiate market-related prices with highest-ranked bidders sequentially; if no agreement, RFQ may be cancelled.
• No bid security, bonds, or guarantees specified in the document.

CSD registration: mandatory for all bidders (except foreign suppliers with no local entity). Register at https://secure.csd.gov.za/.

Tax compliance: submit SARS Tax Compliance Status (TCS) PIN or CSD number; each party in a JV/consortium/subcontractor must provide separate TCS/CSD.

B-BBEE: valid certificate, sworn affidavit, or CIPC certificate required for specific goals scoring; Level 1 or 2 earns 15 points, EME/QSE 51% Black Owned earns 5 points.

Employment Equity Act: compliance required, including Section 53.

No collusion: bidders found in collusion will be disqualified and restricted from doing business with organs of state.

No serious breach of law in preceding 5 years (excluding minor offences).

Not listed on Register for Tender Defaulters or List of Restricted Suppliers.

Foreign suppliers: complete foreign supplier questionnaire; no CSD registration required if no local entity.

Contract duration: one (1) year, as-when-required basis.

• Successful bidder must keep all returnable documents valid for the contract duration; failure to renew may lead to immediate termination.
• Transnet may cancel contract and request restriction on Database of Restricted Suppliers for up to 10 years if contract awarded on incorrect information.
• Transnet may award to next ranked bidder if preferred bidder fails to sign or commence contract.
• Bidders must comply with all applicable laws and regulations.
• Security clearance may be required for successful bidder and personnel (CONFIDENTIAL/SECRET/TOP SECRET).
• Transnet may request ESG information for record and analysis, not for evaluation.
• Sub-contracting subject to due diligence to detect fronting.

Specific Goals scoring (20 points):

• B-BBEE Level 1 or 2 contributor: 15 points
• EME/QSE 51% Black Owned: 5 points
• Non-compliant or B-BBEE Level 3–8: 0 points

Evidence: B-BBEE certificate, sworn affidavit, or CIPC certificate (consolidated scorecard for JVs) per DTIC guidelines.