Provision of materials handling equipment (3 x front end loaders) at pendoring – 2-Month wet rate contract

Closing date: 22 October 2026 at 16:00

Clarification queries deadline: 22 October 2026 at 12:00

Issue date: 20 October 2026

Bidding procedure enquiries: contact person details provided in SBD 1 form (not stated in document).

Technical enquiries: contact person details provided in SBD 1 form (not stated in document).

Complaints: [email protected]

Submission portal: https://esupplierportal.transnet.net/portal/

Submission method: Transnet e-Tender Submission Portal (https://esupplierportal.transnet.net/portal/).

• Register or sign in on the portal, then log an intent to bid for this RFQ.
• Upload bid documents against the tender; each upload up to 30 MB, multiple uploads allowed.
• All pricing must be completed electronically on the portal; no paper pricing schedules accepted.
• Submit at least one day before closing to avoid technical issues; Transnet not liable for bidder technical problems.
• Each company must use its own registered profile; submitting through another company's profile disqualifies the bid.
• Joint ventures may submit through any partner's profile.
• No late submissions accepted.
• Returnable forms (all must be signed, stamped, dated):
• SBD 1 (Invitation to Bid): bidder details and declaration.
• Section 4 Quotation Form: pricing populated on the system.
• Section 5 Certificate of Acquaintance with RFQ Documents: confirms familiarity with all RFQ terms.
• Section 6 RFQ Declaration and Breach of Law Form: discloses any serious breach of law in past 5 years.
• Section 7 Protection of Personal Information: consent to process personal data.
• Disqualification risks:
• Missing any mandatory returnable document by closing.
• Unsigned or invalid returnable documents.
• Late submission or submission through another company's profile.
• Deviating from the prescribed pricing format.

Evaluation stages:

1. Administrative and substantive responsiveness: on-time submission, all returnable documents completed and signed, priced offer present, material compliance with scope.
2. Technical/functionality threshold (minimum 70/100 points):

• Performance record in bulk/break bulk commodities: 20 points (minimum 1 signed trade reference letter, not older than 12 months).
• Geographical proximity of office to Transnet site (50–100 km): 15 points (50–80 km = 15, 81–100 km = 10, >100 km = 0).
• SHE file quality: 15 points (compliance with all 7 criteria = 15, 6 = 10, 1–5 = 5, none = 0).
• Proof of ownership or lease of front-end loaders: 15 points.
• On-site technical support response time: 15 points (within 60 min = 15, 61–90 min = 10, >90 min = 5).
• Business Continuity Plan: 20 points (contingency labour, training, transport, security, equipment/spares, strike management).

3. Price (80 points) and specific goals (20 points):

• Price scored using formula: Ps = 80 × (1 - (Pt - Pmin)/Pmin).
• Specific goals: 10 points for B-BBEE status level, 10 points for +50% Black Youth Owned Entities.

4. Price negotiations if price not market-related (sequential with highest, then 2nd, then 3rd ranked).
5. Objective criteria (if applicable).
6. Award and contract conclusion.

• Minimum qualifying technical score: 70/100.
• Technical scores rounded to 2 decimal places.

Provision of materials handling services (3 x front end loaders) at Transnet Port Terminals, Pendoring.

Contract duration: two months at wet rate.

Equipment requirements:

• Front end loaders must have orange revolving lights and reverse siren during operation.
• Each loader must be numbered (fleet number) and have a periodic maintenance schedule.
• Valid calibration certificates for front end loaders required.

Service requirements:

• On-site technical support with response time within 60 minutes from call logged.
• Spares support available to effect repairs within 60 minutes.
• Business Continuity Plan covering contingency labour, training, transportation, security, equipment and spare part availability, and strike management.

Safety requirements:

• Employee annual medical reports.
• Proof of monthly safety meetings.
• Trained first aiders at ratio 1:100 (submit certificate).
• Insurance liability cover of R5,000,000 per incident (professional indemnity, general/public liability).

Bidders must submit a comprehensive Business Continuity Plan covering:

• Contingency labour workforce per shift.
• Training.
• Transportation.
• Security planning.
• Equipment availability.
• Spare part availability.
• Strike management plan: list strike management team and contacts, how and when to declare a strike, business continuity management process, command centre operation, chain of command, communication protocols, identification of striking vs non-striking employees, disciplinary process, strike diary, emergency planning.

Bidder must submit at least one signed trade reference letter from existing/previous clients for handling bulk and break bulk commodities, not older than 12 months.

No specific key personnel qualifications mentioned.

Pricing must be submitted electronically on the system, in South African Rand inclusive of VAT.

Strictly follow the prescribed price schedule; deviation may disqualify.

Quoted on 'delivered nominated destination' basis.

Any disbursement not specifically priced will not be accepted.

If price not market-related, Transnet may negotiate with highest, then 2nd, then 3rd ranked bidder, or cancel RFQ.

Unconditional discounts considered only at final evaluation stage.

Pricing must be submitted electronically on the system, in South African Rand inclusive of VAT.

Pricing must follow the prescribed price schedule strictly; deviation may disqualify.

Quoted on 'delivered nominated destination' basis.

Any disbursement not specifically priced will not be considered.

If price not market-related, Transnet may negotiate with highest, then 2nd, then 3rd ranked bidder, or cancel RFQ.

Unconditional discounts considered only at final evaluation stage.

No bid security or guarantee mentioned.

Tax compliance: submit SARS Tax Compliance Status (TCS) PIN or CSD number. Each party in a JV/consortium must submit separately.

Bids from persons in service of the state, or companies with directors in service of the state, will not be considered.

B-BBEE: preference points claimed via specific goals form; proof of B-BBEE status level or specific goals required to claim points.

• 10 points for B-BBEE status level, 10 points for +50% Black Youth Owned Entities.
• B-BBEE proof: certificate, sworn affidavit (EME/QSE), or other prescribed proof.

Employment Equity Act compliance required (including Section 53).

Security clearance may be required for successful bidder's personnel and subcontractors (level CONFIDENTIAL/SECRET/TOP SECRET).

No CIDB grading mentioned (not construction).

Preference points: 80 for price, 10 for B-BBEE status level, 10 for +50% Black Youth Owned Entities.

Bidders must submit proof of B-BBEE status level or specific goals to claim points.

Proof may be a B-BBEE certificate, sworn affidavit (EME/QSE), or other prescribed proof.

Specific goals categories may include Black Women Owned, Black Youth Owned, People with Disabilities, Rural entities, EME/QSE 51% Black Owned, and subcontracting to qualifying enterprises.

Failure to submit proof means no preference points claimed.

SHE file requirements (scored 15 points):

• Employee annual medical reports.
• Valid front-end loader calibration certificates.
• Front-end loaders with orange revolving lights and reverse siren.
• Fleet numbering and periodic maintenance schedule.
• Proof of monthly safety meetings.
• Insurance liability cover of R5,000,000 per incident.
• Trained first aiders at 1:100 ratio (submit certificate).

Business Continuity Plan must include strike management plan covering pre-strike, during-strike, and post-strike review, including strike management team, declaration procedures, command centre operation, communication protocols, disciplinary processes, and emergency planning.

Transnet may request ESG standing information at any stage; not used for evaluation or disqualification, only for record and analysis.

Contract duration: two months at wet rate.

Successful bidder must comply with all applicable laws, including Employment Equity Act.

Transnet may cancel contract and request National Treasury to place bidder on restricted suppliers database (up to 10 years) for incorrect information.

Proposed contractual terms subject to review by Transnet's Legal Counsel.

Security clearance may be required for personnel and subcontractors.

Validity period: 180 business days from closing date; bidders may be asked to extend.

Transnet may disclose contract information per JSE Debt Listing Requirements.

Bidders must disclose any relationship with Domestic Prominent Influential Persons (DPIP) or Foreign Prominent Public Officials (FPPO).

Validity period: 180 business days from closing date.

Bidders may be required to extend validity.

Transnet may disclose contract information per JSE Debt Listing Requirements.

Bidders must disclose any relationship with Domestic Prominent Influential Persons (DPIP) or Foreign Prominent Public Officials (FPPO).

Transnet may request ESG information (not for evaluation).

Transnet may conduct due diligence on subcontractors to detect fronting.

Bidders must comply with tax obligations, submit SARS PIN or CSD number, and provide proof of authority to sign.

Bids from persons in service of the state or companies with directors in service of the state will not be considered.

Bidders must not be listed on Register for Tender Defaulters or List of Restricted Suppliers.

Bidders must disclose any relationship with Transnet employees or former employees (past 10 years).

Bidders must not canvass Transnet officers between closing and award.

Collusion results in automatic disqualification and restriction from doing business with organs of state.

Evaluation stages: Stage 1 - administrative and substantive responsiveness; Stage 2 - technical/functionality threshold (minimum 70/100) covering performance record, geographical proximity, SHE files, equipment ownership, technical support response time, and business continuity plan; Stage 3 - price (80 points) and specific goals (20 points); Stage 4 - price negotiations if not market-related; Stage 5 - objective criteria; Stage 6 - award and contract conclusion.