RFI: lease of additional office accommodation in newcastle, kwazulu-natal (east grid)

Closing date: 05 November 2026

Closing time: 10H00 (South African Standard Time)

No briefing or site visit is scheduled.

No briefing or site visit is scheduled. Closing date: 05 November 2026 at 10H00 (South African Standard Time).

Contact: Thandeka Kunene

Role: Procurement Officer

Email: [email protected]

Telephone: +27 31 710 5038

Organisation: National Transmission Company South Africa SOC Ltd (NTCSA)

Submission method: electronic only, via the NTCSA Tender Bulletin site on the Eskom E-Tendering page (https://eTendering.eskom.co.za). No hard-copy submissions accepted.

Format: all documents in PDF and Excel format; max 50MB per file, total submission max 900MB. No zip/condensed files.

Resubmission: if resubmitting, only the latest version is accepted; all previous submissions become null and void. Ensure submission status is marked complete.

Late submissions will not be accepted.

Supplementary documentation may be attached if relevant.

Returnable documents: complete the RFI response sheet (Part B) with all requested property and commercial information.

Responses must be submitted electronically via the NTCSA Tender Bulletin site on the Eskom E-Tendering page (https://eTendering.eskom.co.za); no hard-copy submissions accepted. All documents must be in PDF and Excel format, with a limit of 50MB per file and total submission of 900MB; no zip/condensed files. If resubmitting, only the latest version is accepted; previous submissions are null and void. Submission status must be marked complete. Late submissions will not be accepted. Supplementary documentation may be attached. An E-tendering Help Manual and supplier guide/video are available on the Eskom E-Tendering page.

This is an information-gathering exercise, not a competitive procurement. No formal evaluation criteria, scoring, or minimum qualifying score apply. Responses are used for market intelligence and to inform a future sourcing strategy. No contract will be awarded from this RFI.

Purpose: Establish a lease agreement for additional office accommodation in the NEWCASTLE Area, East Grid.

Respondents must provide the following property information:

• Registered legal name and company registration number.
• Capacity: registered property owner, property management company, authorised broker/agent, or other; if not owner, provide authority to offer information.
• Location(s) within NEWCASTLE Area; separate property schedule may be attached.
• Physical address, erf/stand details, and GPS coordinates.
• Total rentable office area (square metres), floor configuration, and whether space can be subdivided or expanded.
• Availability date, current occupancy status, and expected period of availability.
• Number and type of parking bays, including visitor and accessible parking.
• Available storage, workshop, yard, loading, generator, backup-power, or related operational facilities.
• Access to public transport, main roads, nearby business services, and distance from existing NTCSA/Eskom office or central business area.
• Status and availability of: proof of ownership or authority, occupancy certificate, approved building plans, electrical certificate of compliance, fire-compliance information, zoning, accessibility provisions, and other statutory documentation (copies may be attached).
• Security arrangements: perimeter security, access control, guarding, CCTV, after-hours access.
• Whether alterations or tenant installations may be undertaken, likely lead time, and who would fund such work.
• Willingness to enter a lease of approximately four to five years, subject to future formal procurement.
• Any features preventing or discouraging participation in a future NTCSA lease tender.
• Reasons for non-participation in a previous NTCSA lease enquiry (if applicable).
• Other potentially suitable properties or market participants known.
• Any additional information or recommendations for the future sourcing strategy.

Non-binding indicative pricing for market analysis only: base rental in rand per square metre per month or total rand per month, excluding VAT, indicating whether parking is included; and non-binding indicative information on operating costs, municipal services, annual escalation, deposits, tenant-installation costs and any other material commercial assumptions.

Non-binding indicative pricing only, for market analysis:

• Base rental in rand per square metre per month or total rand per month, excluding VAT; indicate whether parking is included.
• Indicative operating costs, municipal services, annual escalation, deposits, tenant-installation costs, and other material commercial assumptions.

No formal eligibility criteria are stated. No CSD registration, tax clearance, B-BBEE, or CIDB grading required for this RFI.

Respondents must provide proof of ownership or authority to offer the property, and indicate availability of statutory documentation (occupancy certificate, approved building plans, electrical certificate of compliance, fire-compliance, zoning, accessibility).

Respondents must provide their contact person, designation, telephone number and e-mail address.

No formal evaluation criteria apply; this is an information-gathering exercise, not a tender.