Repair of solar plant electric fence at chief dawid stuurman airport

Closing date and time: 27 November 2026 at 13:00.

Compulsory briefing or site visit: Not mentioned in extracted text.

Clarification deadline: Not mentioned.

Contract start: Upon signing by ACSA (starting date per Contract Data 30.1).

Service period: Once-off (per Contract Data 30.2).

Contractor's plan due: 5 calendar days from Contract Date (per Contract Data 21.1).

Employer: Airports Company South Africa SOC Limited

Address: Chief Dawid Stuurman International Airport, Allister Miller Drive, 6067

Telephone: 041 507 9499

Service Manager (Site): Xolile Bekwa

Email: [email protected]

Telephone: 041 507 9499

Adjudicator panel (for disputes):

• Adv. Ghandi Badela, Gauteng, +27 11 282 3700, [email protected]
• Mr. Errol Tate Pr. Eng., Durban, +27 11 262 4001, [email protected]
• Adv. Saleem Ebrahim, Gauteng, +27 11 535-1800, [email protected]
• Mr. Sebe Msutwana Pr. Eng., Gauteng, +27 11 442 8555, [email protected]
• Mr. Sam Amod, Gauteng, [email protected]
• Adv. Sias Ryneke SC, Gauteng, 083 653 2281, [email protected]
• Mr. Emeka Ogbugo (Quantity Surveyor), Pretoria, +27 12 349 2027, [email protected]

Insurance broker (incident reporting): Aon South Africa (Pty) Ltd, Attention: Priscilla Hart, 1 Sandton Drive, Sandhurst, Sandton, 2196, Tel: +27 (11) 944 7974, Email: [email protected]

Submission method: Not explicitly stated in extracted text; typical ACSA RFQs require email submission to the procurement contact.

Closing date and time: 27 November 2026 at 13:00.

Returnable documents (all must be completed, signed and submitted):

• Form of Offer and Acceptance (C1.1): signed offer covering total price exclusive of VAT, VAT at 15%, and total inclusive of VAT.
• Contract Data (C1.2): contractor's details, key personnel (Site Manager, Technician/Electrician) with CVs, direct fee and subcontracted fee percentages.
• Insurance Schedule (C1.4): proof of required insurance covers (Aviation liability ≥ R300 000, Professional Indemnity R5 million where applicable) before contract signing and annually.
• Pricing Instructions (C2.1) and Price List (C2.2): completed Activity Schedule with VAT-exclusive lump-sum prices for each activity, provisional amounts, fee on direct cost, and labour rates for ad-hoc work.
• Service Information (C3) compliance: method statements, quality plans, safety file, permits.
• Valid B-BBEE certificate (or qualifying affidavit) and Tax Clearance Certificate (annual renewal required).
• CSD registration and valid SARS tax compliance status PIN.

Disqualification risks:

• Late submission.
• Unsigned or incomplete returnable forms.
• Failure to provide required insurance certificates before contract signing.
• Non-compliance with B-BBEE or tax clearance annual submission (material breach).

Evaluation system: Preference points system not explicitly stated; pricing schedule notes "80/20 maintenance principle applied" for evaluation purposes, suggesting an 80/20 price/B-BBEE split.

Price evaluation: Based on completed Activity Schedule (Part 1 lump-sum activities, Part 2 provisional amounts, Part 3 fee on direct cost, Part 4 ad-hoc labour rates). Total tendered price (excl. VAT) carried to Form of Offer and Acceptance.

Functionality/technical evaluation: Not detailed in extracted text; compliance with Service Information (C3), OHS Act, SANS 10142-1, OEM requirements, and key personnel competence likely assessed.

Minimum qualifying score: Not stated.

Stages: Not explicitly described; typical ACSA process includes administrative compliance, technical/functional evaluation, then price/preference scoring.

Key evaluation risks:

• Use of non-OEM or lower-quality spare parts without disclosure.
• Failure to schedule preventative maintenance per annexures.
• Non-compliance with airport safety, security, and permit requirements.

Scope: Repair and reinstatement of electrical fence at 1000 kWp Solar PV Plant, Chief Dawid Stuurman International Airport.

Required activities (lump-sum priced):

1. Inspection and Assessment (1 each)
2. Electric Fence Repairs (1 each)
3. Electrical System Repairs (1 each)
4. Testing and Commissioning (1 each)
5. Final Inspection and Handover (1 each)
6. Completion of Works and Clearing of Site (1 each)

Deliverables:

• Detailed assessment report including soil erosion and fault alarm status.
• Repair/replacement of defective fence components; soil removal to protect conductors and earthing.
• Fault alarms reset and commissioned to activate only on fault conditions.
• Inspection by qualified and registered electrical fence installer.
• Electrical Fence Compliance Certificate (CoC) obtained and retained.

Standards and compliance:

• OHS Act and Construction Regulations (contractor acknowledges employer duties under Section 37(2)).
• SANS 10142-1 (Electrical installations).
• OEM requirements for all parts and materials.
• ACSA airport safety, security, fire, and environmental requirements (no pollutive/toxic releases, no interference with systems, no fire/safety hazards).

Working hours: Normal 07H00–17H00; after-hours call-outs not applicable (N/A).

Subcontracting: Not permitted without prior written ACSA approval; contractor remains fully responsible.

Key personnel (CVs required): Site Manager, Technician/Electrician (minimum).

Tools and equipment: Contractor must submit tool list at contract start; verified monthly by ACSA before payment.

Quality: Contractor to draft quality plans as requested; emphasis on system reliability and adherence to scheduled maintenance.

Reporting: Work instructions, daily check sheets, monthly maintenance reports, breakdown reports, exception reports in format agreed with Service Manager.

Permits: Contractor responsible for all permit applications (AVOP for airside vehicle operators, etc.); no claim if permit refused.

Pricing format: Activity Schedule with VAT-exclusive lump-sum prices per activity (Part 1), provisional amounts (Part 2), fee on direct cost (Part 3), and ad-hoc labour rates (Part 4).

Contract value: Estimated for illustrative purposes only; ACSA not obliged to spend full amount. Monthly expenditure calculated strictly per Activity Schedule. 7% escalation (CPI) for illustrative purposes; price adjustment for inflation (CPI index) on contract anniversary only (Option X1).

Payment terms: Assessment interval 15th of each month; payment within 30 days (Contract Data 51.2). Interest on late payment at Nedbank prime lending rate (Contract Data 51.4).

Currency: South African Rand (ZAR).

Insurance deductibles (contractor responsible):

• Contract Works: R250 000 (landside and airside).
• Public Liability (landside): 3rd party property damage R275 000; removal of lateral support R500 000.
• Public Liability (airside): 3rd party property damage R525 000; removal of lateral support R750 000; aircraft damage R750 000.
• Professional Indemnity: R5 million (consultants and contractors with material design element).

Additional insurance required: Aviation liability cover ≥ R300 000 (proof before work starts and annually).

Contractor may re-insure deductibles.

Provisional amounts (pre-approval required, paid on proven cost): Permits, Safety file, Insurance cover premium (once-off), Mark-up on spares/unique repairs (percentage to be tendered).

Labour rates for ad-hoc work (inclusive of travel, holidays, after-hours, admin, overheads, PPE, tools): Site Manager/Supervisor, Electrician, Assistant (rates per hour/annum to be priced).

No labour charged for travel; time on site proven by job card signed by both parties.

Retention, bid security, performance bonds: Not mentioned in extracted text.

Limitation of liability (Option X18/Z7): Neither party liable for indirect/consequential loss; contractor's direct liability limited to total damages/costs from damage to employer's property; employer's liability for contractor's indirect loss limited to R0.00.

Mandatory eligibility:

• CSD registration (implied standard).
• Valid SARS tax compliance status PIN / Tax Clearance Certificate (annual renewal; material breach if not provided).
• B-BBEE certificate (SANAS-accredited) or qualifying sworn affidavit (EME ≤ R10m, QSE ≤ R50m); annual submission required; material breach if not provided.
• Contractor must be employer in own right under OHSA with Construction Regulations compliance (Section 37(2) acknowledgement).
• Key personnel: Site Manager and Technician/Electrician with CVs submitted.
• Joint venture/consortium members jointly and severally liable; key person authorised to bind contractor notified within 1 week of Contract Date.
• No cession, delegation, or assignment without employer's written consent.
• Equipment kept free of liens and encumbrances.
• Anti-bribery/corruption compliance (Prevention and Combating of Corrupt Activities Act).
• Confidentiality: all contract information confidential; images of works require Service Manager's prior written consent.
• Subcontractor compliance with all above.
• Professional registrations: Electrical fence installer must be qualified and registered; electrician presumably registered with DoL.
• Local content: Not mentioned.
• CIDB grading: Not mentioned (electrical fence repairs may not trigger CIDB).

Forms (one-line each):

• Form of Offer and Acceptance (C1.1): binds contractor to offer and contract terms.
• Contract Data (C1.2): provides contractor's data, key personnel, fee percentages.
• Insurance Schedule (C1.4): confirms insurance covers and deductibles.
• Pricing Schedule (C2.2): completed Activity Schedule with all rates and prices.
• B-BBEE certificate/affidavit and Tax Clearance Certificate: annual compliance evidence.

Closing

• 27 November 2026 at 13:00

Compulsory briefing and site inspection

• Attendance is mandatory. No date, time or venue is stated.

Mandatory returnable document

• Form of offer – C1.1: must be completed in full and signed by the bidder.

Mandatory attendance

• Compulsory briefing session and site inspection: bidders must attend.

Mandatory requirements

• Attendance of the compulsory briefing session and site inspection.
• Form of offer – C1.1 completed in full and signed.
• CIDB contractor grading of 2EB or higher.

Functionality evaluation

• Minimum qualifying score: 40 out of 100. Tenders scoring below 40 are rejected.
• Company experience: 40 points. Submit a company profile and at least two relevant reference letters. Each reference letter must be on letterhead, show the site where the work was done, and include telephone or cell phone numbers, an email address and a contact name. Three projects or sites score 10 points; more than three score 40 points.
• Personnel experience and qualifications: 60 points, scored across the site manager, electrician and assistant for experience and education.

Subcontracting

• The client reserves the right to veto any proposed subcontractor.

Scope of work

• Repair of the solar plant electric fence at Chief Dawid Stuurman Airport.
• Work covers electric fence installation, maintenance and repairs of electric fence systems and associated solar equipment.

Location

• Chief Dawid Stuurman Airport, Eastern Cape.

Site manager

• Must hold a relevant technical qualification and have demonstrated experience managing electric fence or solar electrical projects or similar work.
• Three or more years of experience is considered.
• CV must show experience clearly with dates, for example 10 May 2010 to 30 June 2025.

Electrician

• Must hold a relevant electrical or electric-fence qualification or recognised competency.
• Must have demonstrated experience in installation, fault finding, maintenance and repair of electric fence systems and associated solar equipment.
• Three or more years of experience is considered.
• CV must show experience clearly with dates.

Assistant

• Must have relevant technical or electrical experience or training.
• Must demonstrate experience assisting with electric fence installation, maintenance and repairs or similar work.
• Three or more years of experience is considered.
• CV must show experience clearly with dates.

General

• Completed CVs for all key team members must be submitted, clearly stating experience, qualifications and references.

CIDB grading

• Mandatory CIDB contractor grading of 2EB or higher.

Mandatory criteria

• Attendance of the compulsory briefing session and site inspection.
• Form of offer – C1.1 completed in full and signed.
• CIDB contractor grading of 2EB or higher.

Functionality criteria

• Minimum threshold: 40 points out of 100. Tenders below 40 are rejected.
• Company experience: 40 points. A company profile and at least two relevant reference letters must be submitted. Reference letters must show the site where the project was done on letterhead and include telephone or cell phone numbers, an email address and contact names. Three projects or sites score 10 points; more than three score 40 points.
• Personnel experience and qualifications: 60 points.

Subcontracting

• The client reserves the right to veto any proposed subcontractor.