Supply and delivery of electrical general consumables spares at kusile power station — five-year as-and-when-required contract (e2264gxmpkusr)

Closing date and time: 03 November 2026 at 10:00

Issue date: 30 September 2026

Clarification queries: must reach Eskom in writing no later than 6 working days before the tender submission deadline

Clarification meeting: none will be held; no site visit or briefing session is scheduled

Tender validity period: 280 days (40 weeks) from the closing date and time

Eskom Representative

• Name: Sebotso L Maepa
• Role: Eskom Representative (all queries and clarifications)
• Telephone: +27 13 647 6728
• Email: [email protected]
• Clarification queries email: [email protected]

Enquiries

• All queries and clarifications must be submitted in writing to the Eskom Representative only; no other Eskom official may be approached.

Submission

• Method: electronic upload via the Eskom e-tendering portal, https://eTendering.eskom.co.za

Service delivery

• Kusile Power Station
• Mpumalanga

Fraud and corruption reporting

• Telephone: 0800 11 2722
• Email: [email protected]

Submission method

• Electronic submission only, through the Eskom e-tendering portal at https://eTendering.eskom.co.za.
• No hard copies will be accepted; compressed or zipped files may not be uploaded.
• Documents must be uploaded into the Technical, Commercial, Financial and Other folders.
• All documents in PDF; the price list in PDF plus a duplicate copy in Excel.
• Upload limits: 500 MB per document and 4 GB for the whole submission.
• The submission status must show as complete before the closing time.
• If a bidder resubmits, only the latest version is considered and all earlier versions are void.
• No public opening of tenders takes place and prices are not read out.

Closing

• 03 November 2026 at 10:00. Late submissions are rejected.

Returnable documents (must be completed, signed where required and submitted by closing)

• Annexure A (Authorisation Form): confirms the signatory is mandated to bind the bidder; a certified board, members, trustee or partnership resolution or power of attorney must be attached.
• Annexure B (Acknowledgement Form): confirms receipt and completeness of the tender pack and states the bidder's position on cataloguing.
• Annexure C (Tenderer's Particulars): records the tendering structure and CIPC registration details.
• Annexure D (Integrity Pact Declaration): commits the bidder to Eskom's Supplier Integrity Pact.
• Annexure E (CPA for local goods/services) and Annexure F (CPA(IG) for imported goods/services), where applicable.
• Annexure G1 to G4 (SBD 6.2 local production and content declarations), where designated materials apply.
• Annexure H (SBD 1 Invitation to Bid): the signed offer cover page, required from all bidders including foreign suppliers.
• Annexure J (SBD 4 Declaration of Interest): discloses state employment or connections of directors, shareholders or members.
• Annexure I (SBD 6.1 Preference Points Claim): claims preference points; if omitted or incomplete the bid is not disqualified but scores zero for specific goals.
• Completed NEC3 Supply Contract (SC3) and the completed pricing schedule.
• Tax clearance certificate or SARS e-filing PIN, or CSD number/profile.
• Proof of CSD registration.
• COIDA certificate of good standing or proof of application.
• Employment Equity compliance proof and proof of submission of the EE report, for designated employers only.
• Audited or approved annual financial statements of the tendering entity, plus a signed public interest score and ITA34C copies where the entity is not audited.
• Joint venture bidders: letter of intent or JV agreement, confirmation of single-entity operation, and details of a single designated JV bank account.

Disqualification risks

• Any disqualifiable returnable left incomplete, unsigned or unsubmitted by the closing time.
• Non-disqualifiable returnables not corrected within 5 working days of a written request.
• Failure to upload tender documents on the e-tendering system renders the bid non-responsive.
• Submitting more than one bid, whether alone or as a JV partner.

Disqualifiable returnables due at closing: Annexure A (Authorisation Form), Annexure B (Acknowledgement Form), Annexure C (Tenderer's Particulars), Annexure D (Integrity Pact Declaration), Annexure E (CPA for local goods/services), Annexure F (CPA(IG) for imported goods/services), Annexures G1 to G4 (SBD 6.2 local production and content declarations), Annexure H (SBD 1) and Annexure J (SBD 4 Declaration of Interest).

Non-disqualifiable returnable due at closing: Annexure I (SBD 6.1 Preference Points Claim); if omitted or incomplete the bidder is not disqualified but scores zero for specific goals.

Also required: electronic tender copy in PDF, price list in PDF and Excel, JV documentation where applicable, tax clearance certificate or SARS PIN, Employment Equity compliance proof for designated employers, the completed NEC contract, and the completed pricing schedule.

Contractual requirements before award: proof of CSD registration (mandatory), COIDA certificate of good standing or proof of application, financial statements and public interest score, and SHEQ requirements where applicable.

Evaluation stages

1. Eligibility and basic compliance: the bidder must meet the eligibility criteria, submit a complete priced tender, and submit the mandatory commercial returnables by the stated deadlines.
2. Functionality: mandatory criteria and technical criteria are scored, with a minimum threshold of 75%. Bids scoring below 75% are disqualified and not evaluated further. The technical evaluation strategy document attached to the pack states a minimum weighted final score of 70% for technical consideration.
3. Price and specific goals: ranked on the 90/10 preference point system.

Scoring split

• Price: 90 points.
• Specific goals (PPPFA): 10 points.
• Ranking: price score plus specific goals score, highest to lowest.

Price evaluation

• Prices are compared inclusive of VAT, corrected for arithmetical errors, and excluding contingencies in any bill of quantities or activity schedule.
• Adjustments are made for acceptable variations and deviations, and a net present value comparison is applied based on the tendered programme and prices, including price adjustment factors and exchange rate movements where relevant.
• Unconditional discounts count towards evaluation; conditional discounts do not, but are applied when payment is made.

Specific goals

• Failure to submit evidence of a specific goal claim does not disqualify the bid, but scores zero for that goal.

Other

• Objective criteria are not applicable.
• Reverse e-auction is not applicable.
• Contractual requirements are not evaluation criteria; they are assessed after evaluation and ranking, and must be met before contract award.

Scope

• Supply and delivery of electrical general consumables spares to Kusile Power Station.
• Deliveries are on an as-and-when-required basis over a five (5) year contract period.
• The contract is the NEC3 Supply Contract (SC3).

Pricing and cataloguing

• The pricing schedule or bill of quantities must be completed and submitted in PDF and Excel.
• Where cataloguing applies, the pricing schedule must carry a separate line item for cataloguing, which Eskom will pay for.
• The successful bidder may be required to supply cataloguing information per item after award and must label all materials delivered to Eskom according to Eskom's labelling specifications.

Contract Skills Development Goals

• Bidders must propose how they will develop unemployed candidates, directly or through their supply network, using SETA-accredited training providers where appropriate.
• Targets: 1 Safety Officer (entry level Matric, output SAMTRAC) and 1 HDPE Welder (entry level N3, output Artisan).
• Candidates must be drawn from all provinces and reflect South Africa's population demographics.
• Eskom employees and registered learners are excluded from these targets.
• The bidder carries the full cost of the skills development; Eskom contributes nothing.
• Bidders may approach their SETA for grants, subsidies and incentives, and SARS for skills development tax rebates.

Other

• Alternative tenders are not allowed.
• CIDB grading is not applicable to this tender.

Bidders must show how they will develop the skills of unemployed candidates, working directly and through their supply network, and may involve SETA-accredited training providers. The targets exclude Eskom employees and registered learners. Bidders carry the full cost of the skills development, with no financial contribution from Eskom, and are encouraged to approach their SETA for grants, subsidies and incentives and SARS for skills development tax rebates.

A completed pricing schedule or bill of quantities, also contained in the NEC contract, must be submitted in PDF with an Excel copy. Where cataloguing applies, the schedule must include a line item for cataloguing, which Eskom pays for. Contract Price Adjustment may apply where the contract exceeds 12 months: CPA does not apply in year one and starts in year two; a bidder that does not propose a price adjustment or submit a CPA formula is treated as offering fixed pricing; exchange rate adjustment may not be included; local indices may not be used for imported components; and separate local and foreign formulae are required. Eskom's proposed split is A1 at 85% plus a 15% fixed portion not subject to CPA, totalling 100%. Where the proposed breakdown is not populated, bidders must use the breakdown in the NEC contract pricing schedule or the standalone pricing schedule. Prices are evaluated inclusive of VAT, corrected for arithmetical errors, excluding contingencies, adjusted for variations and compared on net present value; unconditional discounts count for evaluation and conditional discounts are applied at payment. Price carries 90 points.

Pricing format

• Completed pricing schedule or bill of quantities, submitted in PDF with an Excel copy.
• Prices are evaluated inclusive of VAT.
• Unconditional discounts are taken into account for evaluation; conditional discounts are applied only at payment stage.

Contract Price Adjustment (CPA)

• CPA may apply because the contract exceeds 12 months; it does not apply in year one and starts from year two.
• A bidder that does not propose a price adjustment or submit a CPA formula will be treated as having offered fixed pricing.
• Exchange rate adjustment may not be included in any CPA formula.
• Local indices may not be used for imported components.
• Separate formulae are required for local and foreign escalation; the two may not be combined.
• Eskom's proposed split: A1 at 85%, with a 15% fixed portion not subject to CPA, totalling 100%.
• Where the proposed CPA breakdown is not populated, bidders must use the breakdown in the pricing schedule in the NEC contract or the standalone pricing schedule.

Payment terms

• Contracts below R50 000 000 including VAT: payment within 30 days of receipt of undisputed invoices.
• Contracts above R50 000 000 including VAT: payment within 60 days of receipt of undisputed invoices.

Security

• Provision of security for performance is not applicable.

Financial capacity evidence

• Latest approved annual financial statements of the tendering company (not the parent or ultimate holding company), including the director's report, auditor's or accounting officer's report, statement of financial position, statement of comprehensive income, statement of changes in equity, statement of cash flows and notes.
• Draft annual financial statements and management accounts are not accepted.
• A signed public interest score showing the actual score, whether the entity is owner managed, and whether the statements were externally prepared, for unaudited South African entities.
• Copies of ITA34C for the current and previous years of assessment, for unaudited South African entities.
• Unincorporated joint ventures and special purpose vehicles: each partner must submit its own annual financial statements with all the above items.

Other

• Eskom reserves the right to negotiate with preferred bidders if tendered prices are not market related.

Registration and tax

• Proof of valid and current CSD registration (CSD number or CSD report) is a mandatory contractual requirement.
• A certified tax clearance certificate or a SARS e-filing PIN for verification, or a CSD profile/number, is required from local bidders and from foreign bidders with a South African footprint that are not on CSD.
• Foreign suppliers with no South African footprint must complete SBD 1 but need not provide proof of tax compliance.

B-bbee

• Preference points are claimed on SBD 6.1 under the PPPFA 2022 regulations, worth 10 points.
• Proof of B-BBEE status level means a certificate issued by an authorised body or person, a sworn affidavit as prescribed by the B-BBEE Codes of Good Practice, or another requirement prescribed under the B-BBEE Act.
• Failure to submit proof of a specific goal claim does not disqualify the bid but scores zero for that goal.

Standard forms

• SBD 1 (Invitation to Bid): signed offer cover page, required from all bidders including foreign suppliers.
• SBD 4 (Declaration of Interest): discloses state employment or connections of directors, shareholders or members.
• SBD 6.1 (Preference Points Claim): claims preference points under the PPPFA.
• SBD 6.2 with Annexures G1 to G4: declares local production and local content where designated materials apply.
• Annexure D (Integrity Pact Declaration): commits the bidder to Eskom's Supplier Integrity Pact.

Other compliance

• COIDA: original certificate of good standing or proof of application from the Compensation Fund or a licensed compensation insurer, for South African bidders.
• Employment Equity: designated employers must provide proof of compliance with the Employment Equity Act and proof of submission of the EE report to the Department of Labour.
• SHEQ requirements and financial viability evidence may be required as additional contractual requirements.
• CIDB grading is not applicable.

Eligibility and disqualification

• Bidders, or any of their principals, must not be restricted from doing business with Eskom or any state-owned company.
• Ineligible: bidders with the nationality of a country on an international sanctions list (including proposed subcontractors and suppliers); bidders submitting more than one tender individually or as a JV partner; JV or consortium bids without joint and several liability in the agreement; bidders with a conflict of interest, including a common controlling partner or majority shareholder or a relationship giving access to another bidder's information or influence over Eskom's decisions; tenders signed by unauthorised persons; bidders restricted by National Treasury; bidders on the Tender Defaulters list; bidders subcontracting 100% of the scope of work.
• Joint ventures must submit a JV agreement confirming joint and several liability, identify the lead member, state profit-sharing ratios, confirm operation as a single business entity, and provide details of a single designated JV bank account independent of the individual partners.
• Main contractors are discouraged from subcontracting to their own subsidiaries; any such subcontracting must be declared in the tender.

Specific goals carry 10 points under the PPPFA 90/10 system and are claimed on SBD 6.1 (Annexure I) under the PPPFA 2022 regulations. Proof of B-BBEE status level means a certificate issued by an authorised body or person, a sworn affidavit as prescribed by the B-BBEE Codes of Good Practice, or another requirement prescribed under the B-BBEE Act. Failure to submit evidence of a specific goal claim does not disqualify the bid but scores zero for that goal.

SHEQ requirements may be imposed as an additional contractual requirement. Safety evidence required: an original COIDA certificate of good standing, or proof of application, issued by the Compensation Fund or a licensed compensation insurer, for South African bidders. Quality, other safety and quality documents, and environmental documents will be published on the Eskom tender bulletin and the National Treasury e-portal as required by the scope of work. Financial due diligence evidence is also required, comprising the latest approved annual financial statements of the tendering company with the director's report, auditor's or accounting officer's report, statement of financial position, statement of comprehensive income, statement of changes in equity, statement of cash flows and notes; draft statements and management accounts are not accepted. Unaudited South African entities must also submit a signed public interest score and ITA34C copies for the current and previous years of assessment. Unincorporated joint ventures and special purpose vehicles must submit these statements for each partner.

The contract will be the NEC3 Supply Contract (SC3). Contractual requirements are not evaluation criteria; they are assessed after evaluation and ranking, and must be met before award. Mandatory contractual requirement: proof of valid and current CSD registration. Additional contractual requirements that may apply: SHEQ requirements, financial viability supported by financial statements, and any others stipulated. Failure to meet contractual requirements by the stipulated deadlines may render the bidder non-responsive and ineligible for award. Payment terms: 30 days from receipt of undisputed invoices for contracts below R50 000 000 including VAT, and 60 days for contracts above that value. Eskom may negotiate with preferred bidders where tendered prices are not market related.

Tender validity is 40 weeks (280 days) from the closing date and time. Alternative tenders are not allowed. The successful bidder may be required to provide cataloguing information per item after award and must label all materials delivered to Eskom according to Eskom's labelling specifications; the pricing schedule must include a line item for cataloguing. There is no public opening of tenders and prices are not read out. Payment terms are 30 days from receipt of undisputed invoices for contracts below R50 000 000 including VAT and 60 days for contracts above that value. Eskom may negotiate with preferred bidders where tendered prices are not market related. Main contractors are discouraged from subcontracting to their own subsidiaries, which may be treated as fronting; any such subcontracting must be declared in the tender. A list of potential subcontractors can be drawn from www.csd.gov.za.

Bidders, or any of their principals, must not be restricted from doing business with Eskom or any state-owned company. A bidder is ineligible if it holds the nationality of a country on an international sanctions list (this also applies to proposed subcontractors and suppliers), submits more than one tender individually or as a JV partner, submits a JV or consortium bid without joint and several liability in the agreement, has a conflict of interest, signs the tender through an unauthorised person, is restricted by National Treasury, appears on the Tender Defaulters list, or subcontracts 100% of the scope of work. Basic compliance requires meeting the eligibility criteria, submitting a complete priced tender, and submitting the mandatory commercial returnables by the stipulated deadlines. For e-tendering, failure to upload the tender documents renders the bid non-responsive.

Functionality applies, scored on mandatory criteria and technical criteria, with a minimum threshold of 75%; bids below the threshold are disqualified. The attached technical evaluation strategy states a minimum weighted final score of 70% for technical consideration. Price is scored out of 90 points and specific goals out of 10 points under the PPPFA 90/10 system, and the two scores are added to rank bidders from highest to lowest. Prices are evaluated inclusive of VAT, corrected for arithmetical errors, excluding contingencies, adjusted for acceptable variations, and compared on net present value; unconditional discounts count for evaluation. Failure to submit evidence of a specific goal claim scores zero for that goal without disqualification. Objective criteria and reverse e-auction are not applicable.