Supply, delivery and installation of air conditioners – ermelo depot RFQ in mpumalanga

Employer's Agent: Regional Procurement Manager

Name: Yvonne Scannell

Address: Nzasm Building, Cnr of Minnaar and Paul Kruger Streets, Pretoria 0001

Telephone: 012 315 2059

Email: [email protected]

Fraud and corruption reporting: Tip-offs Anonymous 0800 003 056 or [email protected]

Submission method: Transnet e-Tender Submission Portal at https://transnetetenders.azurewebsites.net

Closing time: 10:00 on 27 November 2026

Late submissions will not be accepted.

Telephonic, telegraphic, facsimile or e-mailed offers will not be accepted.

Upload limit: 30 MB per upload; multiple uploads permitted.

Bidders should upload at least one day before closing to avoid technical issues.

Documents must be uploaded with the tender number (TFR/2026/08/0005/114637/RFQ) and description.

Returnable forms (all must be completed and signed):

• T2.2-1: Work program (Gantt chart showing execution plan, timelines, and capacity)
• T2.2-2: Management and CVs of key persons and qualifications
• T2.2-3: Previous experience (comparable projects with client contact details)
• T2.2-4: Availability of equipment and other resources
• T2.2-5: Technical approach/methodology
• T2.2-6: Health and Safety Questionnaire
• T2.2-7: Health and Safety Cost Breakdown
• T2.2-8: Authority to submit a tender (board resolution, partnership certificate, JV agreement, or sole proprietor declaration)
• T2.2-9: Record of addenda to tender documents
• T2.2-10: Letter(s) of Good Standing with the Workmen's Compensation Fund
• T2.2-11: Risk elements and mitigation
• T2.2-12: Schedule of proposed subcontractors
• T2.2-13: Site information establishment requirements
• T2.2-14: CIDB SFU Annex G Compulsory Enterprise Questionnaire
• T2.2-15: Non-Disclosure Agreement
• T2.2-16: RFQ Declaration Form
• T2.2-17: RFQ – Breach of Law
• T2.2-18: Certificate of Acquaintance with Tender Document
• T2.2-19: Contractor's Integrity Pact
• T2.2-20: Supplier Code of Conduct
• T2.2-21: POPI Act form
• T2.2-22: Insurance provided by the Contractor
• T2.2-23: Three years audited financial statements
• T2.2-24: Transnet Vendor Registration Form
• C1.1: Offer portion of Form of Offer & Acceptance
• C1.2: Contract Data Part Two (Data by Contractor)
• C2.2: Bill of Quantities

Disqualification risks:

• Any returnable form left unsigned or omitted.
• Late submission.
• Tenderer or directors listed on Register of Tender Defaulters or Transnet's restricted list.
• Conflicts of interest or incomplete Compulsory Enterprise Questionnaire.
• Insolvency, receivership, business rescue, or winding-up proceedings.

Evaluation split: 80/20 preference points system (value equal to or below R50 million inclusive of VAT)

• Price: 80 points
• Preference (Specific Goals): 20 points
• B-BBEE Level 1 contributor: 15 points
• B-BBEE Level 2 contributor: 10 points

• 50% Black Youth Owned Entities: 5 points

• Non-compliant or B-BBEE Level 3-8 contributors: 0 points

Evidence for preference points: B-BBEE certificate, sworn affidavit, or B-BBEE CIPC certificate; for >50% Black Youth Owned, certified ID copies of owners and B-BBEE certificate/affidavit/CIPC certificate.

Transnet may conduct a due diligence exercise and risk analysis; the highest scoring tenderer may not necessarily be awarded if objective criteria justify another award.

No alternative tender offers will be considered.

Scope: Supply, deliver and installation of air conditioners at Ermelo Depot.

The works include design, factory acceptance test, testing and commissioning, site installation, switching, SHERQ, packaging and transportation.

The contract is based on the NEC3 Engineering and Construction Contract.

Pricing format: Bill of Quantities (C2.2)

Bid security: Not stated.

Three years audited financial statements required (T2.2-23).

Insurance provided by the contractor required (T2.2-22).

Transnet may request audited financial statements for due diligence.

No mention of guarantees, retention, or payment terms.

CIDB: Bidders must be registered with the CIDB, or capable of being so prior to evaluation, at a contractor grading designation of 1 ME or higher. Joint ventures: every member must be CIDB registered, combined grading must meet 1 ME or higher, and a certified copy of the signed JV agreement must be submitted.

CSD: Self-register on National Treasury's Central Supplier Database (https://secure.csd.gov.za/) and provide supplier number and unique registration reference number.

Tax: Valid Tax Clearance Certificate from SARS and a TCS PIN for verification.

B-BBEE: Valid B-BBEE certificate from a SANAS-accredited verification agency, or a sworn affidavit confirming annual turnover and level of black ownership (for all-black youth entities with 51% or more black ownership).

Workmen's Compensation: Letter of Good Standing from the Workmen's Compensation Fund.

Bidders must not be listed on the Register of Tender Defaulters or Transnet's restricted list.

Bidders must complete the Compulsory Enterprise Questionnaire (T2.2-14) with no conflicts of interest.