Supply, delivery and offloading of traffic light spares on an as-and-when-required basis for 36 months — mogale city local municipality (ids (e) 03/2027)

Compulsory briefing session

• Date: 12 October 2026 at 11:00.
• Venue: Mayoral Chamber, Civic Centre, Corner Commissioner and Market Street, Krugersdorp, 1740.
• Attendance is compulsory and the attendance register must be signed. No virtual session is available. Bidders who do not attend and sign are disqualified.

Closing

• Date: 04 November 2026 at 11:00.

Documents available

• From 01 October 2026 on www.etenders.gov.za and www.mogalecity.gov.za.

Bid validity

• 120 days.

Compulsory briefing session on 12 October 2026 at 11:00 at the Mayoral Chamber, Civic Centre, Corner Commissioner and Market Street, Krugersdorp, 1740. No virtual session is available. Attendance and signing of the attendance register are mandatory; bidders who fail to do so are disqualified.

Bidding procedure and technical enquiries

• Department: Supply Chain Management
• Email: [email protected]

Objections and complaints

• Submit in writing within 14 days of the decision or action to [email protected].

Document collection

• www.etenders.gov.za
• www.mogalecity.gov.za

Submission address

Bid box, reception desk

Supply Chain Management Unit, upper level, West Wing

Mogale City Civic Centre

Corner Commissioner and Market Streets

Krugersdorp

1740

Issuing office

Municipal Manager

Mogale City Local Municipality

P O Box 94

Krugersdorp

1740

Submission method

• Hand delivery to the bid box only. Faxed and emailed bids are not accepted.
• Bid box: reception desk, Supply Chain Management Unit, upper level, West Wing, Mogale City Civic Centre, Corner Commissioner and Market Streets, Krugersdorp.
• Closing: 04 November 2026 at 11:00. Late bids are rejected.
• Bids must be submitted as original documents on the municipality's official forms; no pages may be removed and no pages may be missing.
• All forms must be completed by hand in black ink. Typed, scanned, electronically completed, pencil or erasable-pen entries, and tipp-ex are invalid.
• No electronic signatures; signatures must be handwritten in black ink.

Mandatory documents (omission disqualifies)

• Signed compulsory briefing session attendance register.
• Authority of signatory, or a board resolution / members' resolution for companies and close corporations (not required for sole proprietors).

Essential documents (no award without them)

• MBD 1 (Invitation to Bid): bidder details and signed offer.
• MBD 4 (Declaration of Interest): discloses any director, shareholder or representative in the service of the state or connected to the evaluating officials.
• MBD 6.1 (Preference Points Claim): claims specific-goal preference points under the Preferential Procurement Regulations, 2022.
• MBD 8 (Declaration of Bidder's Past Supply Chain Management Practices): declares no abuse of SCM systems, fraud, corruption or public-sector contract default in the past five years.
• MBD 9 (Certificate of Independent Bid Determination): certifies the price was set independently and without collusion.
• CSD registration report or summary report.
• Municipal rates and taxes account for the entity and its directors, not older than 90 days and not in arrears at closing, plus the completed, stamped and signed Declaration Certificate for Municipal Services.
• Where the entity or its directors do not own property: a valid lease agreement or rental statement in the business's and directors' names.
• Informal settlement or rural location without a municipal account: confirmation on municipal/metro letterhead signed and stamped by the ward councillor or tribal authority, not older than three months, verified by the municipality's head of human settlement.
• Operating from a parent's or another person's property: original sworn affidavit by the property owner, or an affidavit explaining why it cannot be provided.
• Property still being transferred: letter from the conveyancing attorney.
• Municipal account in a trust's name: original sworn affidavit from the trustee(s).
• Municipal account in a spouse's name: original sworn affidavit from both the director and the spouse.
• Property on the municipality's indigent support programme: sworn affidavit declaring that status.
• Joint ventures: formation document registered and authenticated by a Notary Public, defining conditions, duration, authorised representatives, correspondence address, participation and joint and several liability.
• Tax compliance: SARS TCS PIN or CSD number; each consortium, joint venture or sub-contractor party must submit its own TCS/PIN/CSD.
• B-BBEE status level verification certificate or sworn affidavit (EMEs and QSEs) to claim preference points.
• The successful bidder must complete and sign the written contract form (MBD 7).

Stages

1. Mandatory compliance check — briefing attendance register, authority to sign, no missing pages. Failure disqualifies.
2. Functionality evaluation — 30 points available; minimum qualifying score 25 points to proceed.
3. Price and preference points — 80/20 preference point system under the Preferential Procurement Regulations, 2022.

Scoring split

• Price: 80 points.
• Specific goals: 20 points.

Specific goals allocation

• Based within Mogale City boundaries: 10 points.
• Outside Mogale City but within West Rand District Municipality: 6 points.
• Elsewhere in Gauteng Province: 4 points.
• Outside Gauteng Province: 0 points.
• Youth-owned enterprise (owners under 35): 5 points.
• Woman-owned enterprise: 5 points.

Verification

• Location claims are verified against a municipal account, lease agreement or rental statement.
• Youth and women ownership claims are verified against the Central Supplier Database.
• Failure to submit proof of a claimed goal means those points are not awarded.
• The municipality may require substantiation of any preference claim before or after adjudication.

Scope

• Appointment of service provider(s) for the supply, delivery and offloading of traffic light spares.
• On an as-and-when-required basis.
• Contract period: 36 months.
• User department: Infrastructure Development — Electricity section, Mogale City Local Municipality.

Bidder information required

• Relevant previous experience, specifically projects of similar or larger size or similar type of work, with description, value excluding VAT, year executed and reference contact details.
• Key staff to be used on the contract, with position, qualifications and experience.
• Physical facilities available, with description, address and area in square metres.
• Plant and equipment owned or to be hired, with number of units.
• Shareholder details including identity numbers, citizenship, HDI status, women, youth and disability ownership, and percentage held.

Performance

• The municipality will monitor and evaluate the service provider's performance against criteria set out in the tender.

Bidders must record relevant previous experience, specifically projects of similar or larger size or of a similar type of work, listing the description, value excluding VAT, year executed, and reference name, organisation and telephone number.

All tender prices must be quoted in South African Rand and inclusive of VAT for registered VAT vendors. Non-VAT vendors must include VAT where the contract would take turnover above R1 million, and must register with SARS within 21 days of award. Where a non-VAT vendor quotes prices excluding VAT, the contract price remains VAT-exclusive and VAT cannot be added later.

Pricing

• All prices in South African Rand and inclusive of VAT for registered VAT vendors.
• Non-VAT vendors need not add VAT, but if the contract would take annual turnover above R1 million they must quote VAT-inclusive prices and register as VAT vendors with SARS immediately on award.
• Where a non-VAT vendor quotes VAT-inclusive prices, the award is conditional on proof of SARS VAT registration within 21 days of award.
• Where VAT is excluded from the quoted price, the appointment letter will record that the contract price excludes VAT and VAT cannot be added later; the successful bidder absorbs the financial consequence.
• The municipality reserves the right to negotiate a fair market-related price with recommended bidders.

Corporate Social Responsibility

• A contribution of 2% of contract value, inclusive of 15% VAT, is levied on successful bidders not based within Mogale City. The bidder must sign the declaration accepting deduction of 2% from all payments.

Municipal account requirement

• Municipal rates and taxes account for the entity and its directors, not older than 90 days and not in arrears at closing, or a valid lease agreement or rental statement in the business's and directors' names.

Registration and tax

• CSD registration report or summary report required; a CSD number is accepted where no TCS is available.
• SARS Tax Compliance Status PIN or printed TCS certificate required. Consortium, joint venture and sub-contractor parties must each submit their own TCS/PIN/CSD.
• Foreign suppliers must complete the pre-award questionnaire; if residency, branch, permanent establishment, income source and tax liability in South Africa are all answered no, a SARS PIN is not required.

B-bbee

• A B-BBEE status level verification certificate or sworn affidavit (for EMEs and QSEs) must be submitted to claim preference points.
• Failure to submit proof means specific-goal preference points are not awarded.

Municipal services

• Municipal rates and taxes account not older than 90 days and not in arrears, plus the completed Declaration Certificate for Municipal Services; alternatives apply where the bidder does not own property, operates from an informal settlement, a parent's property, a trust, a spouse's account or a property on the indigent programme.

Exclusions

• No bid will be considered from a person in the service of the state.
• Bidders or directors listed on the National Treasury's Database of Restricted Suppliers, convicted of fraud or corruption in the past five years, or in default on a public-sector contract in the past five years may be rejected.

Forms

• MBD 1, MBD 4, MBD 6.1, MBD 8 and MBD 9 must be completed and signed in original handwritten black ink on the municipality's official forms.

Contract conditions carrying consequences:

• CSD registration is required before any award letter, purchase order or signed contract is issued.
• Joint ventures must submit a notarised formation document.
• No electronic signatures; signatures must be handwritten in black ink.
• Late, faxed and emailed bids are not accepted.
• Bids must be on the municipality's official forms, handwritten in black ink; tipp-ex, pencil and missing pages invalidate the bid.
• Bid validity period: 120 days.
• Non-Mogale City based successful bidders pay a 2% Corporate Social Responsibility contribution.
• The municipality may negotiate a fair market-related price with recommended bidders and reserves the right to appoint or not to appoint, in whole or in part.
• All prices must be VAT-inclusive for VAT vendors; non-VAT vendors must include VAT where the contract would push turnover above R1 million.
• Bids are opened immediately after the closing time.
• No bids from persons in the service of the state.
• Objections or complaints must be lodged in writing within 14 days of the decision or action via [email protected].

Mandatory documents (failure disqualifies):

• Completed and signed compulsory briefing attendance register.
• Authority of signatory, or a board resolution for non-sole proprietors.
• No missing pages in the bid document.

Essential documents (no award without them):

• Completed and signed MBD 1, MBD 4, MBD 6.1, MBD 8 and MBD 9, handwritten in black ink on the original forms — not typed, scanned or completed electronically.
• CSD registration report.
• Municipal rates and taxes account not older than 90 days and not in arrears, or a lease agreement or rental statement, or municipal confirmation for informal settlements, or the applicable sworn affidavit (parent's property, trust account, spouse's account, indigent support).
• Bids must be submitted as original documents.

Adjudication uses the 80/20 preference point system: 80 points for price and 20 points for specific goals. Functionality is scored out of 30 points with a minimum qualifying score of 25 points. Specific goals: 10 points for premises within the municipality, 6 points for outside the municipality but within West Rand District Municipality, 4 points for within Gauteng Province, 0 points for outside Gauteng, 5 points for youth-owned enterprises and 5 points for woman-owned enterprises.