Supply of coil retaining ring (crr) heating blankets for generator rotor and stator preservation

Budget provision for the procurement of new CRR heating blankets as a new asset. The requirement covers 23 component-specific line items across Eskom generation sites, supplied as sets of 2 blankets each, 46 units in total.

Returnable document

• Completed pricing schedule (NEW CRR BLANKETS): the bidder must enter a unit price and a total price against every line item and return the schedule with the bid.

Note

• The source pack contains only the pricing schedule; no submission channel, address, closing time or returnable-form list is stated in it.

Scope

• Supply of custom-made CRR heating blankets for generator rotors, exciter rotors and diode wheels at Eskom power stations.
• Each line item is supplied as a set of 2 blankets, sized to the specific component dimensions given below.

Quantities

• 23 line items; 2 sets per line item; 46 units in total.

Line items (component, dimensions, quantity)

• Matla generator (3926 × 1250 × 850 mm) — 2 sets
• Koeberg generator rotor (5487 × 1750 × 675 mm) — 2 sets
• Kendal generator rotor (3849 × 1225 × 735 mm) — 2 sets
• Hendrina generator rotor (3455 × 1100 × 620 mm) — 2 sets
• Komati generator rotor (3173 × 1010 × 740 mm) — 2 sets
• Majuba generator rotor (3933 × 1252 × 790 mm) — 2 sets
• Tutuka generator rotor (3933 × 1252 × 790 mm) — 2 sets
• Grootvlei generator rotor (3361 × 1070 × 670 mm) — 2 sets
• Camden generator rotor (3430 × 1092 × 723 mm) — 2 sets
• Matimba diode wheel (3350 × 1066 × 720 mm) — 2 sets
• Port Rex / Acacia generator rotor (2978 × 948 × 470 mm) — 2 sets
• Arnot generator rotor (3898 × 1241 × 720 mm) — 2 sets
• Ankerlig generator rotor (3787 × 1206 × 890 mm) — 2 sets
• Garikwa generator rotor (3787 × 1206 × 890 mm) — 2 sets
• Medupi generator rotor (3926 × 1250 × 860 mm) — 2 sets
• Kusele generator rotor (3927 × 1250 × 860 mm) — 2 sets
• Lethabo exciter (2438 × 776 × 180 mm) — 2 sets
• Duvha exciter rotor (2293 × 730 × 320 mm) — 2 sets
• Majuba exciter rotor (2293 × 730 × 320 mm) — 2 sets
• Tutuka exciter rotor (2293 × 730 × 320 mm) — 2 sets
• Duvha diode wheel (3518 × 1120 × 980 mm) — 2 sets
• Majuba diode wheel (3518 × 1120 × 980 mm) — 2 sets
• Tutuka diode wheel (3518 × 1120 × 980 mm) — 2 sets

Pricing format

• Priced on the supplied schedule: a unit price and a total price per line item, with a sub-total across all 46 units.
• Prices are quoted per set of 2 blankets, sized to the dimensions listed for each component.

Not stated in the source

• No bid security, guarantee, retention, payment terms or turnover threshold is given.

Returnable document

• Annexure B (Acknowledgement Form for Eskom OHS legal and other requirements): the bidder confirms it holds copies of the listed OHS documents, understands them and accepts the consequences of non-compliance. It must be signed by an authorised person (CEO, Director or Managing Director) and witnessed by two witnesses.

No submission channel, submission address, number of copies or closing time is stated in this annexure.

Occupational health and safety

• The supplier must comply with Eskom Contractor Health and Safety Requirements Standard 32-136, the Occupational Health and Safety Act 85 of 1993 and the Compensation for Occupational Diseases and Illnesses Act 130 of 1993, among other applicable requirements.
• After contract award the supplier must align its own processes with Eskom's OHS policies, procedures and standards.
• All employees of the supplier and of its contractors and suppliers must complete the relevant Eskom induction and the company's own induction.
• Penalties are enforced against the main supplier for OHS non-conformance by the main supplier, its contractors or its suppliers.

Returnable form

• Annexure B (Acknowledgement Form for Eskom OHS legal and other requirements): signed by an authorised person and two witnesses, confirming the bidder has obtained and understands the listed OHS documents.

The document is the safety, health and environment (SHE) tender evaluation template for a high-risk scope.

• It sets out the OHS returnables a bidder must submit for evaluation before contract award.
• Explanatory notes for the listed OHS items are contained in Annexure A: Supplier Risk Category (reference 240 - 77433139).
• Additional OHS returnables applicable to the scope may be added to the template where relevant.

Returnable OHS documents — each must be completed and submitted with the bid:

• Annexure B: signed acknowledgement of Eskom's OHS legal and other requirements.
• Health and Safety Plan: must address the OHS risks of the scope of work and align with the health and safety specification or requirements.
• Detailed OHS costing: itemised, not a lump sum, covering the full scope of work or service.
• Baseline OHS Risk Assessment (BRA): identifies, assesses and manages the OHS risks of the scope, and must include the methodology used.
• Valid Letter of Good Standing (COIDA or equivalent).
• OHS policy signed by the CEO, compliant with Section 7 of the OHS Act.
• OHS competency evidence: CVs and qualifications or certificates for the competencies required by the scope of work, the risks, the OHS plan and applicability.

Each returnable is recorded as Y (submitted), N (not submitted) or N/A (not applicable).

Evaluation is against the listed OHS tender returnables.

• Each returnable is assessed as submitted (Y) or not submitted (N), with N/A where it does not apply.
• Bidders are then marked Recommended or Not Recommended.
• The evaluation is carried out before contract award.

Supply of CRR heating blankets.

• The scope is classified as high risk under the supplier risk category framework; explanatory notes for the listed OHS items are contained in Annexure A: Supplier Risk Category (reference 240 - 77433139).
• OHS requirements are set against the risks of the scope of work and the health and safety specification.

Health and safety management costing must be submitted with the bid.

• The cost must be broken down into components; a lump sum is not acceptable.
• The costing must be based on the overall scope of work or service to be performed.
• The scope of work and the risk assessment may be used as a guideline for the costing.

OHS compliance evidence required with the bid:

• Signed acknowledgement of Eskom's OHS legal and other requirements (Annexure B).
• Health and Safety Plan aligned to the health and safety specification.
• Baseline OHS Risk Assessment with the assessment methodology.
• Valid Letter of Good Standing (COIDA or equivalent).
• OHS policy signed by the CEO and compliant with Section 7 of the OHS Act.
• OHS competency: CVs and qualifications or certificates for the required competencies.

Generator rotor and stator preservation has not been consistently carried out during outages and breakdowns, largely because of outage time pressure, unavailable or faulty preservation equipment such as CRR blankets and dehumidifiers, and preservation work not being written into the outage scope.

As a result, generator components have shown low insulation resistance during pre-return-to-service testing, leading to longer drying cycles, delays to electrical barring and synchronisation, and added risk to insulation systems and long-term asset health. Moisture ingress, uncontrolled ambient conditions and temperature swings drive insulation deterioration when preservation controls are absent.

The work is intended to bring rotor and stator preservation formally into the approved outage and breakdown scope, reduce insulation degradation risk, shorten extended outages, and support reliable, predictable return-to-service of generating units.

Performance is measured against key performance indicators rather than a points score.

• Successful commissioning of each blanket at the site where the service was required.
• The blanket must run continuously for 2 months with no defects before the work is regarded as successful.
• Any defect appearing in the first 12 months on the serviced areas must be repaired by the service provider at its own cost.
• No scoring split, preference point system or minimum qualifying score is stated.

Purpose

• Supply of Coil Retaining Ring (CRR) heating blankets used to preserve generator rotors and stators during outages and forced breakdowns, preventing moisture ingress and insulation resistance loss.

Component specification

• Carpet: lightweight, flexible, rollable for storage; non-slip textile floor covering; pile upper layer bonded to backing; wool or fibre with twisted tuft construction; durable and flexible.
• Aluminium foil: halogen-free and PVC-free; fitted between the outer carpet and the electric foil heater; conductors spaced at least 70 mm apart; wiring must be SABS approved; all components must meet the relevant EMC and LVD British and European standards.
• Heater: 2-core grounded heating cable with fluoropolymer plastic insulation jacket; 2-core 17 AWG connecting leads with grounded braid; connecting lead length 4 m; must be installed together with the thermostat.
• Isolator: installed to electrical specification; temperature set by dial between 5 °C and 40 °C; on/off switch; power consumption 5 W; switching differential 0.5 K.
• Thermostat: IP20 protective housing in anti-flammable PVC; rubber-thermoplastic NTC floor sensor; sensor cable at least 3 m; sensor cable connected with a 4 m wire and isolator switch.
• Calico: outer skin of the blanket between the retaining rings and the carpet; 100% cotton.

Blanket dimensions per station (each supplied as a set of 2; length x diameter x width)

• Matla generator: 3926 mm x 1250 mm x 850 mm
• Koeberg generator rotor: 5487 mm x 1750 mm x 675 mm
• Kendal generator rotor: 3849 mm x 1225 mm x 735 mm
• Hendrina generator rotor: 3455 mm x 1100 mm x 620 mm
• Komati generator rotor: 3173 mm x 1010 mm x 740 mm
• Majuba generator rotor: 3933 mm x 1252 mm x 790 mm
• Tutuka generator rotor: 3933 mm x 1252 mm x 790 mm
• Grootvlei generator rotor: 3361 mm x 1070 mm x 670 mm
• Camden generator rotor: 3430 mm x 1092 mm x 723 mm
• Matimba diode wheel: 3350 mm x 1066 mm x 720 mm
• Port Rex/Acacia generator rotor: 2978 mm x 948 mm x 470 mm
• Arnot generator rotor: 3898 mm x 1241 mm x 720 mm
• Ankerlig generator rotor: 3787 mm x 1206 mm x 890 mm
• Garikwa generator rotor: 3787 mm x 1206 mm x 890 mm
• Medupi generator rotor: 3926 mm x 1250 mm x 860 mm
• Kusile generator rotor: 3926 mm x 1250 mm x 860 mm
• Lethabo exciter: 2438 mm x 776 mm x 180 mm
• Duvha exciter rotor: 2293 mm x 730 mm x 320 mm
• Majuba exciter rotor: 2293 mm x 730 mm x 320 mm
• Tutuka exciter rotor: 2293 mm x 730 mm x 320 mm
• Duvha diode wheel: 3518 mm x 1120 mm x 980 mm
• Majuba diode wheel: 3518 mm x 1120 mm x 980 mm
• Tutuka diode wheel: 3518 mm x 1120 mm x 980 mm
• Koeberg diode wheel: dimensions to be confirmed per design

Documentation deliverables

• A service report to the ERI TGS standard, covering the work performed, the approved project quality plan (PQP), all check sheets and reports, technical notifications, and a spares-used section.
• The PQP must be compiled and submitted to Eskom and ERI TGS Engineering for approval before work starts; the report must be accepted by ERI TGS Engineering.

Execution and reporting approach

• Compile a project quality plan (PQP) and present it to Eskom and ERI TGS Engineering for approval before work starts.
• Carry out the work to the approved PQP and to ERI TGS standards.
• Produce a service report for ERI containing a high-level description of the work performed, the approved PQP, all related check sheets and reports, all technical notifications, and a spares-used section.
• Submit the report for acceptance by ERI TGS Engineering.

Quality obligations

• Maintain the ISO quality system in line with the business management system applicable to this job function.
• Work only to authorised documents, processes and procedures.
• Compile a project quality plan (PQP) and submit it to Eskom and ERI TGS Engineering for approval before work begins.
• Provide a service report to the ERI TGS standard covering the work done, the approved PQP, all check sheets and reports, technical notifications and spares used; ERI TGS Engineering must accept the report.
• Continuously look for process, quality and safety improvements.

Delivery targets

• No customer complaints.
• No SHEQ incidents.
• Project milestones met on time or earlier.
• Full compliance with ERI work instructions, processes, procedures and standards.

Statutory and system compliance

• Occupational Health and Safety Act compliance is compulsory.
• Eskom Plant Safety Regulations must be followed.
• Rotek Engineering SHE system requirements apply.
• Unsafe work must be stopped and reported to the Project/Site Manager for rectification.

Management system standards

• ISO 9001 quality management system policies, procedures and requirements.
• OHSAS 18001 occupational health and safety requirements.
• ISO 14001 environmental aspects, impacts and legal requirements.
• Eskom Life Saving Rules.
• ERI work instructions, processes, procedures and standards.
• ERI disciplinary code of practice.

Site conduct and safety duties

• Compile a HIRA for every activity before it is performed.
• Work only to authorised documents, work instructions and procedures.
• Participate in risk assessments and take responsibility for personal safety.
• Comply with the Eskom PPE policy on issuing PPE to resources and use PPE correctly.
• Store tools and safety equipment correctly and safeguard issued equipment.
• Adhere to the clean condition policy where required.

Safety, health, environment and quality requirements

• Comply with the Occupational Health and Safety Act and the Rotek Engineering SHE system.
• Comply with the Eskom Plant Safety Regulations.
• Stop unsafe activities and report them to the Project/Site Manager for rectification.
• Comply with ISO 9001 quality management requirements.
• Comply with OHSAS 18001 occupational health and safety requirements.
• Comply with ISO 14001 environmental requirements, including legal obligations linked to the work.
• Follow the Eskom Life Saving Rules.
• Use only authorised documents and processes.
• Obey all instructions and follow applicable work instructions and procedures.
• Compile a HIRA for every activity to be performed.
• Participate in risk assessments and take responsibility for personal safety.
• Comply with the Eskom PPE policy for issuing PPE to resources and use PPE correctly.
• Safeguard and correctly store tools and safety equipment.
• Adhere to the clean condition policy where required.
• Follow the ERI disciplinary code of practice and maintain discipline and integrity on site.

Contractor performance is judged on the key performance indicators set out for the work:

• Successful commissioning of the blanket at each site where the service was required.
• Continuous operation for 2 months with no defects before the work is accepted as successful.
• Defects found in the first 12 months on the serviced areas are corrected by the service provider at its own cost.

No points weighting, preference system or minimum qualifying score is stated.

Eskom Holdings SOC Ltd invites tenders for the appointment of a service provider for the supply of CRR heating blankets. Tender documents are supplied free of charge. Submitting a tender is deemed acceptance of the Eskom Standard Conditions of Tender, which may be accessed at www.eskom.co.za.

Closing

• 15 October 2026 at 10h00. Late tenders will not be accepted.

Clarification meeting (non-compulsory)

• 07 October 2026 at 10h00.
• Venue: Microsoft Teams.
• Join link: https://teams.microsoft.com/meet/39184910520716?p=ww8DBonx8ZMds0Vwhr
• Meeting ID: 391 849 105 207 16
• Passcode: eR32Jt7L
• Bidders must confirm their intention to attend with the Eskom Representative, giving the name, position and contact details of each proposed attendee.

Clarification queries

• Must reach Eskom at least 10 working days before the tender submission deadline.

Other dates

• Tender issue date: 01 October 2026.
• Tender validity period: 180 days.
• Tenders are opened at the same date and time as the closing deadline; for e-tendering there is no public opening and tenders are downloaded electronically.

A non-compulsory clarification meeting will be held on 07 October 2026 at 10h00 via Microsoft Teams.

• Join link: https://teams.microsoft.com/meet/39184910520716?p=ww8DBonx8ZMds0Vwhr
• Meeting ID: 391 849 105 207 16
• Passcode: eR32Jt7L

Bidders must confirm their intention to attend with the Eskom Representative, stating the name, position and contact details of each proposed attendee. Where a meeting is stipulated as compulsory, bidders who do not attend are disqualified and will not be evaluated.

Eskom Representative

• Name: Mmalenkoane Pitsoane
• Role: Eskom Representative
• Email: [email protected]
• Telephone: 011 629 4000

Enquiries

• All queries and clarifications must be submitted in writing to the Eskom Representative. No query may be directed to any other Eskom official.

Fraud and corruption reporting

• Telephone: 0800 11 2722
• Email: [email protected]

Submission channel

• Eskom Tender Bulletin on the Eskom E-Tendering site.

Employer

• Eskom Holdings SOC Ltd.

Submission method

• Electronic submission only, via the Eskom Tender Bulletin on the Eskom E-Tendering site.
• No hard copies are accepted.
• Documents must be uploaded under the folders Technical, Commercial, Financial and Other.
• All documents must be in PDF. The price list must be submitted in PDF with a copy in Excel.
• Upload limit: 500 MB per document; 4 GB total submission.
• Zip or condensed files may not be uploaded.
• If a tender is resubmitted, only the latest version is accepted and all earlier submissions become null and void.
• The submission status must be indicated as complete.
• It is the bidder's responsibility to ensure the submission is uploaded before the closing time.

Closing

• Closing date and time: 15 October 2026 at 10h00.
• Late tenders will not be accepted.

Returnable documents

• Annexure A (Authorisation Form): authorises the named signatory to bind the bidder; a certified copy of the enabling board, members, trustee or partnership resolution, or joint venture power of attorney, must be attached.
• Annexure B (Acknowledgement Form).
• Annexure C (Tenderer's Particulars).
• Annexure D (Integrity Declaration Form): the bidder must have read the Eskom Supplier Integrity Pact.
• Annexure E (CPA Requirements for Local Goods/Services).
• Annexure F (CPA(IG) for Foreign Goods/Services), if applicable.
• Annexure G1 (SBD 6.2 Declaration Certificate for Local Production and Local Content) with Annexures G2, G3 and G4, only where designated materials are included.
• Annexure H (SBD 1 Invitation to Bid): completed and signed by all bidders, including foreign suppliers.
• Annexure I (SBD 6.1 Preference Points Claim Form, PPPFA 2022 regulations).
• Annexure J (SBD 4 Bidders Disclosure): discloses directors' or shareholders' interests and state employment.
• Tax Evaluation Questionnaire, for services contracts.
• E-tendering Help Manual acknowledgement form.
• Reverse e-auction training acknowledgement form, if applicable.
• Joint venture documents: letter of intent or valid JV agreement setting out each partner's rights, obligations and profit-sharing ratios; confirmation that the JV will operate as a single business entity for the contract; details of a single designated JV bank account independent of the individual partners.
• Completed NEC or other Contract, and the completed Pricing Schedule if it is not already contained in the contract.
• Proof of valid and current CSD registration.
• Certified copy of a tax clearance certificate where the bidder has not supplied a SARS e-filing PIN or CSD profile.
• Employment Equity Act compliance proof, for designated employers (South African bidders only).
• COIDA certificate of good standing, or proof of application.
• Audited financial statements for the previous 24 months, or the last year if unavailable; each JV or SPV participant must submit its own.
• Additional documents such as ECSA or SACPCMP registrations, CVs, permits or licences where applicable to the scope.

Disqualification risks

• Mandatory returnables not fully completed, signed or submitted by the closing date and time.
• Non-disqualifiable returnables not supplied within 5 working days of a written request; this period does not apply to CIDB proof of grading.
• Tender signed by an unauthorised person.
• Late submission.
• Returnables required at closing for evaluation that are missing or incomplete do not disqualify the bid but score zero.

Returnables required at closing (disqualifiable)

• Must be fully completed, signed where required and submitted by the closing date and time, failing which the bidder is disqualified.
• Basic compliance; electronic copy of the tender in PDF with the price list in PDF and Excel (500 MB per document, 4 GB total).
• Annexure A (Authorisation Form), Annexure B (Acknowledgement Form), Annexure C (Tenderer's Particulars), Annexure D (Integrity Pact Declaration), Annexure E (CPA local goods/services), Annexure F (CPA(IG) imported goods/services), Annexures G1 to G4 (SBD 6.2 local production and content, where designated materials apply), Annexure H (SBD 1), Annexure J (SBD 4).
• Reverse e-auction training acknowledgement form and E-tendering Help Manual acknowledgement form, if applicable.
• Joint venture documents: letter of intent or valid JV agreement confirming rights, obligations and profit-sharing ratios; confirmation that the JV operates as a single business entity; details of a single designated JV bank account.
• Tax clearance certificate (certified copy) for foreign bidders with a South African footprint not registered on CSD and without a SARS PIN, and for local bidders without a SARS e-filing PIN or CSD profile; foreign suppliers with no South African footprint complete SBD 1 but need no tax compliance proof.
• Tax Evaluation Questionnaire, for services contracts.
• Employment Equity Act compliance proof, for designated employers (South African bidders only).
• CIDB proof of grading, where applicable.
• Completed NEC or other Contract, and the completed Pricing Schedule.
• Additional documents such as ECSA or SACPCMP registrations, CVs, permits or licences, where applicable.

Returnables required at closing (non-disqualifiable)

• If incomplete or unsigned, the procurement practitioner requests them in writing within 5 working days; failure to deliver within that period disqualifies the bidder. The 5 working day period does not apply to CIDB proof of grading.

Returnables required at closing for evaluation

• Not submitted or incomplete returnables do not disqualify the bidder but score zero. This applies to Annexure I (SBD 6.1 Preference Points Claim Form) and specific goals proof.

Contractual requirements supporting evidence

• Proof of valid and current CSD registration (mandatory).
• COIDA certificate of good standing or proof of application.
• Other safety and quality documents per the SHEQ requirements.
• Audited financial statements for the previous 24 months, or the last year if unavailable; each JV or SPV participant must submit its own. Start-ups formed within the last 12 months need not submit audited statements but must provide first-year statements once available.
• Functionality and technical returnables covering scope understanding and compliance, technical capability, manufacturing and experience, quality and safety, and documentation.

Evaluation stages

1. Eligibility and basic compliance: the bidder must meet the eligibility criteria and submit a complete tender with commercial, financial and technical information, including the mandatory returnables by the stipulated deadlines.
2. Functionality: minimum qualifying score 75%.
3. Price and specific goals, scored under the 80/20 preference point system.
4. Contractual requirements, assessed after evaluation and ranking and before award.

Functionality criteria (threshold 75%)

• Scope understanding and compliance, 25%: understanding of the scope of work (10), compliance with technical specifications (10), dimensional compliance (5).
• Capability, 30%: technical material quality (10), heating system (10), control system (10).
• Manufacturing experience, 15%: manufacturing capability (5), quality assurance (10).
• Safety, 20%: compliance standards (10).
• Documentation, 10%: technical documentation (5), test reports (5).

Price and preference points

• Price: 80 points.
• Specific goals: 20 points, under the PPPFA.
• Ranking: 80/20 preference point system; price and specific goal scores are added and bidders ranked from highest to lowest.
• Failing to submit evidence for a specific goal claim does not disqualify the bid but scores zero for that goal.
• Objective criteria: not applicable. Eskom may still award to a bidder other than the highest scorer where objective criteria justify it.
• Reverse e-auction: not applicable.

Price evaluation basis

• Prices are evaluated inclusive of VAT and corrected for arithmetical errors.
• Contingencies in any bill of quantities or activity schedule are excluded.
• Acceptable variations, deviations or alternative tenders are adjusted for.
• The net present value of each adjusted tender is compared using the tendered programme and prices, price adjustment factors and exchange rate fluctuations.
• Unconditional discounts count for evaluation; conditional discounts do not, but are applied when payment is made.

Scope

• Appointment of a service provider for the supply of CRR heating blankets to Eskom Holdings SOC Ltd.
• The scope of work is attached to the tender pack.
• The contract is the NEC3 Supply Contract; the contract document is attached.
• A Pricing Schedule / bill of quantities is attached in PDF and Excel.

Technical requirements assessed

• Understanding of the scope of work and compliance with the technical specifications, including dimensional compliance.
• Technical material quality.
• Heating system design and performance.
• Control system.
• Manufacturing capability and manufacturing experience.
• Quality assurance.
• Compliance with safety standards.
• Technical documentation and test reports.

Delivery and labelling

• The successful bidder may be required to supply cataloguing information per item after contract award.
• All materials delivered to Eskom must be labelled in line with Eskom's labelling specifications.
• Where cataloguing is required, the Pricing Schedule must include a line item for it; Eskom pays for cataloguing.

Scope understanding and compliance carries 25% of the functionality score: understanding of the scope of work 10, compliance with technical specifications 10 and dimensional compliance 5. The functionality threshold is 75%.

Manufacturing experience carries 15% of the functionality score: manufacturing capability 5 and quality assurance 10. Capability carries 30%: technical material quality 10, heating system 10 and control system 10. The functionality threshold is 75%.

Quality and safety form part of the functionality evaluation: quality assurance 10, compliance standards 10, technical documentation 5 and test reports 5. SHEQ requirements apply, and further safety and quality documents may be required per the scope of works.

A Pricing Schedule / bill of quantities is attached in PDF and Excel (upload limit 500 MB per document, 4 GB total submission). The completed Pricing Schedule must be submitted unless it is already contained in the NEC or other contract, in PDF with a copy in Excel. Where cataloguing is required, the Pricing Schedule must include a line item for cataloguing.

Pricing

• A Pricing Schedule / bill of quantities is attached and must be completed and submitted in PDF with a copy in Excel, unless it is already contained in the NEC or other contract.
• Prices are evaluated inclusive of VAT, corrected for arithmetical errors and excluding contingencies in any bill of quantities or activity schedule.
• Unconditional discounts are taken into account for evaluation; conditional discounts are applied only at payment.
• Where cataloguing is required, the Pricing Schedule must include a line item for cataloguing.

Payment terms

• Contracts below R50 000 000 including VAT: payment within 30 days of receipt of undisputed invoices.
• Contracts above R50 000 000 including VAT: payment within 60 days of receipt of undisputed invoices.

Security

• Where security for performance in the form of a performance bond or demand guarantee is required, the bidder must nominate at least two financial institutions it is likely to approach from Eskom's list of approved financial institutions.

Financial capacity

• Audited financial statements for the previous 24 months are required, or for the last year where 24 months are not available.
• Joint ventures and special purpose vehicles must submit audited financial statements for each participant.
• Start-up enterprises formed within the last 12 months are not required to submit audited financial statements, but must provide first-year statements once available.

Other

• Tender validity period: 180 days.
• Eskom reserves the right to negotiate with preferred bidders if tendered prices are not market-related.

Eligibility

• Bidders, including joint ventures and consortia, must meet the eligibility criteria in the Tender Data.
• The bidder and its principals must not be restricted from doing business with Eskom or any state-owned company.
• Bidders are ineligible if they hold the nationality of a country on an international sanctions list; this also applies to proposed subcontractors and suppliers.
• A bidder may not submit more than one tender, whether individually or as a partner in a joint venture or consortium.
• A joint venture or consortium agreement must state that the parties are jointly and severally liable for executing the contract.
• A conflict of interest disqualifies the bidder.
• Tenders signed by unauthorised persons are ineligible.
• Bidders restricted by National Treasury or listed on the Tender Defaulters list are ineligible.
• Subcontracting 100% of the scope of work is not permitted.

Registration and tax

• Proof of valid and current CSD registration is a mandatory contractual requirement.
• A certified copy of a tax clearance certificate is required from foreign bidders with a South African footprint that are not registered on CSD and have no SARS PIN, and from local bidders that have not supplied a SARS e-filing PIN or CSD profile.
• Foreign suppliers with no South African footprint complete SBD 1 but need not provide proof of tax compliance.

B-BBEE and specific goals

• Specific goals are scored out of 20 points under the PPPFA.
• Proof of B-BBEE status level means a B-BBEE status level certificate issued by an authorised body or person, a sworn affidavit prescribed by the B-BBEE Codes of Good Practice, or another requirement prescribed under the Broad-Based Black Economic Empowerment Act.
• Failure to submit proof of a specific goal claim does not disqualify the bid but scores zero for that goal.

Other compliance

• Employment Equity Act compliance proof, including proof of submission of the Employment Equity report to the Department of Labour, is required from designated employers (South African bidders only).
• COIDA: original certificate of good standing, or proof of application, from the Compensation Fund or a licensed compensation insurer (South African bidders only).
• SHEQ requirements apply and further safety and quality documents may be required per the scope of works.
• SBD 6.2 local production and content declarations (Annexures G1 to G4) apply only where designated materials are included.
• CIDB grading: not applicable.
• Contract Skills Development Goals and Contract Participation Goals: not applicable.
• Contractual requirements are not evaluation criteria; they are assessed after evaluation and ranking, and proof must be submitted before contract award. Failure to meet them by the stipulated deadlines may render the bid non-responsive.

Specific goals are scored out of 20 points under the PPPFA.

Acceptable proof of B-BBEE status level

• A B-BBEE status level certificate issued by an authorised body or person; or
• A sworn affidavit prescribed by the B-BBEE Codes of Good Practice; or
• Any other requirement prescribed under the Broad-Based Black Economic Empowerment Act.

A bidder that does not submit proof of its specific goal claim is not disqualified but scores zero for specific goals in the PPPFA scoring and ranking.

Safety returnable: original COIDA certificate of good standing, or proof of application, issued by the Compensation Fund or a licensed compensation insurer (South African bidders only). Safety compliance standards carry 10 points in the functionality evaluation.

Conditions of contract: NEC3 Supply Contract (April 2013), comprising the core clauses and Options X1 (price adjustment for inflation), X2 (changes in the law), X3 (multiple currencies), X7 (delay damages), X17 (low performance damages), X20 (key performance indicators) and Z (additional conditions of contract).

• The tender is for the whole of the contract.
• Alternative tenders are not allowed.
• Tender validity period: 180 days.
• Tenders are opened at the same date and time as the closing deadline; there is no public opening for e-tendering and prices are not read out.
• Payment: contracts below R50 000 000 including VAT within 30 days of receipt of undisputed invoices; contracts above R50 000 000 including VAT within 60 days.
• Eskom may negotiate with preferred bidders after competitive bidding or price quotations if tendered prices are not market-related.
• Main contractors and suppliers are discouraged from subcontracting to their own subsidiaries, which may be treated as fronting; any such subcontracting must be declared in the tender documents. A list of potential subcontractors can be drawn from www.csd.gov.za.
• The successful bidder may be required to provide cataloguing information after award and must label materials per Eskom's labelling specifications; where cataloguing is required, the Pricing Schedule must include a line item and Eskom pays for cataloguing.
• Where a performance bond or demand guarantee is required, the bidder must nominate at least two financial institutions from Eskom's approved list.

Additional conditions of contract (Option Z) form part of the NEC3 Supply Contract conditions. Contractual requirements are not evaluation criteria; they are assessed after evaluation and ranking, and proof that the recommended bidder meets them must be submitted before contract award.

Eligibility

• Bidders, whether a single company or an incorporated or unincorporated joint venture or consortium, must meet the eligibility criteria in the Tender Data.
• The bidder and its principals must not be restricted from doing business with Eskom or any state-owned company.
• Ineligible: bidders with the nationality of a country on an international sanctions list (also applies to proposed subcontractors and suppliers); bidders submitting more than one tender individually or as a JV or consortium partner; JV or consortium agreements that do not state joint and several liability for contract execution; bidders with a conflict of interest, including a controlling partner or majority shareholder in common or a relationship giving access to information about, or influence over, another bidder's tender or Eskom's decisions; tenders signed by unauthorised persons; bidders restricted by National Treasury; bidders on the Tender Defaulters list; bidders subcontracting 100% of the scope of work.

Basic compliance

• Meeting the eligibility criteria, submitting a complete tender with commercial, financial and technical information, and submitting the mandatory commercial returnables by the stipulated deadlines.
• Failure to upload tender documents renders the tender non-responsive.

Contractual requirements

• Assessed after evaluation and ranking, before award. Proof of valid and current CSD registration is mandatory; additional requirements may include SHEQ requirements and financial viability through audited financial statements.
• Failure to meet contractual requirements by the stipulated deadlines may render the tender non-responsive and ineligible for award.

Functionality threshold: 75% minimum.

• Scope understanding and compliance 25%: understanding of the scope of work 10, compliance with technical specifications 10, dimensional compliance 5.
• Capability 30%: technical material quality 10, heating system 10, control system 10.
• Manufacturing experience 15%: manufacturing capability 5, quality assurance 10.
• Safety 20%: compliance standards 10.
• Documentation 10%: technical documentation 5, test reports 5.

Price is evaluated inclusive of VAT, corrected for arithmetical errors, excluding contingencies, adjusted for acceptable variations, deviations or alternative tenders, and compared on net present value using the tendered programme and prices, price adjustment factors and exchange rate fluctuations. Unconditional discounts count for evaluation; conditional discounts are applied at payment only. Price is scored out of 80 points and specific goals out of 20 points under the PPPFA, ranked on the 80/20 system. Objective criteria and reverse e-auction are not applicable.

Supply and delivery of Coil Retaining Ring (CRR) Heating Blankets for Eskom Rotek Industries SOC Ltd, under the NEC3 Supply Contract (SC3). The contract comprises Part C1 (Agreements and Contract Data), Part C2 (Pricing Data) and Part C3 (Scope of Work). The goods are described in Part 3: Scope of Work.

Closing: 15 October 2026 at 10:00.

Starting date: date of signature of contract and issue of the official order.

Delivery date: on receipt of official order, to be mutually agreed by both parties.

First programme: to be submitted within 1 week of the Contract Date.

Revised programmes: at intervals no longer than 2 days.

Defects date: 52 weeks after completion of each task order.

Defect notification response: 2 calendar days.

Period for reply: 8 hours to acknowledge receipt of communication, 2 days to respond.

No compulsory briefing or site visit is stated.

Supply Manager

• Name: Mmarona Phadime
• Email: [email protected]
• Telephone: +27 11 629 8100

Purchaser

• Organisation: Eskom Rotek Industries SOC Ltd (Reg No. 1990/006897/30)
• Telephone: 011 629 4000

Address

Lower Germiston Road

Rosherville

Cleveland

Johannesburg, 2022

Returnable documents

• C1.1 Form of Offer and Acceptance: signed by a duly authorised representative to bind the bidder to the offer.
• C1.2b Contract Data provided by the Supplier: completed with supplier details, tendered total of the Prices (excluding VAT) and price schedule reference.
• C2.2 Price Schedule: completed pricing document.

Submission

• Method: submission of the signed Form of Offer and Acceptance; the offer is accepted when the Purchaser signs the Acceptance part and returns a copy.
• No submission address, email or closing time is stated in this contract document.

Disqualification risks

• Offer not signed by a duly authorised representative.
• Deviations not recorded in the Schedule of Deviations are not valid.

Scope

• Supply and delivery of Coil Retaining Ring (CRR) Heating Blankets, as described in Part 3: Scope of Work.

Product specification

• Lightweight and flexible design.
• Wire conductors spaced a minimum of 70 mm apart.
• Heating cable and thermostat specifications apply.
• Material: 100% cotton.
• Dimensions are specified for various power station rotors and exciters.

Delivery

• Delivery term: DDP ex works Rosherville.
• Delivery place: Rosherville Workshop or Eskom sites as specified in each Task Order.
• Supplier does not deliver more than one week before the Delivery Date.

Supplier documentation

• Packing lists, copy of invoice, delivery note, test results and maintenance manuals.
• Supplier provides the goods in accordance with the Goods Information.

Testing

• Factory acceptance testing (FAT) applies; the Supply Manager or a nominated testing agency may witness tests.
• Supplier may not restrict the Supply Manager's right to witness tests.

Factory acceptance testing (FAT) applies; the Supply Manager or a testing agency nominated by the Purchaser may witness tests, and the Supplier may not restrict the Supply Manager's right to witness tests. Other tests, inspections and commissioning in place of use may be required. The Supplier must comply with the health and safety requirements and environmental criteria and constraints stated in the Goods Information. Minimum requirements for the Supplier's Quality Plan and Work Procedures may be specified; whether ISO compliance is a condition and which standard applies is to be stated in the Goods Information.

Pricing is by Price Schedule (Part C2). Prices are the amounts in the price column, either lump sums or quantity multiplied by rate. The Price Schedule is a pricing document only, not part of the Goods Information. The total of the Prices is fully inclusive of everything needed to provide the goods and services. The tendered total is stated excluding VAT, with VAT at 15% added. The Supplier should read the SC3 Guidance Notes before preparing the price schedule, include the cost of correcting defects, spread the cost of work not listed separately, and note there is no adjustment to lump sum prices unless a compensation event occurs. The amount due is the Price for each completed lump sum item, plus quantity multiplied by rate amounts, plus other amounts payable, less amounts payable by or retained from the Supplier.

Pricing

• Priced contract: Prices are the amounts in the Price Schedule, as lump sums or quantity multiplied by rate.
• Tendered total of the Prices stated excluding VAT; VAT at 15% added.
• Total of the Prices is fully inclusive of everything needed to provide the goods and services.
• No adjustment to lump sum prices unless a compensation event occurs.

Payment

• Payment within 60 days of receipt of a tax compliant invoice.
• Interest: zero percent above the publicly quoted prime rate.
• Tax invoice must show the Purchaser's VAT number 4330196330.

Damages

• Delay damages: 1% per week to a maximum of 15% of the contract value.
• Low performance damages: 1% per day to a maximum of 5% of the Task Order value.

Insurance

• Purchaser provides transit/marine insurance for goods originating outside South Africa.
• Supplier liability for damage to Purchaser's property limited to R15 million (Generation), R7.5 million (Transmission), R1.0 million (Distribution).
• Supplier provides all other insurance, including professional indemnity and products liability.

Liability

• Purchaser's liability for the Supplier's indirect or consequential loss is limited to R0.00.

B-bbee

• Supplier must notify the Purchaser within 7 days of any change in B-BBEE status.
• Updated verification certificate and supporting documents due within 30 days of notification.
• A decrease in B-BBEE status may lead to renegotiation or termination.

Contract conditions

• No cession, delegation or assignment without the Purchaser's written consent.
• Joint ventures, consortia or unincorporated groupings are jointly and severally liable.
• Corrupt or illegal practices are grounds for termination.
• Confidentiality obligations apply; images of the goods require prior written consent.
• Health, safety and environmental laws and procedures must be complied with.
• Termination may follow a business rescue order or delay damages reaching the stated limits.
• Tax invoice must comply with the VAT Act and show the Purchaser's VAT number 4330196330.

The Supplier must take all reasonable precautions to maintain the health and safety of persons involved in providing the goods and executing the services. The total of the Prices is deemed to include sufficient allowance for compliance with all applicable health and safety laws, regulations, rules, guidelines and procedures. The Supplier must ensure its subcontractors, employees and others under its direction comply with these requirements. The Supplier must also comply with all applicable environmental laws and regulations.

Contract form

• NEC3 Supply Contract (April 2013), with options X1 (price adjustment for inflation), X2 (changes in the law), X3 (multiple currencies), X7 (delay damages), X17 (low performance damages), X20 (Key Performance Indicators) and Z (additional conditions).
• Law of the contract: Republic of South Africa. Language: English.
• Period for reply: 8 hours to acknowledge receipt, 2 days to respond.

Time

• Starting date: date of signature of contract and issue of the official order.
• Delivery date: on receipt of official order, to be mutually agreed.
• First programme within 1 week of the Contract Date; revised programmes at intervals no longer than 2 days.
• Defects date: 52 weeks after completion of each task order; defect notification response within 2 calendar days.

Payment

• Payment within 60 days of a tax compliant invoice; interest zero percent above prime.
• Assessment certificate signed by the Project Manager and Contractor's representative must accompany the tax invoice.

Damages

• Delay damages: 1% per week to a maximum of 15% of the contract value.
• Low performance damages: 1% per day to a maximum of 5% of the Task Order value.

Insurance

• Purchaser provides transit/marine insurance for goods originating outside South Africa.
• Supplier liability for damage to Purchaser's property limited to R15 million (Generation), R7.5 million (Transmission), R1.0 million (Distribution).
• Supplier provides all other insurance, including professional indemnity and products liability.

Termination and disputes

• Purchaser may terminate for any reason under clause 90.1; all outstanding invoices and delivery notes required.
• Adjudicator selected from the ICE-SA Panel of Adjudicators; if not agreed, appointed by AFSA.
• Tribunal: arbitration under the Association of Arbitrators (Southern Africa); place of arbitration in South Africa.

Additional conditions Z1 to Z12

• Z1: no cession, delegation or assignment without written consent.
• Z2: joint ventures jointly and severally liable; key person notified within two weeks of Contract Date.
• Z3: B-BBEE status change notified within 7 days; updated verification within 30 days.
• Z4: corrupt or illegal practices are grounds for termination.
• Z5: confidentiality; images of goods require prior written consent.
• Z6: no waiver or estoppel unless agreed in writing.
• Z7: health, safety and environmental compliance.
• Z8: tax invoice within one week of the payment certificate; VAT number 4330196330.
• Z9: amendment to notification of compensation events.
• Z10: Purchaser's liability for indirect or consequential loss limited to R0.00.
• Z11: termination on business rescue order.
• Z12: termination if delay damages reach the stated limits.

Bidders must provide documented information showing how externally provided processes, products and services are controlled, including the criteria used to evaluate, select, monitor the performance of, and re-evaluate external providers (ISO 9001 clause 8.4).

• Name: Raesibe Van Neel
• Role: Eskom representative

Returnable documents

• Form A: completed and signed.
• Section A QMS evidence: QMS manual or scope document, quality policy and quality objectives approved by top management, documented information for document and record control (ISO 9001 clause 7.5), control of nonconforming outputs (clause 8.7), nonconformity and corrective action (clause 10.2), and internal audit (clause 9.2).
• Section B QMS-in-operation evidence: organisation chart and responsibility matrix covering the quality management function (clause 5.3), and documented control of externally provided processes, products and services with criteria for evaluation, selection, performance monitoring and re-evaluation of external providers (clause 8.4).
• Section C: draft Contract Quality Plan specific to the scope of work (ISO 10005).
• Section D: draft or example Inspection and Test Plan (ITP) or Quality Control Plan (QCP) based on similar or previous work (ISO 10005).
• Section E: Form A plus any further requirements set by the scope of work or specification.

Quality evaluation — Category 3 (Quality Requirements)

Total available score: 13 points across five sections.

• Section A — Quality Management System (ISO 9001): 7 points.
• Section B — Evidence of QMS in operation: 2 points.
• Section C — Contract Quality Plan: 1 point.
• Section D — Quality Control Plan: 1 point.
• Section E — User-defined additional requirements: 2 points.

Each listed deliverable carries an applicability indicator of 1, meaning it must be submitted to be scored.

Scope

• Supply of CRR heating blankets for Eskom.

Quality deliverables

• Section A: a documented quality management system that complies with ISO 9001, whether or not it is certified. Must cover the QMS manual and its scope, top-management-approved quality policy and objectives, document and record control, control of nonconforming outputs, nonconformity and corrective action, and internal audit.
• Section B: proof the QMS is operating — an organisation chart and responsibility matrix that includes the quality management function, and documented control of externally provided processes, products and services covering evaluation, selection, performance monitoring and re-evaluation of suppliers.
• Section C: a draft Contract Quality Plan written for this scope of work, including the QA deliverables.
• Section D: a draft or example Inspection and Test Plan or Quality Control Plan drawn from similar or previous work.
• Section E: Form A completed and signed, plus any additional requirements arising from the scope of work or specification.

Form A must be completed and signed.

Any additional quality requirements set by the scope of work or specification must be met.

Section E carries 2 points.

Quality system

• A documented quality management system complying with ISO 9001 is required; certification is not mandatory, but the system must be documented and demonstrably in operation.
• Form A must be completed and signed.
• Draft Contract Quality Plan and draft or example ITP/QCP must be submitted.

Category 3 quality requirements are scored across five sections, with a total of 13 points.

• Section A — Quality Management System (ISO 9001): 7 points. Covers the QMS manual and scope, quality policy and objectives approved by top management, document and record control, control of nonconforming outputs, nonconformity and corrective action, and internal audit.
• Section B — Evidence of QMS in operation: 2 points. Covers the organisation chart and responsibility matrix including the quality management function, and control of externally provided processes, products and services.
• Section C — Contract Quality Plan: 1 point. A draft plan specific to the scope of work, with the QA deliverables.
• Section D — Quality Control Plan: 1 point. A draft or example ITP or QCP based on similar or previous work.
• Section E — User-defined additional requirements: 2 points. Form A completed and signed, plus any further requirements from the scope of work or specification.

Each deliverable carries an applicability indicator of 1.